Perkins IV Operational Handbook 2016 - Minnesota State · THE PERKINS IV OPERATIONAL HANDBOOK A...

THEPERKINSIVOPERATIONALHANDBOOK

AguidefortheadministrationoftheCarlD.PerkinsfederalgrantinMinnesota.

PreparedbytheMinnesotaStateSystemOfficeandtheMinnesotaDepartmentofEducation

AdministrationoftheGrantTheMinnesotaStateSystemOfficeisthesolestateagencyresponsibleforthegrantmoniesreceivedfromtheCarlD.PerkinsActof2006.

JERALYNJARGOState Director of Career and Technical EducationAcademic and Student Affairs Division

MinnesotaState307thStreetEast,Suite350St.Paul,MN55101-7804www.cte.mnscu.edu

MICHELLEKAMENOVCareer Development and CTE SupervisorOffice of Career & College Success

MinnesotaDepartmentofEducation1500Highway36WestRoseville,MN55113www.education.state.mn.us

@2016MinnesotaStateandMinnesotaDepartmentofEducation

ThecontentsofthishandbookweredevelopedundertheCarlD.PerkinsCareerandTechnicalEducationgrantfromtheU.S.DepartmentofEducation.However,thecontentsdonotnecessarilyrepresentthepolicyoftheU.S.DepartmentofEducation.

Thisdocumentisavailableinalternativeformatstoindividualswithdisabilities.Torequestanalternateformat,contactVictoriaDeFord,HumanResourcesDirector,SystemOffice&ExecutiveSearchManager,at651-201-1664.

IndividualswithhearingorspeechdisabilitiesmaycontactusviatheirpreferredTelecommunicationsRelayService.

TABLEOFCONTENTSPurposeoftheOperationalHandbook...........................................................................i

CarlD.PerkinsCareerandTechnicalEducationActof2006............................................ii

PurposeoftheAct..................................................................................................................ii

TitleI—CareerandTechnicalEducationAssistancetotheStates(theBasicGrant)................iii

TitleII—TechPrepEducation..................................................................................................v

TitleIII—GeneralProvisions....................................................................................................v

ProgramPlanningandOperation..................................................................................1

PerkinsIVProgramOverview.................................................................................................1GuidingPrinciplesforCTEinMinnesota..................................................................................................1

MinnesotaPerkinsModel..............................................................................................2

StateGovernance...................................................................................................................2FormationofPerkinsCareerandTechnicalEducationConsortia............................................................2

ConsortiumGovernance.........................................................................................................2ConsortiumMembershipRequirements..................................................................................................2ConsortiumGovernanceStructure...........................................................................................................3ProcedureforChangingConsortiumMembership...................................................................................3RolesandResponsibilitiesofPerkinsConsortiumCoordinator...............................................................4

TheLocalApplicationPlan.............................................................................................5

LocalApplicationGoals...........................................................................................................5Goal1:DesigningProgramsofStudy(POS).............................................................................................5Goal2:EffectivelyUtilizeEmployer,CommunityandEducationPartnerships.......................................6Goal3:ImproveServicestoSpecialPopulations.....................................................................................6Goal4:ProvideaContinuumofServiceProvision(CSP)forEnablingStudentTransitions.....................7Goal5:SustaintheConsortiumStructureofSecondaryandPostsecondaryInstitutions.......................7

LocalApplicationPlanProcess................................................................................................7

SubmissionoftheLocalPlan...................................................................................................8

PlanComponents...................................................................................................................8GeneralNarrative.....................................................................................................................................8Minnesota’sFiveGoals(Narrative,Objectives,andUsesofFunds)........................................................8SecondarySupplementalBudget.............................................................................................................8PerkinsFundedPositionsandCoordinationTimefortheGrant..............................................................9ImprovementPlansandReports..............................................................................................................9StateApprovedProgramsofStudyandTechnicalSkillAssessments.....................................................10StatementofAssurancesandCertifications...........................................................................................10

RequiredandPermissibleLocalActivities.............................................................................10RequiredActivities:Section135ExpenditureofLocalFunds................................................................11Minnesotahastwoadditionalrequiredactivities:.................................................................................11PermissibleActivities:Section135ExpenditureofLocalFunds............................................................11

LocalApplicationPlanApprovalProcess...............................................................................12

ImplementationofthePlan..................................................................................................12

AnnualPerformanceReport.................................................................................................12

ReportingTimeline...............................................................................................................12

Monitoring...................................................................................................................14

Minnesota’sPerkinsIVMonitoringProcess..........................................................................14Purpose...................................................................................................................................................14ObjectivesforPerkinsMonitoring..........................................................................................................14Implementationprioritiestobeexaminedduring2013-2016...............................................................14GuidingQuestionsforConsortiumtoAddress.......................................................................................14LocalConsortiumMonitoringGuidelines...............................................................................................15SelectionofSitestobeMonitored.........................................................................................................15RiskAssessmentTool..............................................................................................................................15ProgramPerformance............................................................................................................................16FiscalAnalysis.........................................................................................................................................16DataReporting.......................................................................................................................................16OtherFactors..........................................................................................................................................16TypesandLevelsofMonitoring..............................................................................................................16MinnesotaCriteriaandSourcesofEvidenceforMonitoring2013-18...................................................18StructureofMonitoringVisits................................................................................................................19

Whoparticipatesinthemonitoringvisit?..........................................................................................19Whatfacilitiesandlogisticalneedsarethereformonitoringvisits?.................................................20Whatevidenceisneededandhowdoesitneedtobeorganized?...................................................20Whoisthecontactforquestionsaboutpreparingforamonitoringvisit?........................................20

FiscalDeskAudit...................................................................................................................21SecondaryandPostsecondaryDeskAuditProcess................................................................................21FiscalAuditCriteria.................................................................................................................................21

CommunicationandEngagement.................................................................................22

Communication....................................................................................................................22

CommunicationandMarketingSupporttoStakeholders......................................................22

ProfessionalEngagement.....................................................................................................22

StrengtheningPartnerships..................................................................................................23

Cross-CommunicationProcess..............................................................................................23OfficialCommunication..........................................................................................................................23InformalCommunication........................................................................................................................23Feedback................................................................................................................................................24

HighQualityCTEProgramming.....................................................................................25

RigorousProgramsofStudy..................................................................................................25

CTEProgramApprovalandReview.......................................................................................27PostsecondaryApprovalandReview.....................................................................................................27SecondaryApprovalandReview............................................................................................................27

SecondaryFiveyearcyclescheduleforprogramreview...................................................................28SecondaryConnectionstoFundingSources...........................................................................................29

Accountability,Reporting,andCTEData.......................................................................30

PerkinsandCorePerformanceIndicatorDefinitions.............................................................30SecondaryCTEDefinitions......................................................................................................................30SecondaryCoreAccountabilityIndicatorDefinitions.............................................................................30PostsecondaryCTEDefinitions...............................................................................................................32PostsecondaryCoreAccountabilityIndicatorDefinitions......................................................................32

CoreIndicatorPerformanceLevelNegotiationsandReporting.............................................34StateAdjustedLevelsofPerformance....................................................................................................34LocalAdjustedLevelsofPerformance....................................................................................................34StateConsolidatedAnnualReport.........................................................................................................35LocalAnnual/TrendCoreIndicatorPerformanceReport(StatetoConsortium)...................................35

CTEAccountabilityandReportingData–Secondary...............................................................36SecondaryDataCollectionOverview:SubmittingaP-File(Perkinsdata)..............................................36SecondaryDataCollectionOverview:DataVerificationProcess...........................................................36SecondaryDataSources.........................................................................................................................37SecondaryAccountabilityandReportingData.......................................................................................38AccessingSecondaryPerkinsAccountabilityandReportingData..........................................................38SecondaryPerkinsAccountabilityandCTEData-UsefulLinks..............................................................39

CTEAccountabilityandReportingData–Postsecondary......................................................39PostsecondaryDataStructure–EntryCohorts......................................................................................40PostsecondaryAccountabilityandReportingData................................................................................40PostsecondaryDataSources..................................................................................................................41AccessingPostsecondaryPerkinsAccountabilityandReportingData...................................................42PostsecondaryPerkinsAccountabilityandCTEData–UsefulLinks......................................................43

StudentDataPrivacy............................................................................................................43AccesstoPrivateData............................................................................................................................44DataUseandReporting..........................................................................................................................44ComputerandSoftwareRequirements..................................................................................................45StudentDataPrivacyResources.............................................................................................................45

OfficeofCivilRightsReviews........................................................................................45

Postsecondary......................................................................................................................45

Secondary.............................................................................................................................46

RetentionofPerkinsIVGrantRecords..........................................................................46

PerkinsFunding............................................................................................................46

FormulaDistribution............................................................................................................48ConsortiaBasicAllocation......................................................................................................................48

Secondaryformula.............................................................................................................................49Postsecondaryformula......................................................................................................................49

ConsortiaReserveAllocation..................................................................................................................49FederalandMinnesotaResources.....................................................................................................50

StateLeadershipFunds..........................................................................................................................50StateAdministrationFunds....................................................................................................................51

LocalApplicationforFunds...................................................................................................51

FinancialRequirements................................................................................................52

RequiredandPermissiveUsesofFunds................................................................................52

RequiredUsesofFunds..........................................................................................................................52PermissiveUsesofFunds.......................................................................................................................53

AllowableandUnallowableUsesofFunds............................................................................53Allowable................................................................................................................................................54Unallowable............................................................................................................................................54

LocalApplicationBudgetChangeswithintheFiscalYear......................................................55PostsecondaryBudgetChanges.............................................................................................................55SecondaryBudgetChanges....................................................................................................................55

CapitalAssets(Equipment)...................................................................................................56

FiscalYearExpenditureTimelines.........................................................................................56

PerkinsIVFinanceCostCenters(MinnesotaState)...............................................................56Part1:FederalRequirements.................................................................................................................56Part2:Typesofcategories.....................................................................................................................56

BasicGrant–GeneralLedger(GL).....................................................................................................56ReserveFunds–GeneralLedger(GL)................................................................................................57ReallocatedFunds–GeneralLedger(GL)..........................................................................................57Leadership–GeneralLedger(GL)......................................................................................................57Sub-grantsGeneralLedger(GL).........................................................................................................58

Part3:ExpenditureReimbursementProcess.........................................................................................58Part4:PaymentsofSpecialAssignments/ReassignmentsofCampusEmployees.................................59SecondaryEquipmentandCurriculumFundingCriteria........................................................................59CriteriaforSecondaryPerkinsFundedPurchases..................................................................................59RequirementsforStatePre-ApprovalofSecondaryEquipmentPurchases...........................................60SecondaryEquipmentandCurriculumPurchases-GrantManagement.................................................60InventoryControlRequirementsforSecondaryEquipmentandCurriculumPurchasedthroughPerkinsGrantFunding.........................................................................................................................................61DisposalofEquipment/CurriculumPurchasedThroughtheSecondaryPerkinsGrant..........................61PerkinsFundingforCurriculumSoftware/License.................................................................................62FieldTripsandStudentTransportActivities...........................................................................................62CareerandTechnicalStudentOrganization(CTSO)Activities................................................................62CareerDevelopmentLicenseandActivities...........................................................................................63

FiscalYearExpenditureTimelines.........................................................................................63

WorkForceCenterCollaborationExpenditures.....................................................................63

FundsforSupportServices(NontraditionalbyGender)........................................................63

SERVSFinancialSystematMinnesotaDepartmentofEducation...........................................64

UsingPerkinsIVResourcestoFundPersonnel......................................................................64

UsingPerkinsIVResourcestoFundPostsecondaryPerkinsPrograms...................................65

PostsecondaryCustomizedTrainingCoursesandPrograms..................................................65

PerkinsIV–5%AdministrativeCostAllowances...................................................................65

SupplementNotSupplantRequirements..............................................................................65

CollegeExpenditureReimbursement....................................................................................65

PerkinsIVFederalandStateDefinitions.......................................................................67

Acronyms.....................................................................................................................89

StateandFederalGrantPolicIES...................................................................................91

MinnesotaStateSystemOffice.............................................................................................91MinnesotaStateProcurement...............................................................................................................91MinnesotaStateTravel..........................................................................................................................91ConflictofInterest..................................................................................................................................91MinnesotaStateGratuity.......................................................................................................................91MinnesotaStateInventoryControls......................................................................................................91MinnesotaStateCashManagement......................................................................................................91MinnesotaStateCodeofConduct..........................................................................................................91MinnesotaStateAdvisoryCommittees..................................................................................................91MinnesotaStateGrantManagement.....................................................................................................91

MinnesotaDepartmentofEducation....................................................................................92MDECashManagement.........................................................................................................................92MDEAllowableCost...............................................................................................................................92StateMatchRequirements.....................................................................................................................92

StateStaffDirectory.....................................................................................................93

MinnesotaStateSystemOfficeStaff.....................................................................................93

MinnesotaDepartmentofEducationStaff............................................................................94

Appendices..................................................................................................................95

AppendixA:MonitoringVisitSampleAgenda..............................................................96

AgendaSample.....................................................................................................................96

AppendixB:Three-yearPerformanceStatusTrendReport...........................................97

AppendixC:CoreIndicatorPerformanceREPORT.........................................................98

AppendixD:ConsortiaReportingTimeline...................................................................99

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PURPOSEOFTHEOPERATIONALHANDBOOKThishandbookisaresourceforsecondaryandpostsecondaryeligiblerecipientssubmittingapplicationsforfundingundertheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV).

Thepurposeofthishandbookistoprovideanunderstandingoffederalandstaterequirementsandguidancedevelopedforcareerandtechnicaleducation(CTE)programsbenefitingfromPerkinsfunding.ThisguidehighlightsspecificsectionsofPerkinsIVthatarecriticalforunderstandingtherequirementsoftheAct.

NOTE:MinnesotaState,formerlyknownasMinnesotaStateCollegesandUniversities,willhereafterbereferredtoaseitherMinnesotaStateorSystemOffice.TheMinnesotaDepartmentofEducationwillhereafterbereferredtoasMDE.

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CARLD.PERKINSCAREERANDTECHNICALEDUCATIONACTOF2006TheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV)wassignedintolawAugust12,2006andreplacedthe1998CarlD.PerkinsVocationalandTechnicalEducationAct(PerkinsIII).TheoriginalauthorizationperiodforPerkinsIVendedonJune30,2013.Untilreauthorizationtheoriginalactremainsineffectwithcontinuedcongressionalfunding.

PerkinsIVfocusesontheacademicachievementofcareerandtechnicaleducationstudents,strengtheningconnectionsbetweensecondaryandpostsecondaryeducation,andimprovingstateandlocalaccountability.

PurposeoftheActThestatedpurposeofPerkinsIVistodeveloptheacademicandcareerandtechnicalskillsofsecondaryandpostsecondarystudentsenrolledincareerandtechnicaleducationprogramsby:

(1) buildingontheeffortsofStatesandlocalitiestodevelopchallengingacademicandtechnicalstandardsandtoassiststudentsinmeetingsuchstandards,includingpreparationforhigh-skill,high-wage,orhigh-demandoccupationsincurrentoremergingprofessions;

(2) promotingthedevelopmentofservicesandactivitiesthatintegraterigorousandchallengingacademicandcareerandtechnicalinstruction,andthatlinksecondaryeducationandpostsecondaryeducationforparticipatingcareerandtechnicaleducationstudents;

(3) increasingStateandlocalflexibilityinprovidingservicesandactivitiesdesignedtodevelop,implement,andimprovecareerandtechnicaleducation,includingtechprepeducation;

(4) conductinganddisseminatingnationalresearchanddisseminatinginformationonbestpracticesthatimprovecareerandtechnicaleducationprograms,services,andactivities;

(5) providingtechnicalassistancethat(A)promotesleadership,initialpreparation,andprofessionaldevelopmentattheStateandlocallevels;and(B)improvesthequalityofcareerandtechnicaleducationteachers,faculty,administrators,andcounselors;

(6) supportingpartnershipsamongsecondaryschools,postsecondaryinstitutions,baccalaureatedegreegrantinginstitutions,areacareerandtechnicaleducationschools,localworkforceinvestmentboards,businessandindustry,andintermediaries;and

(7) providingindividualswithopportunitiesthroughouttheirlifetimestodevelop,inconjunctionwithothereducationandtrainingprograms,theknowledgeandskillsneededtokeeptheUnitedStatescompetitive.

[Source:CarlD.PerkinsCareerandTechnicalEducationActof2006,Section2]

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TitleI—CareerandTechnicalEducationAssistancetotheStates(theBasicGrant)

PerkinsIVprovidesfinancialsupportforinnovationandprogramimprovementincareerandtechnicaleducationatbothsecondaryandpostsecondarylevels.

TitleIoftheActoutlinesthestructureandrequirementsrelatedtotheBasicGrantunderPerkinsIV.Theactspecifiestheformulatobeusedfortheallotmentanddistributionoffundstostates,aswellasrequirementsforhowstatesdistributePerkinsIVfundstolocaleligibleagencies.Inaddition,theActspecifiesrequiredandpermissibleusesoffundsbybothstateandlocalrecipients.

The2006Perkinslegislationincludesanumberofrequirementsrelatedtoreportingandaccountability,withmanyofthestatelevelrequirementshavingparallelprovisionsforlocalrecipients.Theserequirementsincludesubmissionofannualplansandperformancereportsatboththestateandlocallevel.Thereisarequirementthatbothstateandlocalrecipientsnegotiateperformancelevelsoncoreindicatorsandsubmitimprovementplansiftheagreedupontargetsarenotmet.

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Table1:Selectedprovisionsrelatedtothebasicgrant

PerkinsIV–TitleI:SelectedProvisionsRelatedtotheBasicGrant

FinancialProvisions

DistributionofFunds

Section111 StateAllotmentSection112 Within-State(Local)AllocationandReserveOption

Section131 DistributionofFundstoSecondaryEducationProgramsSection132 DistributionofFundstoPostsecondaryEducation Programs

Section133 RedistributionofUnexpendedFunds

UseofFunds

Section124 StateRequiredandPermissibleUsesofFunds

Section135 LocalRequiredandPermissibleUsesofFunds

AnnualPlans Section122 StatePlanSubmissionsSection134 LocalPlanSubmissions

Accountability Section113 Accountability(SecondaryandPostsecondary)

StateandLocalAdjustedLevelsofPerformance StateandLocalReports(includingdisaggregateddata)

ImprovementPlans

Section123 StateImprovementPlan

LocalImprovementPlan WithholdingStateFundsandWaiverofWithholding

WithholdingLocalFundsandWaiverofWithholding

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TitleII—TechPrepEducationTitleIIoftheActaddressesTechPrepEducation.TheActprovidesthatTechPrepfundingisbasedonthesameformulausedfortheBasicStateGrantallotmentandadministeredbythestateeligibleagency.AsallowedunderTitleII,Section202,initsstateplanMinnesotachosetocombinetheBasicGrantandtheTechPrepGrant.TechPrepinMinnesotawas,therefore,notmaintainedasaseparategrantprogramandseparateaccountabilityindicatorsandreportingwerenotrequired.

InFederalFY2011,CongressdidnotappropriatefundsforTechPrep.MinnesotahadalreadycombinedTechPrepandtheBasicGrant.However,thefundingthathadbeenassociatedwithTechPrepwaslost.

TitleIII—GeneralProvisionsTitleIIIoftheActincludesanumberofgeneralprovisionincludingSection311(FiscalRequirements)whichstatesthatfederalPerkinsfundsmustbeusedto“supplementnotsupplant;”fundscannotreplacestateandlocaldollarsthatarebeingusedforCTE.

TitleIIIalsoincludesamaintenanceofeffortprovisionrequiringthatstatefundingforCTEremainatleastatthesamelevelasthepreviousyear.

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PROGRAMPLANNINGANDOPERATIONPerkinsIVProgramOverviewMinnesota’sfive-yearCareerandTechnicalEducation(CTE)StatePlanalignsgoalswiththeMinnesotaDepartmentofEducationandtheMinnesotaStatesystemstrategicgoalsandprovidesdirectionforuseoffundsinsecondary,postsecondary,andadulteducationprograms.

Minnesota’sStatePlangoalsinMayof2007includedthefollowing:

• IncreaseaccessandopportunitybyprovidingaccesstoservicesforSpecialPopulations,includingunderrepresentedstudents,incareerandtechnicaleducationprograms.

• Providehighschool-to-collegetransitionsforstudentsincareerandtechnicaleducationprogramsandadultstudenttransitionsintohigh-skill,high-wageorhigh-demandoccupations.

• Effectivelyuseemployer,community,andeducationpartnershipstosupportcareerandtechnicaleducationtoprovideprogramsandservicesintegralforstateandregionaleconomicneeds.

• InnovatetomeetcurrentandfutureeducationalneedsandexamineandexpandcollaborativepracticestosupportCTEprogramsatthesecondaryandpostsecondarylevelstoensureacontinuumofservicesprovision.

TheMinnesotaDepartmentofEducationestablishedthreeprioritiesin2009-2010:

• RigorandCollegeReadiness• TeacherEffectiveness• Accountability

GuidingPrinciplesforCTEinMinnesota• CTEandacademiceducationmustbeintegratedinamorecomprehensiveway.• Collegeandwork-readinessskillsareoneandthesame.• Eachstudentneedsatleastsomeeducationoradvancedtrainingpasthighschool,

whethercommunityandtechnicalcollege,university,industrycertification,oradvancedtrainingthroughwork.

• FederalPerkinsfundingforCTEisnotanentitlementateitherthestateorlocallevel.• Alleducationspendingmustbeconnectedwithstudentsuccessoutcomes.• HighschoolsandcollegesshouldcontinueCTEprogramsandactivitiesthathave

workedwell.• CTEmustbestrategicallyplacedwithinthebroadervision,missionandgoalsfor

educationwithintheStateofMinnesota.•

[RevisedStatePlan,PerkinsIV,April21,2008,p.18]

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MINNESOTAPERKINSMODELStateGovernanceFormationofPerkinsCareerandTechnicalEducationConsortiaMinnesota’sschooldistrictsandthetwo-yearcollegesofMinnesotaStatewereself-formedintotwenty-sixPerkinsConsortiain2008topromotecollaborativeplanningandimplementationofcareerandtechnicaleducationprogramswithintheirregions.Inidentifyinginitialmembershipinthestate’sPerkinsconsortia,careerandtechnicaleducationleaderswereaskedtoconsiderthefollowingfortheirregionofthestate:

• Careerandtechnicaleducationprogramimprovement• AnticipatedProgramsofStudy• Dualandconcurrentenrollmentopportunities• Collaborativehistoryandculture• Highschooltocollegematriculationpatterns• Geography• Anoperatingstructurethatgavespecialattentiontocapitalizingonthestrengthsofthe

existingbasicgrantandtechprepleadership• Continuationofeffectivecollaborativeactivitiesthatpromotehighschooltocollege

transition• Adecision-makingmodelthatwouldequitablyandeffectivelyaddresscareerand

technicaleducationprogramming

ThecareerandtechnicaleducationstateleadersatMinnesotaStateandtheMinnesotaDepartmentofEducationreservedtherighttoapprovethefinalmembershipofanyPerkinsconsortiumtoensurethatnoeligiblecollegeoranyeligibleschooldistrictwasexcluded.

