Peraturan Pps

UNIVERSITI TEKNIKAL MALAYSIA

MELAKA (UTeM)

POSTGRADUATE

POLICIES AND REGULATIONS

CENTRE FOR GRADUATE STUDIES

3

rd Edition 2008

UTeM Postgraduate Policies and Regulations 2

SECTION PAGE

SECTION 1 POLICY AND REGULATION 4

1.1 Identification 4

1.2 Application 4

1.3 Implementation 4

1.4 Objectives 4

1.5 Revision 4

SECTION 2 DEFINITION 5

SECTION 3 ADMISSION 11

3.1 General Admission Requirements 11

3.2 Credit Transfer and Credit Exemption 13

3.3 Enrolment 14

SECTION 4 FEES 16

4.1 Fees 16

4.2 Structure of Fees 16

SECTION 5 DURATION OF STUDIES 17

5.1 Period of Studies 17

5.2 Leave of Absence 17

SECTION 6 PROGRAMMES 19

6.1 Mode of Programme 19

6.2 Change of Programme 20

SECTION 7 REGISTRATION 21

7.1 Types of Subject 21

7.2 Registration Policies 22

7.3 Requirements for Graduation 27

SECTION 8 ASSESSMENT AND EVALUATION 29

8.1 Evaluation of Taught Courses and Mixed Modes 29

8.2 Grades and Grade Points 29

8.3 Examination Results 34

8.4 Minimum Credit Hours for Requirements of Graduation 34

SECTION 9 INDUSTRIAL ATTACHMENT 36

9.1 Industrial Attachment 36

SECTION 10 RESEARCH 37

10.1 Research Proposal 37

10.2 Research Submission 38

10.3 Publication of Research Works 38

10.4 Submission of a Master Thesis 39

CONTENT


10.5 Submission of a Ph.D Research 41

10.6 Supervision of Research 44

SECTION 11 EXAMINATION PANEL 47

11.1 Thesis Examination Panel (TEP) 47

11.2 Examiners of Thesis 47

11.3 Faculty Postgraduate Committee (FPGC) 48

11.4 Postgraduate Committee (PGC) 49

11.5 University Committee for Postgraduate Studies (UCPGS) 50

SECTION 12 GRADUATION 51

12.1 Conferment of Degree 51

12.2 Termination of Candidature 51

12.3 Visiting Students 51

SECTION 13 ACADEMIC OFFENCES AND MISCONDUCTS 53

13.1 Preamble 53

13.2 Publications and Copyrights 54

13.3 Intellectual Property 54

13.4 Amendment 55

APPENDICES

Appendix I - Fee Structure for Research Programmes i-iv

Appendix II - Fee Structure for Master of Business Administration (MBA) v-vi

Appendix III - Fee Structure for Masters by Taught Courses vii-viii


1.1 Identification

These policies shall be known as the Universiti Teknikal Malaysia Melaka

Postgraduate Policies and Regulations and hereinafter shall be referred to as

“Regulation” .

1.2 Application

This Regulation shall apply to all postgraduate programmes being offered in

Universiti Teknikal Malaysia Melaka (UTeM) at the postgraduate diploma (where

relevant), Master‟s and Doctoral levels.

1.3 Implementation

This Regulation shall come into effect upon approval by the Senate of the Universiti

Teknikal Malaysia Melaka with immediate effect starting from January 1, 2009.

1.4 Objectives

The main objectives of This Regulation are:

(i) To provide guidelines for faculties for the planning and implementation of

innovative and quality graduate programs at Master‟s and Doctoral levels.

(ii) To provide guidelines and to assist candidates to plan their studies properly

in graduate programs at UTeM.

1.5 Revision

Revision of Postgraduate Policies and Regulations should be made from time to

time if deemed necessary.

SECTION 1 POLICY AND REGULATION


In this Regulation, unless otherwise stated:

“Abstract” refers to a passage that must precede all research works and should consist of a

brief statement of the problem, a brief explanation of the methods or procedures used and a

condensed summary of the findings of the study.

“Academic Workload” refers to the number of actual or equivalent credit hours carried by

a student in any given semester.

“Academic Year” means a period consisting of approximately 12 months beginning

usually in July.

“Accredited Institution” refers to an institution recognized by the Senate as one of

adequate academic standard.

“Applicant” means a person who submits an application form along with other relevant

documents to the Centre for Graduate Studies to be considered for admission in UTeM to

pursue a specific programme of study.

“Candidate” refers to a student who has registered and is in the process of preparing or

conducting his/her research work.

“Candidature” means a status of bona fide, registered student.

“CGPA” means Cumulative Grade Points Average.

“Classes” refer to instructional interaction between the academic staff and the student that

includes lectures, tutorials and seminars.

“Compulsory Courses” refer to specific courses that must be passed in order to fulfil the

graduation requirements of a programme.

“Conferment of Degree/Diploma” means the award of the degree/diploma after

endorsement of the Senate and confirmation in the convocation.

“Continuing Student” means a student who is not in his/her first semester of his/her

studies.

“Copyright” means the right to publish or reproduce or permission to publish or reproduce

intellectual material.

“Course” means a defined area for a specific field of study. A unit of a curriculum

comprising several interrelated topics, which is normally offered in a semester with a

specific credit hour load and specified code.

SECTION 2 DEFINITION


“Credit Count” means the total credit hours used in the calculations of GPA and CGPA.

“Credit Earned” means is the total credit hours obtained for all passed subjects.

“Credit Exemption” means the number of credit hours exempted from the graduation

requirement based on qualifications such as Bachelors and Masters or equivalent. Grades

obtained won‟t be counted in CGPA.

“Credit Hours” means the academic load of a subject measured in units per semester.

Typically, one credit hour is equivalent to one contact hour per week for 14 weeks.

“Credit Transfer” means the number of credit hours credited to students based on the

subjects taken and passed with minimum grade of „(B-)‟ from other recognised institutions.

Grades obtained will be counted in CGPA.

“Deferment” means postponement of enrolment to a later date up to a maximum of one

academic year.

“Department” means an academic unit within a faculty that manages and monitors certain

programmes related to a specified field of knowledge.

“Diploma” means postgraduate diploma.

“Dismissal” refers to dismissal because of poor/unsatisfactory academic progress as

indicated by individual grades in courses, or an unfavourable report of the supervisor.

“Dissertation” refers to the written report on the research work in programmes where both

coursework and research are required for graduation.

“Dropped Subject(s)” means cancellation of registration of subject(s) during a period at

the beginning of each semester.

“Elective Subjects” refer to a specified list of subjects from which a student may choose a

minimum number to form his/her area of specialization and fulfil the graduation

requirements of his/her programme.

“English Placement Test (EPT)” refers to the test administered by the Centre for

Languages and Human Development (PBPI) of the University to determine the English

proficiency level of the applicant.

“Examination Panel (EP)” refers to all internal and external examiners who examine the

content of a Master project or dissertation of a Master or Ph.D candidate where both

coursework and research are the requirements.

“Executive Programme” refers to postgraduate programmes which are conducted for

professionals and executives on modular basis.


“Exemption” refers to waiver from a specific graduation requirement.

“Extending Student” means a student who has exceeded his/her normal registration

period.

“Enrolment” means reporting of a person who is offered admission to the University for

commencing his/her postgraduate studies as a registered student.

“Financial Assistance” means a scholarship or loan given to a student by UTeM or any

other public or private agency to help the student to pursue his/her studies in UTeM.

“Full-time Programme” means a programme in which courses are designed and classes

are scheduled with the assumption that students are pursuing their studies on a full-time

basis and are not maintaining full-time employment concurrently with their studies at

UTeM.

“Faculty Postgraduate Committee (FPGC)” refers to the faculty‟s academic committee,

which comprises of deans and other appointed academic staff and is responsible to make

decisions on academic matters within the faculty, in line with the policies determined by

the Senate.

“Faculty” means a faculty, school, centre or an institute, which may or may not offer a

programme of study.

“GPA” means Grade Point Average.

“Grade” refers to the final assessment of a course, based on the total scores awarded for

assignments, test, etc. and the final examination, expressed in numerical marks and the

equivalent characters.

“Graduation” means discontinuation/cessation of a student‟s registered status/candidacy

after he/she has completed all requirements prescribed in the programme for the award of a

degree/diploma.

“Leave of Absence” (TP) refers to a period of one or two semesters during which a student

has been granted permission to temporarily interrupt/suspend his/her studies.

“Masters Project” refers to the written report produced on the research work leading

towards a master degree program by taught courses.

“Maximum Study Period” is the maximum period within which a student must complete

his/her studies, failing which he may be terminated from the University.

“Medium of Instruction” refers to the language in which the programme or course is

conducted, which includes the language in which lectures are delivered, and assignments

and tests are written.


“Minimum Study Period” is the minimum period within which a student may qualify to

be awarded a degree/diploma.

“New Student” means a student in his/her first (short or regular) semester of studies.

“Offer of Admission” means the decision of the University to grant an applicant the

opportunity to pursue his/her studies in UTeM.

“Oral Examination Panel (OEP)” refers to the highest examining body that assesses the

Masters Project or Dissertation of a postgraduate candidate, conducts viva voce and

determines whether Masters Project or Dissertation should be accepted for the relevant

degree in the Taught Courses and Mixed Mode programs.

“Part-time Programme” means a programme in which courses are designed and classes

are scheduled with the assumption that students are maintaining employment concurrently

with their studies at UTeM.

“Postgraduate Committee (PGC)” refers to the committee of postgraduate studies

comprising of representatives of each faculty and chaired by the Dean of Centre for

Graduate Studies.

“Postgraduate Studies/Programmes” refers to Doctoral, Master‟s and postgraduate

diploma.

“PPS” means the Centre for Graduate Studies

“Pre-registration” refers to advanced course registration for the following semester, which

takes place usually in the 12th

week of the regular semester preceding that semester.

