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PeopleSoft Treasury Cash Management 9.1
Implementation at Archstone
Monday, April 8th 2013
Session 100420
Leslie McConnell • Archstone
Glenda Alexander • SpearMC Consulting
Marcus Bode • SpearMC Consulting
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• About SpearMC and Your Presenters
• What is PeopleSoft Cash Management?
• Why PeopleSoft Cash Mgmt vs. The Others?
• Implementation Approach
• Cash Management Road Maps for Design and Configuration
• Financial Gateway Functional
• Bank Reconciliation
• Cash Positioning
• Financial Gateway Technical
• Timeline
• Wrap Up
Agenda
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About SpearMC
SpearMC is a full-service consulting and technology
services firm focusing on PeopleSoft Financials
Our consultants and network of PeopleSoft Analysts, Technical Leads and Project Managers average fifteen
years of PeopleSoft experience
We are North America’s leading provider of custom-tailored PeopleSoft Financial training solutions and
educational content development.
It is our mission to provide the highest levels of professional service at competitive rates
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In 2012, SpearMC was recognized by Inc.
Magazine as one of the Inc. 500|5000 Fastest-Growing
Private Companies in America and by the San
Francisco Business Times one of the 100 Fastest-
Growing Companies in the Bay Area
Slide 5
About SpearMC
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Personal Service
Professional Results
ERP Integration
PeopleSoft Training
Project Management
Operations Improvement
Business Intelligence
IT Strategy & Architecture
Application Development
Recruiting & Staffing
About SpearMC – Our Expertise
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About Your Presenters
Marcus Bode, CPA – SpearMC Principal
• Co-founded SpearMC Consulting in 2002
• PeopleSoft Financials, Cash Management and Procure-to-Pay Expert
• Certified PeopleSoft v9.1 Financials
• 20+ Years Experience…majority PeopleSoft
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About Your Presenters
Leslie McConnell – VP IT Financial Systems
• System implementations, upgrades, conversions & customizations
• Functional & technical expert
• PeopleSoft Financials, HR, Upgrade & PeopleTools
• Certified PeopleSoft v9.1 Financials
• 20+ Years Experience…majority PeopleSoft
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About Your Presenters
Glenda Alexander – Cash Management Systems Consultant
• Functional & Technical Cash Management consultant
• System implementation, configuration & upgrades
• 10+ Years Experience…majority PeopleSoft
Glenda Alexander
720-206-5656
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What is PeopleSoft Cash Management?
PeopleSoft and the Corporate Treasury Life-Cycle
PeopleSoft Treasury is designed to facilitate all processing and reporting aspects of the
Corporate Treasury life-cycle using dedicated components within the application.
Each component is Highly Configurable to meet the needs of different operations in size and complexity.
Administer Banking
Balance Reporting
Book-to-Bank Reconciliation
Cash Positioning
EFT Processing
In-House Banking / Pooling Manage Bids
Capture Deals
Portfolio Management
Mark-to-Market Processing
FAS-133 / Deal Accounting
Measure and Manage RiskStart »
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What is PeopleSoft Cash Management?
Bank Administration / Account Management
Bank Balance / Transaction Reporting
Book-to-Bank Reconciliation
Cash Positioning
EFT Processing
IHB / Pooling
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Def ine how banks and accounts are used in Treasury
as well as in the other PeopleSof t modules.
Import bank statements directly f rom f inancial institutions to
support Treasury functions and balance reporting needs.
Reconcile system transactions again imported bank
statements and create accounting for external transactions.
Gather information f rom dif ferent sources f rom within PeopleSoft
to create a Cash Position Worksheet for Cash Forecasting.
Create and send Wire / ACH payments f rom within PeopleSof t
that settle directly with the bank with payment conf irmations.
Manage inter-company transactions and lending by creating in-
house banks or manage a cash pooling scheme.
Achieve a dynamic and efficient centralized Cash Management function
that allows for optimization of investment opportunities for idle cash.
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Why PeopleSoft Cash Mgmt vs. The Others When PeopleSoft is the existing Enterprise Financials Platform – the Cash
Management module can be tightly integrated into PeopleSoft Financials.
Strong Reporting Tools available that existing PeopleSoft users are familiar with.
Configurable Security model that follows approach already in place.
Configured GL Accounts, Chartfields, Combo-Edits and Trees in PeopleSoft are
used by Cash Management.
Integrates with pre-existing Bank, Branch, Accounts and other banking elements
already setup and configured in PeopleSoft – leading to reduced implementation
efforts.
Technologically compatible with existing file transmission and retrieval processes
used by major banks in the US and abroad.
Delivered with Approval Workflow configurable to existing requirements.
Interfaces to other PeopleSoft modules are delivered.