ConsortiumGovernanceConsortiumMembershipRequirements

1. Eachconsortiummusthaveatleastoneeligiblesecondaryschooldistrictmemberandatleastoneeligiblepostsecondarycollegemember.

2. Noschooldistrictorcollegemaybelongtomorethanoneconsortium.3. Charterschoolswithastate-approvedCTEprogrammustbeinvitedtoparticipateina

consortium.4. StateCTEleadersreservetherighttomediatethefinalconsortiumstructuretoensure

thatnointerestedcollegeorschooldistrictisexcluded.5. RepresentativesfromAdultBasicEducation,theWorkForceCentersystem,businessand

industry,andcommunityorganizationsmaybeinvitedbythelocalconsortiumtoparticipateaspartners.

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ConsortiumGovernanceStructureTheconsortiumgovernancestructureisdeterminedbytheconsortiumwiththefollowingrequirements:

1. Thesuperintendent(s)andcollegepresident(s)ofparticipatingsecondaryandpostsecondaryconsortiummembersidentifyatleastonesecondaryandonepostsecondaryconsortiumcoordinator.

2. Eachconsortiummustdevelopasingleannualplanandunifiedbudgettoguidetheplanning,implementationanduseoffundsforimprovingcareerandtechnicaleducationprogramsintheirconsortium.

3. EachconsortiumidentifiesonesecondaryfiscalhostschooldistrictandonepostsecondaryfiscalhostcollegewiththeresponsibilitytomanagethefundsdistributedtotheconsortiuminaccordancewiththePerkinsActandMinnesotastatelaw.

4. Thedefinedleadershipstructureoftheconsortiummaintainsauthorityforallsecondaryandpostsecondaryspendingdecisions,andindependentspendingauthoritymaynotbedelegatedtoanyindividualschooldistrictorcollegepartner.

5. Theconsortiumplanincludestheconsortium’sinitiativestoaccomplishthefivegoalsestablishedbytheMinnesotaStatePerkinsPlanandtheplantomeetthenegotiatedperformanceindicatorsrequiredunderthelawbytheUSDepartmentofEducation,OfficeofCareerTechnicalandAdultEducation.

6. Theconsortiumplanreceivesapprovalandsignaturesupportfromeachmemberschooldistrictsuperintendentandeachcollegepresidenttoshowagreementwiththeplan'scontent.

ProcedureforChangingConsortiumMembershipItistheintentoftheMinnesotaCareerandTechnicalEducationStatePlanthatthePerkinsconsortiumstructurewillprovideconsistentandeffectivecareerandtechnicaleducationplanningandprogramoperationfortheregion.Assuch,changesinthemembershipofaPerkinsconsortiummustbemadewithcarefulconsiderationoftheeffectsonstudents,memberinstitutions,andtheconsortium.TheMinnesotaCareerandTechnicalEducationstateleadersatMinnesotaStateandtheMinnesotaDepartmentofEducationreservetherighttoapprovethefinalmembershipofanyPerkinsconsortiumtoensurethatnoeligiblecollegeoranyeligibleschooldistrictisexcluded.

IfaconsortiummemberschooldistrictorcollegewishestowithdrawfromonePerkinsconsortiumandjoinadifferentconsortium,thefollowingshallapply:

1. TheMinnesotaStateDirectorofCareerandTechnicalEducationmustreceiveawrittenletterofintentrequestingconsiderationofchangeandarationaleforsuchchangeinconsortiummembershipfromthesuperintendentoftheconsortiummemberschooldistrictorthepresidentofthemembercollegerequestingthechange.ThislettermustbereceivedbyOctober15oftheyearpriortoanyactualchangessothatdata-drivendecisionscanbemadebyallstakeholders.Thetimelineisapplicableforallconsortiummembershipchanges.

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2. TheMinnesotaStateDirectorofCareerandTechnicalEducationmustreceivewrittenacknowledgementoftherequestedchangeinmembershipindicatinganunderstandingoftheimplicationsofsuchchangefromallconsortiummembersuperintendent(s)andcollegepresident(s)frombothConsortiainvolved.Inthecaseofarequesttojoinaconsortium,allconsortiummembersuperintendent(s)andcollegepresident(s)fromthetwoconsortiainvolvedmustindicatetheiragreementwiththerequestedchange.

3. Thewrittenrequestforconsortiummembershipchangeandtheacknowledgementbyallmembersfrombothconsortiamustincludeevidenceofconsiderationofthefollowingpotentialimpactontheconsortia:

a. Financialimpactofchangesinthecensus,geographic,participation,andPellgrantvariablesthatdeterminetheleveloftheconsortium’sPerkinsfunding

b. ChangesinconsortiumperformanceonPerkinsaccountabilityindicatorsandperformancetargets

c. Availabilityofcareerandtechnicaleducationprogrammingforallstudentsintheconsortium

d. EffectonexistingarticulatedanddualcreditagreementsbetweensecondaryandpostsecondarymemberInstitutions

e. Changesinconsortium’sStateApprovedProgramsofStudyandTechnicalSkillAssessmentofferings

f. Changesinconsortiumleadership,personnel,andgovernancestructure4. Wherewithdrawalfromaconsortiumwouldaffectthefundsreceivedbytheconsortium

duetopopulationorprogramparticipation,suchwithdrawalwouldbecomeeffectiveatthebeginningofthefiscalyearaftertheendofthenextfiscalyear(e.g.awithdrawalrequestsubmittedpriortoJune30,2015wouldbeeffectiveJuly1,2016).

RolesandResponsibilitiesofPerkinsConsortiumCoordinatorTherolesandresponsibilitiesofPerkinsConsortiumCoordinatorsareto:

• Collaborativelyfacilitatedevelopmentoftheannuallocalunifiedsecondary/postsecondaryPerkinsconsortiumplanandbudget–Submitplanonlineatwww.applyheremn.org–Mayofeachyear.(Theconsortiumplanmustincludetheconsortium’sinitiativestomeetthenegotiatedperformanceindicatorsrequiredunderthelawbytheUSDepartmentofEducation,OfficeofCareerTechnicalandAdultEducation,andtoaccomplishthefivegoalsestablishedbytheMinnesotaStatePerkinsPlan.TheworkofthePerkinsConsortiamustaddressMinnesota’sfivegoalsforCTE.)

• Manageconsortiumactivitiesandbudgettomeettheunifiedgoalsoftheconsortium,Minnesota’sfivegoalsforCareerandTechnicalEducation(CTE)andtherequirementsofthePerkinsLaw.

• SubmitAnnualPerformanceReport(APR)onlineatwww.applyheremn.org–Octoberofeachyear.

• NegotiateannualPerkinsaccountabilityperformancetargetswithstateCTEstaff–Decemberofeachyear.

• Provide,orarrangewithStateCTEleadershiptoprovide,technicalassistanceandprofessionaldevelopmenttoassistconsortiumpartnerswithachievingconsortiumgoalsandmeetingnegotiatedPerkinsperformanceindicators.

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• CoordinatedevelopmentandimplementationofProgramsofStudyandTechnicalSkillAssessmentsamonghighschoolsandthetwo-yearMinnesotaStatecollegepartnerintheconsortium.

o EachlocalPerkinsconsortiumisrequiredtohaveinplaceatleastsevenProgramsofStudyandonerigorousProgramofStudy.EachProgramofStudymustalsohaveinplacebothasecondaryandapostsecondaryTechnicalSkillAssessment.

• ParticipateintheCTEFallConferenceandtheannualone-dayConsortiumCoordinators/LeadersmeetingleadbystateCTEleadership.

THELOCALAPPLICATIONPLANLocalApplicationGoalsGoal1:DesigningProgramsofStudy(POS)TomeetthenewrequirementunderPerkinsIV,eachlocalconsortiummustdesign,developandimplementProgramsofStudy/careerpathwaysthatspanatleastthelasttwoyearsofhighschool(maybeginingrade9)throughatleastthefirsttwoyearsofpostsecondaryeducationresultinginadiplomaordegree.Seewww.cte.mnscu.edu/programs/index.htmlfordocumentation,process,charts,andotherresourceinformation.

InFY09,eachconsortiumwasrequiredtodesignoneProgramofStudyworkingfromtheMinnesotaCareerFields,ClustersandPathwaysframework.Ineachyear,FY10andbeyond,consortiaaretodesignatleastoneRigorousProgramsofStudyinoneofthesixcareerfields.EachconsortiumisencouragedtodevelopadditionalRigorousProgramsofStudyinatleastoneclusterwithineachofthesixcareerfields.

ConsortiaaretousetheMinnesotaProgramsofStudyProcessGuidelinestocompletePOSandsubmitbothanarrativeandtemplate.DocumentsshouldincludeinformationaboutthesupportofkeystakeholdersandtheworkofthePOSAdvisoryworkgroup;theelementsofPOSdesignandimplementation;sustainabilityofthePOS,consortiacommunicationsystemsthatwillbeusedtoimplementandadvancetheuseofPOSingeneral,andexplanationofacontinuousimprovementprocessforPOS.

InMinnesotasecondaryandpostsecondaryeducation,thereisadifferenceintheuseoftheterm“academicprograms.”“Academic”atthecollegelevelincludesprogramssuchaspre-med,manufacturing,engineering,nursing,finearts,orsociology,etc.Atthesecondarylevel,academicprogramsrefertogeneraleducationandcoursessuchasmathematics,science,Englishratherthancareerandtechnicaleducationprograms.

• Academicandcareerandtechnicaleducationprogramsaregenerallythoughtofashavingawell-definedsetofcourses.UnderProgramsofStudy,itisessentialthatconsortiaformpartneringrelationshipswithteachersandfacultyofgeneraleducation.ProfessionaldevelopmentactivitiesshouldincludeteachersofacademicsubjectsworkingwithCTEteachersandfacultytostrengthenCTEprogramsandincreasestudentperformance.

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Goal2:EffectivelyUtilizeEmployer,CommunityandEducationPartnershipsConsortiaareexpectedtocontinuetostrengthenpartnershipsthroughjointindustryadvisorycommitteesforprogramcollaborationwithworkforcecenters,labor,education,andcommunityorganizations.Seehttp://cfl.state.mn.us/MDE/Academic_Excellence/Career_Technical_Education/Forms_Resources/index.html.AnupdatedCTEProgramAdvisoryhandbookisbeingdevelopedtosupportthiseffort.

Goal3:ImproveServicestoSpecialPopulationsSpecialpopulationsaredefinedinthePerkinsIVlegislationasthefollowing:

• Individualswithdisabilities• Individualsfromeconomicallydisadvantagedfamilies,includingfosterchildren• Individualspreparingfornontraditionaltrainingandemployment• Singleparents,includingsinglepregnantwomen• Displacedhomemakers• Individualswithotherbarrierstoeducationalachievement,includingindividualswith

limitedEnglishproficiency

Inanefforttocontinuouslyimproveservicestospecialpopulations,consortiaaretoconsiderthefollowingwhenwritingtheirannualplans:

• ProvidingprogramsandservicesforthosewiththegreatestneedtoensureparticipationandcompletionofCTEprograms.

• Ensuringawarenesseffortsandlearneraccommodationssothatmembersofspecialpopulationswillnotbediscriminatedagainstonthebasisoftheirstatus.

• ProvidingmembersofspecialpopulationsthesameopportunitiesasotherCTEstudentsregardinginformationaboutpreparingforhigh-skill,high-wageorhigh-demandoccupationsandcareers.

• EnsuringthatcollegeactivitiesarealignedandcoordinatedwithcampusTRIOprograms,highschoolalternativeprogramsandotherprogramsthatserveunderrepresentedstudentstosecureequalaccesstocareerandeducationopportunities.

Thespecialpopulationgroup,“academicallydisadvantagedstudents,”hasbeenremovedfromPerkinsIVlegislation.Addressingtheneedsofacademicallydisadvantagedstudentshasgainedstatewideandnationalprominenceandisencouragedwithinthelocalconsortiumplan;however,localconsortiamustfirstmeettheneedsofthespecialpopulationsthathavebeendefinedunderPerkinsIVbeforeallocatinganyresourcestoacademicallydisadvantagedstudents.

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Goal4:ProvideaContinuumofServiceProvision(CSP)forEnablingStudentTransitionsAsconsortiamembersworktogether,CSPcreatesvalueforthestudentthroughsupportservices,curricularprocesses,andeducationalproducts,allofwhichcouldleadtosystemicchangewithinandamonglocalconsortia.AnyconsortiumwishingtoengageinCSPhasachoicefromfouroptions:

• Sequentially–Studentneedisdeterminedbyconsortium.• Concurrent–Studentneedisdeterminedjointlybytwoormoreconsortiabutthe

continuumofserviceremainsseparatewithineachconsortium.• Coordinated–Studentneedisdeterminedjointlybytwoormoreconsortiaandthe

continuumofservicesarealignedwithineachconsortium.• Integrated–Studentneedisdeterminedjointlybytwoormoreconsortiawitheach

consortiumhavingthesamecontinuumofservices.

Whichoptionismostappropriateforalocalconsortiumdependsonthefollowing:studentneeds,groupingsversusindividualstudents,developmentandcoordinationtime,availabilityofstaffresources,fundingconstraints,anddegreeofadaptability.

Goal5:SustaintheConsortiumStructureofSecondaryandPostsecondaryInstitutionsAlocalPerkinsconsortiumofsecondaryandpostsecondarypartnersjointlyreceivesandexpendsPerkinsfundstoadminister,operate,andprovidesupportservicesforstudentsinsecondaryandpostsecondaryCTEprograms.Jointleadership,advisorycommittees,decisionmakingandreviewprocessesshouldbealignedtoenablesustainableconsortiumgrowthandopportunitiesforincreasedlearningforstudents.

LocalApplicationPlanProcessPursuanttoSection134ofthePerkinsIVAct,toreceivefundsunderPerkinsIV,aconsortiummustdevelopandsubmitanannual,unified,localsecondary/postsecondaryPerkinsplanandbudget.Theplanmustaddresssecondaryandpostsecondarycareerandtechnicaleducationprogramming.Thelocalplanservesandtheconsortium’sapplicationforPerkinsfunds.

Thelocalplan,dueeachMay,mustbeorganizedaroundthestate’sfivebroadgoalsforcareerandtechnicaleducation,addressactivitiesthatarerequiredandpermissibleundertheAct,andbesignedbyeachparticipatingcollegepresidentandeachparticipatingschooldistrictsuperintendent.

Theplanmustalsoincludestrategiestomeetthenegotiatedperformanceindicatorsrequiredunderthelaw.If,inthepreviousyear,theconsortiumfailedtomeetthenegotiatedtargetonacoreindicator,thelocalplanmustalsoincludeanimprovementplanorreport.

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SubmissionoftheLocalPlanLocalPerkinsapplicationsaresubmittedonlinethroughWebGrants,theSystemOffice’sonlinegrantsmanagementsystematwww.applyheremn.org.TheapplicationisdividedintoseveralsectionsinWebGrants,allowingconsortiumuserstorespondtonarrativeandbudgetquestionsinsmallchunks.

TrainingandtechnicalassistancewebinarsandinstructionalvideosareavailabletohelpconsortialearnabouttheonlinesubmissionoflocalPerkinsplansandtoupdateconsortiaaboutanychangesmadetothelocalapplication.

Instructionsandvideosaremadeavailabletoconsortiaathttp://cte.mnscu.edu/forms/webgrants.html.

PlanComponentsGeneralNarrativeThegeneralnarrativeshouldsummarizehowtheplansupportstheconsortium’sCTEprogramsandhighlightinitiativestosupportneworsignificantlyimprovedCTEprogramming.Thenarrativeshouldalsooutlinehowstudentsareprovidedwithstrongexperiencein,andanunderstandingof,allaspectsofindustry.Inaddition,thenarrativeshoulddiscusstheconsortium’sperformanceonPerkinsaccountabilityindicatorsandhowtheplannedexpenditureoffundswillsupportimprovement.

Minnesota’sFiveGoals(Narrative,Objectives,andUsesofFunds)ThebodyofthelocalplanisstructuredaroundthefiveStateCTEGoals.WebGrantspromptstheusertoentertherequiredinformationforeachgoalarea.Foreachgoal,thelocalapplication/planincludesanarrativesectionaswellasspecificinformationaboutobjectives.Eachobjectiveincludesadditionalinformationonstrategies,outcomes,measures,andbudget.Theinformationontheuseoffundsreportedforeachobjectivedetailswhetherthefundsareforsecondaryorpostsecondary;forrequiredactivities,permissibleactivitiesoradministration;andwhetherthefundsarereservefundsorreallocatedfunds(basicorreserve).

SecondarySupplementalBudgetEachconsortiumshouldcompletetherequiredsecondarysupplementalbudgetform.TheformconnectsbudgetinformationforeachgoalareatoUFARSobjectcodes.ThecompletedformshouldbeuploadedtoWebGrantsandincludedwiththeconsortium’slocalapplication.TheblankformcanbefoundinWebGrantsatwww.applyheremn.org.

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PerkinsFundedPositionsandCoordinationTimefortheGrantThissectionoftheapplicationisdesignedtoincludeinformationoncoordinationofthePerkinsGrant(e.g.,thebudgetandpercentofstafftimeatsecondaryandpostsecondary).ThesectionalsoshouldincludealistofindividualswhosesalariesarepaidinfullorpartusingfederalPerkinsdollars.

ImprovementPlansandReportsIfaconsortiumdidnotmeetthetargetnegotiatedforanyofthecoreaccountabilityindicators(seeAccountability),animprovementreportorplanisrequiredforthatindicator.

Aconsortiumscoringbetween90and99percentofthenegotiatedtargetforanyindicatorisrequiredtowriteanimprovementreportforthatindicator.Thereportshoulddescribethegeneralstrategiesplannedtoaddressperformanceandmayalsoprovidecontextualinformationincludingfactorsthatmightcontributetothegapinperformance.

Ifaconsortiumscoredbelowthe90percentlevelofthenegotiatedtarget,amoredetailedimprovementplanwillneedtobesubmitted.TheImprovementPlanincludesspecificactionsteps,resourcesneeded,atimeline,and,inaccordancewiththerequirementsofPerkinsIV,adiscussionofthesubpopulationsandgroupswheregapsinperformanceexist.

Table2:ComponentsoftheImprovementPlanandReport

ImprovementPlanComponents

PerformanceBelow90%ofTarget

ImprovementReportComponents

Performanceat90to99%ofTarget

• Thenumberandnameoftheindicatorthatwasnotmet

• Actionstepstoimproveperformance• Resourcesneeded• Timeline• Person(s)Responsible• Descriptionofhowprogresswillbe

documented• Identificationofsubpopulationsor

groupswheregapsexists• Contextualfactorsthatmight

contributetothegap

• Thenumberandnameoftheindicatorthatwasnotmet

• Generalstrategiesplannedtoimproveperformance

• Commentsorcontextforactualperformance

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StateApprovedProgramsofStudyandTechnicalSkillAssessmentsThePerkinslegislationrequiresthedevelopmentofProgramsofStudy.Theseprograms,ataminimum,must:

• Incorporateandalignsecondaryandpostsecondaryeducationelements,• IncludeacademicandCTEcontentinacoordinated,non-duplicativeprogressionof

courses,• Offertheopportunity,whereappropriate,forsecondarystudentstoacquire

postsecondarycredits,and• Leadtoanindustry-recognizedcredentialorcertificateatthepostsecondarylevel,oran

associateorbaccalaureatedegree.

Tohelpstatesandlocalrecipientsmeettheserequirements,theOfficeofCareer,Technical,andAdultEducation(OCTAE),incollaborationwithmajornationalassociations,organizations,andstates,haveformulatedaProgramofStudydesignframework:http://cte.ed.gov/initiatives/octaes-programs-of-study-design-framework.Theframeworkidentifiesasystemof10componentsthat,takentogether,supportthedevelopmentandimplementationofeffectiveProgramsofStudy.Althoughall10componentsareimportant,theyareneitherindependentnorofequalpriority:Stateandlocalprogramdevelopersmustidentifythemostpressingcomponentsforstateorlocaladoption,takingintoconsiderationtheirrelativeneedwithintheireducationalcontext.

EachconsortiummustidentifyatleastoneRigorousProgramofStudy(RPOS)andisalsorequiredtohaveatleastsevenProgramsofStudy(POS).EachconsortiumisencouragedtohaveatleastonestateapprovedPOSineachcareerfieldprovidebroadexperienceforthestudent.Thismayrequirecollaboration/brokeringofserviceswithothereducationalinstitutions.StateapprovedPOSshouldbedevelopedinhigh-skill,high-wage,high-demandoccupationsreflectingtheregionalneeds.

StatementofAssurancesandCertificationsThefinalsectionoftheonlinelocalapplicationallowsconsortiatodownloadtheStatementofAssurances&Certificationsform.Theformshouldbesignedbyallmembersoftheconsortium:eachcollegepresidentandeachschooldistrictsuperintendent.

Onceallsignatureshavebeencollected,theformshouldbescannedintoasinglePDFdocumentanduploadedtotheWebGrantsapplication.Theonlineapplicationcan,atthatpoint,beelectronicallysubmitted.However,itisnecessarytoalsosendintheStatementofAssurancesandCertifications,withoriginalsignatures,fortheapplicationtobeconsideredcomplete.

RequiredandPermissibleLocalActivitiesPerkinsIVrequiresthatcertainactivitiesbeconductedwithincareerandtechnicaleducationprogramsiftheyaresupportedwithfederalfunds.TheActdoesnotrequirethatthefederalfundsbeusedfortheseactivitiesbutdoesspecifythatallrequiredactivitiesbeaddressedifPerkins

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fundsarereceived.Thelocalplanmustincludeinformationonrequiredandpermissibleactivitiesthatwillbeundertaken.

TitleI-Section135ofthePerkinsIVActlistsrequiredandpermissibleactivitiesastheyapplytotheuseoflocalfunds(Section124appliestotheuseoffundsforstateleadershipactivities).