“Prerequisite Subject” refers to specific subject required to be completed prior to register

for relevant postgraduate course.

“Programme” means a prescribed curriculum leading to a postgraduate diploma, Master or

Doctoral level.

“Project Paper” refers to research work or case study as part of the requirement for

Master of Business Administration (MBA).

“Public Access” means access to any individual or organisation, other than the author of

the research work, the supervisor/supervisory committee, the examination committee and

the PPS.

“Reading List” refers to a list of books, articles, topics or other reading material that a

student is required to read as preparation for the comprehensive examination.

“Registration” means official recording of a student‟s name to study in a particular course.


“Registration of Subjects” means registering for subject during a period in the beginning

of each semester.

“Regular Semester” means a semester that consists of 19 weeks of lecture and

examination normally commence in July and December.

“Repeating Subject” refers to a student registering for the same subject in a subsequent

semester and being assessed as if he/she was taking a new subject (possible for both

compulsory and elective subjects).

“Replacing Subject” refers to a student registering for an elective subject as a replacement

9for another elective subject taken earlier to fulfil the minimum number of elective subjects

required for graduation.

“Research Paper” refers to report based on research project at the postgraduate diploma

level and Masters level programmes.

“Research Work” refers to the research activities under which a student carries out under

the guidance of a supervisor and records his/her findings in the form of a thesis,

dissertation or a research paper.

“Semester” means a duration specified by the Senate allocated for lectures, examinations

and similar instructional activities.

“Senate” refers to the Senate of UTeM, the highest authority on academic matters in the

University.

“Short Semester” means a semester that is outside the regular semester that consists of ten

(10) weeks or less of lectures and examination.

“Special Requirement Subject” refers to a subject prescribed on a student for specific

reason, other than the reason for prerequisite subject, and the subject(s) may be taken

concurrently with the programme subjects.

“Student” refers to a person enrolled/registered in UTeM to pursue a specific programme

of postgraduate study.

“Study Period” refers to a period of time within which a student is expected to complete

the programme.

“Subject” refers to a unit of a curriculum comprising several interrelated topics, which is

normally offered in a semester with a specific credit hour load and specific code.

“Supplementary Examination” refers to a final examination of a subject, which the

student takes for the second time. It is graded on the basis of the normal grading system

and included in the CGPA. It constitutes 100% of the grade.


“Suspension” refers to a punitive measure in which a student is prohibited from

involvement in academic work in the University for a specified period of time.

“Taught Courses” refers to a mode of study in which a student attends lectures, tutorials,

laboratory work and seminars, and is assessed on the basis of assignments, projects, tests

and examinations.

“Termination” refers to the dismissal of student for other than academic reason as deemed

fit by the Senate.

“Thesis” refers to the written report on an original research work done for a graduation

requirement research (Research Mode).

“Thesis Examiners (TE)” refers to all internal and external examiners who examine the

content of thesis of a Master or Ph.D candidate.

“Thesis Examination Panel (TEP)” refers to the highest examining body that assesses the

research work of a postgraduate candidate, conducts viva voce and determines whether a

research work should be accepted for the intended degree (Masters and Ph.D).

“Transcript” refers to a document issued by the University listing all courses and grades

obtained by the student throughout his/her studies at UTeM.

“Trimester” refers to a three-semester a year that consists of 15 weeks of lecture and

examination plus 2-week break normally commence in March, July and November.

“University Committee for Postgraduate Studies (UCPGS)” is a Senate standing

committee at university level comprising representatives from each faculty to discuss and

deliberate various issues related to postgraduate studies and chaired by the Deputy Vice

Chancellor (Academics and International)

“University” refers to the Universiti Teknikal Malaysia Melaka.

“UTeM” means Universiti Teknikal Malaysia Melaka.

“Visiting Students” refers to persons not enrolled in UTeM as students pursuing a specific

programme of study.

“Viva Voce” refers to an oral examination between student who has submitted his/her

research and the examiners of that research work in which the examiners assess the

research work on the basis of the student‟s defence of his/her research.


3.1 General Admission Requirements

3.1.1 Postgraduate Diploma

3.1.1.1 A relevant Bachelor‟s degree from UTeM or any other accredited

institutions of higher learning; or

3.1.1.2 Any other certificate that is recognised as equivalent to a Bachelor‟s

degree (honours) or other relevant professional qualification and

experience that are recognised by the Senate.

3.1.2 Masters Programme

3.1.2.1 A relevant Bachelor‟s degree (honours) with good grades (minimum

CGPA of 2.50) from UTeM or any other accredited institutions of

higher learning; or

3.1.2.2 Any other certificate that is recognised as equivalent to a Bachelor‟s

degree (honours) or other relevant professional qualification and

experience that are recognised by the Senate.

3.1.2.3 For candidate with Bachelor‟s degree whose CGPA is between 2.00

and 2.49 with relevant work experience in respective fields will be

considered.

3.1.2.4 Those candidates with diploma qualification with minimum work

experience of 10 years in the relevant field of interest.

3.1.3 Doctoral Programme

3.1.3.1 A relevant Master‟s degree with good grades from UTeM or any

other accredited institutions of higher learning; or

3.1.3.2 Any other certificates that are recognised as equivalent to a Master

degree or other relevant professional qualifications and experience

that are recognised by the Senate.

3.1.3.3 A relevant Bachelor‟s degree (honours) with excellent grades or

CGPA of 3.80 and approved by Senate.

SECTION 3 ADMISSION


3.1.4 Conversion of Programme

3.1.4.1 A registered Master‟s student currently enrolled at UTeM with a

minimum registration of 1 year as recommended by Faculty

Postgraduate Committee (FPGC) and approved by Senate.

3.1.5 English Language Requirements

3.1.5.1 Applicants are required to present the Test of English as a Foreign

Language (TOEFL) or the test administered by the International

English Language Testing Services (IELTS) or UTeM administered

English Placement Test (EPT) with the minimum required score

or above as listed in Table 1, to enrol into the University as a student

for a postgraduate programme.

Table 1: Requirement of English Test Score

TYPES OF

PROGRAMMES

MINIMUM

TOEFL

SCORE

MINIMUM

IELTS

SCORE

MINIMUM

EPT

SCORE

Masters 500

5.0

70%

Doctoral 550 6.0 70%

3.1.5.2 Exemption from 3.1.5 may be given to those who have undertaken

regular programmes of studies and graduated from universities that

use English as the medium of instruction or who has graduated

from UTeM in a programme with English as the medium of

instruction.

3.1.5.3 An offer of admission issued to an applicant who does not satisfy

the conditions stipulated in article 3.1.5 shall remain valid for a

period of two years. Should the applicant fail to attain the required

scores in TOEFL, IELTS or EPT within these two years, the offer of

admission shall be automatically withdrawn.

3.1.6 Additional Admission Requirements

3.1.6.1 If deemed necessary, an applicant may be interviewed and/or

required to sit for an entrance test in order to determine his/her

eligibility for admission to a specific programme.


3.1.6.2 The department or faculty may, with the approval of the University

Committee for Postgraduate Studies (UCPGS), require the applicant

to satisfy additional conditions for admission to a specific

programme.

3.1.6.3 Candidates from overseas are REQUIRED to do Medical Check-Up

at any Health Clinic or Government Hospital.

3.1.7 Application Processing

3.1.7.1 An applicant wishing to enter into a graduate programmes at UTeM

must submit an appropriate, completed application form with all the

required supporting documents to the Centre for Graduate Studies

(PPS) within the period of time stipulated by the PPS for a specific

intake.

3.1.8 Application Procedure and Admission Notification

3.1.8.1 All postgraduate applications shall first be reviewed by the relevant

departments or faculties, whose recommendations shall be forwarded

to PPS for applicant‟s admission.

3.1.8.2 A letter of acceptance and all relevant information will be sent to the

candidate. If the candidate fails, within the specific period, to enrol

for the semester in which he/she was accepted, he/she must inform

the PPS to reactivate the application if entrance at a later time is

desired otherwise the offer will be withdrawn.

3.2 Credit Transfer and Credit Exemption

3.2.1 A student who has completed certain postgraduate courses from UTeM or

other accredited institution may apply to transfer credits earned previously

to his/her current programme if the following conditions are fulfilled:

(i) Subjects sought for transfer are similar and equivalent to the

corresponding courses in the current programme offered at UTeM.

(ii) A minimum „(B-)‟ grade or its equivalent was obtained in the

subjects sought for transfer.

(iii) The student was on a good overall academic standing in his/her

previous candidature.

(iv) The subjects were taken not more than five years before the date of

enrolment in his/her current programme.


(v) Subjects or credits sought for transfer or exemption must only be

credited or exempted once and for all.

3.2.2 A student may apply for exemption from taking a subject required by his/her

programme of study if he/she has relevant knowledge, qualification or

professional experience in the areas covered in the course.

3.2.3 Applications for transfer of credits or exemptions must be accompanied by

the relevant supporting documents such as course description and grading

system. A student may be interviewed or required to sit for a test, if

deemed necessary by the department, in order to determine his/her eligibility

for the transfer of credits or exemptions.

3.2.4 The maximum number of credits that may be transferred and/or exempted

from is 50% of the credit hours of the coursework required for the

graduation in the current programme.

3.2.5 Applications for transfer of credits and exemption of credits are to be made

to the Dean of the faculty latest by the end of the student’s first regular

semester of studies at UTeM.

3.2.6 All application for transfer of credits and exemption of credits shall be

decided by FPGC.

3.3 Enrolment

3.3.1 Time of Enrolment

A student must enrol into the University before the commencement of

classes in his/her first semester of study, within a period specified by PPS.

Failure to enrol within the specified period may result in the withdrawal of

the offer of admission by the University.

