Peralta Community College District

Information Technology Committee

Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj

Facilitator:

Karolyn Van Putten

AGENDA

Overview

Technology Goals (FY2012/13)

Major DTC Accomplishments

Future Projections (FY2013/14/15)

Questions

Overview

District Technology Committee (DTC) Accountability governance committee

Help champion & support IT Strategy

Colleges, district functional, faculty

CIO DTC Chancellor Board

Technology Goals

Consider human resources/staff for each of the projects in the IT Strategy

To monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and C

Consider and plan the implementation of a universal portal for:

Remote authentication

Email

Registration

Improve/Formalize communication with the other committees

Human Resources/Staff

Seven (7) vacant positions within District IT have been filled:

Associate Vice Chancellor (Sep. 2012) Database Administrator* (Sep. 2012) Director of Enterprises Services (Feb. 2013) Director of Technology Services (Mar. 2013) Sr. Applications Software Analyst (2)* (In progress) Sr. Network Coordinator (Feb. 2013) Applications Software Analyst* (May. 2013) Enterprise Project Manager* (Aug. 2013) Help Desk Support Technician II (Aug. 2013) Staff Assistant (In progress)

* Newly Created Positions

District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)

Sustainable IT Infrastructure

Priority

Standards Based Procurement A

Rationalize IT – Spend with a Consolidated IT Budget

A

IT Asset & End Device Management A

Web Based Email A

Upgrade to PeopleSoft ver. 9.1 A

Reduce TCO with Lease/Service Agreements

A

Managed Print A

Virtualization of Laptops & Desktops B

Create Cloud Strategy & Virtualization of Data Center

B

Business Intelligence

Financials Data Warehouse A

Bond Program Public Reporting Data Warehouse

B

Update to Student Data Warehouse B

HR Data Warehouse B

Procurement Data Warehouse B

JAN FEB

MAR

APR MAY

JUN

OCT NOV

DEC

JUL AUG

SEP

2 0 1 4

JAN FEB

MAR

APR MAY

JUN

OCT NOV

DEC

JUL AUG

SEP

2 0 1 3

MAY

JUN OCT NOV

DEC

JUL AUG

SEP100%

100%

100%

100%

COMPLETE

COMPLETE

CURRENT DATE

FEB MAR

APRJAN

2 0 1 2

COMPLETE

Sept 2015

PHASE 1

100%

PHASE 2

IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P1Peralta Community College

District

Phase 1 Phase 2

Back Office Efficiency

Priority

Document Management A

Electronic PA Form A

Student Financial Aid A

People Soft Field Service Module B

Classroom Scheduling System B

Adjunct FTEF Tracking B

PeopleSoft Asset Management System B

PeopleSoft Budget Development System

B

PeopleSoft eProcurement C

Time/Labor & Absence Management

Institutional Ability to Deliver

Institutionalize IT Staff training & Professional Development

A

Implement ITIL-Lite at Colleges and at District

A

Create Project Management Office B

Provide Project Management Training for Staff

B

Mobile Learning

Improve Wireless on Campuses A

Streaming Content from Smart Classrooms to Mobile Devices

C

Mobile Templates for PeopleSoft/Passport

C

JAN FEB

MAR

APR MAY

JUN

OCT NOV

DEC

JUL AUG

SEP

2 0 1 4

JAN FEB

MAR

APR MAY

JUN

OCT NOV

DEC

JUL AUG

SEP

2 0 1 3

MAY

JUN OCT NOV

DEC

JUL AUG

SEP

20%

5%

38%

CURRENT DATE

FEB MAR

APRJAN

2 0 1 2

11%

100% COMPLETE

April 2015

55%

IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P2Peralta Community College

District

FEB 2015

Universal Portal

Upgrade of PeopleSoft Portal to 9.1

Opportunity for Identity Management Project

PeopleSoft Database Split – Portal Integration

Improve Communication

District IT staff on Facilities Committee

Recommend District IT staff for Ed Committee

Attend Planning/Budgeting Council

DTC Accomplishments

Finalized Decision on Gmail

Define Technology

Memo for BAM Language for Multi-year IT Expenditure Planning

Review of AP3720 Computer/Network Use

Adopted IT Budget Planning Model Budget Template (including Chart of Accounts)

Budget Worksheet & Narrative

Process Flow for Determining IT Needs

Technology Rubric for Prioritizing College/District needs

Evaluation of Distant Education Technology

Total Cost of Ownership (TCO) Checklist

Technology Maintenance

Electronic PA Forms

EZ Pass (AC Transit – student bus pass)

Staff Development (faculty management)

860 Atlantic

Laney Tower

Allied Health & Science – Merritt

Planning of COA Facility Project

Technology Projections

IT Strategy Revision/update

Alignment of College IT needs with District IT Strategic Plan

CCC Apply / eTranscript / MIS Reporting

Faculty Grade/Roll Book

Contributor Relations (Alumni)

Academic Advisement / SEP Planner / Progress Probation

Hardware Infrastructure Refresh (data center) Storage Capacity Equipment (servers, firewall, routers, load balancer) Network

Voice Telecommunication System (district-wide)

Pro Rata (payment process for various employees)

Benefits Module / Position Management

Campus Mobile Strategy

Disaster Recovery / Server Virtualization

Identity Management

Questions & Answers

THANK YOU