RequiredActivities:Section135ExpenditureofLocalFunds1. Integrationofacademics(orliberalartsandsciences)withcareerandtechnicaleducation

programs2. LinkCTEatthesecondaryandpostsecondarylevelsthroughatleastoneProgramofStudy3. Providestudentswithunderstandingofallaspectsofanindustry4. Develop,improveorexpandtheuseoftechnologyinCTE5. Providein-serviceandpre-serviceprofessionaldevelopment6. DevelopandimplementCTEprogramevaluations7. Initiate,improve,expandandmodernizequalityCTEprograms8. Provideservicesthatareofsufficientsize,scope,andqualitytobeeffective9. Provideactivitiestopreparespecialpopulationsforhigh-skill,high-wage,orhigh-demand

occupationsthatwillleadtoself-sufficiency

Minnesotahastwoadditionalrequiredactivities:10. Collaboration/BrokeringofService/ContinuumofServices11. Articulation,PSEO,Concurrent(Dual)Enrollment,orotherrecognizedstrategies

TheActallowscertainactivitiestobeconductedwithincareerandtechnicaleducationprogramsifrequiredactivitieshavebeenaddressed.

PermissibleActivities:Section135ExpenditureofLocalFunds1. Involvingparents,businessesandlabororganizations2. Providingcareerguidanceandacademiccounseling3. Supportinglocaleducationandbusinesspartnerships4. Providingprograms[specificallydesigned]forspecialpopulations5. Assistingcareerandtechnicalstudentorganizations6. Mentoringandsupportservices7. Leasing,purchasingoradaptingequipmenttosupportacademicandtechnicalskill

attainment8. Teacherpreparationprograms9. Developingandexpandingpostsecondaryprogramofferingsattimesandinformats

accessibleforall,includingdistancelearning10. Developinitiativestofacilitatesub-baccalaureatetobaccalaureatetransfer11. Supportforentrepreneurshipeducationandtraining

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LocalApplicationPlanApprovalProcessOnceplansarecompletedandsubmittedtoWebGrants,MDEandMinnesotaStatestaffreviewtheplans.Aplanreviewmeetingisscheduledtotakeplaceusingonlineorremoteaudio-visualtechnology,orface-to-face.Atthemeeting,whichisscheduledforninetyminutes,consortiastaffpresenttheirlocalplantostateleadershipandrespondtoquestionsfromthereviewers.Reviewersmayaskforadditionalinformationorsuggestrevisions.

ImplementationofthePlanThePerkinsIVplandetailedinthelocalapplicationdescribesactivitiesalignedwiththestategoals,accountabilityindicators,andthefederallegislation.Oncetheplanisapproved,effortstoimplementtheplanarefocusedonsupportingandimprovingCTEcurriculum,instructionandassessment,theimplementationofProgramsofStudyandTechnicalSkillAssessments,andsupportingCTEteachersandfaculty.

AnnualPerformanceReportConsortiaarerequiredtosubmitanAnnualPerformanceReport(APR)inOctoberofeachyearviaWebGrants.Thisreportidentifiestheprogressmadeinimplementingtheactivitiesandgoalsoutlinedinthelocalplan.

ReportingTimelineThereportingtimelineoutlinesimportantdatesanddeadlinesforconsortialeaderstomeetstaterequirements.Thetimelinealsolistskeyeventsforconsortiumleaderstoparticipatein.

Theconsortiumreportingtimelineisavailableathttp://cte.mnscu.edu/directories/portal.html.ThetimelineisalsoincludedinAppendixD.

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Figure1:PerkinsWorkFlowDiagram

July1st:AllocationAward/PlanApproval

October15th:LocalAPRDue

November:CTEWorks!Summit

December31stStateCARDue

January:NegotiatePerformanceTargets

Feb.ReallocationAward

April:StatePlanDue

May:LocalPlanDue

June:LocalPlanPresentation

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MONITORINGMinnesota’sPerkinsIVMonitoringProcessPurposeMinnesotaStateandtheMinnesotaDepartmentofEducationarerequiredtomonitorlocalPerkinsconsortiatoassurecompliancewithfiscalandmanagementrequirementsoftheCarlD.PerkinsCareerandTechnicalEducationActof2006,theMinnesotaStateCareerandTechnicalEducationPlan2008-2016,andfederalandstatelegislation,rulesregulationsandpolicy.Themonitoringreviewprovidesanopportunitytonotonlymeetcompliancerequirements,butalsoprovidetechnicalassistance,fostercontinuousimprovement,anddevelopsabetterunderstandingoflocalperformance,operationsandissuesfacingcareerandtechnicaleducation(CTE)programs,schools,andcolleges.

ObjectivesforPerkinsMonitoring• DeterminepresentandpredictfutureCTEprogramopportunities,challenges,andthreats• Betterdefinehowhigh-qualityCTEprogramsoperate• Detectconditions,procedures,orfactorsthatthreatenCTEprogramsintimeto

effectivelymitigate• Identifyfactorsthatmayenhanceordetractfromtheavailabilityofhigh-qualityCTE

programs

Implementationprioritiestobeexaminedduring2013-2016• Developmentofacollaborativeleadershipteamanddecision-makingprocess• ProgressindevelopingRigorousProgramsofStudy• Engagementindata-drivenplanninganddecisionmaking• Fiscal—financialresponsibilities

GuidingQuestionsforConsortiumtoAddress• Whataretheconsortiagreateststrengthsrelatedtostudentoutcomes?Greatest

challenges?• Towhatdegreeandinwhatwaysdotheconsortium’splansandpoliciesadequately

supportthestrengthsandincludestrategiestoaddressthechallenges?• Whoarethestakeholdersinvolvedintheconsortiumplanninganddecisionmakingand

howdotheycontributetotheconsortiumsuccess?• Towhatdegreeandinwhatwaysdoestheconsortiumengageindata-drivenplanning

anddecisionmaking?

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LocalConsortiumMonitoringGuidelinesEachconsortiumprovidesevidencethattheconsortiumismeetingthefiscalandprogrammaticrequirementsofthePerkinsIVActandMinnesotaPerkinsrequirements.Inaddition,stateCTEstaffmeetwithandprovidetechnicalassistancetolocalteamsastheyprepareforthemonitoringvisit.Monitoringguidelinesandresourcesaremadeavailableonlineathttp://cte.mnscu.edu/directories/portal.html.AsampleofthemonitoringvisitagendaisincludedinAppendixA.

SelectionofSitestobeMonitoredRecentguidancefromOVAEsuggeststhatstatesconsidermonitoringbasedonriskassessment(definingfactorsthatmayindicateexcessivechallengestoprogramimplementationthatallowthestatetodeterminethemethodsandfrequencyofmonitoringsubrecipients).Alltwenty-sixMNconsortiumhaveexperiencedamonitoringvisitwithinthecurrentreauthorizationbetween2010and2013.

RiskAssessmentToolAriskassessmenttoolassistsindeterminingwhichconsortiatomonitoreachyear.Theriskassessmenttoolisusedtohelpindeterminingthepriorityofconsortiatobereviewedandthelevelofmonitoringtobeperformed.Theriskassessmentisusedtodeterminehowoftentheconsortiumwillbemonitored.OfficeofManagementandBudget(OMB)CircularA-133providesguidanceonevaluatingsubrecipientrisks.

Riskassessmentcriteriaincludetargetareasthathelpidentifychangescriticaltoassessingtheconsortium’srisklevel:

• Fiscalprocessesandpatterns• TargetsmetonPerformanceIndicators• Evidenceofdatadrivendecisions• Evidenceofunifiedplanninganddecision-making• Stableleadership/governance• ServicetoSpecialPopulations• QualityProgramsofStudyandRigorousProgramsofStudy• TechnicalSkillAssessmentsinplace

Thestatemayconsidertheuseofadditionalinformationinassessingthesubrecipient'srisklevel.Potentialriskfactorstobeassessedtodeterminesitesformonitoringvisitsinclude:programperformance(federalindicators,technicalskillattainment,andadherencetoapprovedplan),fiscaloperations,anddatareporting.Inaddition,thestatemayconsiderrandomlyselectingconsortiatoassureeachconsortiumismonitoredduringthelifetimeoftheAct.

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ProgramPerformanceSitesidentifiedformonitoringvisitsmaybeidentifiedbasedonprogramperformance–eitherexcellentorbecauseofidentifiedproblems.Excellentperformancesitescouldprovidevaluableinsightintohowaconsortiumachievesgoalsandobjectivesinuniqueorinnovativeways,andwhateffectivestrategiesarebeingusedthatmaybethatreplicableinotherconsortia.Sitesidentifiedbecauseofproblemswithperformancemightbechosenformonitoringbecausetheconsortiumishavingdifficultyachievinggoalsandobjectives,thereareknowncomplianceissuesorfiscalimproprietiesthatareidentifiedfromdeskauditactivities,ortheconsortiumhasrequestedorrequirestargetedtechnicalassistance.

FiscalAnalysisPerkinsmonitoringmustalsoexamineanumberofaspectsofpotentialfiscalrisk.Annually,asampleofconsortiumcanbeselectedbasedonthefollowingfactors:notablyhigherratioofunspentfundsrecapturedfromaconsortium,recipientswhichreceivealargetotalallocation,and/orwhichhavehadOfficeofManagementandBudgetCircularA-133SingleAuditfindingscouldbeselectedforadeskaudit.InorderforstateCTEleaderstoassurerecipients’fiscaloperationsarereviewedatleastonceduringthelifetimeoftheAct,additionalcriteriamaybenecessarytoselectconsortiumtargetedforafiscaldeskaudit.

DataReportingInordertoapplytheriskfactorselectioncriteria,currentdatamustbeavailableforeachrecipient.Therefore,ifaconsortiumisunabletosubmitdata,suchasenrollmentfigures,TSAresults,orlocalplansandbudgets,itbecomesnecessaryfortheconsortiumtobeselectedforareview.

OtherFactorsHistoricalinformation,anecdotalinformationfromemployees,clients,andparticipants,andfuturechanges,etc.maybeappropriateindeterminingthesubrecipient'sneedtobemonitored.

TypesandLevelsofMonitoringBasedontheresultsoftheriskassessment,asubrecipient(MNconsortium)couldbeassessedasbeingalow,medium,orhighrisk.Theserisklevelswilldeterminewhichmonitoringstandardsandproceduresthemonitorsuse.

Thehighriskmonitoringlevelwillincludemoreintensetestingoffinancialandprogramdataandreporting.Thebasicobjectivesofhighriskmonitoringare:

• Totestthereliabilityofinternalcontrols.• Toverifythatprogramobjectivesarebeingmet.

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• Toassurethereliabilityoftheconsortium'sfinancialandprogrammaticreports.• Toexamineifcostsandservicesareallowableandeligible.

Methodsforconductingmonitoringofahighriskconsortiummustbemoreintensivethanmethodsforreviewingconsortiadeterminedtobeatotherrisklevels.Theuseofsitevisits,quarterlyperformancecallsanddeskreview,telephoneinterviews,andtheresultsofaquestionnairemustbecombinedasappropriatetoassureimprovedperformanceandfiscalpropriety.

Theconsortiumclassifiedasmediumriskwillbemonitoredforcomplianceissuesfocusingonallowablecostsandprogrameligibility.Thebasicobjectivesofmediumriskmonitoringare:

• Toverifythatprogramobjectivesarebeingmet.• Totestthereliabilityoftheconsortium'sfinancialandprogrammaticreports.• Totestifcostsandservicesareallowableandeligible.

Theconsortiumclassifiedaslowriskwillbemonitoredforoperationalchanges.Lowriskmonitoringmightincludeadeskreview,conductingalimitednumberofphoneinterviews,oranalyzingtheresultsofasurvey.Theobjectiveofthelowriskmonitoringistoidentifymajoroperationalchanges.Basedonthedeskreview,thetelephoneinterviews,ortheresultsofthequestionnaire,adeterminationwillbemadeastowhetherornottorevisetheinitialriskassessment,andifadditionalmonitoringisneeded.

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MinnesotaCriteriaandSourcesofEvidenceforMonitoring2013-18Fivecriteriaareusedtoevaluateperformanceduringthe2013-18monitoringvisits.Thestateprovidesconsortiawithachartofcriterionandcoursesofevidenceinpreparationforthevisit.

Table3:CriterionandSourcesofEvidence

Criterion SourcesofEvidence

Criterion1:Consortiumengagesinstructuredandcollaborativeplanningthatbenefitstheconsortiumasawholeandisfocusedonlocal/regionalresourcesandneeds.

• Listofconsortiummembersandmemberorganizations

• Consortiummeetingminutesthatreflectattendanceandhighlightprocesses,proceduresandactionsofleadershipteamthatdemonstratejointplanningandcollaborationamongconsortiumpartnersforthebenefitoftheentireconsortium.

• Otherrecordsthathighlighthowconsortiumhascreatedstructureandproceduresforjointplanningandcollaboration

Criterion2:SecondaryandpostsecondaryinstitutionswillmaintainallfinancialrecordsaccordingtotheUniformFiscalAccountingRecordingSystem(UFARS)forsecondaryprogramsandCostCentersforpostsecondaryprograms.Costsassociatedwiththeadministrativeactivitiesunderthisgrantarenottoexceed5percentofthegrant.UsesoffundsmustfollowthePerkinslawandstaterequirementsforusesoffundsandallowable/unallowableexpenses.

• Fiscalincome• Payrollandexpenditurerecordsfor

secondaryandpostsecondaryinstitutions• Administrativeexpenditures• Fiscaldeskauditsandresultsfromboth

secondaryandpostsecondary• PersonnelActivityReports(PAR)• Historicalrecordstoshowthatfunds

supplement,notsupplantexpendituresforCTEprogramsandactivities

• EquipmentislabeledtoreflectpropertyofCTEprogram

• Descriptionoffundsallocationprocess(ifused)

Criterion4:Programsprovideoccupationalskilldevelopmentforstudentstoatleastthelevelofjobentry.

• Placementormatriculationinformationforcompletersoneyearaftergraduation

• Useof,andresultsfrom,TechnicalSkillAssessmentsand/orcertifications.Includeinformationaboutwhenassessmentsareadministeredwithinthecurriculum/coursesequence

Criterion5:Collaborationamongsecondaryandpostsecondary,community-based

• Examplesofcompletedandcurrentinitiatives

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organizations,non-profits,etc.areinplaceandpromoteCTEprogramefforts.

• Examplesofbrokeringofservicesforstudents

• Regionalarticulation• LinkagestoAdultBasicEducationand/or

WorkForceCenterpartners• Partnershipswithcommunity-basedand

philanthropicorganizations

Criterion8:ProgramsprovideacoherentsequenceofcoursesthroughaProgramofStudy(POS)andhaveoneormoreofthefollowinglistofpostsecondaryoptionswithpostsecondarycareerandtechnicaleducationprograms:

• Articulationagreements• CollegeintheSchools• Concurrentenrollment• Postsecondaryenrollmentoptions—

accesstoprogramsatthepostsecondarycampus

MustprovideevidenceofatleastsevenactiveCTEProgramsofStudy(POS)includingatleastsixCTEProgramsofStudyandoneRigorousProgramofStudy(RPOS)andprogresstowardsadditionalRigorousProgramsofStudywithinaconsortium).

• AnnualreportofatleastsevenactiveCTEProgramsofStudy(sixProgramsofStudyplusoneactiveRigorousProgramofStudywithinaconsortium)fromtheMinnesotaProgramsofStudywebsiteoritsequivalent)

• AnnualreportofatleastoneactiveRigorousProgramofStudyincludingconsortiumself-evaluationoftheProgramofStudyselectedfortheRigorousProgramofStudyusingthetenRPOScomponentsfoundintheMinnesotaRigorousProgramsofStudyguideathttp://cte.mnscu.edu/programs/documents/Revised-RPOS-Guide-4-1-15.pdf.Thisself-evaluationshouldbecompletedandupdatedannuallybytheconsortiumontheMinnesotaProgramsofStudywebsiteoritsequivalent.

• Consortiumnarrative(includingimplementationsteps)intheannualPerkinsplanshouldshowprogresstobringallsevenCTEProgramsofStudytotheestablishedRigorousProgramofStudystandards.

Inaddition,eachconsortiummustprovideevidencerelatedtoeachcriterionforwhichtheconsortiumhadafindinginitspriormonitoringreport.

StructureofMonitoringVisitsWhoparticipatesinthemonitoringvisit?Participantsinthemeetingsassociatedwithaconsortiumsitevisitmayvary,dependingonthegoverningandoperatingstructurewithinaconsortium.Generally,itisessentialtoincludeyourprimarysecondaryandpostsecondaryconsortiumcontacts,andyourfiscalhosts.Those

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individualsshouldplantobeavailablethroughouttheentirevisitincasequestionsariseoradditionalinformationisneeded.Atypicalmonitoringvisitisscheduledtolasttwodays.ItisrecommendedtoinvitePerkinsleadersfromeachschoolandcollegewithintheconsortiumtotheopeningandexitmeetingsaswell.Theseleadersmayincludeprincipals,superintendents,chiefacademicofficers,chiefstudentaffairsofficers,deans,andparticipatingbusinessorcommunityleaderswhoareinvolvedinCTEefforts.

Whatfacilitiesandlogisticalneedsarethereformonitoringvisits?Theconsortiumshoulddecidewherethemonitoringvisitoccurswithintheconsortium.

Generally,planonameetingroomfortheopeningandexitmeetingsthatisadequatetoholdthenumberofattendeesexpectedandtheStatePerkinsmonitoringteam.

Themonitoringteamalsoneedsaroomwheredocumentationwillbereviewed.Theroomshouldofferenoughspaceforthreetofivemonitoringteam.Thisroomshouldalsobeasecurelocation(accessiblewithakeyorsecuritybadge)asfiscal,operational,andaccountabilitydatawillbestoredthereduringthevisit.

Asecondroomforsmallmeetingsshouldbeavailableduringbothdaysaswell.

ThemonitoringteamwillneedwirelessInternetaccessandaccesstoaprinterduringthevisit.

Thereisnoneedfortheconsortiumtoproviderefreshmentsormealsforthemonitoringteamduringtheirvisit,thoughaccesstocoffeeorwater,andinformationaboutnearbyfoodestablishmentsishelpful.

Whatevidenceisneededandhowdoesitneedtobeorganized?Collectevidencethatdocumentsconsortiumactivitiesandcompliancewitheachoftherequiredcriteria,andanypermissiveactivitiesaddressedintheconsortiumplanforthemonitoringyear.UsethetemplatefoundintheMNMonitoringCriteriaatwww.cte.mnscu.edu/directories/portal.htmltocreateadocumentthatlistseachpieceofsecondaryandpostsecondaryevidencebytitleofdocumentandspecificURL(ifapplicable).

Havetheevidenceavailableelectronicallyorinpaperformatfortheteamatthebeginningofthevisit.Organizetheevidenceinnotebooks,folders,orseparatestacksofdocuments.Considerusinganelectronicportfolio,makingsuretonoteevidencewiththecriterianumber.

Whoisthecontactforquestionsaboutpreparingforamonitoringvisit?TheStatePerkinsteamoffersindividualizedassistanceinplanningamonitoringvisit.CallstatestafforcontacttheAssociateSystemDirectorofCareerandTechnicalEducationatMinnesotaStatefortechnicalassistancetoplanamonitoringvisit.SeveralresourcesaremadeavailabletohelpyouplanyourvisitandcanbefoundontheMinnesotaStateCareerandTechnicalEducationwebsiteatwww.cte.mnscu.edu/directories/portal.html.

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FiscalDeskAuditSecondaryandPostsecondaryDeskAuditProcess

• Approximatelythirtydayspriortothevisit,MinnesotaStateandMDEgrantaccountantswillnotifybothsecondaryandpostsecondaryfiscalcontactsidentifiedintheapprovedconsortiumplanofwhichtransactionswillbereviewed.

• Thefiscalcontactswillprovideallsupportingdocumentstograntaccountantswithintendaysoftherequestortendayspriortothevisit,whicheverissooner.Supportingdocumentswouldincludeinvoices,purchaseorders,packingslips,specialexpenserequestforms,M16-Aforms,employeeexpenseforms,anynotesandcorrespondence,andotherrelevantdocumentationrelatedtotheexpendituretransactions.

• Thegrantaccountantswillreviewthedocumentationandrequestanyadditionalinformationifneeded.

• Withinfivedays,thelocalconsortiafiscalcontactsrespondandprovidetheadditionalinformationtothegrantaccountants.

• Dependingupontheabovetimeline,approximatelyfivedayspriortothevisitgrantaccountantswillsendpreliminaryfindingstothefiscalcontact,chieffinancialoffice,andthemonitoringteam.

• Duringthemonitoringvisitamemberofthemonitoringteammeetswiththefiscalcontactand/orCFOtoreviewanyquestions,findingsandrequiredcorrectiveactionsandtimelines.

• Anyfiscalfindingsandcorrectiveactionswillbeincludedinthefinalmonitoringvisitandauditreport.

• Withinthetimelinespecifiedinthefiscalcorrectiveactions,thefiscalcontactsaretoprovidedocumentationtothegrantaccountantsandthemonitoringteam,ofthecompletedcorrectiveactionstaken.

Reviewersarelookingfornotablyhigherratioofunspentfundstoallocatedfunds,greaterthan50percentoffundsshouldbespentbythe3rdquarterofthefiscalyear.Equipmentinventorymustbereconciledeverytwoyears.

FiscalAuditCriteria• Runaqueryofallexpenditureactivity,includingpaymentofinvoicesandcorrecting

entries.• Arandomsampleof3-5percentofnon-payrolltransactions,dependingonthevolumeof

transactions,withafocusonlargertransactions,andincludingatleastonecorrectingentry.

• MinnesotaStateandMDEwillreviewdocumentationprovidedfor:o Completed,signed,andapprovedrequireddocumentationo Invoiceso Encumbranceso SpecialExpenseformso M16-Aformso ConsistencywithStateofMinnesotastatutes,MinnesotaStateBoardpolicies,

andGAAP

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o Perkinseligibleexpenseo Potentialfraud

COMMUNICATIONANDENGAGEMENTMinnesotaStateandMinnesotaDepartmentofEducationarefullycommittedtoworkingwitheducatorsandadministratorstoincreaseawarenessandunderstandingofcareerandtechnicaleducationthroughpublicrelations,marketing,andprofessionalcommunicationstostakeholders.