3.3.2 Status of Enrolment

3.3.2.1 A student may choose to enrol for either a full-time or a part-time

programme, subject to the availability of the desired type of

programme. Should a student opt for a full time programme, he/she

will not be allowed to enrol into another full time programme

concurrently.

3.3.2.2 A continuing student may apply to change his/her status from full-

time to part-time or vice versa, once in his/her study period, subject

to the approval of UCPGS. However, the study period of his/her new

study status should not exceed the maximum period as stipulated in

Table 2. An extending student is not allowed to change his/her study

status during his/her remaining period of study.


3.3.2.3 A student intending to maintain his/her employment while studying

full-time at UTeM is required to provide evidence that he/she has the

permission of his/her employer to pursue his/her studies on a full-

time basis. Otherwise, he must opt for a part-time programme.

3.3.3 Deferment of Enrolment

3.3.3.1 A student who has been issued an offer of admission to pursue

his/her postgraduate studies at UTeM may apply to defer his/her

enrolment for a maximum of two academic years.

3.3.3.2 The UCPGS shall decide on the applications for deferment of

enrolment. Should the UCPGS reject such an application, the student

shall be required to enrol on the date originally set by PPS. Failure

to do so may result in the withdrawal of the offer of admission.

3.3.3.3 The period of deferment shall not be included in the student‟s

total study period. During such period, a student shall not be entitled

to the use of any University facilities, except consultations relevant

to his/her postgraduate studies at the University.

3.3.4 Students Registering in Other Institutions

3.3.4.1 A UTeM student shall not be allowed to register as a student in any

other institution of higher learning during his/her studies at UTeM,

unless granted permission by the Senate.

3.3.4.2 Any student found to have registered for studies at any other

institution without obtaining approval from the Senate may be

dismissed from the University and denied any fee refunds.


4.1 Fees

4.1.1 A student is required to pay his/her full fees every semester before or

during registration. A student not receiving financial assistance from any

organisation must present the receipt of payment before they are allowed to

register.

4.1.2 A student receiving financial assistance from organisations other than the

University is required to produce before registration, a letter of guarantee

indicating that the organisation has agreed to finance his/her studies at

UTeM.

4.1.3 The amount of fees due to be paid by a student shall be specified by the

University in information materials published periodically. The final

dateline for full payment would be week 12th of the semester.

4.1.4 A student who fails to pay his/her fees may be placed on suspension and the

results of his/her final examination may be withheld until payment has been

made. Any other forms of action may be taken that include late penalty,

barred from attending lectures, sitting for examination or may result in

expulsion.

4.1.5 If a student fails to pay his/her fees for two (2) consecutive semesters

without any reasonable reasons accepted by the University, the status as a

registered student will be VOID automatically and/or the student will be

charged with late penalty.

4.1.6 Those candidates whose status as registered students have been void can

make appeals to the University only once for the return of the student status.

Appeals can be made to the University through Dean of Centre for Graduate

Studies with the support from Dean of faculties.

4.2 Structure of Fees

Tables of the fee structure for different modes of studies, namely, Research and

Taught Courses for local and foreign students are given in Appendix I, II and

III.

SECTION 4 FEES


5.1 Period of Studies

5.1.1 Depending on the specific programme, the study periods of various

postgraduate programmes shall fall within the following minimum and

maximum duration as shown in Table 2:

Table 2: Duration of Studies

Programme Type Minimum

Duration (Academic year)

Normal


Maximum


Postgraduate

Diploma

Full-time 1 1 2

Postgraduate

Diploma

Part-time 2 3 4

Master Full-time 1 2 3

Master Part-time 2 4 5

Doctoral Full-time 2 3 6

Doctoral Part-time 3 5 8

5.1.2 A student who has reached maximum study period must apply to UCPGS

upon the recommendation of FPGC for the extension of his/her studies.

5.1.3 In extenuating circumstances, the Senate may, upon the recommendation of

the FPGC and UCPGS, consider a student‟s appeal to extend his/her studies

beyond the maximum study period as stipulated in Article 5.1.1.

5.1.4 In special circumstances, a student may apply for early graduation prior to

the minimum duration of studies as stipulated in Article 5.1.1 if he/she can

show extraordinary progress of his/her research with the recommendation of

FPGC and UCPGS to the Senate for final approval.

5.1.5 A semester in which prerequisite or special requirement subjects constitute

of 6 credit hours or more is excluded from the student‟s total study period.

5.2 Leave of Absence (TP)

5.2.1 A student may apply for leave of absence for a maximum of one academic

year throughout his/her study period.

5.2.2 An application for leave of absence shall be made to the relevant head of

department/supervisor and Deputy Dean / Coordinator (postgraduate

studies) of respective faculties for recommendation and thereafter shall be

submitted to PPS.

SECTION 5 DURATION OF STUDIES


5.2.3 A student is required to be on the registered status at the time of application

for leave of absence. A student who wishes to take leave of absence for

personal reason must apply prior to the commencement of the new semester.

5.2.4 Leave of absence will only be granted for the current semester provided:

5.2.4.1 Circumstances are of special nature and are beyond the student‟s

control.

5.2.4.2 Student‟s performance is at least satisfactory in the current

semester‟s courses.

5.2.4.3 Student‟s attendance is 80% and above.

5.2.5 Leave of absence other than for medical/emergency reasons and

University/National interests will be counted as part of student‟s duration

period of studies.

5.2.6 The University shall have the prerogative to decide on applications for leave

of absence.


6.1 Mode of Programme

6.1.1 A student may choose one of the following programme structures, subject to

its availability at the respective departments or faculties:

(i) Taught Courses Mode only

(ii) Mixed Mode (Coursework and Research Mode)

(iii) Research Mode only

6.1.2 Professionals and executives may choose “Executive Programme” which is

tailored for working and experienced person.

6.1.3 Taught Courses focuses on the coursework component of up to 70% while

the research work is only up to 30%. The assessment may include

assignments, research paper, tests, examination and others.

6.1.4 Research Mode concentrates mainly on the research activities as the main

requirement for graduation. The assessment is entirely depending on the

thesis.

6.1.5 Mixed Mode refers to the combination of taught courses and research

activities. The assessment depends upon both the coursework and

dissertation (research work). The component for the coursework is 50%

and the dissertation contributes the other 50%.

6.1.6 The percentage of research work to the total credit hours requirement and

the category of research reports for all the three modes are summarized in

Table 3.

Table 3: Summary of Mode of Studies and Category of Report

Mode of Study

Percentage of

Research

Percentage of

Coursework

Category of Report

Taught Courses Maximum 30% Minimum 70% Masters Project

Research More than 80% Less than 20% Thesis

Mixed Mode

(Coursework and

Research)

50% 50% Dissertation

SECTION 6 PROGRAMMES


6.2 Change of Programme

6.2.1 A student who has enrolled into the University may apply with valid reasons

for change of programme in the first regular semester of his/her studies.

6.2.2 Should a student apply to change his/her programme of study within a

faculty, the FPGC shall have the prerogative to decide on such an

application subject to Article 6.2.1. PPS must be informed accordingly for

record purposes.

6.2.3 Should a student apply to change his/her programme of study from one

faculty to another, the decision shall be made by the UCPGS upon the

recommendations of the releasing faculty and the FPGC of the accepting

faculty.


7.1 Types of Subject

7.1.1 Programme-Required Subjects

7.1.1.1 Programme-required subjects include core, elective and University

requirement subjects as prescribed in the programme of study and

these subjects are the requirement for graduation.

7.1.1.2 All programme-required subjects carry specific credit hours and are

calculated in the Cumulative Grade Point Average (CGPA).

7.1.1.3 Programme-required subjects shall be graded in accordance with the

grading system prescribed in Article 8.2.

7.1.1.4 Should a student fail a core subject, he/she must repeat it. Should

he/she fail an elective subject, he/she may repeat the subject or

replace it with another elective in the subsequent semester subject to

the availability. Failure in repeating/ replacing the said subject shall

result in the student‟s dismissal from the programme.

7.1.2 Language Proficiency Subjects

7.1.2.1 If deemed necessary by the faculty, a student may register for

language proficiency subjects in order to fulfil specific language

requirements of the programme.

7.1.2.2 Language proficiency subjects do not carry any credit hours and they

are not calculated in the student‟s CGPA, but are included in the

student‟s workload.

7.1.2.3 All candidates from overseas are ENCOURAGED to register for

Bahasa Malaysia during the period of candidature and they must

attain minimum score (HL).

7.1.3 Special Requirement Subjects

7.1.3.1 If deemed necessary by the faculty, a student may be required to

register for special requirement subjects in addition to the graduation

requirements of his/her programme of study.

7.1.3.2 Special requirement subjects do not carry any credit hours and are

not calculated in the student‟s CGPA. However, they are included in

the student‟s workload.

SECTION 7 REGISTRATION


7.1.3.3 Special requirement subjects are assessed on a pass/fail basis, the

passing marks being 50%. A student obtaining less than 50% is

allowed to repeat the subject only once. Should he/she fail the

subject in his/her second attempt, he/she shall be dismissed from the

programme.

7.1.4 Prerequisite Subjects

7.1.4.1 If deemed necessary by the faculty, a student may be required to

register for specific subjects as prerequisites from the relevant

postgraduate subjects.

7.1.4.2 These subjects are included in the student‟s workload but not

calculated in his/her CGPA.

7.1.4.3 A student must pass the prerequisite subjects to be eligible to register

for the specific postgraduate subjects that require those prerequisite

subjects.

7.1.4.4 All prerequisite subjects are assessed on a pass/fail basis, the passing

marks for each course being 50%. A student who fails a prerequisite

subject on his/her first attempt is allowed to repeat the same subject

only once. Should he/she fail the subject on his/her second attempt

as well, he/she shall be dismissed from the programme.

7.1.4.5 A student who has been prescribed prerequisite subjects must

register for these subjects whenever they are offered by the faculty,

subject to Article 7.1.4.4.