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Why PeopleSoft Cash Mgmt vs. The Others
# Module Section
AG
Treasury
AG
Quantum
Wall Street
Systems IT2
ERP
PeopleSoft
II
Bank Polling, General Functionality & Reporting
Section 155 154 151 155 159
III
Cash Management and Forecasting, Cash
Pooling/In House Banking, Intercompany Netting 245 276 236 263 277
IV Electronic Funds Transfer 234 226 223 214 226
V Bank Relations and eBAM 51 47 43 42 51
VI Debt Management 201 198 192 197 183
VII Investment Management 166 170 161 159 143
VIIIForeign Exchange 161 166 167 165 159
IX General Ledger Module 111 114 107 111 148
XI Interfaces 16 16 15 15 15
XII
Technical Requirements and Network
Environment SWIFT Application Support, 37 47 47 28 32
XIIISecurity 71 71 71 71 67
1448 1485 1413 1420 1460
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Divided the project into four distinct tracks/roadmaps
1. Financial Gateway
Bank Configuration
Bank Transfers
Wires/EFTs
2. Bank Reconciliation
3. Cash Positioning
4. Financial Gateway Technical File Layouts
Bank Communications
File Exchange
Implementation Approach
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Financial Gateway
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Structure
• Banks
• Branches
• Accounts
Implementation considerations for bank structure
• Sub Accounts
• ABA # for Wires vs. ACH
Bank Configuration
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Bank Transfers, Wires, EFTs
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Bank Transfers vs. Wires vs EFTS
Configuration components
• Bank Transfer Templates
• EFT Templates
• One-off Transfers
Bank Transfers, Wires, EFTs
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Accounting approach differed for each
• Bank to Bank Transfers
Simple Dr/Cr to bank account
I/U processor handles allowed transactions
• EFTs
Dr/Cr to bank accounts with accompanying offsets
I/U processor handles allowed transactions
• AP Wires
Full accounting options via voucher entry
Bank Transfers, Wires, EFTs
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Strict cash management controls needed to be enforced
Complex accounting
BAX & accounting restrictions
EFT vs AP Wires
Sub Accounts for collections
Financial Gateway Challenges for Archstone
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Reconciliation
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Configuration Components
• Recon Rules
• Activity Types
• Bank Statement Accounting
Bank statement import
External transactions
Accounting
Auto Recon, Semi-Manual Recon, Manual Recon
Reconciliation
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Significant external transactions sourced from daily BAI files
Complex accounting
Business Process Change
Handling recon exceptions
Paid Items in BAI files
Date tolerances
Reconciliation Challenges for Archstone
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Cash Positioning
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Cash Positioning – Tree Structure Overview
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Tree utilization & definition
Cash Position Worksheets
Manual positioning
Cash Sweeps
Cash Positioning Components
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Complexity of Cash Tree
Custom position source for selected but not paid AP payments
Daily positioning requirements
Time constraints in a daily positioning environment
Cash Positioning Challenges for Archstone
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Financial Gateway Technical
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Financial Gateway Technical
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File Layouts
• Wires/EFTs
• BAI files
Bank Communications
• Transmission method
• Securing data & transmission
Scheduling for daily cash positioning & reconciliation
Distribution of incoming bank files
Financial Gateway Technical
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Banks tend to rely on legacy technologies
Customization of delivered file layouts
Testing file interchange with banks
Bank Interface Challenges for Archstone
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Project Timeline
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Project Resources
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Wrap Up
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• www.SpearMC.com
SpearMC Tools & Resources
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Other SpearMC Sessions at COLLABORATE13 • Go Beyond the Basics with PeopleSoft nVision/Query
Session ID: 100430
Date: Mon, April 8th
Time: 2:30 p.m. – 3:30 p.m.
• The Eight Essentials for Planning & Budgeting
Session ID: 100480
Date: Wed, April 10th
Time: 3:00 p.m. – 4:00 p.m.
• How to make PeopleSoft Multi-Currency Work for You
Session ID: 100460
Date: Wed, April 10th
Time: 4:15 p.m. – 5:15 p.m.
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Contact Information
• Leslie McConnell, VP Information Technology Financial Systems
• Glenda Alexander, PeopleSoft Cash Management Consultant
• Marcus Bode, Principal and Founder
• Millie Babicz, Financials Solution Architect
• Stephen Kelly, Enterprise Systems Consultant
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A PeopleSoft Modular Deep-Dive Event
July 23-25, 2013 Rosemont, Illinois
A JD Edwards EnterpriseOne Deep-Dive Event December 2-4, 2013 Denver, Colorado
Mark Your Calendar!
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Online Series Offerings for 2013
Series Month
Professional Development Series June
Executive Series June
HCM Series July
Upgrades Series August
Mobility Series September
Financials Series October
JD Edwards World Series November
Tools & Technology Series November
Take advantage of these improved series offerings for 2013,
featuring Oracle sessions, vendor sessions and some of the
best customer sessions from the Quest community. Train from
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