CommunicationCareerandtechnicaleducationisattheforefrontofeffortstodriveMinnesota’ssuccessandvitality.StateCTEleadershipiscommittedtosupportingPerkinsconsortiamembers,collaboratingwithbusinessandindustryandcommunitypartners,andengagingpolicymakerstoadvancecareerandtechnicaleducation.

CommunicationandMarketingSupporttoStakeholdersMinnesotaStateandMinnesotaDepartmentofEducationprovidestheCTEcommunitywithvitaltools,resourcesandtimelyinformationrequiredtosupporthigh-qualityCTE,includingpolicyupdatesonkeyCTEtopics,successstoriesfromontheground,relevantnewsandresearchfromthefield,anddatatosupportCTEqualityprogramming.

TheCTE:LearningthatWorksmarketingcampaigneffort,anational-to-localbrandingcampaigntosupporthigh-qualityCTEismadeavailabletocollegesandschooldistricts.Nearlyeverystateinthenationhassignedontothiscampaignandisusingthecampaign’sbrandandresourcesatcollegesandhighschoolstocommunicatethebenefitsofhigh-qualityCTEtoallstakeholders.StatestaffhelpconnectconsortialeaderstostateandnationaldataresourcestohelpdemonstratethevalueofCTEtostudents,employersandtheeconomy.

CTE:LearningthatWorksforMinnesotacampaignbrandingandmarketingresources:http://cte.mnscu.edu/consortium_resources/campaign-resources.html

ProfessionalEngagementCTEstatestaffprovidesprofessionalengagementopportunitiestocollegefacultyandschooldistrictsthroughtwoannualevents:ThePerkinsConsortiumLeadersandCoordinatorsAnnualMeetingandtheannualCTEWorks!Summit.StatestaffalsoproduceanannualwebinarseriesforconsortiamemberstoorientatenewconsortialeadersandaddressquestionsaboutPerkinsfiscalandaccountabilitypractices.Otherwebinars,onlineresourcesandin-personsessionsareofferedthroughouttheyear.

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StrengtheningPartnershipsMinnesotaStateandMDEserveasstrategicpartnerswithothersecondaryandpostsecondaryeducators,andbusinessandindustryleaderstostrengthenourcommitmenttostudentsuccessfromhighschooltocollegeandbeyond.Partnershipsincluderegionalandstateactivitiesthatpromotedevelopmentofcareerpathways,strengthenteacherpreparationprograms,exploreexperientiallearning,andemployerengagementopportunities,andsupportsuccessforyouthandadultsfromunderrepresentedpopulations.

Cross-CommunicationProcessMinnesotaStateandMDEprovidecommunicationsinavarietyofmediaforinternalandexternalpartnersandstakeholders.Thebestcommunicationinspiresandmotivatespeople,helpsthemtakeeffectiveaction,andremoveobstaclestounderstanding.Cross-communicationishighlyencouragedbetweenstatestaffandconsortiumleaders.

OfficialCommunicationThepreferredformalcommunicationmethodforrequestingandexchanginginformationbetweenstatestaffandconsortiumleadersisemail.EachconsortiuminMinnesotahasidentifiedapostsecondaryandsecondaryconsortiumleaderwhoistheprimarycontactfortheadministrationofthegrantineachconsortium.Insomeconsortia,thismaybetwoormorepeopleperconsortium.

Examplesofformalcommunicationinclude:

• AnnualPerformanceReports• ConsortiumPlanReviewnotices• PerkinsPlanAnnualApplications• PerformanceTargetsandNegotiations• PerkinsAnnualAllocations• ConsortiumMonitoringReviewnotices• Duedatesfortheaboveandotherimportantcorrespondence

InformalCommunicationMinnesotaStateandMDErecognizesinformalcommunicationasacriticalmethodtostayengagedandconnectedwithPerkinsfederalrecipientsandthecareerandtechnicaleducationcommunity.Consortialeadersarehighlyencouragedtoshareinformationusingtheseinformationcommunicationchannels.

Examplesofinformalcommunicationare:

• MinnesotaCTEWorks!tweets(https://twitter.com/CTEMinnesota)• MinnesotaCTEWorks!FacebookPosts(www.facebook.com/CTE.Minnesota/)

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• TheiSPEAKCTEBlog(https://mnlearningthatworks.org/)• PerkinsLeaderslistserv([email protected])• CTEwebsite(www.cte.mnscu.edu/)• MDEwebsite(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html)

FeedbackInaddition,MinnesotaStateandMDEregularlyrequestsfeedbackandevaluationfromconsortialeadersandCTEparticipantsforcontinuousimprovementefforts.Feedbackistypicallycollectedusingonlinesurveysorpaper.Insomesituations,itmaybenecessaryorpreferredtocollectface-to-facefeedback.

Examplesoffeedbackcollectedfromconsortialeaderswouldbe:

• Workshopsandconferences• TechnicalAssistance• ProfessionalDevelopmentWebinarSeries• CommunicationsandMarketing• MonitoringVisits• LocalPlanReviewsandPresentations

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HIGHQUALITYCTEPROGRAMMINGRigorousProgramsofStudyInMinnesota,acareerandtechnicaleducationProgramofStudyhasfollowedthePerkinsIVfederallawdefiningitasanon-duplicativesequenceofacademic(liberalartsandsciences)andtechnicalcourses,beginningnolaterthangrade11andcontinuingforatleasttwoyearsbeyondhighschool,culminatinginadegree,diploma,orcertificationrecognizedasvaluablebybusinessandindustrypartners.

Inrecentyears,MinnesotaleadershiphassupportedandpromotedOCTAE's"CareerandTechnicalProgramsofStudyDesignFramework"–oftenreferredtoas"RigorousProgramsofStudy(RPOS)."

• RPOSalignswithnationalandstateeducationeffortsencouragingsystemicreforminacademics/liberalartsandsciencesandcareerandtechnicaleducation.

• ItguidesleadersonstepstofollowtoenhanceandstrengthenCTEprogramsatthesecondaryandpostsecondarylevelswithinaPerkinsconsortium.

• ItsupportstheMinnesotaconsortiummodelasitemphasizescontinuedleadershipandcollaboration-multiplesecondaryhighschoolsandcollege(s)workingwithregionalbusiness/industrypartnersandgovernmentagencies.

TheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV)callsforstatestooffercareerandtechnicalProgramsofStudy.MinnesotadefineshighqualityCTEprogrammingbyusingthetencomponentsofRigorousProgramsofStudyforevaluationofprograms.

Theframeworkidentifiesasystemoftencomponentsthat,takentogether,supportthedevelopmentandimplementationofeffectiveRigorousProgramsofStudy.

1. Legislation&Policy2. Partnerships3. ProfessionalDevelopment4. Accountability&EvaluationSystems5. College&CareerReadinessStandards6. CourseSequences7. CreditTransferAgreements8. GuidanceCounseling&AcademicAdvisement9. Teaching&LearningStrategies10. TechnicalSkillsAssessments

Althoughalltencomponentsareimportant,theyareneitherindependentnorofequalpriority.

AsapartneroftheMinnesotaWorkforceInvestmentandOpportunityAct(WIOA)planPerkinsleadershipusesJobsfortheFuture’s2015crosswalkthatalignsthecareerpathwayframeworktoRigorousProgramsofStudy(seeTable4).

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Table4:Crosswalkofcareerpathwaystoprogramsofstudycomponents

CAREERPATHWAYS(CP)SIXKEYELEMENTS

PROGRAMSOFSTUDY(POS)TENCOMPONENTS

COMMONFEATURES

1.BuildCross-AgencyPartnerships

#2:Partnerships • Cross-agencypartnershipsincludeeducation,business,workforce,economicdevelopmentandcommunitystakeholders

• Commonvisionandgoals• Clearlydelineatedandagreed

uponroles/responsibilitiesforallpartners

2.IdentifyIndustrySectorsandEngageEmployers

#2:Partnerships

#10:TechnicalSkillsAssessment

• BothCPandPOSframeworksstresstheanalysisandvalidationofeconomicandworkforcetrends,andadaptationofpathwaysaccordingly

3.DesignEducationandTrainingPrograms

#5:CollegeandCareerReadinessStandards

#6:CourseSequences

#7:CreditTransferAgreements

#8:GuidanceCounselingandAcademicAdvising

#9:TeachingandLearningStrategies


#3:ProfessionalDevelopment

• Clear,non-duplicativesequencesofcourse

• Opportunitiestoearncollegecreditleadingtoindustry-recognized,postsecondaryandsecondarycredentials

• Credittransfer/articulationagreements

• Counseling,includingcareerplanningandacademicadvisement

• Supportservices,especiallyinCP• Contextualizationand

modularizationofcurricula,andmappingofpathways

• Integratedinstructionofacademicandtechnicalcontent,acceleration(dualenrollmentinPOS;co-enrollmentinCP)

• Instructionalstrategiesthatinstillworkreadinessskills

4.AlignProgramsandPolicies

#1:LegislationandPolicies

#3:ProfessionalDevelopment(policyimplications)

• Emphasisontheroleoffederal,state,andlocalpoliciesinpromotingandsustainingCPandPOS;andinhelpingstudentsaccessCPandPOSservices

5.IdentifyFundingNeedsandStrategies

#1:LegislationandPolicies • Braidedorintegratedfundingfrommultiplefundingsourcesto

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providesufficientresourcesandsustainprograms

• Importanceoffundingtosupportprofessionaldevelopmentandothersystemdevelopmentactivities

6.MeasureSystemsChangeandPerformance

#4:AccountabilityandEvaluationSystems


• Importanceofdefiningoutcomes/measuringprogress

• Processesforcollecting,storing,analyzingandsharingdataareencouragedinbothCPandPOSframeworks

CTEProgramApprovalandReviewCTEprogrammingqualityisassessedthroughtheinitialapprovalprocessandaregularcycleofprogramreview.Methodologyisdifferentforpostsecondaryandsecondary.

PostsecondaryApprovalandReviewTobeeligibleforPerkinsfunding,postsecondaryprogramsmustbeapprovedbytheMinnesotaStateAcademicProgramsunit(www.asa.mnscu.edu/academicprograms/index.html)andappearintheofficialprograminventory.Careerandtechnicaleducation(CTE)programsmustbeassignedadesignatedCTEapprovedClassificationofInstructionalProgram(CIP)code.

MoreinformationonpostsecondarycareerandtechnicaleducationprogramapprovalisavailableontheMinnesotaStatewebsiteatwww.asa.mnscu.edu/academicprograms.

WhileprogramapprovalistheresponsibilityoftheMinnesotaStatesystem,programreviewistheresponsibilityoftheindividualinstitution.ForallMinnesotaStatecampuses,thereviewshallencompassallinstructionalareasandbestructuredaccordingtodiscipline,academicprogramorprogramcluster,departmentorotheracademicunit.Inaddition,thecollegewhiletheactualprocessistheresponsibilityofthecampusitmustbeincompliancewiththeaccreditationstandardsoftheHigherLearningCommission’sCriterionforTeachingandLearning:EvaluationandImprovement.“Theinstitutiondemonstratesresponsibilityforthequalityofitseducationalprograms,learningenvironments,andsupportservices,anditevaluatestheireffectivenessforstudentlearningthroughprocessesdesignedtopromotecontinuousimprovement.”

SecondaryApprovalandReviewProgramApprovalsaresubmittedtotheMinnesotaDepartmentofEducationonafiveyearcycle(Minn.R.3505.2400)andmustbereceivedpriortoNovember1inthecycleyear.ProgramApprovalsreceivedafterNovember1willcontinuetobereviewedbydepartmentstaff;however,

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itmaynotbepossibletoprocessthosesubmissionsintimeforinclusionintothecareerandtechnicaleducation(CTE)levy.

Although,alldistrictswithinaconsortiumneedtosubmitprograminformationaccordingtothefiveyearcycleschedule,bestpracticeistosubmitanyprogramand/orcourseupdatestoMDEonanon-goingbasissothatthemostcurrentinformationismaintained.Acurrentlistofallapprovedprogramsandcourses(seeProgramApprovalDatabase)aswellasacopyoftheprogramapprovalformcanbefoundonMDE’sProgramApprovalwebsite(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/ProgAppr/index.htm).

Aspartoftheprogramapprovalprocess,localsiteteamsareencouragedtousetheRubricforAssessingCareerandTechnicalEducationPrograms(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/Training/index.htm)forthepurposeofevaluatingtheirCTEprogram'sstrengthsandareasforimprovement.

SecondaryFiveyearcyclescheduleforprogramreviewBelowisalistofeachSecondaryPerkinsConsortiumandtheyearinwhichtheirdistrictswillneedtosubmitProgramApprovalformstoMDE.

Table5:Scheduleforprogramreview

Consortium ProgramApprovaldue

Metro:

HennepinWest 2016-2017

Minneapolis 2016-2017

SouthwestMetro 2016-2017

Northwest:

CentralLakes 2017-2018

LakesCountry 2017-2018

NorthCountryNW 2017-2018

PinetoPrairie 2017-2018

Runestone 2017-2018

Northeast:

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Carlton+2 2017-2018

EastRange 2017-2018

Hibbing-Chisholm 2017-2018

Itasca 2017-2018

LakeSuperior 2017-2018

Central:

GreatRiver 2018-2019

Mid-Minnesota 2018-2019

NEMetro 2018-2019

OakLand 2018-2019

PineTechnical 2018-2019

St.Paul 2018-2019

Southwest:

DakotaCounty 2019-2020

MinnesotaWest 2019-2020

SouthCentral 2019-2020

SouthMetro 2019-2020

Southeast:

Riverland 2020-2021

Rochester/ZED 2020-2021

Southeast 2020-2021

SecondaryConnectionstoFundingSourcesOnceaprogramhasbeenapproved,thedistrictisthenabletoaccessPerkinsfundsinordertopurchaseequipment.Districtswithapprovedprogramsalsohavetheabilitytoaccessthecareerandtechnicaleducationlevy(Minn.Stat.§124D.4531).Thisnon-discretionarylevyprovides

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fundingresourcestocoverprogramcostsforstaff,professionaldevelopment,travel,andoperationalsupplies.

Finally,asapartoffederalaccountabilityreportingrequirements,eachdistrictisrequiredtoannuallysubmitprogramdatatoMDE.DatasubmittedtoMDEneedstoalignwiththeprogramsandcourseslistedintheProgramApprovalDatabase(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/ProgAppr/index.htm).Specifically,only/allprogramstaughtbyanappropriatelylicensedCTEteacherneedtobeincludedintheannualPerkins(P-file)datasubmission.

Oncereceived,P-filedataareintegratedintotheCarlPerkinsdatabase.Dataarethensummedacrossastudent’sentirehighschoolexperienceinordertodetermineParticipantorConcentratorstatus(seeAccountabilitysectionforspecificdetails).TotalnumberofParticipantsandConcentratorsispartofthefundingformulaforeachconsortium,alongwithcensusdata,squarearea,andthenumberofhouseholdsinpoverty.Therefore,itiscriticalthatPerkinsdatafromapprovedprogramsalignwithapprovedprogramsandareannuallysubmittedtoMDE.

ACCOUNTABILITY,REPORTING,ANDCTEDATAPerkinsandCorePerformanceIndicatorDefinitionsPerkinsIVprovidesalistofsecondaryandpostsecondarycoreperformanceindicators.AspartoftheStatePlandevelopmentprocess,statesweredirectedtoestablishhowtheseindicatorswouldbemeasuredandhowthepopulationsmeasured(CTEParticipants,ConcentratorsandCompleters)wouldbedefined.BelowaretheoperationalsecondaryandpostsecondarydefinitionsforCTEstudentsandthecoreindicatorsthatareusedtoreportdataforaccountabilitypurposes.

SecondaryCTEDefinitionsParticipant AParticipantisanystudentwhosuccessfullycompletes100hoursormore,inan

approvedCTEcourse,withinonecareerfield.

Concentrator AConcentratorisanystudentwhohassuccessfullycompleted240hoursormore,inanapprovedCTEcourse,withinonecareerfield.

Completer AConcentratorwhograduatesfromhighschool.

SecondaryCoreAccountabilityIndicatorDefinitions1S1:AttainmentofAcademicSkills–Reading/LanguageArts

Numerator:Numberof12thgradeParticipantsandConcentratorswhohavemetorexceededtheproficiencylevelontheStatewidehighschoolReadingassessments,eithertheMCAorMTAS,asadministeredbytheStateunderSection1111(b)(3)oftheElementaryandSecondaryEducationAct(ESEA)asamendedbytheNoChildLeftBehindAct,basedonthescoresthatwereincludedintheState’scomputationofadequateyearlyprogress(AYP).

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Denominator:Numberof12thgradeParticipantsandConcentratorswhotooktheMCAorMTASandwhosehighschoolReadingassessmentscoreswereincludedintheState’scomputationofAYP.

1S2:AttainmentofAcademicSkills–Mathematics

Numerator:Numberof12thgradeParticipantsandConcentratorswhohavemetorexceededtheproficiencylevelontheStatewidehighschoolMathematicsassessments,eithertheMCAorMTAS,asadministeredbytheStateunderSection1111(b)(3)oftheElementaryandSecondaryEducationAct(ESEA)asamendedbytheNoChildLeftBehindAct,basedonthescoresthatwereincludedintheState’scomputationofAYP.

Denominator:Numberof12thgradeParticipantsandConcentratorswhotooktheMCAorMTASandwhosehighschoolMathematicsassessmentscoreswereincludedintheState’scomputationofAYP.

2S1:TechnicalSkillAttainment

Numerator:NumberofSecondaryCTEConcentratorswithinProgramsofStudyselectedbythestateforwhichstate-approvedTechnicalSkillAssessmentinstrumentshavebeenidentifiedwhoattainapassingscoreonanyofthoseidentifiedTechnicalSkillAssessmentinstrumentspertinenttotheProgramofStudyinwhichconcentratorstatusisobtained.

Denominator:NumberofSecondaryCTEConcentratorswithinProgramsofStudyselectedbythestateforwhichstate-approvedTechnicalSkillAssessmentinstrumentshavebeenidentifiedwhoattemptanyofthoseidentifiedTechnicalSkillAssessmentinstrumentspertinenttotheProgramofStudyinwhichconcentratorstatusisobtained.

3S1:SchoolCompletion

Numerator:NumberofCTEconcentratorswhoearnedaregularsecondaryschooldiplomaduringthereportingyear.

Denominator:NumberofCTEconcentratorswholeftsecondaryeducationduringthereportingyear.

4S1:StudentGraduationRates

Numerator:NumberofCTEconcentratorswho,inthereportingyearwereincludedasgraduatedintheState’scomputationofitsgraduationrateasdescribedinSection1111(b)(2)(C)(vi)oftheESEA.

Denominator:NumberofCTEconcentratorswho,inthereportingyear,wereincludedintheState’scomputationofitsgraduationrateasdefinedintheState’sConsolidatedAccountabilityPlanpursuanttoSection1111(b)(2)(C)(vi)oftheESEA.

5S1:Placement

Numerator:NumberofsecondaryCTEcompleters,whoareregisteredasparticipatinginhighereducationthroughadatamatchwiththeStatewideLongitudinalDataSystem(SLEDS),whichcontainsstatewidedatafromtheMinnesotaOfficeofHigherEducationandnationwidedatafromtheNationalClearingHouse.

Denominator:NumberofsecondaryCTEcompleters.

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6S1:NontraditionalParticipation

Numerator:NumberofCTEstudentsfromunderrepresentedgendergroupswhoenrolledinaCTEprogramthatleadstoemploymentinanontraditionalfield,duringthecurrentreportingyear.

Denominator:NumberofCTEstudentswhoenrolledinaprogramthatleadstoemploymentinanontraditionalfieldduringthecurrentreportingyear.

6S2:NontraditionalCompletion

Numerator:NumberofCTEconcentratorsfromunderrepresentedgendergroupswhocompletedaprogramthatleadstoemploymentinnontraditionalfieldsduringthereportingyear.

Denominator:NumberofCTEconcentratorswhocompletedaprogramthatleadstoemploymentinnontraditionalfieldsduringthereportingyear.

PostsecondaryCTEDefinitionsParticipant AstudentataMinnesotaStatecollegewhobelongstoaparticularfiscalyear

cohort,andisenrolledinaCTEprogram,anddeclaredastheirdegreeintent(major)aCTEaward

OR

AstudentataMinnesotaStatecollegewhobelongstoaparticularfiscalyearcohort,andenrollsinacareerandtechnicaleducationcourse.

Concentrator AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohort,andisenrolledinalong-termCTEprogramanddeclaredastheirdegreeintent(major)aCTEaward

OR

AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohort,andisenrolledinashort-termCTEprogram,anddeclaredastheirdegreeintent(major)aCTEaward,andcompletedandreceivedtheawardinwhichtheydeclaredtheirintent.

Completer AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohortandwhocompletedandreceivedaCTEaward(AAS,AS,CertificateorDiploma)inalong-termorshort-termPerkins-eligibleprogramwithinthecohorttimeframe.

PostsecondaryCoreAccountabilityIndicatorDefinitions1P1:TechnicalSkillAttainment

Numerator:NumberofCTEconcentratorswhopassedTechnicalSkillAssessmentsthatarealignedwithindustry-recognizedstandards,ifavailableandappropriate,duringthereportingyear.

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Denominator:NumberofCTEconcentratorswhotookTechnicalSkillAssessmentsduringthereportingyear.

2P1:Credential,CertificateorDegree

Numerator:NumberofCTEconcentratorsinagivenstudententrycohortwho,anytimeinthecohorttimeframe,receivedaCTEcertificate,diploma,AASoranASandweredesignatedassuchatthetimeofthereportingyear.

Denominator:NumberofCTEconcentratorswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.

3P1:StudentRetentionorTransfer

Numerator:NumberofCTEconcentratorsinagivenstudententrycohortwho,inthelastyearofthecohorttimeframe,werestillintendingtocompletetheirprograminthedeclaredaward,orhavetransferredtoatwo-yearcollegeorfour-yearuniversityandweredesignatedassuchatthetimeofthereportingyear.

Denominator:NumberofCTEconcentratorswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.

4P1:StudentPlacement

Numerator:NumberofCTEcompleterswhoachievedthatstatusanytimeduringthecohorttimeframe,andweredesignatedassuchatthetimeofthereportingyear,andwhowereplacedorretainedinemployment,orplacedinmilitaryserviceorapprenticeshipprogramsinthe2ndquarterfollowingtheprogramyearinwhichtheyleftpostsecondaryeducation(i.e.,unduplicatedplacementstatusforCTEconcentratorswhograduatedbyJune30,2007wouldbeassessedbetweenOctober1,2007andDecember31,2007).

Denominator:NumberofCTEcompleterswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.