7.1.5 Audit Subjects

7.1.5.1 A student may either audit a subject of his/her own choice or may be

recommended by the faculty to audit a specific subject. If he/she

audits a subject of his/her own choice, he/she may do so after the

completion of programme-required subjects.

7.1.5.2 Audited subjects are not calculated in the student‟s CGPA but

included in the student‟s workload.

7.1.5.3 A student auditing a subject is required to fulfil the minimum

attendance requirement of 80%. Failure to do so shall results in the

recording of „FA‟ grade in the student‟s transcript for the subject

audited, however, shall not affect the student‟s CGPA.

7.1.5.4 Foreign students are highly encouraged to audit Bahasa Malaysia

during the period of candidature.


7.2 Registration Policies

7.2.1 Registration of Programme

7.2.1.1 All candidates shall be required to undergo registration of

programme of studies being offered according to the rules and

regulations of the University at a specified date/time.

a) Candidates may apply to defer the registration of programme of

studies not less than one (1) semester and not more than two (2)

semesters pending approval from the University.

b) If a candidate fails to register during the allotted time without

any reason acceptable by the University, the letter of offer will

be VOID or the candidate will be penalized with late

registration.

c) Candidates shall be required to register and pay tuition fees at the

beginning of every semester throughout the period of studies.

7.2.2 Registration of Subjects

7.2.2.1 A student is required to maintain a registered status in every

semester throughout the period of his/her studies.

7.2.2.2 A student shall be REQUIRED to register all subjects to be taken

(including Research Mode) for every semester within the specified

time determined by the University.

7.2.2.3 Registration of subjects other than the specified time will be

considered as late registration and will be charged with late

registration penalty.

7.2.3.4 A continuing student shall be required to register for subjects that

he/she intends to take in the following semester during weeks 13-15

of the current semester. A new student may register for subjects

during the Orientation Week.

7.2.3.5 A student shall not be allowed to register for subjects after a period

of two weeks from the beginning of a regular semester or one week

from the beginning of short semester.

7.2.3.6 Continuing students may register for subjects within a period of two

weeks for a regular semester or one week for short semester subject

to late registration charges.


7.2.3.7 A student who has not registered for subjects (including Research

Mode) for every semester by the end of fourth week of a regular

semester without any reasons acceptable by the University or has not

been granted a leave of absence may be terminated from the

programme or will be charged with penalty for late registration of

subjects.

7.2.3 Re-Registration of Programme of Studies

7.2.3.1 A student of whom his/her status as registered student has been

TERMINATED in accordance to Article 4.1 or Article 7.2 is

allowed to make appeals to the University only once for the return of

the registered student status.

7.2.3.2 Appeals can be made to the University through Dean of Centre for

Graduate Studies with the support from Dean of faculties.

7.2.3.3 If his/her status as registered student has been reinstated, all the

credit hours of the subjects taken will be counted towards the

requirements for graduation. Only the remaining subjects need to

be taken.

7.2.4 Adding and Dropping Subjects

7.2.4.1 A student may add a subject to, or drop a subject from, the portfolio

of subjects that he/she has already registered for.

7.2.4.2 The exercise for add and drop subjects shall be allowed during a

period of two weeks from the beginning of a regular semester or one

week for short semester.

7.2.4.3 Adding and dropping subjects can be done based on the availability

of the subjects being offered for that particular semester. The

faculties may consider offering a subject, depending on the

availability of an instructor if a minimum number of 5 students

petition for the subject.

7.2.4.4 The net number of credit hours of registered subjects after the adding

and dropping exercise must be in compliance with the minimum and

maximum workload of one semester, as stipulated in Article 7.2.6

below.

7.2.5 Withdrawal (TD) from Subjects

7.2.5.1 A student may submit an application to PPS for withdrawal from any

subject that he/she has registered. Such an application must be made

by the twelfth (12th

) week of a regular semester or by the sixth

week (6th

) of a short semester.


7.2.5.2 Withdrawal of subjects, a student must get the recommendation

from his/her academic advisor/supervisor and approval of the

Dean/Deputy Dean/Coordinator (postgraduate studies) of the

respective faculty.

7.2.5.3 The net number of credit hours after the approval must not fall

below the minimum workload as stipulated in Article 7.2.6.

7.2.6 Academic Workload

7.2.6.1 A full-time student is required to register for a minimum of 9 and a

maximum of 18 credit hours or equivalent in a regular semester.

7.2.6.2 A part-time student is required to register for a minimum of 6 and

maximum of 12 credit hours or equivalent in a regular semester.

7.2.6.3 A full-time and part-time student may register for a maximum of 12

credit hours or equivalent in a short semester.

7.2.6.4 A student in his/her/her final semester of programme of studies may

be allowed to register below the minimum number of credit hours as

stipulated in Article 7.2.6.1 and Article 7.2.6.2.

7.2.6.5 Articles 7.2.6.1 to 7.2.6.4 shall not be applicable to students

registering for Research Mode only.

7.2.6.6 The exemption to the requirements of minimum/maximum credit

hours will only be considered on case by case basis depending upon

the approval of FPGC.

7.2.7 Additional Subjects

7.2.7.1 A student who has completed all the subjects required for graduation

with a CGPA of 3.0 and above may audit a maximum of 6 credit

hours of additional subjects.

7.2.7.2 All registered subjects (except those being audited) shall be graded

accordingly, computed in the student‟s CGPA.

7.2.7.3 All subjects registered or audited shall appear in the student‟s

transcript.


7.2.8 Lecture Attendance Requirements

7.2.8.1 A student is required to attend all lectures, tutorials, seminars,

laboratory work, etc. of subjects that he/she has registered for.

Attendance of more than 80% is necessary to qualify a student to

take the final examination.

7.2.8.2 A student attending less than 80% of the combined lectures,

tutorials, seminars and laboratory work will be barred from taking

the final examination of the subject in question and will be awarded

a total mark of zero (0) to the subject which is equivalent to a grade

„E‟ (Fail).

7.2.9 Academic Advisory and Supervision

7.2.9.1 Appointment of Academic Advisors

7.2.9.1.1 A student is assigned an academic advisor by the faculty

once he/she has enrolled into the University.

7.2.9.1.2 The appointment of an academic advisor shall expire

once the student is assigned a supervisor.

7.2.9.1.3 In accordance to Article 10.4.1, an academic advisor of a

student may be appointed as his/her supervisor for the

research work.

7.2.9.2 Functions of Academic Advisors

7.2.9.2.1 An academic advisor shall be responsible to guide and

advice student on all academic matters related to his/her

postgraduate studies prior to the appointment of a

supervisor.

7.2.9.2.2 An academic advisor shall prepare a progress report on

the student‟s academic progress and submit it to the

faculty postgraduate committee at the end of each

semester.

7.2.10 Supervision

7.2.10.1 Candidate may propose his/her preferred Principal

Supervisor for research work initiated by him/her subject to

approval from faculty.


7.2.10.2 If deemed necessary, the Principal Supervisor may propose

a Co-Supervisor for a student with the approval from

faculty.

7.2.10.3 Candidates enrolling in Research Mode will be guided by a

Supervisor/Panel of Supervisors appointed by the

University. The University reserves the right to appoint

and/or to replace the Supervisor/Panel of Supervisors.

7.2.10.4 For Research Mode, the Principal Supervisor also `functions

as academic advisor to the student. The Principal

Supervisor shall prepare a progress report on student‟s

academic performance to the University at the end of each

semester throughout the candidature of program of studies.

7.2.10.5 If deemed necessary, the University may appoint a panel of

supervisors from academics on secondment, transferred or

retired from the University, or qualified individuals from

any other institutions.

7.2.10.6 Candidates enrolling in Taught Courses or Mixed Mode

shall be required to write a report on Masters Project (for

Taught Courses Mode) or Dissertation (for Mixed Mode)

under the guidance of a research supervisor appointed by

the faculty.

7.2.10.7 In certain cases where the Principal Supervisor is unable to

complete his/her supervision due to unforeseen

circumstances, the faculty shall submit application for

Change of Supervisors to the Centre for Graduate Studies

immediately so that the process of student‟s supervision

will be unaffected.

7.3 Requirements for Graduation

7.3.1 The graduation requirements for a postgraduate student may include

satisfactory performance in any one or a combination (as the case may be) of

the following components:

(i) Coursework.

(ii) Industrial attachment, practicum and fieldwork.

(iii) Thesis, Dissertation, Masters Project, Project Paper and research

papers.


7.3.2 Specific requirements in Article 7.3.1 and the number of credit hours

required for graduation may vary from one faculty to another, and may be

changed if deemed necessary.

7.3.3 The Senate shall have the authority to approve graduation requirements for

any programme of study, upon the recommendation of the FPGC. Changes

in the graduation requirements of a programme of study shall be

recommended by the FPGC and approved by the Senate.

7.3.4 For Research Mode only, candidates for Masters shall be REQUIRED to

present at least one research paper at national level. On the other hand,

candidates for Doctoral MUST present at least one research paper at

national level and to publish one research article in journal during period of

study.


8.1 Evaluation of Taught Courses and Mixed Modes

8.1.1 Components of Evaluation

8.1.1.1 The following forms or combination of assessment can be performed

for Taught Courses and Mixed Modes:

(i) Evaluation of coursework components;

(ii) Evaluation of Master Project or Dissertation;

(iii) Oral presentation to defend research work;

(iv) Project Paper and research papers;

(v) Final examination.

8.1.1.2 For subjects that are being assessed based on components of

coursework and final examination, the weight age for coursework

shall not be less than 50% while the weight age for final examination

shall not be more than 50%.

8.2 Grades and Grade Points

8.2.1 The following grading system is employed for the assessment of all

programme-required courses as shown in Table 4:

Table 4: Grade and Grade Point

Marks Letter

Grades

Grade

Points

Remarks Hours

Earned

85 - 100 A 4.0 Excellent Yes

80 - 84 A- 3.7 Very Good Yes

75 - 79 B+ 3.3 Good Yes

70 - 74 B 3.0 Pass Yes

65 - 69 B- 2.7 Conditional Pass

(Redeemable)

Yes

60 - 64 C+ 2.3 Fail No

55 - 59 C 2.0 Fail No

50 - 54 C- 1.7 Fail No

45 - 49 D+ 1.3 Fail No

40 - 44 D 1.0 Fail No

00 - 39 E 0.0 Fail No

8.2.2 The minimum grade for passing a subject is „B-‟. Only grade „B-‟ is

redeemable. Candidates shall be allowed to redeem the grade of the same

subject only once during the period of studies. The best grade between the

two will be used for the calculations of GPA and CGPA.

SECTION 8 - ASSESSMENTS AND EVALUATION


8.2.3 Candidates in Mixed Mode may register for the dissertation if the following

conditions are fulfilled.

(i) Candidates have completed all the required coursework and attain

CGPA 3.00 or greater.

(ii) Proposal for dissertation has been approved by FPGC.

(iii) Candidates are within the period of candidature or extended

candidature approved by the University.

8.2.4 Candidates enrolling in Taught Courses Mode (or Mixed Mode) shall be

required to submit a report on Masters Project (or Dissertation) according to

the schedule as determined by faculty. The number of hard copies and soft

copy required shall be decided by faculty.

8.2.5 Masters Project and Dissertation may be written in either English or

Bahasa Malaysia.

8.2.6 For a Masters Project and a Dissertation at Master‟s level, the Examination

Panel (EP) and the Oral Examination Panel (OEP) shall consist of two (2)

academic staff within or outside the faculty not including a research

supervisor appointed by the faculty.

8.2.7 Oral examination to defend the Masters Project or Dissertation at Master‟s

level shall be conducted in front of Oral Examination Panel at respective

faculty.

8.2.8 Oral examination to defend the Dissertation at Doctoral level shall be

conducted in front of OEP at University level chaired by Dean of PPS or

appointed representative of faculty member. The OEP shall be appointed

by the UCPGS comprising of at least one (1) internal examiner, one (1)

external examiner outside University and a research supervisor (if deemed

necessary). The internal and external examiners shall be the Examination

Panel for the dissertation.

8.2.9 Other notations that may appear on the academic transcript or result slip of

each semester are as shown in Table 5.


Table 5: Other Notation on Academic Transcript

Grade Explanation Hours

Credited

Hours

Earned

HW Pass for industrial attachment,

practicum, fieldwork

No Yes

MM Satisfactory progress in research work

No No

TM Unsatisfactory progress in research

work

No No

GG Failure in research work No No

AU Course Audited No No

FA Failure in course audited for not

fulfilling 80% attendance

No No

TS Incomplete subjects (temporary) No No

TD Subjects withdrawn No No

TP Leave of Absence No No

8.2.10 Incomplete Grade (TS)

8.2.10.1 A temporary “TS” grade shall be awarded to a student if he/she is

unable to complete part of subject requirements due to unavoidable

circumstances but has the potential to pass the course.

8.2.10.2 The “TS” grade may be awarded to a student upon the

recommendation of the lecturer/supervisor with the approval from

the faculty.

8.2.10.3 The student and lecturer/supervisor shall agree on a period for

student to complete the remaining requirements of the subject. A

student must then complete the remaining subject requirements

within the first four weeks of the subsequent semester.

8.2.10.4 All complete grades must be submitted to PPS within the first five

weeks of the subsequent semester.

8.2.10.5 The number of “TS” grades for any student in one semester shall

not exceed two (2), unless it is recommended by the faculty and

approved by the UCPGS.

8.2.11 In-Progress Grades (MM, TM, GG)

8.2.11.1 The “MM” grade may be awarded for subjects that require

independent research work or any similar in nature in which work

may continue beyond one semester.


8.2.11.2 A student preparing his/her research work is awarded the “MM”

grade only if the report submitted by his/her supervisor indicates

satisfactory progress in research work.

8.2.11.3 Should the supervisor reports unsatisfactory progress in research

work, the student may be awarded the “TM” grade and may be

dismissed from the programme upon recommendation of FPGC

and approval from UCPGS.

8.2.11.4 Should the supervisor reports failure in research work, the student

shall be awarded the “GG” grade and will be dismissed from the

programme.

8.2.12 Calculations of the Grade Point Average (GPA) and Cumulative Grade

point Average (CGPA)

8.2.12.1 Only programme-required subjects are calculated in the GPA and

CGPA.

8.2.12.2 The GPA for each semester is calculated by summing the

product of the grade points and credit hours for each subject and

then dividing the result by the sum of total credit hours of the

semester.

8.2.12.3 To calculate the CGPA, the product of the grade points and

credit hours for each subject taken in the current and all

previous semesters is summed up. The result is then divided by

the total number of credit hours taken in the current and all

previous semesters.

8.2.13 Policies of Coursework Evaluation

8.2.13.1 The status of student based on CGPA may be described below

and is shown in Table 6.

Table 6: Student Status Based on CGPA

Condition of CGPA Status

CGPA ≥ 3.00 Eligible to continue studies

/ graduate (KB)

2.70 ≤ CGPA < 3.00

Probation (KS)

CGPA < 2.70 Dismissed (KG)


8.2.13.2 A student must attain a minimum CGPA of 3.00 in order to be

eligible for graduation.

8.2.13.3 The minimum CGPA that would allow a student to remain in the

programme is 2.70. Should a student‟s CGPA fall below the 2.70

point, he/she shall be dismissed from the programme.

8.2.13.4 If a student obtains probation status in two (2) consecutive

regular semesters, he/she will be dismissed from the programme.

8.2.13.5 A student‟s status (KB, KS or KG) in the programme shall be

determined only upon completion of the first 9 credit hours in the

programme. Article 8.2.13.1, therefore, shall not be applicable if

the student has accumulated less than 9 credit hours.

8.2.13.6 Calculations of GPA and CGPA for Taught Courses and Mixed

Modes shall be based on academic performance of each semester

independently including short semester.

(i) Taught Courses Mode will use CGPA for subjects and

Masters Project.

(ii) Mixed Mode will use CGPA for subjects and grade for

Dissertation.

(iii) Research Mode will use pass/fail for Thesis and grade for

two University Requirement subjects.

8.2.13.7 If a student fails to obtain a minimum „B-‟ grade in all the

required subjects, he/she must repeat those subjects.

8.2.13.8 If a student fails to obtain a minimum „B-‟ grade in an elective

subject, he/she shall repeat or replace it with another elective

subject as soon as possible when the subject is offered.

8.2.13.9 If a student intends to repeat the elective subject in which he/she

fails to obtain a minimum „B-‟ grade, he/she must repeat the

same subject in which the best grade will be utilized to compute

GPA and CGPA.

8.2.13.10 However, if replacing it with another elective subject, the new

subject will not replace the grade of the old subject.

8.2.13.11 A student whose CGPA is less than 3.00 but more than 2.70 and

has completed all the coursework requirements for graduation

may take additional subjects to improve the CGPA within the

maximum period of candidature.

.

8.2.13.12 A student who has been dismissed for any of the reasons stated

in Article 8.2.13 is not eligible to apply for readmission.


8.3 Examination Results

8.3.1 Appeals for Re-evaluation of Examination Results

8.3.1.1 A student is entitled to appeal for a re-evaluation of his/her

examination answer sheets if he/she has a genuine reason that the

grade awarded to him/her for that subject does not reflect his/her

performance in the final examination.

8.3.1.2 Such an appeal shall be applicable only for the final examination.

Any change in the grade would be based on changes made in

marks obtained in the final examination only.

8.3.1.3 Marks (and grades) of a student shall be revised unconditionally if

the required revision of marks (and grades) is found to be the result

of calculation error made at the faculty or PPS.

8.3.2 Withholding Final Examination Results

8.3.2.1 Result of the examination shall be announced to students once

endorsed by the Senate University.

8.3.2.2 Result of the examination of a student may be withheld, in whole or

in part, in the following circumstances:

(i) If a student is in debt to the University (excluding

approved study loans made out to the student by the

University).

(ii) If a student has in any way breached the disciplinary code

as specified in the University‟s Disciplinary Act.

(iii) Non-payment of the tuition fee. This does not apply,

however, to UTeM sponsored students.

8.4 Minimum Credit Hours for Requirements of Graduation

8.4.1 Candidates must pass all the required subjects for the registered programme.

8.4.2 The minimum credit hours for the requirements of graduation of Masters and

Doctoral programs are listed in Table 7.

Table 7: Minimum Credit Hours for Graduate Programmes


Programme

Category of Report Minimum Credit Hours

Masters Degree

Research Mode

Taught Courses Mode

Mixed Mode

Thesis

Masters Project

Dissertation

6

40

40

Doctor of Philosophy Thesis 6


9.1 Industrial Attachment

9.1.1 In certain special programmes, students may be required by the faculty to

undergo industrial attachment in order to be exposed to the professional

environment. This requirement may be fulfilled within or outside the

University, depending on the availability of vacancies and the relevance of

the available position to the student‟s area of specialization.

9.1.2 The faculty shall assign the student to a specific organization for industrial

attachment, or, alternatively, the student may apply to carry out the

industrial attachment in the organization of his/her own choice. Such an

application shall be made to the faculty accompanied by a written consent

from an authorised official of the proposed organisation.

9.1.3 The faculty may require a report from a student at the end of his/her

industrial attachment at the organisation. The faculty may also request the

student‟s supervisor in the organisation to submit a report of the student‟s

performance during the industrial attachment. Based on these reports, the

faculty shall award the student a „Pass (HL)‟ or „Fail (HG)‟ grade.