5P1:NontraditionalParticipation

Numerator:Inagivenentrycohort,thenumberofCTEparticipantsduringthecohorttrackingperiodwhowereenrolledinaCTEprogramclassifiedasnontraditionalfortheirgender.

Denominator:Inagivenentrycohort,thenumberofCTEparticipantsduringthecohorttrackingperiodwhowereenrolledinaCTEprogramclassifiedasnontraditional.

5P2:NontraditionalCompletion

Numerator:Inagivenentrycohort,thenumberofCTEcompletersinaCTEprogramclassifiedasnontraditionalfortheirgender.

Denominator:Inagivenentrycohort,thenumberofCTEcompletersinCTEprogramsclassifiedasnontraditional.

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CoreIndicatorPerformanceLevelNegotiationsandReportingStateAdjustedLevelsofPerformanceEachMarch,theSystemOfficeandMinnesotaDepartmentofEducationnegotiatenewstateperformancelevelsforallsecondaryandpostsecondarycoreindicators.TheproposedlevelsareincludedaspartoftheStatePlanupdatesubmittedtoOCTAEfortheupcomingyear.OCTAEreviewstheproposedperformancelevelsandeitheracceptsthemorrespondswithanalternativetarget.Thestatecaneitheracceptthealternativeorprovideadditionalrationale.Ingeneral,thereisanexpectationofcontinuousimprovementinperformanceeachyear.Ultimately,thedecisionontheFinalAgreedUponPerformanceLevel(FAUPL)foreachindicatorlieswithOCTAE.ThestateisevaluatedontheirperformanceagainsttheestablishedperformancelevelsinDecemberofthefollowingyear.

LocalAdjustedLevelsofPerformancePerkinsIValsorequiresthatlocalrecipientsnegotiateperformancetargetswiththestateforeachcoreperformanceindicator.SinceMinnesotadistributesPerkinsfundsthroughaconsortiumstructure,accountabilitynegotiationsoccurbetweenthestateandtheconsortium,notwithindividualmembersofaconsortium.

Negotiationsoccurinthefall,whenthestatesendsmemostoallPerkinscoordinatorsindicatingthestate’sproposedperformancelevelsforallsecondaryandpostsecondaryperformanceindicators.Generally,coordinatorshaveafewweekstoreviewtheproposedtargets,evaluatetheirdata,discussthetargets/datawithconsortiumpartnersandconstituents,andeitheraccepttheproposedtargetsornegotiate.Theproposedlocaltargetsareguidedbythestate’spreviouslyestablishedtargetsaswellasareviewoflocaltrendperformanceandtheexpectationforcontinuousimprovementinCTEstudentperformance.

Iftheconsortiumacceptstheproposedperformancelevels,boththesecondaryandpostsecondaryconsortiumcoordinatorssignthetargetsheetandreturnitasspecifiedinthememo.

Iftheconsortiumchoosestonegotiateononeormoretargets,coordinatorsmustrespondindicatingthealternativetargetandprovidingjustificationforthattarget.Thestateresponds,eitherbyacceptingthealternative,proposinganothertargetorholdingwiththeoriginallyproposedtarget.Ultimately,thedecisiononthelocalperformancelevelforeachcoreindicatorlieswiththestate.

Therationalegivenforthealternativeperformancelevelshouldprovideadditional,relevantinformationregardingcircumstanceswithintheconsortiumthatmayimpacttheindicatorinquestion.Forexample,therationalemayaddress:

• Fluctuationsinenrolledstudentpopulations• Changestotheprogramsoffered,ortheopeningorclosingofprogramsthatmayimpact

theperformancedata• Adjustmentsinprogramadmissionoradvisingprocessesthatwillimpacttheperformance

data

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• Shiftsinfundingdecisionsandpriorities• Otherfactorsimpactinglocalprogramsandthepotentialtomeetaproposedtarget

Actuallocalperformanceisevaluatedagainstnegotiatedperformancelevelsapproximatelyayearfollowingtheestablishmentofthefinallocalperformancelevelsforeachindicator.

AnoverviewofthetargetnegotiationprocesscanbefoundinthemostrecentPerkinsAccountabilityI–SecondaryandPostsecondarywebinarontheMinneotaCTEProfessionalDevelopmentwebpage(inthe“FiscalandAccountability”section):www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html.

StateConsolidatedAnnualReportEachDecember,PerkinsIVrequiresthestatetosubmittheConsolidatedAnnualReport(CAR)toOCTAE.TheCARincludesthestate’sprogressonmeetingestablishedperformancelevelsfromthepreviousreportingyear.Dataforeachcoreindicator,aswellasparticipationcounts,andthenumberofConcentratorswitheachcareerclusterarereportedtoOCTAEbyallrequireddemographic,specialpopulation,orothersubcategoriesofstudents.

LocalAnnual/TrendCoreIndicatorPerformanceReport(StatetoConsortium)CoreIndicatordatadisaggregatedbyspecialpopulationandothercategoriesaredistributedinslightlydifferentwaysforsecondaryandpostsecondary,sopleaserefertotheCTEAccountabilityandReportingData–SecondaryorCTEAccountabilityandReportingData–Postsecondarysectionsformorespecificinformation.

EachJanuary/February,thestatedistributesareport(seeAppendixC)toallcoordinatorslistingtheirconsortium’soverallactualperformanceascomparedwiththenegotiatedperformancelevelforallcoreindicatorsduringthepriorreportingyear.Thereportnotesanycoreindicatorswheretheperformancelevelwasnotmet,andwhatactionneedstobetakenasaresult.Forexample:

• ImprovementReportmeanstheperformancelevelwasnotmetbutwaswithin90percentoftheagreeduponperformancetarget

• ImprovementPlanmeanstheperformancelevelwaslessthan90percentoftheagreeduponperformancetarget

Thestatealsodistributesareport(seeAppendixB)toeachconsortiumcoordinatordisplayingthethree-yearperformancestatustrendforeachcoreindicator.Thereportdoesnotcontainanyactualperformanceortargetpercentages,butinsteadnotestheperformance“status”foreachofthemostrecentthreereportingyearsandspecifieswhetherthereareanycoreindicatorswheretheconsortiumhasfailedtomeetatleast90percentoftheagreeduponlevelofperformanceforthemostrecentthreeconsecutiveyears.Thestatusforeachcoreindicatoriseither:TargetMet,ImprovementReport,orImprovementPlan.

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CTEAccountabilityandReportingData–SecondaryInMinnesota,thereareapproximately343secondarydistrictsofvarioustypesaswellascharterschoolsthatareimplementingapprovedCTEprograms.ApprovedCTEprogramsarethosewhichhavebeenverifiedbyMDEstaffasbeingtaughtbyanappropriatelylicensedCTEinstructor(Minn.R.3505.1000,Subp.31A),meetminimumstandardsforapproval(Minn.R.3505.1100);and,whicharethereforeeligibletoreceivePerkinsfunds(Minn.R.3505.2400)and/oraccesstheCTElevy(Minn.Stat.§124D.4531).EachdistrictorcharterschoolreceivingPerkinsfundsmustannuallysubmittheirP-File(Perkins)datatoMDE(Minn.Stat.§124D.452;Minn.R.3505.1800)viaasecureweb-basedsoftwareapplicationsystem.BecausetheP-Filecontainsstudent-identifiabledata,onlyoneuserperdistrictisauthorizedtosubmittheP-filetoMDE.Thesecureweb-basedsoftwareapplicationsystemisopenfordatasubmissionfrommid-Maytomid-September;officialannouncementandtrainingdatesaresentoutuponthesystem’sopening.

SecondaryDataCollectionOverview:SubmittingaP-File(Perkinsdata)ItiscriticalthatahighdegreeofaccuracyandintegrityismaintainedwithintheP-Filedata.Authorizedusersarehighlyencouragedtoaligntheirdistrict’sP-FiledatawiththeprogramsandcourseslistedintheProgramApprovalDatabase.DistrictauthorizedusersareabletoverifytheaccuracyoftheirP-FiledatabyworkingthroughtheinformationprovidedintheHelpDocument:P-FileChecklistpostedontheMDE’sPerformanceIndicatorandDataCollectionwebsite.ThisdocumentwalksthroughtheinformationwithintheCarlPerkinsSubmissionStatusReportfoundunderthe“CarlPerkinsSecureReports”sectionofMDE'sSecureReportspage.AftertheP-Filehasbeenacceptedintothesystem,itisimportanttoreviewtheSubmissionStatusReport.TheSubmissionStatusReportisadatafeedbacktablewhichsummarizesinformationlistedwithinadistrict’scurrentdatasubmissionalongsideaprioryearcomparisonofthesamedataelements.BylookingthroughasummaryoftheP-FiledataandworkingthroughtheHelpDocument:P-FileChecklist,theCarlPerkinsSubmissionStatusReporthelpsdistrictsdeterminewhethertheirP-filedataareaccurateorwhetheradjustmentsneedtobemade.

MDEstaffprovidetechnicalassistance.StaffatMDEcollaboratewithauthorizedusersaswellasadministratorsonanongoingbasisinordertoprovideP-Filesubmissioninformation,resources,andcriticalupdates.Technicalassistanceisdeliveredthroughavarietyofformatssuchas:monthlywebinars,consortia-specificgrouptrainingsbyrequest,conferencespresentations,andindividual/personalcommunication.ContactMDEstaffforscheduledwebinardatesaswellasanyspecifictrainingordataneeds.

SecondaryDataCollectionOverview:DataVerificationProcessThereareanumberofwaysinwhichthesecondaryP-Filedataaresystematicallyverified.OnceadistrictsubmitstheirP-Filedatathroughthesecureweb-basedsoftwareapplication,thesoftwareapplicationperformsanautomatedverificationofeachofthedataelementswithinP-File.ForalistofallthedataelementsincludedintheP-File,pleaseseetheCarlPerkinsRecordLayoutdocumentlistedwithinMDE’sPerformanceIndicatorandDataCollectionwebsite.Essentially,this

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automatedprocessverifiesthateachStudentIdentification(SSID)numberlistedwithintheP-FilealsoexistswithintheMinnesotaAutomatedReportingStudentSystem(MARSS)database,thateachschoolbuildinglistedintheP-FilematchesthedistrictnumberitisreportedunderaccordingtotheinformationinMDE-Org,andamongotherelements,thattheprogramandcoursecodecombinationslistedwithintheP-FilealignwiththeprogramandcoursecodecombinationslistedinTableC(whichisadocumentlistingallpossibleprogramandcoursecodecombinationsaswellasteacherlicensureinformation).Adistrict’sP-Filewillnotbeacceptedbytheweb-basedapplicationuntilitisdeemed“errorfree”accordingtothestandardssetforthintheautomatedverificationprocess.ThedataarestoredintheCarlPerkinsdatabasewhichismaintainedbyMN.ITatMDE.

AftertheP-Filehasbeenacceptedbytheweb-basedapplication,iswhenthedistrictauthorizedusersareencouragedtovisitMDE’sSecureReportswebsiteinordertoviewanddownloadtheirCarlPerkinsSubmissionStatusReport.Again,thissummaryoftheP-Filedataelementswillhelpdistrictslookforreportingerrorsandverifytheaccuracyoftheinformation.ItisultimatelyuptothedistrictauthorizedusertocoordinatewithCTEprogramfolksinordertoverifythatallapprovedprogramsandassociatedcourseswhichwereimplementedwithinagivenschoolyearhavebeenincludedintheP-Filesubmission;though,consortialeadershaveaccesstothisreportforthespecificdistrictswithintheirconsortiumaswell.KeepinmindthatdistrictsareabletosubmitanupdatedP-Fileasneededuntiltheweb-basedsystemcloses.Theweb-basedapplicationonlyretainsacopyofthemostrecentlysubmittedP-File.StaffatMDEalsoassistinmonitoringtheaccuracyoftheP-Filesubmissionsandcontactdistrictauthorizedusersasneeded.

SecondaryDataSourcesItisimportantthatthePerkinsdatahaveahighdegreeofaccuracyandintegritybecauseelementsfromtheCarlPerkinsdatabasearelinkedwithfouradditionaldatasourcesandaresummedacrossmultipleyearsofdata.AllcurrentyearP-FiledataareverifiedagainsttheSSIDinformationinMARSS,specifically:studentidentificationnumber,dateofbirth,andname.Afterallstudentleveldatahavebeenverified,flagsforParticipantsandConcentratorsarecreatedbysummingthenumberofsuccessfulCTEcoursehourswithinonecareerfieldacrossastudent’sentirehighschoolexperience.Finally,datafromtheCarlPerkinsdatabasearelinkedwiththefollowingsources:

1. MARSS–containsstudentdemographicinformationandhighschoolcompletioncodes.2. MigrantFlag–thisinformationisstoredwithinitsowndatabaseandisnotpartof

MARSS.3. MCA/MTAS–theseresultsarenecessaryforreportingacademicachievement(1S1and

1S2).4. SLEDS–(StatewideLongitudinalEducationDataSystem)thesedatacontaininformation

fromboththeMinnesotaStatesystemaswellasfromNationalClearinghouse(seePostsecondaryDatasourcesforadescriptionoftheNationalClearinghouse).Thisinformationallowsustofulfillthefederalreportingrequirementsfor5S1postsecondaryplacement.

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SecondaryAccountabilityandReportingDataSummaryreportsarecreatedatthestate,consortia,district,andindividualschoollevel.InadditionaltothePerformanceIndicator(1S1,1S2,2S1,3S1,4S1,6S1and6S2)reports,therearealsofourenrollmentreports:

BasicStudentEnrollmentReport–displaysasinglecountofthetotalnumberofeligibleCTEParticipantsandConcentrators.

ProgramReport–displaysthenumberofstudentswhoenrolledineachapprovedprogramwithinthecurrentyear.StudentsdonotneedtohavebeenParticipants,Concentrators,orhavebeenproficientinthecoursetobecounted.

CourseReport–displaysthenumberofstudentswhoenrolledineachapprovedcoursewithinthecurrentyear.StudentsdonotneedtohavebeenParticipants,Concentrators,orhavebeenproficientinthecoursetobecounted.

CareerClusterReport–displaysthenumberofCTEConcentratorsenrolledinapprovedcoursesascounted/organizedbycareercluster.CTEConcentratorsdonotneedtohaveconcentratedinthecareerclusterinwhichtheyarecounted.Instead,thesedatasimplyrepresentcoursetakingpattersorganizedbycareercluster.Forexample,astudentcouldhavebecomeaConcentratorinMarketing,but,withinthecurrentschoolyearenrolledinaHospitality&TourismcourseaswellasaFinancecourse.Inthisexample,theConcentratorwouldbecountedtwotimesinthetable,onceforHospitality&Tourism,andonceforFinance.

AccessingSecondaryPerkinsAccountabilityandReportingDataBeginningJanuary2017,districtauthorizedusersandconsortialeaderswillbeabletologintoCarlPerkinssectionofMDE’sSecureReportswebsiteinordertoaccessalltheiraccountabilityandprogramreports.Currently,however,afterthesecureweb-basedsoftwareapplicationsystemclosesfordatacollection,thedataareverifiedandcompiledintosummaryreports,then,thesystemisre-openedagaininearlyJanuaryforauthorizeduserstologinanddownloadtheirspecificdistrictandschoolreports.ConsortiumlevelreportsaremailedouthardcopytoconsortiumleadersandarealsoavailableuponrequestelectronicallyasaPDF.Additionally,consortialeadersareprovidedwithanexcelfilecontainingoutcomeinformationforeachperformanceindicatorandforeachofthedistrictswithintheirconsortium.

Notethatconsortiaanddistrictlevel5S1:PlacementreportswillbeavailablebeginninginJanuary2017withintheCarlPerkinssectionoftheMDE’sSecureReportswebsiteaswell.

Additionally,summarydatahaveoccasionallybeenprovidedbyrequesttoconsortialeadersatassociationmeeting.

Thegoalofthesereportsandspecialdatarequestsaretoassistincommunicatingwithadministratorsatalllevels(forexample,consortialeaders,superintendents,principals,teachers,andprogramcoordinators,etc.),toconnectpeoplewiththesedataandwitheachother,inordertoimprovethestrengthoflocalCTEprogramsandpositiveoutcomesforallMinnesotastudents.

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SecondaryPerkinsAccountabilityandCTEData-UsefulLinksAccountabilityWebinars http://cte.mnscu.edu/professionaldevelopment/finance-and-

accountability.html

CarlPerkinsSecureReports http://w20.education.state.mn.us/MDEAnalytics/DataSecure.jsp

PerformanceIndicatorsandDataCollection

http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/PerfData/index.htm

ProgramApprovalDatabaseandTableC

http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/PerfData/index.htm

EducatorLicenseLookup http://education.state.mn.us/MDE/EdExc/Licen/LicLook/index.html

MDECTEStaffContactInformation

http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/056179

CTEAccountabilityandReportingData–PostsecondaryAllthirtypostsecondaryinstitutionsinMinnesotathatreceivefundingundertheCarlD.PerkinsCareerandTechnicalEducationActof2006aretwo-yearcollegesthatarepartoftheMinnesotaStateCollegesandUniversitiessystem.PostsecondarycollegesdonotmakeseparatePerkinsdatasubmissionstothestate,butinsteadmayviewPerkinsperformancedatafortheirowncolleges,includingaccesstostudentleveldata.SystemOfficeITandresearchstaffprocessPerkinsperformanceandenrollmentdatausingexistingstatewidesystemsastheprimarydatasource.Throughanautomatedprocess,dataareextractedfromthestatewidesystemsintoaPerkinsIVdataset.

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PostsecondaryDataStructure–EntryCohortsMinnesotausesanentrycohortmodeltostructurethePerkinsIVpostsecondaryaccountabilityreporting.Studentswhoenteraninstitutioninagivenfiscalyeararetrackedforthreeyears.Theirstatusascompleting,transferring,continuingenrollment,etc.,ismeasuredattheendofthethree-yearcohortperiod.Forexample,theFY2013-2015cohort(reportedintheDecember2015CAR)includesstudentsenteringinanyterminFY2013whoweretrackedforthreeyears:2013,2014and2015.

Figure2:EntryCohortReportingTimeline

UsingIntegratedStatewideRecordSystem(ISRS)andotherstatewiderecordsystemsasthesourcesofdataforreporting,anautomatedsystemwasdevelopedtoextractthedataandcalculatethepostsecondaryaccountabilityindicators.Thisallowsthereportingofpostsecondaryaccountabilitydatausingthesamestandardsanddefinitionsforallcolleges.

PostsecondaryAccountabilityandReportingDataTwodatasetsarecreatedfromthestatewidestudentrecordsystemtoprovideenrollmentandperformanceinformationtoOCTAE,state,andlocalconsortiastaff.

CohortData:ThisistheprimarydatausedtocalculatetheaccountabilityindicatorstoreporttoOCTAEintheConsolidatedAnnualReportandtoreportdataoncoreindicatorperformancebacktoeachcollege/consortium.Forstudentsincludedinacohort,thisdatasetincludesstudentdemographics,majors,awardsandotheracademicinformation,thestudent’sPerkinsreportingstatus,andinformationaboutperformanceonfourofthesixpostsecondaryaccountabilityindicators.

SnapshotData:Thisisasecondarydatasetthatprovidesstateandlocalleaderswithannual(i.e.,singlefiscalyear)enrollmentinformationonstudentsinCTE.WhilethesedataarenotusedforPerkinsaccountabilityreporting,thisdataprovidesinformationusedtodoannualallocationoffundsaswellasgeneralinformationaboutcountsofenrolledCTEstudentsorstudentswhoreceivedCTEawardswithinasinglefiscalyear.

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Bothdatasetsaremaintainedinthesystem’sdatawarehouseandarerefreshedonceaweek.AnadditionaldataupdateisdoneSeptember1ofeachyear,thesystem-definedfreezedateforreportingdataforthepreviousfiscalyear.ThisfreezedatecomesintoplayforthecohortdataintheSeptemberimmediatelyfollowingthelastyearofthetrackingperiod.Forexample,fortheFY2013-2015cohort,datareportedontheDecember2015CARwerefrozenonSeptember1,2015.Other“active”cohorts(e.g.,FY2014-2016,FY2015-2017)werenotfrozenatthattime.

PostsecondaryDataSourcesIntegratedStatewideRecordSystem(ISRS):ISRSisthesystem-widestudentrecordsystem.Itincludesdataonstudentenrollment,majors,degreesandawards,courses,financialaid,theresultsofgraduatefollow-upsurveys,etc.forallsysteminstitutions.ISRSdataservesastheprimaryresourceforidentifyingPerkinsstudentswithinacohort,specialpopulationclassification,andseveralofthedatapointsrelatedtoperformance.SinceISRScontainsthestudent’sofficialrecordandtranscriptinformation,significantresourcesandeffortareundertakentoensureaccuracyofthisdata.

NationalStudentClearinghouse(NSC):Eachsemester,recordsfromNSCareloadedintothesystem’sdatawarehouseforallstudentsenrolledinthesystemsince1999.Thisisanexistingdatatransferprocessthatresultsinadatafileusedforavarietyofsystemandinstitutionalreporting,includingidentifyingstudentsinPerkinsprogramswhohavetransferredtoothercollegesoruniversitieswithinandoutsidetheMinnesotaStatesystem.TheNSCdataprovidesinformationontransfertoinstitutionsoutsidethesystemandsupplementstheinformationavailableontransfertoinstitutionswithintheMinnesotaStatesystemthatisavailableusingISRS.

DepartmentofEmploymentandEconomicDevelopment–UIWageData:ThroughadatasharingagreementwiththeMinnesotaDepartmentofEmploymentandEconomicDevelopment(DEED),researchstaffhaveaccesstoUnemploymentInsurancewagedetailrecords.Thesedatacontainquarterlywageandemploymentinformationofallindividualsworkingincoveredemploymentinthestate.Thisdataisusedastheprimarysourceforreportingonstudentemploymentfollowingprogramcompletion,supplementedbygraduatefollow-upsurveydata(availableusingISRS),asneeded.

LicensureBoardsandThirdPartyAssessments–TechnicalSkillData:SystemOfficestaffcollectdataontechnicalskillattainmentfromlicensingboardsandthirdpartiessuchastheNationalOccupationalCompetencyTestingInstitute(NOCTI).Licensurepassratedata(passingandtotalcandidates)arecurrentlyavailablefornursing,lawenforcementandradiographyandareobtaineddirectlyfromthestatelicensingboards.Thedatawereoriginallydevelopedforuseforothersystem-wideperformancemetrics.Thedata,byinstitutionandlicensurearea,aremadepubliclyavailableinadashboardtoolonthesystemwebsite:www.mnscu.edu/board/accountability/index.html.Thedashboardalsoincludesdataonteachinglicensure,butthosedataapplyonlytothesystem’sfour-yearuniversitiesandarenotincludedinthePerkinsaccountabilityreporting.