SECTION 9- INDUSTRIAL ATTACHMENT


10.1 Research Proposal

10.1.1 A student pursuing a programme that requires research works must

prepare a research proposal that would provide the outline of the research

works, the research methodology and major references.

10.1.2 A full-time Master student pursuing a programme by Research Mode is

required to submit the research proposal latest by the end of first regular

semester of his/her studies. A part-time Master student by research must

submit the research proposal latest by the end of second regular semester

of his/her studies.

10.1.3 A full-time Master student pursuing a programme by Mixed Mode is

required to submit for the title of dissertation latest by the end of second

regular semester of his/her studies. A part-time Master student by Mixed

Mode must submit the title of dissertation latest by the end of third regular

semester of his/her studies. However, this term depends on the

recommendation of the faculty.

10.1.4 A full-time Ph.D student must submit the research proposal latest by the end

of second regular semester of his/her studies. A part-time Ph.D student

must submit the research proposal latest by the end of fourth regular

semester of his/her studies.

10.1.5 The research proposal shall carry no credit hours and shall not be included

in the student‟s workload. The research proposal must be approved by the

FPGC before the student is allowed to proceed with his/her research.

10.1.6 The title of dissertation for research work in Mixed Mode must be approved

by the FPGC before the student is allowed to proceed with his/her

dissertation.

10.1.7 A student may register for his/her thesis/dissertation/Master project only if

the following conditions have been fulfilled:

(i) The CGPA is 3.00 or above

(ii) The research proposal has been approved by the FPGC

(iii) A research/project supervisor has been assigned by FPGC

(iv) He/she has fulfilled all the necessary language requirements

(v) He/she is within the maximum period of studies, or the

approved extended period of studies.

SECTION 10 - RESEARCH


Item (i) shall not be applicable to students pursuing programme by Research

Mode.

10.1.8 If deemed necessary, a student pursuing a programme with English as a

medium of instruction may be required to attain a minimum score of 70% in

the EPT before being allowed to register for his/her research.

10.2 Research Submission

10.2.1 A Ph.D candidate is required to prepare and submit a research work that

constitutes an original contribution to the field of research.

10.2.2 A Ph.D Thesis/Dissertation shall not exceed 100,000 words. A Master

thesis/dissertation shall not exceed 50,000 words. A Master Project shall not

exceed 25,000 words. Total number of words only accounts for the main

text and does not include footnotes, exhibits, figures, tables, graphs,

appendices, bibliographies, etc.

10.2.3 A research report can be written in English or Bahasa Malaysia. All research

reports, regardless of the language in which they have been written must be

preceded by an abstract in both English and Bahasa Malaysia.

10.2.4 A student shall not submit a research report for which a degree has already

been conferred to any other institution. However, he/she shall not be

precluded from incorporating any part of such works provided that the part

of the work that has been incorporated is clearly indicated. A student may,

in addition, submit such other published works as he/she desires provided it

has not already been submitted for a degree in any institution of higher

learning.

10.2.5 All research reports submitted shall be accompanied by a signed declaration

of copyright and affirmation of fair use of unpublished research as specified

in the “Guidelines For Preparation of Thesis, Report of Master Project

and Dissertation” issued by PPS.

10.2.6 In the course of writing the research report, students are required to refer to

the “Guide Dissertation” and to follow the specific rules and regulations

that might be issued by Senate.

10.3 Publication of Research Works

10.3.1 A student may, with the approval of his/her supervisor, publish papers on

his/her research work during the course of his/her studies provided that in all

such papers, due reference is made to the University, and it is expressly

indicated that the research work has not yet been approved by the University

authorities as being in fulfilment of the postgraduate degree requirements.


10.3.2 A student may produce for his/her postgraduate programme the findings of

research works conducted prior to his/her admission to UTeM or as part of

his/her job requirements, provided that the research work is related to the

approved area of his/her studies and is the result of his/her own efforts.

10.3.3 A student who wishes to delay public access to his/her research findings

may apply to maintain a temporary confidentiality of his/her research. The

maximum period for which public access may be denied is three years

from the date of conferment of degree.

10.3.4 With the University‟s permission, a student may publish the approved

research work in partial or in full with the condition that he/she expressly

states that the work was submitted to the University in the fulfilment of

his/her conferment of degree requirement.

10.3.5 The University and the author of the research shall join copyright holders of

the research report submitted to the University, regardless of whether the

research report has been approved for the award of the degree or not.

10.4 Submission of a Master Thesis

The following procedures shall be observed in sequence for the submission and

approval of a Master thesis:

10.4.1 A student intending to submit his/her thesis shall notify the Dean of faculty

and PPS at least three (3) months before the intended date of submission.

The FPGC shall recommend to UCPGS the appointment of examiners for

the thesis upon such notification.

10.4.2 The thesis examiners will be appointed by UCPGS within one (1) month

after submission of notice.

10.4.3 Once the thesis is deemed to be ready for submission by the Principal

Supervisor, he/she shall certify that it is of acceptable standard in content

quality and presentation style.

10.4.4 A student is required to submit the thesis before or during the final semester

of the maximum period of candidature. Submission of thesis shall be done

in the semester he/she registers.

10.4.5 A student shall submit to PPS five (5) copies of the thesis in temporary

binding for examination purposes. PPS shall send a copy of the thesis to

each examiner.


10.4.6 The student shall have to defend his/her thesis in a viva-voce in front of the

Thesis Examination Panel (TEP).

10.4.7 Based on the thesis, each examiner shall be required to prepare a report

indicating areas in the thesis that need revision (if any) and submit it to

PPS not later than one (1) month after he/she receives the thesis from

PPS. The report shall also place the research into one of the following

categories:

(i) Pass

(ii) Pass with minor revision

(iii) Pass with major revision

(iv) Resubmission

(v) Failure

10.4.8 In the event of a discrepancy in evaluation between the examiners, the

Thesis Examination Panel (TEP) shall have the prerogative to determine

the specific category under which the thesis should fall. In case of dispute,

TEP will refer to UCPGS for final decision.

10.4.9 Should the research falls under category (i) “Pass”, (ii) “Pass with minor

revision” or (iii) “Pass with major revision” of Article 10.4.7, the

following procedures shall be observed in sequence:

10.4.9.1 The candidate shall defend his/her thesis in a viva voce

conducted by PPS in front of TEP.

10.4.9.2 The TEP shall prepare a report indicating areas where the thesis

needs revisions (if any).

10.4.9.3 Should the thesis falls under category (ii) “Pass with minor

revision” of Article 10.4.7, the TEP shall appoint the internal

examiner to certify the revisions made by student after being

verified by the Principal Supervisor and determine a period which

shall not exceed six (6) months, within which the student must

submit the revised thesis.

10.4.9.4 Should the thesis fall under category (iii) “Pass with major

revision” of Article 10.4.7, the TEP shall appoint the internal

examiner to certify the revisions made by student after being

verified by the Principal Supervisor and determine a period which

shall not exceed one (1) year, within which the student must

submit the revised thesis. The external examiner may be required

to verify the revisions made.


10.4.10 Should the thesis fall under category (iv) “Resubmission”, the student is

required to re-do the thesis and re-submit it to PPS for the re-evaluation

process by both examiners. The student has to defend his/her thesis in a

vice-voce conducted by PPS in front of TEP.

10.4.11 The TEP shall prepare a report indicating areas where the

thesis/dissertation needs further revisions and corrections (if necessary),

determine the period for corrections/revisions required and the

examiner(s) to certify the corrections/revisions made by student after

being verified by the Principal Supervisor.

10.4.12 Should the thesis fall under category (v) “ Failure” of Article 10.4.7, the

candidate would be deemed to have made unsatisfactory progress in the

preparation of his/her research work, and hence, shall be dismissed from

the programme.

10.4.13 Once the student has made all revisions in accordance with the examiners‟

reports, the Principal Supervisor shall verify that the thesis is of acceptable

standard in content quality and presentation style.

10.4.14 One copy of the thesis shall be submitted to the PPS to be checked for

conformity to the format as stipulated in the “Guidelines For

Preparation of Thesis, Report of Master Project and Dissertation”.

10.4.15 The examiner must certify that the student has made the necessary

corrections according to the recommendation of TEP before being

endorsed by Chairman of FPGC

10.4.16 The student shall submit to PPS five (5) copies of the thesis in permanent

hardcover binding and one electronic copy saved in an appropriate storage

device/medium.

10.4.17 PPS shall retain one hardcover copy of the thesis, forward one hardcover

copy to the faculty and the principal supervisor and send one hardcover as

well as the electronic copy to the library. The student shall keep one

hardcover copy.

10.4.18 PPS shall table the result awarded for the thesis as recommended by TE

and TEP to UCPGS for approval and finally to the Senate for endorsement

prior to informing the student.

10.5 Submission of a Ph.D Research

The following procedures shall be observed in sequence for the submission and

approval of a Ph.D research works (Thesis/Dissertation):


10.5.1 A candidate intending to submit his/her thesis/dissertation shall notify the

Dean of faculty and PPS at least three (3) months before the intended date

of submission. The FPGC shall recommend to UCPGS the appointment of

examiners for the thesis/dissertation upon such notification. The

thesis/dissertation examiners will be appointed by UCPGS within one (1)

month after submission of notice.

10.5.2 Once the thesis/dissertation is deemed ready for submission by the Principal

Supervisor, he/she shall certify that it is of acceptable standard in content

quality and presentation style.

10.5.3 A student is required to submit the thesis/dissertation before or during the

final semester of the maximum period of candidature. Submission of thesis

shall be done in the semester he/she registers.

10.5.4 The candidate shall be required to submit the thesis/dissertation in

temporary binding to PPS five (5) copies for examination purposes. PPS

shall send one copy of the thesis/dissertation to each of the appointed

examiner.