MinnesotaalsocontractswithNOCTIforuseofanextracttoolthatallowsSystemOfficeresearchstafftodownloaddataforteststakenatsitesassociatedwiththeMinnesotaState“superuser”account.WhenannualNOCTIdataareextracted,thissitelistisreviewedtoensurethattestsites

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arecorrectlymappedtosysteminstitutions.Ifprovided,studentIDsareusedtomatchtesttakerstostudentrecordsinISRS.IftherecordcannotbematchedonID,anattemptismadetomatchonacombinationofinstitution,firstandlastnamesandenrollmentduringthetermthetestwastaken.

AccessingPostsecondaryPerkinsAccountabilityandReportingData

CohortData:Consortiastaffmaydirectlyaccessthecohortdatausedtocalculatetheirperformanceonfourofthesixpostsecondaryindicators:2P1(Completion),3P1(RetentionandTransfer),5P1(NontraditionalParticipation)and5P2(NontraditionalCompletion).ConsortiastaffwithdatabaseskillscandirectlyaccessthedatausingMicrosoftAccesstoquerythesystem’sdatawarehouse.Morecommonly,consortialeaderswillusetheEPM11softwaretoaccessPerkinsdata.WithinEPM11,aseriesofpre-designedreports,pivotsandquerieshavebeencreatedtoallowuserswithlessexperienceandskillinworkingwithdatatohavequickaccesstotheirPerkinsdata/information.ThedatainthedatawarehousetableandinEPM11areavailableatthestudentlevel,whichallowsstafftheabilitytodelvefurtherintotheirdatafortheseparticularmeasures,ifdesired.Thedataareavailableforcurrentactivecohortsaswellasolder“frozen”cohorts.

Dataforthetworemainingpostsecondaryindicators,1P1(TechnicalSkillAttainment)and4P1(StudentPlacement),incorporatedatathatareeithernotavailableatthestudentlevel,limitedbydataprivacyconstraints,orreportedforaslightlydifferenttimeframethantheothercoreindicators.Therefore,consortiacoordinatorsaresentannualdatareportsforthesetwoindicatorsoncethereportingyeariscomplete.ThesetworeportsaretypicallysentoutinDecember/Januaryandaresentonlytothepostsecondarycoordinatorssincetheymaycontainprivatedata.

SnapshotData:ConsortiastaffmayalsoaccessthePerkinssnapshotdataset.Whilethesedataarenotusedforaccountabilityreporting,theydoprovideusefulinformationtocoordinatorsoncountsofstudentswithinafiscalyearwhowereenrolledinCTEprogramsand/orreceivedCTEawards.Similartothecohortdata,thesnapshotdatacanbeaccesseddirectlythroughthesystem’sdatawarehouse(forconsortiacoordinatorswithstrongdatabaseskills)orcanbeaccessedusingEPM11.Somecommonreportsandpivotsofthedataareavailableforquickaccesstoinformation,butthereisalsotheabilityforuserstocreatetheirownqueries,ifdesired.

DataintheEPM11PerkinsdatasetsaswellasinsomeofthereportsandpivotsusedinEPM11includepersonallyidentifiableinformationonenrolledstudentsandarethereforesubjecttobothfederalandstatelawregardingdataprivacy.UsingorreportingdatafromthePerkinsdatasetsrequireadherencetotheselaws.

PostsecondaryconsortiacoordinatorsareexpectedtobeknowledgeableaboutCTEaccountabilityandreportingdataandareexpectedtoaccessandusethecohortdatasetstomonitorandunderstandtheirconsortium’sperformance.Toassistwiththis,severaltrainingopportunitieson

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PerkinsAccountabilityDataandReportingaswellasonusingEPM11areavailableviawebinar,oroccasionallyinperson,duringtheyear.Inaddition,recordedtrainingsandwebinarsaroundPerkinsAccountabilityareavailableontheMNCTEProfessionalDevelopmentwebsiteaswellastrainingspecifictohowtouseEPM11ontheMinnesotaStateITSwebsite.Finally,systemresearchstaffareavailabletodoindividualwebinartrainingandavailablebyphone/emailtoassistwithdataneedsorquestions.SeetheMinnesotaStateCTEstaffdirectoryavailableonlineattheCTEwebsite.

PostsecondaryPerkinsAccountabilityandCTEData–UsefulLinksOperationalData/EPM11SecurityRequestForm

www.its.mnscu.edu/security/securityforms/mnscuinfosystems/pdf/OperationalDataSecurityForm.pdf

EPM11LoginPage www.its.mnscu.edu/reportanddataservices/datawarehouse/index.html

OnceloggedintoEPM11,youhaveaccessto:

AccessingPerkinsIVPostsecondaryDataUsingEPM11.pdf

PerkinsIVDataFields2011-13CohortsForward.pdf

PerkinsSnapshotDataFieldsFY2013Forward.pdf

EPM11Training www.its.mnscu.edu/reportanddataservices/training/index.html

MinnesotaStateServiceDesk

https://servicedesk.mnscu.edu/CherwellPortal/MNSO#0

(assistanceresettingexpiredpassword,troubleshootingloginissues,etc.)

AccountabilityWebinars

http://cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html

MinnesotaStateCTEStaffContactInformation

http://cte.mnscu.edu/aboutus/ourstaff.html

StudentDataPrivacyConsortia,districtandcollegestaffmaybegivenaccesstodataanddatatoolsthatallowviewingofstudent-identifiabledata.Staffarelegallyobligatedtoensuretheconfidentialityandprivacyofthesedata.DataprivacyrulesfallundertheumbrellaofboththeFamilyEducationalRightsandPrivacyAct(FERPA)andtheMinnesotaGovernmentDataPracticesActandmustbefollowedaccordingly.Inshort,theseactsexisttoensurethatpersonalandprivatestudentdataarenot

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disseminatedpublicly.Itistheresponsibilityofconsortiastafftobefamiliarwiththeseactsandtoonlyshareprivate(disaggregated)datainanappropriatemannerwithauthorizedpersonnelonly.

Studentidentifiabledataareanydataorinformationthataloneorincombinationwouldgenerallyallowapersontoidentifyastudentwithreasonablecertaintyandmayinclude,butisnotlimitedtostudentdemographicinformation,immunizationandhealthrecords,disciplinaryrecords,studentprogressreports,gradepointaverage,assessmentresults,andattendancerecords.Summarydatacanbereleased,butonlyifaggregatedtoalevelwheretheprivacyofindividualsisprotected.Thisincludesthereleaseofdirectlyidentifiabledataaswellasdatawheretheidentityofindividualscouldbereasonablyinferredthroughcalculation.

AccesstoPrivateData• Onlyindividualswithpermissiontoviewstudentidentifiabledatawillbeallowedaccess

toprivatedataandsources.Consortiastaffareresponsibleformanaginganddisseminatingdataandresultsproperly.

• Anypersonnelreceivingorwithaccesstostudentidentifiabledatashouldbetrainedonproperproceduresforaccessing,reporting,andhandlingprivatedata.

• Usersofstudent-identifiabledatashould:o Onlyaccessdatawithinone’saccessrightsunlessgivenexplicitpermissionto

viewo Onlyaccessprivatedataforlegitimateconsortium/educationalpurposeso Utilizesecuretechnologyo Lockupordestroyhardcopieswhennotinuseo Notdisclosestudent-identifiabledatatounauthorizedpersonnelo Immediatelyreportinappropriatelyaccessedorshareddata

DataUseandReporting• Printedreportswithstudentidentifiabledatashouldbeavoidedasmuchaspossible.

Whennecessary,hardcopiesshouldbecollectedaftertheiruseandstoredsecurelyordestroyed.

• Studentidentifiabledatashouldnotbeincludedinpresentationsorpublicationssharedwithgroupswherethemembersdonothaveauthoritytoviewthisdata(e.g.,advisorycommittees,workgroupsthatincludemembersexternaltotheinstitution,etc.)Thisincludesthesharingofdatawithintheconsortiumbetweensecondaryandpostsecondarypartners.

• Careshouldbetakeninpreparinganypublicreportsofdatatoensurestudentidentifiabledataarenotbeingshared.ThisincludesreportsliketheAnnualPerformanceReport(APR),theLocalApplication,etc.

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ComputerandSoftwareRequirements• Anycomputerthatreceives,houses,orisusedtomanipulatestudentidentifiabledata

mustmeetbasicsecurityrequirementstoensurethatprivatedataisnotreleasedpublicly.

• Privatedatashouldbestoredbehindasecurefirewallwithpassword-protectedaccesstoonlyapprovedpersonnel.

• Privatedatashouldneverbestoredorcopiedontoatransportableflashdriveorothermedia.Ifregularlyaccessedviaalocalareanetwork,copiesshouldnotbesavedtodesktopharddrives.

• Datasharing,whererequired,shouldbeparsimoniousinthatonlyrelevantdatafieldsaretransmitted.

• Theconsortiastaffshouldhaveatthereadycontactinformationfortheirinstitution’sdataprivacypersonnelintheeventofthereleaseofstudentidentifiabledata.Thispersonshouldbemadeawareintheeventoftheinappropriatereleaseofprivatedatasothatnecessaryactioncanbetaken.

StudentDataPrivacyResourcesFamilyEducationalRightsandPrivacyAct(FERPA)

www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

MinnesotaGovernmentDataPracticesAct

www.house.leg.state.mn.us/hrd/pubs/dataprac.pdf

MinnesotaStateGeneralCounselDataPrivacyCompliance

www.ogc.mnscu.edu/dataprivacy/index.html

OFFICEOFCIVILRIGHTSREVIEWSPostsecondaryTheUnitedStatesDepartmentofEducationOfficeforCivilRightsrequirescivilrightsreviewsforcollegesthatreceivefederalfundsfromtheCarlD.PerkinsCareerandTechnicalEducationActof2006.

TheCivilRightsreviewprocessconsistsofatwotofourdayon-sitereviewofacollegetodeterminecompliancewithCivilRightsstandardsandguidelines.Thepurposeoftheon-sitereviewistoevaluateeachcollegeforcompliancewiththefollowingfourfederallaws:

• TitleVIoftheCivilRightsActof1964(prohibitingrace,color,andnationalorigindiscrimination)

• TitleIXoftheEducationAmendmentsof1972(prohibitingsexdiscrimination)• Section504oftheRehabilitationActof1973(prohibitingdisabilitydiscrimination)

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• TitleIIoftheAmericanswithDisabilitiesActof1990(prohibitingdisabilitydiscriminationbypublicentities,includingpublicschools,publiccollegesanduniversities,publicvocationalschools,andpubliclibraries)whetherornottheyreceiveFederalfinancialassistance.

TheCivilRightsreviewforMinnesotaStateisadministeredbytheAssociateDirectorforDiversityandEquityintheDiversityandEquityDivision.Moreinformationat(http://diversity.mnscu.edu/resources/reviews/index.html).

SecondaryTheMinnesotaDepartmentofEducationconductscivilrightscompliancereviewsinhighschoolsthatreceivefederalfundsandprovideCTEcourses.TheCivilRightComplianceReviewprocessincludesdocumentreviewandanon-sitevisit.Theon-sitevisit,whichistypicallyonefullday,includesinterviewsofstaffandstudentsandafacilitiesreview.ThepurposeoftheCivilRightsComplianceReviewistoevaluatecompliancewiththefollowingfederallaws:

• TitleVIoftheCivilRightsActof1964whichprohibitsdiscriminationonthebasisofrace,color,andnationalorigin(34C.F.R.Part100);

• TitleIXoftheEducationof1972whichprohibitsdiscriminationonthebasisofsex(34C.F.R.Part106);

• Section504oftheRehabilitationActof1973whichprohibitsdiscriminationonthebasisofdisability(34C.F.R.Part104);and

• TitleIIoftheAmericansActof1990whichprohibitsdiscriminationonthebasisofdisabilitybypublicentities(28C.F.R.Part35).

TheCivilRightsReviewsfortheMinnesotaDepartmentofEducationareadministeredbytheSection504/MethodsofAssuranceCoordinator/ComplaintInvestigatorintheDivisionofComplianceandAssistance.Moreinformationat:(http://education.state.mn.us/MDE/StuSuc/StuRight/CivilRightsCompliance/index.htm).

RETENTIONOFPERKINSIVGRANTRECORDSMinnesotaStatute138.17subd.7providesthatagovernmententitythatholdsdataitselfpropose,andhaveapproved,arecordretentionscheduleinwhichitspecifieshowlongitintendstokeeprecords.TheSystemOffice,RecordsRetentionSchedule(dated:April9,1997,Item18)statesthatfederalgrantsaretobekeptseven(7)yearsoruntilaudited.[Source:MinnesotaState,GeneralCounsel.]

MDEiscurrentlyupdatingtheRecordRetentionSchedulefortheDivisionofOCCS.

PERKINSFUNDINGThepurposeofthissectionistooffertransparencytotheCarlD.Perkinsfederalgrantstateallocationandthedistributionofthatallocationtothesubrecipients.AsspecifiedinTheAct,PerkinsIVTitleIfundsallocatedtothestatearedistributedamongthreecategories:

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1. 85percent—thoseprovidedtoeligiblerecipientsthroughformal-baseddistribution;2. 10percent—thoseusedforstateleadershipactivities;and3. 5percent—thoseusedforstate-leveladministrationofthegrant.

IntheCTEMinnesotaStatePlan,subrecipientsarethetwenty-sixlocalconsortiathatservecareerandtechnicaleducationprogramsatthesecondaryandpostsecondarylevels.Thesesubrecipientsreceivethe85percentFormula-basedallocations.Thefundsallocatedtotheformula-baseddistributioncategoryaresplitbetweensecondaryandpostsecondaryeligiblerecipientsasdescribedintheStatePlanandillustratedinchart.Allfundsthatarenotusedinthefiscalyearawardedarerecapturedandreallocatedthroughtheformula.

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MNPerkinsBudgetDistribution(Oct.1,2014)

FormulaDistributionEighty-fivepercentofthePerkinsstateallocationflowstothetwenty-sixMinnesotaconsortiabyformuladistribution.This85percentisfurthersubdividedintotheBasicallocation(90percentofthe85percent)andtheReserve(10percentofthe85percent).

ConsortiaBasicAllocationCalculationsfortheBasicGrantarebasedonspecificattributesofthesecondaryandpostsecondaryconstituents.Whilethedatesofgathereddatawillchangetoutilizethemostrecentinformationthebasicformularemainsconstant.

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Secondaryformula:

• 2014(ormostrecentdata)U.S.Censusdataforthepopulationbyschooldistrictofindividualsaged5-17

• 2014(ormostrecentdata)U.S.Censusdataforthepopulationbyschooldistrictofindividualsaged5-17inhouseholdsofpoverty

• Description:(70percentdistrictpopulation5-17inpoverty/statepopulation5-17inpovertytimesthetotalsecondaryformulaamount)plus30percentdistrictpopulation5-17/statepopulation5-17timesthetotalsecondaryformulaamountforthestatefromtheOCTAEallocation—42percentor$5,360,774est.in2016-2017)iscalculatedforeachdistrict.Thesecondaryconsortiumformulaequalsthesumoftheamountscalculatedforeachdistrictmemberintheconsortium.

Postsecondaryformula:

• 2014-2015(ormostrecentdata)CTEPostsecondaryPellGrantRecipients• Description:(PellrecipientsinthecollegeinPerkinseligibleprograms/Pellrecipientsin

thestateinPerkinseligibleprogramstimesthetotalpostsecondaryformulaamountforthestatefromtheOCTAEallocation-58percentor$7,402,973est.in2015-2016)iscalculatedforeachcollege.Thepostsecondaryconsortiumformulaequalsthesumoftheamountscalculatedforeachcollegememberoftheconsortium.

ConsortiaReserveAllocationAspertheMNStateCTEPlan,allocationamountstothewholeconsortiumbasedon50percentsumoftheareaformemberdistrictsintheconsortium/areaforalldistrictsinthestate;37.5percentonthesumofsecondaryparticipantsformemberdistrictsintheconsortium/totalsecondaryCTEparticipantsinthestateand12.5percentonthesumofpostsecondaryparticipantsformemberdistrictsintheconsortium/totalCTEpostsecondaryparticipantsinthestatebasedonthefollowingdata:

• Schooldistrictareatoaccountforcertaindistrictconsolidations• 2014-2015CTESecondaryParticipants(ormostrecentdata)• 2014-2015PerkinsCTEParticipants(ormostrecentdata)

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FederalandMinnesotaResourcesThepercentageofthedistributionformulaarebasedonbothFederallegislationandtheMinnesotaStatePlan.Resourceareincludedbelow:

• RelevantFederallegislation:CarlD.PerkinsCareerandTechnicalEducationActof2006,www.gpo.gov/fdsys/pkg/BILLS-109s250enr/pdf/BILLS-109s250enr.pdf

SEC.112.WITHINSTATEALLOCATION(a)INGENERAL—FromtheamountallottedtoeachStateundersection111forafiscalyear,theeligibleagencyshallmakeavailable—(1)notlessthan85percentfordistributionundersection131or132,ofwhichnotmorethan10percentofthe85percentmaybeusedinaccordancewithsubsection(c);(c)RESERVE—Fromamountsmadeavailableundersubsection(a)(1)tocarryoutthissubsection,aneligibleagencymayawardgrantstoeligiblerecipientsforcareerandtechnicaleducationactivitiesdescribedinsection135in—(1)ruralareas;(2)areaswithhighpercentagesofcareerandtechnicaleducationstudents;and(3)areaswithhighnumbersofcareerandtechnicaleducationstudents

• FundstoConsortiumsec131Secondary(f)(2)andSec132Postsecondary(a)(3)(B)(B)FUNDSTOCONSORTIUM—Fundsallocatedtoaconsortiumformedtomeettherequirementsofthissectionshallbeusedonlyforpurposesandprogramsthataremutuallybeneficialtoallmembersoftheconsortiumandshallbeusedonlyforprogramsauthorizedunderthistitle.Suchfundsmaynotbereallocatedtoindividualmembersoftheconsortiumforpurposesorprogramsbenefittingonlyonememberoftheconsortium.

• RelevantMNStatePlaninformationapprovedbyMDEcommissioner,MinnesotaStateBoardofTrusteesandOCTAE,MNStateCTEPlanfor2008-2013,reviewedandplanchangesapprovedeachyearbyOCTAEuntilPerkinsReauthorization:www.cte.mnscu.edu/MN_State_Plan/index.html.

StateLeadershipFundsNomorethan10percentofthestate’sallocationcanbesetasidetocarryoutstateleadershipactivities.Ofthisportionoftheallocation,anamountofnotmorethanonepercentmustbededicatedtoserveindividualsinstatecorrectionalfacilities.Minnesota’splandedicated$50,000forthisservice.Additionally,anamountnotlessthan$60,000,andnotmorethan$150,000mustbeusedforservicesthatprepareindividualsfornontraditionaltrainingandemployment.Minnesotaspecificallydedicates$50,000totheseactivities.

Leadershipfundsaredividedbetweensecondaryandpostsecondaryprograms.However,becauseofinternalprocessandpoliciesMinnesotaawards63percentoftheleadershipfundstotheMinnesotaStatesystemofficewiththeunderstandingthatthesefundsservestatewideneedssuchassupportingtheannualCTEWorks!Summit,thementorshipprogram,andTechnicalSkills

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Assessment(TSA)initiatives.Additionalannualleadershipprojectsareawardedthoughacompetitiveprocesswithasponsor/supervisoratthestatelevel.

StateAdministrationFundsThePerkinsActallowsMinnesotatosetasidenomorethanfivepercentofthestate’sallocationor$250,000,whicheverisgreater,foradministrationofthestateplan.Thesedollarsarelimitedtothefollowinguses:

• developingthestateplan• reviewingalocalplan• monitoringandevaluatingprogrameffectiveness• assuringcompliancewithallapplicablefederallaws• providingtechnicalassistanceand• supportinganddevelopingstatedatasystemsrelevanttotheprovisionsofthePerkinsIV

Act.

Dollarssetasideforstateadministrationmustbematchedonadollar-for-dollarbasisfornon-federalsources.

LocalApplicationforFundsToexpendtheirallocatedbasicandreservefundseachconsortiumdevelopsandsubmitsanannualplanaddressingtherequirementsidentifiedinSec.134ofthePerkinsActIV.

Atthissubrecipient(consortium)levelexpendituresarebasedontheapprovedLocalPlan.ThefollowingdiscussionismeanttogiveguidancetotheconsortiaintheCarlPerkinsdecisionmaking.

Sections131(f)and132(a)(3)oftheActestablishtherequirementsfortheuseoffundswithinconsortia.Ataminimum,theuseofconsortiumfundsmustbeusedonlyforpurposesandprogramsthataremutuallybeneficialtoallmembersoftheconsortium.Thispresupposesjointplanningbytheconsortiummembersresultinginprogramsthatareofsufficientsize,scope,andqualitytobeeffective.Moreover,aconsortiumisprecludedfromallocatingresourcestomembersinamountsequaltotheiroriginalallocationsorforpurposesandprogramsthatarenotmutuallybeneficial.

Appropriategrantexpendituresoccuronlyasthefundingisforthepurposeofimprovingcareerandtechnicaleducation.TobeutilizingPerkinsfundingexpenditures(SEC.135)inthelocalplantheseassumptionsmustbemet:

1. Thefundingisforthepurposeofdevelopment,implementation,refinementorsupportofanapprovedCTEprogramorProgramofStudy

2. FundingisallocableaccordingtothePerkinsIV3. Thereisnosupplanting.Youcannotusefederalfundstopayforseries,staff,programsor

materialsthatwouldotherwisebepaidforwithstateorlocalfunds.Inotherwords,theexpenditurewasnotpreviouslyfundedwithlocalfunding

4. Theexpenditureisreasonableandnecessaryfortheplan’sexecution

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Supplementversussupplantisafrequentquestion.Thisprovisionisinsection311(a)ofPerkinsIV:

SEC.311.FISCALREQUIREMENTS

‘‘(a)SUPPLEMENTNOTSUPPLANT—FundsmadeavailableunderthisActforcareerandtechnicaleducationactivitiesshallsupplement,andshallnotsupplant,non-federalfundsexpendedtocarryoutcareerandtechnicaleducationactivitiesandtechprepprogramactivities.

FINANCIALREQUIREMENTSThissectionprovidesforthespecificusesoffundsforwhichaconsortiumisauthorizedtospenditsPerkinsallocation,andhowmuchmustbespenttowardeachuse.EachconsortiumthatreceivesPerkinsfundsshallusethefundstoimprovecareerandtechnicaleducationprograms.

RequiredandPermissiveUsesofFundsThePerkinsIVActrequiresthatcertainactivitiesbeconductedwithincareerandtechnicaleducationprogramsiftheyaresupportedwithfederalfunds.TheActdoesnotrequirethatthefederalfundsbeusedfortheseactivitiesbutdoesspecifythatallrequiredactivitiesbeaddressedifPerkinsfundsarereceived.Thelocalplanmustincludeinformationonrequiredandpermissibleactivitiesthatwillbeundertaken.

TitleI-Section135ofthePerkinsIVActlistsrequiredandpermissibleactivitiesastheyapplytotheuseoflocalfunds(Section124appliestotheuseoffundsforstateleadershipactivities).

RequiredUsesofFunds1. AssessthecareerandtechnicaleducationprogramsfundedunderPerkinsIV.2. Develop,approve,orexpandtheuseoftechnologyincareerandtechnicaleducation.3. Professionaldevelopmentprograms,includingprovidingcomprehensiveprofessional

development(includinginitialteacherpreparation)forcareerandtechnicaleducationteachers,faculty,administrators,andcareerguidanceandacademiccounselorsatthesecondaryandpostsecondarylevels.

4. Integrationofcontentalignedwithchallengingacademicstandardsandrelevantcareerandtechnicaleducation.

5. Providepreparationfornontraditionalfieldsincurrentandemergingprofessions,andotheractivitiesthatexposestudents,includingspecialpopulations,tohigh-skill,high-wageoccupations.

6. Supportpartnershipsamonglocaleducationalagencies,secondary,postsecondary,adulteducationproviders,employers,labororganizations,parents,andlocalpartnerships,toenablestudentstocompletecareertechnicalprogramsofstudy.

7. Serveindividualsinstatecorrectionalinstitutionsandinstitutionsthatserveindividualswithdisabilities.

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8. Supportprogramsforspecialpopulationsthatleadtohigh-skill,high-wageorhigh-demandoccupations.

9. Providetechnicalassistancetoeligiblerecipients.10. Collaboration/BrokeringofService/ContinuumofServices.[SpecifictoMinnesota]11. Articulation,PSEO,Concurrent(Dual)Enrollment,orotherrecognizedstrategies.[Specific

toMinnesota]

PermissiveUsesofFunds1. Improvementofcareerguidanceandacademiccounselingprogramsthatassiststudents

inmakinginformedacademicandcareerandtechnicaleducationdecisions.2. Establishagreements,includingarticulationagreements,betweensecondaryschooland

postsecondarycareerandtechnicaleducationprogramstoprovidepostsecondaryeducationandtrainingopportunitiesforstudents.

3. Supportinitiativestofacilitatethetransitionofsub-baccalaureatecareerandtechnicaleducationstudentsintobaccalaureateprograms.

4. Supportcareerandtechnicalstudentorganizations.5. Supportpubliccharterschoolsoperatingcareerandtechnicaleducationprograms.6. Supportcareerandtechnicaleducationprogramsthatofferexperiencein,and

understandingof,allaspectsofanindustryforwhichstudentsarepreparingtoenter.7. Supportfamilyandconsumersciencesprograms.8. Supportpartnershipsbetweeneducationandbusiness,orbusinessintermediaries,

includingcooperativeeducationandadjunctfacultyarrangementsatthesecondaryandpostsecondarylevels.

9. Supporttheimprovementordevelopmentofnewcareerandtechnicaleducationcoursesandinitiatives,includingcareerclusters,careeracademies,anddistanceeducation.

10. Awardincentivegrantstoeligiblerecipientsforexemplaryperformanceorforuseforinnovativeinitiatives.

11. Provideactivitiestosupportentrepreneurshipeducationandtraining.12. Providecareerandtechnicaleducationprogramsforadultsandschooldropoutsto

completetheirsecondaryschooleducation.13. ProvideassistancetoindividualswhohaveparticipatedinPerkinsassistedservicesand

activitiesincontinuingtheireducationortrainingorfindingappropriatejobs.14. Developvalidandreliableassessmentsoftechnicalskills.15. Developorenhancedatasystemstocollectandanalyzedataonsecondaryand

postsecondaryacademicandemploymentoutcomes.16. Improvetherecruitmentandretentionofcareerandtechnicaleducationteachers,

faculty,administrators,orcareerguidanceandacademiccounselors,andthetransitiontoteachingfrombusinessandindustry,includingsmallbusiness.

17. Supportoccupationalandemploymentinformationresources.

AllowableandUnallowableUsesofFundsAllowableandUnallowableUsesofFundsreflectadditionalrequirementsforspendingPerkinsdollarsthatarespecifiedbytheEducationDepartmentGeneralAdministrativeRegulations(EDGAR),U.S.OfficeofManagementandBudgetCirculars,MinnesotaStateLaw,Minnesota

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DepartmentofEducationpoliciesandMinnesotaStatepolicies.NotethatanallowablecostmustbereferencedinConsortiaPlans.AllowableandUnallowableUsesofFundsareasfollows:

Allowable

• Charterschools(ifpartofaconsortiumandhaveMDEapprovedCTEprograms)• Contractedservices• CTEInterest,Aptitude,andAbilityInventories(withconsortium/StateApproval)• CTErelatedsoftware(withconsortium/Stateapproval)• CTEStudentOrganizations(advisortravel,instructionalmaterials/supplies)• Curriculumdevelopment/curriculummodification–CTEStateapprovedPrograms• Displays,demonstrations,andexhibits• Pre-approvedequipment/equipmentupgradetomeetindustrystandards• Expendituresfor7th/8thgradeprograms(careerexploration/awarenessactivities)• FoodcostsformeetingsrelatedtoCTEprograms,workingmealsonly(musthaveagenda)• InstructionalmaterialsandsuppliesrelatedtoCTEprograms• MarketingandoutreachactivitiesrelatedtoCTEprograms(brochures,videos,flyers,web

design)• Meetingsandconferences(registrationfees,travelcosts)relatedtoCTEprograms• ProfessionaldevelopmentrelatedtoCTEfornon-CTEteachers/faculty/counselors

(involvedinCTEinitiativessuchasPOS,academictechnicalintegration,careerawarenessactivities)

• ProfessionaldevelopmentcostsforCTEpersonnel• Professionalservicecosts(consultants)• ProgramAdvisoryCommittees• Programevaluation• PublicationandprintingcostsrelatedtoCTEprograms/activities• Studentrecognitionawards(certificates,portfolios,trophies)relatedtoCTE• Substitutepayforteachers,foractivitiesandstaffdevelopmentrelatedtoCTE• SupplementalSupportServicesforPerkinsspecialpopulations• Supportivepersonnel/instructionalaidsanddevices• Teacher/facultyCTEin-services• TechnicalSkillAssessments,stateapproved,alignedwithindustryrecognizedstandards• Trainingcosts(administrative,instructor,Perkinsstaff)• TransportationcostsincurredforapprovedCTEprograms,workshops,professional

developmentforCareerTechnicalStudentOrganizationcompetitions(administrators,counselors/advisors,CTEinstructors,Perkinsstaff)

• Work-basedlearningactivitiesforCTEteachersandstudentsinapprovedprogram

Unallowable• Alcoholicbeverages• Alumni/aeactivities

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• Careerandtechnicaleducationinstructioninapprovedpostsecondaryprograms,shops,labs,andinternshipsnotallowed(Secondarysalariesmaybepaidforthefirstthreeyearsofanewprogram)

• Childcare• Commencementandconvocationcosts• Construction,renovation,and/orremodelingoffacilities• Contributionsanddonations(cash,property,services)• Entertainment–amusementandsocialactivities(sportstickets)• Expendituresfornon-approvedCTEprograms• Expendituresforcareereducationpriortothe7thgrade• Expendituresthatsupplant• Finesandpenalties• Fundraising• Gifts• Goodsorservicesforpersonaluse• Itemsretainedbystudents(supplies,clothing/uniforms,tools,calculators)• Monetaryawards• Non-instructionalfurniture• Postsecondarycustomizedtrainingcoursesandprograms• Politicalactivitiessuchascontributions,fundraisingorlobbying• Promotionalmaterials(T-shirts,pens,cups,keychains,bookbags,etc.)• Remedialcoursesatbothsecondaryandpostsecondarylevels• Scholarships• Studentexpenses/directassistancetostudents(tuition,tools,fees,carrepair,etc.)• Studentstipends• VehiclesunlessusedforCTEinstruction

LocalApplicationBudgetChangeswithintheFiscalYear PostsecondaryBudgetChangesFiscalyearlocalapplicationbudgetchangesof$10,000ormore,withinagoal,mustbepre-approvedbytheMinnesotaState,SystemDirectorofCareerandTechnicalEducationorAssociateSystemDirectorofCareerandTechnicalEducation.PostsecondaryPerkinsCoordinatorsmustreceiveapprovalbeforetheexpenditurecanbemade.AllbudgetchangeswillberecordedaspartoftheCollegePerkinsIVfile.

SecondaryBudgetChangesFiscalyearlocalapplicationbudgetchangesof10%ormore,withinaUFARSlineitem,mustbepre-approvedbytheMinnesotaDepartmentofEducation,SecondaryPerkinsCoordinator.SecondaryCoordinators/Directorsmustreceiveapprovalbeforetheexpenditurecanbemade.AllbudgetchangeswillberecordedaspartoftheSecondaryPerkinsIVfile.

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CapitalAssets(Equipment)MustbepermissibleaccordingtoPerkinsIV,Section135(c).Allowableuse,disposition,andrecordkeepingrequirementsasdefinedbyEducationDepartmentGeneralAdministrativeRegulations(EDGAR)mustbefollowed.InadditiontopoliciessetforthbyMinnesotaStateBoardpolicy7.3.6forpostsecondaryandMDEUFARSpolicyChapter5,section500.

FiscalYearExpenditureTimelinesPerkinsIVdoesnotallowcollegesorschooldistrictstocarry-overunexpendedfundsfromonefiscalyeartothenext.AllexpenditureordersmustbecompletedbyMay31oftheLocalApplicationfiscalyear.AttemptsshouldbemadetopayallinvoicesbyJune30oftheLocalApplicationfiscalyearorshortlythereafter.AnypaymentstobemadeafterJuly31mustbeclearedthroughtheSystemOfficeGrantsAccountant.

PerkinsIVFinanceCostCenters(MinnesotaState)Part1:FederalRequirementsFederalrequirementsstipulatethateachGrantAwardactivitydeliverreportswiththefollowingattributes:

1. Dataconsistency2. Reportreproducibility3. Clearaudittrail4. Abilitytocreateconsolidatedannualreports

Part2:TypesofcategoriesForeachannualgrantaward,theBusinessOfficeattheSystemOfficewillassignuniquegeneralledgersforthefollowingcategorieswithcorrespondingprocedures:(NOTE:Collegesmustusethegeneralledger(GL)providedbytheSystemOffice)

BasicGrant–GeneralLedger(GL)• TheSystemOfficeGrantsAccountantwillassignageneralledgernumberassociatedwith

thenewgrant.Thatgeneralledgernumberwillbeusedthroughouttheentiretwoyeargrantperiod.

• Aseparatecostcentermustbesetupforadministration,aswellasaminimumofoneseparatecostcenterforeachgoalinyourlocalconsortiumapprovedapplication.

• CollegesmustloadthebudgetsperawardedamountsintoISRS(thetotalacrossallcostcentersmustequaltheaward).

• PerCarlD.PerkinsCareerandTechnicalEducationActof2006,MinnesotaStatewillrecaptureunusedfundsatthecloseofstatefiscalyear(aroundAug.15ofeachyear).

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ReserveFunds–GeneralLedger(GL)

• TheSystemOfficeGrantsAccountantwillassignageneralledgernumberassociatedwiththenewgrant.Thatgeneralledgernumberwillbeusedthroughouttheentiretwoyeargrantperiod.

• AminimumofoneseparatecostcentermustbesetupinthereservefundsGLforeachgoalinthelocalconsortiumapprovedapplication.

• CollegesmustloadthebudgetsperawardedamountsintoIntegratedStatewideRecordSystem(ISRS).Thetotalacrossallcostcentersmustequaltheaward.

• PertheCarlD.PerkinsCareerandTechnicalEducationActof2006,MinnesotaStatewillrecaptureunusedfundsatthecloseofstatefiscalyear(aroundAug.15ofeachyear).

ReallocatedFunds–GeneralLedger(GL)

• InAugust,MinnesotaStateSystemOfficewillrecapturetheunusedBasicandReservefundsfromthepostsecondarycolleges.TherecapturedfundsarereallocatedtothelocalconsortiumaccordingtoaformulasetforthbyPerkinsIV.NolaterthantheendofFebruarythelocalconsortiumarenotifiedofthereallocatedaward.

• Thepreviousyear’sBasicGrantGLwillbereusedfortheReallocatedBasicGrantGL,andthepreviousyear’sReserveFundsGLwillbereusedfortheReallocatedReserveFundsGL.

• AminimumofonecostcenterforeachplaninthelocalconsortiumapprovedapplicationfortheBasicReallocationgrantmustbesetupintheReallocatedBasicGrantGL.Inaddition,atleastonecostcenterperReserveplanmustbesetupintheReallocatedReserveFundsGL.

• CollegesmustloadthebudgetsperawardedamountsintoISRS(thetotalacrossallcostcentersmustequaltheaward).

Leadership–GeneralLedger(GL)Intra-AgencyAgreements

• MinnesotaStateSystemOfficeandcollegessignagreementsforspecificleadershipprojectsusingtheMinnesotaStateapprovedtemplate:www.finance.mnscu.edu/contracts-purchasing/contracts/forms/index.html.

• CollegescreateauniquecostcenterintheGENappropriationorinanothernon-PerkinsGLforeachofthecontracts.

• Collegesincurexpensescoveredbytheagreement.• Afterall(orpartialdependingupontheagreement)expenseshavebeenincurred,

collegesgeneratesaninvoice(s)andsendstheinvoicetotheSystemOffice.• UponreceivingtheremittancefromtheSystemOffice,Collegesreceiptthefundstothe

outstandingpayable,reducingtheirexpenditures.• Leadershipexpendituresarenotincludedwiththestandarddraw(seePart3below).

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SpecialAssignments/ReassignofCampusEmployees

• Whenasystemcollege,astheprimaryemployer,isengagedtoprovideservicesofitsemployeesonatemporarybasistotheSystemOfficeoranothersysteminstitution,anApprovalLetterorIntra-AgencyAgreementmustbeused.Anapprovalletterwillbeusediftheassignmentwillresultinaone-timepaymentof$500orless.

• ArevisedIntra-AgencyAgreementGuidelineswillbeusediftheassignmentresultsinmultiplepaymentsorpaymentof$501orgreater.

• ItisessentialthatthepartiesatbothinstitutionsrepresentingAcademicAffairs,HumanResourcesandFinancebeconsultedpriortotheexecutionoftheagreement.Thenewcommunicationsflowchartillustratestheexpectedcommunicationspractice.

• Theprocessforreimbursementofexpendituresbythecontractingpartytotheserviceprovisionpartyshouldbeclearlyidentified.

• ThehomelocationwillentertheassignmentintheStateCollegeandUniversityPersonnelPayrollSystem(SCUPPS)withacategorycodecreatedinSCUPPStospecificallyidentifyFTEfromanothersystemlocation.ThisisessentialforreportingpurposesinAcademicAffairs.

• ThisprocessisintendedtobeusedforhiresbetweenacampusandtheSystemOfficeand,whereapplicable,betweentwocampuses.

Sub-grantsGeneralLedger(GL)Sub-grantagreementscanbemadefromonecollegetoanotherrecipientcollege.

Therecipientcollege(entityreceivingthefundsfromanothercollege):

• IncurspermissibleexpensesandpaystheexpendituresfromtheapplicableBasic,Reserve,ReallocatedBasic,orReallocatedReserveGL(s).

• Invoicethegrantingcollegefortheincurredexpenses.• Paymentsfromthegrantingcollegearereceiptedtograntrevenue(objectcode9401).

Thegrantingcollege(entityreimbursinganothercollege):

• Paytheinvoicefromtherecipientcollegebydebitinggrantrevenue(objectcode9401)intheapplicablePerkinsGL(s).Donotuseanexpenseobjectcode.

• Theremittanceamount(negativerevenue)willbeincludedinthenextSystemOfficedrawrequest.Thesub-grantportionofthefundsreceivedfromtheSystemOfficeshouldbereceiptedtograntrevenue(objectcode9401)totheapplicablePerkinsGL(s)associatedwiththeinvoice.

• Grantrevenuewillhaveoffsettingdebitandcreditentries.

Part3:ExpenditureReimbursementProcessBasicGrant,ReserveFunds,ReallocatedBasicFunds,andReallocatedReserveFundswillbereimbursedasfollows:

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1. SystemOfficeGrantsAccountantreviewsthePerkinscostcentersassociatedwiththecurrentfiscalyearforallcolleges,anddeterminestheamounteligibleforreimbursement.

2. SystemOfficeGrantsAccountantrequestsadrawdownfromthePerkinsfundmaintainedattheU.S.DepartmentofEducationtoreimbursethecolleges.

3. SystemOfficeGrantsAccountantentersadepositintoSWIFTforthedrawnamount.4. SystemOfficeGrantsAccountantsendsanemailtothefiscalcontactsnotifyingthemof

theamountoftheSWIFTdeposit,andthespecificamountstoreceipttowhichdesignatedGLs.

5. CollegefiscalcontactsreceiptthefundsinISRStograntrevenue(objectcode9401),usingPerkinscostcenter(s)associatedwiththedesignatedGLs.

Part4:PaymentsofSpecialAssignments/ReassignmentsofCampusEmployeesThecampusandtheSystemOfficeor,whenapplicable,thetwocampuses,willpayfortheSpecialAssignment/Reassignmentusingtheprocessagreedupon.

Sub-grantdrawswillbecompletedbasedonthepaymentmadebytheawardingcollegetothesub-grantrecipient.Drawsdonotincludereimbursementonsub-grantcostcenter.AwardingorganizationwillmakepaymentfromtheBasic,Leadership,ReserveorReallocationcostcenters.

SecondaryEquipmentandCurriculumFundingCriteriaForUniformFinancialAccountingandReportingStandards(UFARS)reporting,equipmentortechnologyqualifiesasacapitalexpenditureiftheitemmeetsallofthefollowingcriteria:

• Itretainsitsoriginalshapeandappearancewithuse.Ithasanormalusefullifeextendingbeyondasinglereportingperiod.

• Itisnonexpendable,thatis,ifthearticleisdamagedorsomeofitspartsarelostorwornout,itisusuallymorefeasibletorepairitratherthanreplaceitwithanentirelynewunit.

• Itdoesnotloseitsidentitythroughincorporationintoadifferentormorecomplexunitorsubstance.

AmorecompletedescriptionmaybefoundinChapter5ofthe2015UFASmanual.

ThethreecomponentsoftheabovedefinitionofequipmentmustbefollowedbyIndependentSchoolDistrictsthroughoutMinnesota.Districtpolicymayaddadditionalcomponentstotheequipmentdefinition,butallschooldistrictpoliciesmustsupportthethreecriterialistedabove.

CriteriaforSecondaryPerkinsFundedPurchases• Classroom/labequipmentandcurriculum/licensefundedthroughPerkinsmustbeusedto

supportcourseswithinastateapprovedCTEprogram.• TheCTEcoursemustbetaughtbyaCTElicensedteacherholdingacurrentCTElicensein

thatdiscipline.(Alternativelicense,suchascommunityexpert,variance,specialrestrictedlicensewillqualifyforPerkinsfunding.)

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• AllPerkinsfundingrecipientsmustbelicensedCTEteachers/administratorsorcounselorsunlessspecialpermissionhasbeengranted(variance,waiver,communityexpert,orspecialassignment).

• AllPerkinsfundedpurchasesmustsupportCTEstudents.• Perkinsfundingmustnotbeusedtosupplantexisting(non-federal)fundingsources.• EquipmentpurchasedthroughthePerkinsgrantmusthavethepriorityofusededicated

toCTEstudents;however,incidentalusebyCTErelatedstudentsisallowable.• Fundingforclassroom/labequipmentandcurriculum/licensemaycomefrommultiple

sources.• Perkinsgrantuseforanyportionofthisfundingrequiresadherencetotheabovecriteria.

EquipmentpurchasedthroughthePerkinsgrantmusthavethepriorityofusededicatedtoCTEstudents;however,incidentalusebyCTErelatedstudentsisallowable.

• Fundingforclassroom/labequipmentandcurriculum/licensemaycomefrommultiplesources.Perkinsgrantusedforanyportionofthisfundingrequiresadherencetotheabovecriteria.

RequirementsforStatePre-ApprovalofSecondaryEquipmentPurchases

• Secondaryequipmentandcurriculumpurchasesthatequal$1,000andabove,requirepre-approvalbeforetheconsortiumauthorizesthedistricttomaketheexpenditurefromthePerkinsgrantfunds.(This$1,000thresholdisperindividualunitofequipmentorcurriculum.)

• Perkinsconsortiathathavelistedanindividualexpenditureforequipmentand/orcurriculumasabudgetlineitemintheirapprovedannualPerkinsplanarenotrequiredtoresubmitthesameequipment/curriculumexpenditureforstateapproval.Allinventorycontrol(tagging,recordkeeping,reporting)requirementsremainthesame.

SecondaryEquipmentandCurriculumPurchases-GrantManagementTheMinnesotaDepartmentofEducationapprovaloftheannualPerkinsconsortiumplanestablishesafiduciaryrelationshipbetweenthePerkinsconsortiumandMDE.Becauseofthisrelationship,allsecondaryequipmentapprovalrequestsmustbesubmittedfromandgrantedtothesecondaryPerkinsconsortiumcoordinatorofrecord.

Allsecondaryequipmentandcurriculumpurchases,inclusiveofthoseunderthe$1,000threshold,mustbeincludedinthePerkinsconsortium’sequipmentinventorylist.AmasterPerkinsConsortiumEquipmentInventoryshouldbereviewedannuallyandanonsiteinventoryrequiredeverytwoyears.

AllequipmentandcurriculumitemspurchasedwithsecondaryPerkinsfundingmustbeidentified(tagged)andincludedinthebuildinginventoryoftheschooldistrictwhereitislocated.Onsiteinventoryisrequiredeverytwoyears:www2.ed.gov/policy/fund/reg/edgarReg/edgar.html.