10.5.5 Each examiner shall be required to prepare a report on the thesis/dissertation

and submit it to the Dean of PPS within a maximum period of three (3)

months from the date they receive the thesis/dissertation. The report shall

indicate areas in the thesis/dissertation that need revision (if any) and the

evaluation of the research according to the following categories:

(i) Pass

(ii) Pass with minor revision

(iii) Pass with major revision

(iv) Resubmission

(v) Thesis/dissertation is unsatisfactory and recommended for a

lower award

(vi) Failure

10.5.6 In the event of a discrepancy in evaluation between the examiners, the

Thesis Examination Panel (TEP) shall have the prerogative to determine the

specific category under which the thesis/dissertation should fall. In case of

dispute, TEP will refer to UCPGS for final decision.

10.5.7 Should the research fall under category (i) “Pass”, (ii) “Pass with minor

revision” or (iii) “Pass with major revision” of Article 10.5.5, the

following procedures shall be observed in sequence:

10.5.7.1 The candidate shall defend his/her thesis/dissertation in a viva voce

conducted by PPS in front of TEP.

10.5.7.2 The TEP shall prepare a report indicating areas where the

thesis/dissertation needs revisions (if any).


10.5.7.3 Should the thesis/dissertation fall under category (ii) “Pass with

minor revision”, the TEP shall appoint the internal examiner to

certify the revisions made by the student after being verified by the

Principal Supervisor and determine a period which shall not

exceed six (6) months, within which the candidate must submit the

revised thesis/dissertation.

10.5.7.4 Should the thesis/dissertation fall under category (iii) “Pass with

major revision”, the TEP shall appoint both the internal and

external examiners to certify the revisions made by the candidate

after being verified by the Principal Supervisor and determine a

period which shall not exceed one (1) year, within which the

student must submit the revised thesis/dissertation.

10.5.7.5 The candidate shall make revisions, corrections or amendments in

the research in accordance to the report of TEP.

10.5.7.6 Once the candidate has made all the necessary revisions in

accordance to the TEP‟s report, the Principal Supervisor shall

verify the thesis/dissertation is of acceptable standard and ready for

final submission.

10.5.7.7 One copy of the thesis/dissertation shall be submitted to the PPS to

be checked for conformity to the format as stipulated in the

“Guidelines for Preparation of Thesis, Report of Master

Project and Dissertation”.

10.5.7.8 The examiner(s) must certify that the student has made the

necessary corrections according to the recommendations of TEP

before being endorsed by Chairman of FPGC.

10.5.8 Should the thesis/dissertation fall under category (iv) “Resubmission” of

Article 10.5.5, the following procedures shall be observed in sequence:

10.5.8.1 The Examination Panel (EP) shall instruct supervisor(s) for the

candidate to re-do the thesis/dissertation and to re-submit it to PPS

for the re-evaluation process by both examiners.

10.5.8.2 The EP shall determine the period not exceeding 12 months

within which the candidate must re-submit the revised

thesis/dissertation. The candidate shall be required to defend

his/her thesis/dissertation in viva voce conducted by PPS in front

of TEP.

10.5.8.3 The TEP shall prepare a report indicating areas where the

thesis/dissertation needs further revisions and corrections (if


necessary), determine the period for corrections/revisions required

and the examiner(s) to certify the corrections/revisions made by

student after being verified by the Principal Supervisor.

10.5.9 Should the thesis/dissertation fall under category (v) “Thesis/dissertation

is unsatisfactory and recommended for a lower award” of Article

10.5.5, the EP may recommend the thesis/dissertation of the research work

for a lower award as deemed appropriate. UCPGS will recommend to the

Senate for endorsement of appropriate degree to be awarded.

10.5.10 Should the thesis fall under category (vi) “Failure” of Article 10.5.5, the

candidate would be deemed to have made unsatisfactory progress in the

preparation of his/her research work, and hence, shall be dismissed from

the programme. In case of the dissertation, EP reserves the right to advice

student to repeat the research work.

10.5.11 Once all steps have been taken according to Article 10.5, the

candidate shall be required to submit to PPS five (5) copies of his/her

thesis/dissertation in permanent hardcover binding and one electronic copy

saved in appropriate storage device/medium.

10.5.12 PPS shall retain one hardcover copy of the thesis/dissertation, forward

one hardcover copy each to the faculty and the Principal Supervisor and

send one hardcover as well as the electronic copy to the library. The

student shall keep one copy of hardcover.

10.5.13 PPS shall table the result awarded for the thesis/dissertation as

recommended by Thesis Examiners and TEP to UCPGS for approval and

finally to the Senate for endorsement prior to informing the student.

10.6 Supervision of Research

10.6.1 Appointment of Supervisor/Supervisory Panel

10.6.1.1 The faculty shall recommend the appointment of a

Supervisor/Supervisory panel for Masters and Ph.D students. The

appointment of supervisor(s) for a full-time Master student shall be

latest by the first semester; and for a full-time Ph.D student latest

by the second semester of his/her studies from within the faculty.

10.6.1.2 The faculty shall recommend the appointment of supervisor(s) for

a part-time Master student latest by the second semester; and for a

part-time Ph.D student latest by the third semester of his/her

studies from within the faculty. Alternatively, a student may apply

for the appointment of a specific supervisor of his/her own choice

from the faculty.


10.6.1.3 If deemed necessary, the faculty may recommend or the student

may apply for the appointment of a co-supervisor whose

knowledge is essential for the research works.

10.6.1.4 If deemed necessary, the faculty may recommend or the student

may apply for the appointment of a field supervisor or associate

supervisor whose knowledge is essential for the research works.

Such an appointment shall be made only for a student who is

conducting research works outside UTeM. The field supervisor

shall be a staff member of the organisation where the student is

carrying out his/her research.

10.6.1.5 An application made by a student for the appointment of

supervisor, co-supervisor or field supervisor shall be submitted to

PPS and must be accompanied by a written of consent from the

proposed supervisor, co-supervisor or field supervisor.

10.6.1.6 In certain circumstances, a student may apply with genuine reasons

to change an existing supervisor, co-supervisor or field supervisor,

subject to Article 10.6.1.1 through Article 10.6.1.5. Such an

application shall be made not later than six (6) months for

Masters and twelve (12) months for Ph.D, after the appointment of

the first supervisor.

10.6.1.7 The FPGC shall have the prerogative to determine the criteria for

the appointment of a supervisor/supervisory panel and shall decide

on the appointment of all supervisor/supervisory panel upon

recommendations from the relevant faculty.

10.6.1.8 PPS must be informed accordingly of any changes pertaining to

Articles 10.6.1.3 through Article 10.6.1.7.

10.6.2 Responsibilities of Supervisor / Supervisory Panel

10.6.2.1 To assume responsibility for directing and guiding the students‟

research programmes.

10.6.2.2 To assist the student to prepare his/her study plan based on the

background and the present progress and performance.

10.6.2.3 To identify any weakness and to evaluate the student progress and

performance in major and minor/supporting areas with

consultation of the assessment panel (if necessary).

10.6.2.4 To advise students to audit or attend subjects relevant to the field

of research and conduct relevant background reading and literature

survey/review.


10.6.2.5 To advise students on scholarly activities such as seminar,

workshop, paper writing and presentation, conferences, and

preparation of academic discussions.

10.6.2.6 To supervise and guide students in the process of proposing and

preparing their research works, indicating areas in the research that

need amendments, corrections and revisions, and suggests to them

the necessary changes needed to improve the quality of the

research works.

10.6.2.7 To ensure that the students have access to the required resources and

tools needed to proceed with the research works.

10.6.2.8 To ensure the regular contact of the students, overseeing the

successful completion of the study plans within a time frame, and

submitting the progress report to PPS.

10.6.2.9 The supervisor/supervisory panel for a Master and for a Ph.D

student shall submit the report every end of semester throughout

the period of candidature.

10.6.2.10 Once the student has completed the research work, the supervisor

shall be required to certify that it is of acceptable standard in

content quality and presentation style and that it is ready for

submission.


11.1 Thesis Examination Panel (TEP)

11.1.1 Members of the TEP shall be as follows:

(i) Dean of PPS (or any professor in the related fields as

representative appointed by Dean of PPS) as Chairman

(ii) All appointed examiners

(iii) PPS as Secretariat

11.1.2 The attendance of all appointed examiners in the viva voce is compulsory

unless otherwise agreed by the Chairman of the TEP.

11.1.3 The functions of TEP shall be as follows:

11.1.3.1 The TEP shall function as the highest examining body for Masters

and Doctoral thesis and shall determine whether the thesis is of

acceptable standard or not.

11.1.3.2 The TEP shall conduct the viva voce and/or public seminar of

Masters and Doctoral candidates.

11.1.3.3 The TEP shall prepare a report containing the assessment of the

TEP members and indicating areas in the thesis that need revisions

or corrections.

11.1.3.4 TEP shall propose the result to PPS to be forwarded to the

UCPGS for approval and to be endorsed by Senate.

11.2 Examiners of Thesis

11.2.1 Appointment of Examiners for Masters Thesis

11.2.1.1 Examiners shall be appointed for each student from the relevant

faculty or field of studies. If deemed necessary, additional

examiners from within or outside the faculty may be appointed

based on their fields of expertise.

11.2.1.2 Thesis examiners are made up of at least one (1) external examiner

from outside University and one (1) internal examiner shall be

appointed for the examination of a Master thesis.

11.2.1.3 In cases where the candidate is a faculty member of the University,

thesis examiners shall consist of two (2) internal examiners in

addition to an external examiner.

SECTION 11-EXAMINATION PANEL


11.2.1.4 The appointment of all examiners for Masters Thesis shall be

recommended by FPGC, approved by PPS and endorsed by

UCPGS.

11.2.2 Appointment of Examiners for Ph.D Thesis

11.2.2.1 A Ph.D thesis shall have a minimum of two (2) examiners, at least

one of whom must be an external examiner while the other shall be

the internal examiner. If deemed necessary, two (2) external

examiners will be appointed by the University.

11.2.2.2 An internal examiner shall be appointed from the relevant faculty,

whereas an external examiner shall be an individual from outside

University with adequate qualification and experience in the field of

interest.

11.2.2.3 Notwithstanding Article 11.2.2.1, a faculty member of the

University pursuing his/her Ph.D programme shall be assigned two

(2) internal examiners in addition to an external examiner.

11.2.2.4 The appointment of all examiners for Ph.D candidates shall be

recommended by the FPGC, approved by PPS and endorsed by

UCPGS.

11.2.3 Responsibilities of Examiners

11.2.3.1 Examiners shall be required to examine and evaluate the thesis.

11.2.3.2 Examiners shall be required to prepare reports indicating areas in

the thesis that need corrections or revisions to improve its quality.

11.2.3.3 Examiners shall be required to recommend the evaluation category

as stipulated in Article 10.2 and Article 10.3.

11.3 Faculty Postgraduate Committee (FPGC)

11.3.1 Members of the Faculty Postgraduate Committee are as follows;

i Dean as Chairman

ii Deputy Deans

iii Relevant Heads of Departments

iv. Any other academic staff deemed necessary and appointed by the Faculty.

v. Senior Assistant Registrar as Secretariat


11.3.2 The functions of the Faculty Postgraduate Committee (FPGC) are as

follows:

11.3.2.1 Approves the appointment of supervisors for Masters and Ph.D

students upon recommendation from relevant department.

11.3.2.2 Recommends the appointment of examiners for Masters students

and forward to PPS accordingly.

11.3.2.3 Recommends the appointment of examiners for Doctoral thesis and

dissertation works to the UCPGS through PPS for approval.

11.3.2.4 Monitors all research works conducted by both the supervisors and

the students to confer with the requirements set by the faculty for

content quality and presentation.

11.3.2.5 Proposes any amendment to postgraduate policies to the UCPGS

through PPS.

11.3.2.6 Discusses any other matters relevant regarding postgraduate

studies.

11.3.2.7 Selects and approves of postgraduate students.

11.4 Postgraduate Committee (PGC)

11.4.1 Members of the Postgraduate Committee shall consist of the followings:

(i) Dean of PPS as Chairman

(ii) Deputy Deans (Research and Graduate Studies) of respective faculty

(iii) Deputy Dean of PPS (if any)

(iv) Programmes Coordinators from PPS

11.4.2 The functions of PGC shall be as follows:

11.4.2.1 Coordinates all academic matters regarding postgraduate students

such as admission, registration, monitoring and examination of

graduate programmes.

11.4.2.2 Formulates the methods and procedures in monitoring the

implementation of the graduate programmes with the assistance of

FPGC.

11.4.2.3 Collects data and statistics relevant to the graduate programmes.


11.4.2.4 Plans and proposes all matters related to the development of

postgraduate programmes to University Committee for

Postgraduate Studies.

11.5 University Committee for Postgraduate Studies (UCPGS)

11.5.1 The UCPGS shall consist of the following members as appointed by the

Senate:

(i) Deputy Vice Chancellor (Academics & International) as

Chairman

(ii) Dean of the PPS as Secretariat

(iii) Three (3) Senate Members named by the Senate

(iv) Two (2) academic members named by the Senate

11.5.2 The functions of the UCPGS shall be as follows:

11.5.2.1 Decides upon applications for admission into postgraduate

programmes through Postgraduate Committee (PGC) upon

recommendations from the respective faculties.

11.5.2.2 Approves the appointments of internal and external examiners for

Masters and Doctoral thesis/dissertation (Ph.D only).

11.5.2.3 Deliberates and decides upon various appeals from postgraduate

students.

11.5.2.4 Co-ordinates and monitors postgraduate programmes of studies

such as registration and examination with the assistance of the

PGC.

11.5.2.5 Deliberates upon any amendment to postgraduate policies

proposed by the PGC.

11.5.2.6 Discusses any other matters relevant to postgraduate studies and

reports the progress of Postgraduate studies to the Senate.

11.5.2.7 Proposes the conferment of the Degree to the Senate.


12.1 Conferment of Degree

12.1.1 Students may be conferred a Postgraduate diploma, Masters degree or a

Doctoral, as the case may be, if the following conditions have been fulfilled:

12.1.1.1 If he/she has fulfilled all requirements stipulated in the

Postgraduate Policies and Regulations.

12.1.1.2 If the conferment of said degree upon him/her has been endorsed by

the Senate.

12.1.1.3 If he/she has cleared all dues owed to the University (excluding

approved financial loans made out to students by the University).

12.1.1.4. University has the right to award a lower degree to the candidate

who fails to meet the minimum requirements for the conferment of

the degree programme he/she registered for. Examples would be a

Postgraduate Diploma in place of Master degree or a Master

degree in place of Ph.D.

12.2 Termination of Candidature

12.2.1 The candidature of a student shall be terminated if he/she withdraws from

the University.

12.2.2 The candidature of a student may be terminated upon the recommendation

of both the FPGC and UCPGS and approval of the Senate, if his/her general

performance is found to be unsatisfactory.

12.2.3 The candidature of a student may be terminated if he/she is found to have

breached the disciplinary code as stipulated in the University Disciplinary

Act.

12.3 Visiting Students

12.3.1 Non-UTeM students may apply to register or audit specific subjects at

UTeM.

12.3.2 Applications must be made to PPS at least one month before the beginning

of the semester in which they wish to commence their studies at UTeM.

12.3.3 The approval of such applications is the prerogative of Dean of the

respective faculties and Dean of PPS.

SECTION 12 GRADUATION


12.3.4 All registered subjects shall be graded accordingly and a transcript of the

subjects taken shall be issued by PPS.


13.1 Preamble

Candidates who commit academic offences and misconducts can be taken

disciplinary actions against them according to the rules and regulations as enforced

and applied by the University.

13.1.1 Types of Offences and Misconducts

Candidates will be penalized for committing any of the offences and

misconducts as follows:

a) Plagiarizing, using the ideas or information without permission from or

acknowledgement to the original author.

b) Giving, receiving or withholding any information related to the

examination questions before the examination of the particular subject

begins.

c) Referring to or using any prohibited references inside or outside the

examination hall during the examination.

d) Communicating with other candidates during the examination in any

ways.

e) Giving or accepting any prohibited assistances during the examination.

f) Taking, moving, hiding, damaging or destroying any properties related

to the preparation or completion of research tasks or examination.

13.1.2 Penalty

Any candidate found to commit any of academic offences and misconducts,

after trial and convicted, the Senate can take disciplinary action either from

any one or the combination of the following forms of penalties:

a) Giving zero mark (0) only to the final examination of the said subject.

b) Giving zero mark (0) to the overall examination result of the said

subject.

c) Suspending candidate from program of studies for an appropriate period

as determined by the Senate.

d) Invalidating the entire examination results of the semester.

e) Dismissal of candidate from program of studies.

SECTION 13 ACADEMIC OFFENCES AND MISCONDUCTS


13.2 Publications and Copyrights

13.2.1 Candidates can publish their research papers with the permission from the

supervisor(s) based on the research works throughout the period

studies.(With condition that references are being made to the University and

clearly stated that the research work is yet to be approved by the University

requirements of conferment).

13.2.2 Candidates are not allowed to submit any research work that has been

conferred the relevant degree by the University or other institutions.

Nevertheless, candidates are permitted to combine any part(s) of the

research works provided that it is stated clearly.

13.2.3 Candidates are permitted to present the research findings before their

enrolment to the University or parts of their work requirements with

condition that the research work is related to the field of studies and the

findings are based on their own efforts. Nonetheless, candidates are still

bounded to the requirement of minimum period of study.

13.2.4 Candidates can request for the confidentiality of their research works. The

maximum period is three years from the date of conferment.

13.2.5 The University and researcher will both hold the copyright of the research

work submitted to the University regardless of whether the research has

been accepted for conferment or not.

13.2.6 All research works submitted must be attached with a signed copyright

declaration as outlined in “Guidelines For Preparation of Thesis,

Report of Master Project and Dissertation” published by PPS.

13.3 Intellectual Property

13.3.1 Intellectual Property Under Malaysian Laws includes the following items:

i) Patent

ii) Copyright

iii) Trade Mark

iv) Industrial Designs

v) Layout-Designs of Integrated Circuits

vi) Geographical Indication

vii) Plant Breeder Right

viii) Confidential Information

ix) Trade Secrets


13.3.2 The University shall claim or assert any worldwide right, interest, title or

any IP created, generated or exploited by the students, in certain

circumstances as follows:

i) The creation, generation or exploitation of the IP in the course of

employment and jobs relation with the university.

ii) The IP creates, generates or exploits by a team established by the

university and the students is only one of a member in the created

team.

iii) The IP creation, generation or exploitation is used or supported by

the university‟s employees, materials, facilities, funds or any kind of

resources provided and obtained by or through the university.

iv) The IP creation, generation or exploitation has resulted, due to the

use of pre-existing or current IP owned by the University.

13.3.3 Where the University owns IP created from activities involving students,

the University will ensure that such ownership does not interfere with the

assessment of the student‟s academic performance or grant of award. The

University reserves the right to place such restrictions or rules on the

disclosure, dissemination or other dealings with respect to any word

containing such IP for such period as may be appropriate for the purposes

of IP protection.

13.4 Amendment

13.4.1 The Senate reserves the right to amend or overrule any articles stipulated in

the Postgraduate Policies and Regulations from time to time as deemed

necessary. All rules and implementations shall be observed.

13.4.2 The Senate reserves the right to withdraw admission to the University if

candidates are found to furnish with false information during the

submission of applications.

13.4.3 Any appeal from candidates regarding the Postgraduate Policies and

Regulations can be forwarded to the Centre for Graduate Studies through

respective faculties. PPS will then refer the appeal to the Senate for

approval.

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