AllequipmentandcurriculumitemsmustbetaggedaspurchasedwithPerkinsfederalfunds.TheseitemsmustbeincludedintheconsortiumfiledConsolidatedAnnualReport(CAR)attheendofthePerkinsfiscalyear.

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InventoryControlRequirementsforSecondaryEquipmentandCurriculumPurchasedthroughPerkinsGrantFundingTheresponsibilityformaintaininginventorycontrolofsecondaryPerkinspurchasedequipmentandcurriculumremainswiththePerkinsconsortium.Theconsortiaarerequestedtohaveasingle“master”inventorydirectorywhichisvalidated/reconciledatleasteverytwoyears.InventorycontrolisrequiredforallequipmentandcurriculumpurchasedwithPerkinsgrantfunds.Inventorycontrolrecordshouldincludethefollowing:

• Equipment/curriculumdescription(serialnumbers,modelnumbers,physicaldescription,etc.asapplicable)

• Dateofacquisition• Originalexpenditure/percentofgrantfunding• Sourceofequipment/curriculum• Locationandconditionofequipment/curriculum(schoolbuilding,roomlocation,CTE

approvedprogram(s)• Spaceforinventoryrecord–inventoryproceduresmayfollowschooldistrictpolicy–

Perkinsequipment/curriculuminventoryisrequiredeverytwoyears• Correspondingphysicaltagnumberwhenapplicable• Spaceforfinaldispositionofequipment• Whenpossible,aphysicaltagshouldbepermanentlyfastenedto,orstampedon,each

itemofequipment/curriculumindicatingPerkinsfundedexpenditure.Thistagmustbeidentifiabletotheinventoryrecord.

DisposalofEquipment/CurriculumPurchasedThroughtheSecondaryPerkinsGrantThedispositionofequipmentthathasbeenpurchasedwithfederalfundsthroughaMinnesotaSecondaryPerkinsConsortiumaspartofaCTEprogramshouldbedisposedofusingthefollowingprocedure:

• Allequipment/curriculumthatwaspurchasedthroughthePerkinsconsortiummustbedisposedofthroughtheoriginalassigningconsortium.

• Theoriginalassigningconsortiumwhoseschooldistrictsaredisposingofequipmentwithacurrentvalueof$5,000ormoremustcoordinatedisposalwithMDEandtheUnitedStatesDepartmentofEducationusinggeneraladministrativeregulationsguidelinesEDGAR80.32(C).

• Disposalofequipmentthathasacurrentvalueof$1,000ormore,butlessthan$5,000mustbecoordinatedwithMDE.TheoriginalassigningconsortiummustprovidetoMDEalistofsaidequipmenttoallowsupportforrepurposingthisequipmenttoanotherconsortium.

• Equipmentthathasacurrentvalueoflessthan$1,000maybedisposedofthroughthelocalPerkinsconsortium.Beforeequipmentisdisposedof,theconsortiummustmakeanefforttorepurposetheequipmenttosupportacareerandtechnicaleducationprograminanothermemberdistrict.TechnicalsupportfortheseeffortswillbeavailablethroughMDE.

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• AlldispositionofequipmentmustbereportedontheannualCARreport.Therespectiveconsortiuminventorymustreflectthedisposal.

• Equipmentdisposalrecordsincludinginventorydocumentation,disposal,salvagerecoveryfundsandanytransferinformationneedstoberetainedbytheconsortiumforthreeyears.

PerkinsFundingforCurriculumSoftware/License• Acquisitionanddisposalofcurriculumsoftware/licensefollowthesameguidelinesas

statedaboveforequipment.• Perkinsfundingisnotasustainablelong-termfundingforsecondaryinitiatives.

Consequently,licenseandcurriculumprogramfundingisrestrictedtooneortwoyearsofsupport.

• Inventorycontrolmustbemaintainedinthesamemannerthatwasrecommendedforequipment.

FieldTripsandStudentTransportActivitiesFieldtripsandstudenttransportationactivitiesthatareindirectsupportofCTEstudentsandprogramsareallowableunderthePerkinsgrantfunding.ThiscanincludemiddleschoolcareerawarenessactivitiesthatsupportCTEprogramenrollmentatthehighschoollevel.Thisfundingmaynotbeusedforsupportofindividualclassesatthemiddleschoollevel.

Ifthefieldtrips/activitiesarelisted,budgetedandapprovedaspartoftheannualPerkinsconsortiumgrantapplication,additionalpre-approvalisnotrequired.

Fieldtripsandstudenttransportationactivitiesthatarenotlistedintheoriginalapprovedgrantmustbepre-approvedifthecostoftheactivityexceedsthe$1,000threshold.

CareerandTechnicalStudentOrganization(CTSO)Activities• IndividualstudentlodgingandmealsdonotqualifyasapermissiblePerkinsexpenditure.• Advisortravel,lodgingandmealsmustincludestaffdevelopmentactivitiesforlicensed

CTEstaff.(Perkinsfundsarenotallowableforchaperonesonly.)• AllPerkinsfundingrecipientsmustbelicensedCTEteachers/administratorsorcounselors.• Perkinsfundingcanbeusedforthepurchaseofbrandedorganizationalmaterialsaslong

asthosematerialsremainthepropertyoftheprogramandarenotdistributedtoindividualstudentsuponprogramcompletion.

• Allmembersofthestudentorganizationorclass/programmusthaveanopportunitytoparticipateinthefundedactivity.(Thisopportunitymayreflectqualifyingcompetitiveperformanceorparticipation.)

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CareerDevelopmentLicenseandActivitiesSpecificlicenseforcareerdevelopmentactivities,i.e.MinnesotaCareerInformationSystem,Naviance,etc.donotrequireadditionalpermissioniftheyarecurrentlyreflectedintheannualPerkinsplanbudgetapprovedbytheMDE.Pre-approvalisnotrequiredfortheseexpenditures;however,iftheyrequireabudgetmodificationorchange,thismustbeapprovedthroughthebudgetmaintenancesystem.

FiscalYearExpenditureTimelinesThePerkinsIVActdoesnotallowcollegesorschooldistrictstocarry-overunexpendedfundsfromonefiscalyeartothenext.AllexpenditureordersmustbecompletedbyMay31oftheLocalApplicationfiscalyear.AttemptsshouldbemadetopayallinvoicesbyJune30oftheLocalApplicationfiscalyearorshortlythereafter.AnypaymentstobemadeafterJuly31mustbeclearedthroughtheSystemOfficeGrantsAccountant.

WorkForceCenterCollaborationExpendituresPostsecondarycareerandtechnicaleducationprograms,assistedunderthePerkinsIVAct,aremandatorypartnersintheone-stopcareercenterdeliverysystemestablishedbytheWorkforceInvestmentActof1998.Whilecollegesareencouragedtocollaboratewiththeirone-stoppartners,Perkinsresourceexpendituresarenotrequiredaspartofthecollaboration.However,asspecifiedinthelocalapplication,collegesmustreportalldirectandindirectresourcesthatwereusedincollaborativeeffortswithWorkForceCenterseachfiscalyear.

FundsforSupportServices(NontraditionalbyGender)Ifacollegeorschooldistrictdeterminesaneedtofundsupportservicesfornontraditional(gender)students,theymustdeveloplocalguidelines,withinstateandfederallaws,toprovideassistancewithdependentcare,transportationservices,specialservices,supplies,books,andmaterialsfornontraditionalstudentsinCTEapprovedprogramsand/orservices.OCTAEhasprovidedthefollowingguidelines:

• Perkinsfundscannotbeprovidedtoindividualstudentsforthepurchaseoftools,uniforms,equipment,ormaterials;

• Perkinsfundscannotbeusedforstudentstipendsortuition;• Childcareandtransportationmaybeprovided,butnotbydirectpaymentstoCTE

students.Collegesshallestablishproceduresforpaymentstovendorsforchildcareandtransportationcosts;

• CostsforpublictransportationorratesconsistentwiththecostofpublictransportationmaybeallowedonlytoprovidetransportationforstudentstoattendaCTEapprovededucationactivity.Inareaswherepublictransportationisnotappropriate/available,collegesshalldevelopequitableoptionsforstudentsbyprovidingvouchersorpurchaseorders;and

• Perkinsfundsmaynotbeusedforcarpartsand/ormaintenance.

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SERVSFinancialSystematMinnesotaDepartmentofEducationSecondaryPerkins:SecondaryprogramsexpendingPerkinsIVresourcesarerequiredtobudgetthoseexpendituresbygoal,andtoreportexpendituresusingtheUniformFinancialAccountingandReportingSystem(UFARS)throughtheSERVSFinancialSystem.

StateEducationalRecordViewandSubmission(SERVS)FinancialSystemisapasswordprotectedwebsiteformembersofsecondaryeducationalorganizationswhohavereceivedpriorapprovaltosubmitgrantapplicationsandcreatebudgets,approvetransactions,requestfundreimbursementorsimplyviewgrantapplicationsandthebudgetmanagementprocess:https://w1.education.state.mn.us/EGMS/.

InFY11andbeyond,secondaryfiscalagentswillusetheSERVSFinancialSystemtosubmittheirPerkinsapplications/budgetsandexpenditures.ThefiscalagentwillsubmittheconsortiumapplicationandbudgetthroughtheSERVSFinancialSystemwebsite.Onceapplicationsareapproved,consortiawillsubmittheirexpendituresthroughadrawdownrequest.Reimbursementswillbemadebaseduponthedrawdownrequest.

ExpendituresbyindividualgoalsmustbereportedeachyearinthesecondarybudgetforthePerkinsIVAnnualPerformanceReport(APR).TherequiredExcelformatisfoundatwww.cte.mnscu.edu.

AllgrantopportunitieswithintheMinnesotaDepartmentofEducationarefoundintheGrantsManagementdirectoryofSERVSFinancialSystem.

UsingPerkinsIVResourcestoFundPersonnelPostsecondaryPerkins:CollegesmaynotusePerkinsIVresourcestofundinstructionwithinnon-creditorcustomizedtrainingcourses.

Personnelmaybefundedviathecollege’sPerkinsgrantinthefollowingcases:

• Personnelareprovidingservicetospecialpopulations(asdefinedbytheFederalPerkinsActof2006–page97oftheOfficialGuide);and/or

• Personnelareassignedtootherfunctionsand/orprojectsdesignedtoimprovecareerandtechnicaleducationasmeasuredbyoneormoreofthefive(5)goalareasandasspecifiedinthecollege’scurrentlyapprovedPerkinsLocalApplicationPlan.

Inallcasesthefollowingconditionsmustbemet:

• Jobdescriptionsarewrittenandkeptonfileatthetimeofemploymentforeachindividual

• PersonnelActivityReportsarefilledoutandfiledforeachemployee• Perkinsfundsarenotsupplantingstatefunds• Onlythatportionofaperson’stimeassignedtoPerkinsrelatedfunctionsand/or

activitiesarefundedviathePerkinsGrant.

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UsingPerkinsIVResourcestoFundPostsecondaryPerkinsProgramsPostsecondaryCredit-basedPrograms:PerkinsIVresourcesmayonlybeusedbycollegesforprogramexpendituresrelatingtostudentspursuinganapprovedprogram,asidentifiedintheMinnesotaStateSystemOfficeprograminventorydatabase.ThestudentmustbepursuingaprogramthatisidentifiedbyClassificationofInstructionalProgram(CIP)codeinoneofthe16careerclustersas“Perkinseligible”andterminatesinacertificate,diploma,associateinappliedscience,orassociateinsciencedegree.

PostsecondaryCustomizedTrainingCoursesandProgramsPerkinsIVresourcesmaynotbeusedbycollegesforprogramexpendituresrelatedtostudentspursuingnon-creditcoursesandprogramswithincustomizedtrainingoremployersponsoredtrainingprograms.Forexample:PerkinsfundsmaynotbeusedforcostsrelatedtoprovidingcustomizedtrainingforABCCorporation.

PerkinsIV–5%AdministrativeCostAllowancesPerkinsIVallowseligibleconsortiatouseupto,butnotmorethan,5%foradministrativecosts.AdministrationisdefinedasactivitiesnecessaryfortheproperandefficientperformanceoftheeligiblefiscalanddatacollectionresponsibilitiesunderthePerkinsActof2006.

SupplementNotSupplantRequirementsPerkinsfundsshallsupplement,notsupplant(replace),non-federalfundsexpendedforcareerandtechnicaleducation.Ifanactivityis,orhasbeen,supportedbynon-federalfunds,PerkinsfundsmaynotbeusedtosupportthatactivityunlessthereisoverwhelmingevidencethattheactivitywouldbeterminatedwhereitisnotsupportedbyPerkinsfunds.Seekstateadvicebeforeproceedingunderthisexception.Ifthedistrictorcollegewouldnormallypayforanitem,service,oractivity,thenPerkinsdollarsshouldnotbeused.

CollegeExpenditureReimbursement ACollegeFiscalAgentcanaccessfundsthroughexpenditurereimbursement.

TheCollegeFiscalAgentandConsortiumCoordinatorisnotifiedofthePerkinsgrantaward.Thisisanauthorizationtospenduptotheamountofthecurrentgrantfundswhichwillbereimbursed.

AccountStructureandProcessforFiscalAgents:

1) Setupcostcenter(s)withbudget(s)totalingtheawardamount.

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2) SendtheSystemOfficeGrantAccountantthecostcenternumber(s)electronically.3) Beginmakingexpenditureswhichfitwithinthegrantrequirements.4) TheSystemOfficeGrantAccountantperiodicallychecksthePerkinscostcentersfor

allCollegestodetermineaccumulatedexpendituresandcompletesadrawdownfromthefederalsystemtoreimbursetheexpenditures.

5) TheSystemOfficeGrantAccountantentersaCashReceiptWireTransfer(CRW)inMAPStoensurethefundsaredirectedtotheCollegeFiscalAgent.

6) FundsaresenttotheCollegeFiscalAgentsandarereceiptedintothePerkinscostcenter(s).

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PERKINSIVFEDERALANDSTATEDEFINITIONS[Thispageintentionallyleftblank]

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AcademicPrograms

UseofthetermdiffersgreatlybetweensecondaryandpostsecondaryeducationsystemsinMinnesota.Atthecollegelevel,academicprogramsareaspecificsequenceofcoursesthatcreateprogramssuchaspre-med,manufacturingengineering,nursing,finearts,orsociology,etc.Atthesecondarylevel,academicprogramsarethegeneraleducationcoursessuchasmathematics,science,andEnglish.Extracurricularandelectivecoursesarenotconsideredacademicprogramsatthesecondarylevel.[MinnesotaState,2008]

AcademicallyDisadvantaged

SeeDisadvantaged

AcademicProgramInventory(Postsecondaryonly)

AnofficiallistofacademicprogramsofferedbyMinnesotaState.TheinventoryincludesnotationsofPerkins-eligibleandnontraditionalprograms.

Accuplacer Acourseplacementassessmentusedbysomecolleges,includingmost

MinnesotaStateschoolstoassessreading,writing,andmathskills.Resultsareusedtoplacestudentsinappropriatelevelofcollegecourses.

Administration Activitiesnecessaryfortheproperandefficientperformanceofthe

eligibleagencyoreligiblerecipient’sdutiesundertheAct,includingthesupervisionofsuchactivities.Thistermdoesnotincludecurriculumdevelopmentactivities,personnelactivitiesorresearchactivities(PerkinsAct,2006).InMinnesota,activitiesassociatedwithmanagingthelocalconsortiumfunds,managinglocalconsortiumdataorindirectcostsareconsideredadministrationandmaynotexceedfivepercent(5percent)ofthegrantfundsatthesecondaryorpostsecondarylevel.

AdultLearner Adultlearnersexhibitoneormoreofsevencharacteristics:

• Havedelayedenrollmentintopostsecondaryeducation• Attendapostsecondaryprogrampart-time• Arefinanciallyindependentofparents• Workfull-timewhileenrolled• Havedependentsotherthanaspouse• Areasingleparent• Lackastandardhighschooldiploma

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[U.S.DepartmentofEducation,NationalCenterforEducationStatistics(NCES)]

AllAspectsoftheIndustry

Strongexperiencein,andunderstandingof,allaspectsofthecareerfieldthestudentsarepreparingtoenter,includingplanning,management,finances,technicalandproductionskills,underlyingprinciplesoftechnology,laborissues,andhealthandsafety.[PerkinsAct,2006]

AnnualPerformanceReport(APR)

Aconsortiumreportofdata,fiscal,andcontinuousimprovementoutcomesforthepriorfiscalyearPerkinsannualapplication(MDE/MinnesotaState,2009).

ArticulatedHighSchooltoCollegeCredit

Aprocessforcoordinatingthelinkingoftwoormoreeducationalsystemswithinacommunitytohelplearnersmakeasmoothtransitionfromoneleveltoanotherwithoutexperiencingdelays,duplicationofcoursesorlossofcredit.Horizontalarticulationgenerallyreferstolearnertransferofcreditfromoneprogramtoanotherwithinoneinstitutionorfromoneinstitutiontoanother.Verticalarticulationreferstothetransferofcreditfromalower-levelinstitutiontoahigher-levelone.Thetermisusedbothinhighereducationandinsecondary-to-postsecondaryarticulation.Thesecondary-to-postsecondaryversiondescribesahighschool/collegeconnection.Thehighereducationversionofverticalarticulationdescribesacommunityortechnicalcollegetofour-yearcollegeoruniversityconnection.[MinnesotaState/MDE,1998]

ArticulationAgreement

Awritten,signedcommitment:

1. thatisagreeduponatthestatelevelorapprovedannuallybyleadadministratorsof:

a)asecondaryinstitutionandapostsecondaryeducationalinstitution;or

b)asub-baccalaureatedegreegrantingpostsecondaryeducationalinstitutionandabaccalaureatedegreegrantingpostsecondaryeducationalinstitution;and

2.thatincludesaProgramofStudythatis:

a)designedtoprovidelearnerswithanon-duplicativesequenceofprogressiveachievementleadingtotechnicalskillproficiency,acredential,acertificate,oradegree;and

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b)utilizescredittransferagreementsbetweentheinstitutionsdescribedinclause1.or2.ofsubparagraphA

[PerkinsAct,2006;MinnesotaStateProcedure3.36.1,Part2,SubpartM]

BrokeringofServices(ContinuumofServicesforLearners)

Theactofaconsortiacollaboratingwithotherconsortia,asneeded,toassistlearnersinlocatingProgramsofStudythatmeettheircareerinterestsandaspirations.Also,actionstaketoassistlearnersinlocatingappropriatepreparatorycoursesorlearningactivitiesnotavailablelocallytoprepareforaProgramofStudy(MDE/MinnesotaState,2008).

CTEAwards MinnesotaStatedefinetheseaspostsecondarycertificates,diplomas,

AssociateofAppliedSciences(AAS),andAssociateofScience(AS).

CareerWISE AcareerexplorationwebsiteadministeredbytheMinnesotaState

SystemOffice.FormerlycalledISEEK.org.

CareerandTechnicalEducation(CTE)

Organizededucationalprograms,services,andactivitieswhicharerelatedtothepreparationofindividualsforpaidorunpaidworkorforadditionalpreparationforacareerrequiringtechnicalcompetenciesorapostsecondaryorhighereducationadvanceddegree(MNRules3505.1000).

CareerandTechnicalEducationCollegeCourses

CourseswithClassificationofInstructionProgram(CIP)Codesthatareinoneofthe16careerclustersasdefinedbytheU.S.DepartmentofEducation(MinnesotaState,2009).

CTEcoursesofferacoherentsequenceand:

1. provideindividualswithrigorouscontentalignedwithchallengingacademicstandardsandrelevanttechnicalknowledgeandskillsneededtoprepareforfurthereducationandcareersincurrentoremergingprofessions;

2. providetechnicalskillproficiency,anindustry-recognizedcredential,acertificate,oranassociatedegree;andmayincludeprerequisitecourses(otherthanremedialcourses)thatmeetotherrequirements;andincludecompetency-basedappliedlearningthatcontributestotheacademicknowledge,higher-orderreasoningandproblem-solvingskills,workattitudes,generalemployabilityskills,technicalskills,occupation-specificskills,andknowledgeofallaspectsofanindustry,includingentrepreneurshipofanindividual(CarlD.PerkinsAct2006).

CareerandTechnicalStudent

Ahighschoolorcollegestudentleadershiporganization,recognizedunderM.S.124D.355orMinnesotaStateBoardPolicyasaCTSO,andconsideredco-curricularinnature,thatengagesinactivitiesintegralto

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Organization(CTSO)

studentsuccessincareerandtechnicaleducationprograms.Examplesinclude:BusinessProfessionalsofAmerica,FutureFarmersofAmerica,FamilyCareerandConsumerLeadersofAmerica,DECA,HealthOccupationsStudentAssociation,PostsecondaryAgriculturalStudents,andSkillsUSA.

CareerAssessment

Theprocessofmeasuringanindividual’scareeraptitude,careerinterest,andacademicandcareerachievement.Itmayalsoincludesuchfactorsasworkhistory,physicalcapacity,workvaluesandtemperament.Careerassessmentmaybeaccomplishedthroughformal,standardizedinstrumentsorthroughinformalmeanssuchasinterviewsorobservingworksamples(U.S.DepartmentofEducation).

CareerClusters Agroupingofoccupations/careerspecialtiesaccordingtoanational

classificationof16careerclusterswhicharebasedoncommonknowledgeandskills.The16careerclusterscanbeusedasanorganizingframeworkforcurriculumdesignandinstructionbyhighschoolsandcolleges(adaptedfromtheNationalAssociationofStateDirectorsofCareerandTechnicalEducationConsortiumStates’CareerClustersProject).

Agriculture,Food,&NaturalResourcesArchitecture&ConstructionArts,Audio/VideoTechnology,&CommunicationsBusiness,Management,&AdministrationEducation&TrainingFinanceGovernment&PublicAdministrationHealthScience

Hospitality&TourismHumanServicesInformationTechnologyLaw,PublicSafety,Corrections,&SecurityManufacturingMarketing,Sales,&ServiceScience,Technology,Engineering,&MathematicsTransportation,Distribution,&Logistics

CareerExploration Anactivitydesignedtoprovideindividualsexposuretocareeroptions.

Activitiesmayincludereviewingcareeropportunitiesinparticularfieldsorpathways,identifyingspecificcareerstopotentiallyprepareforandpursue,writingindividual/personalizedlearningplansthatalignwithcareerareasorprogramsofstudyofferedatthehighschoollevel,or

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usinglocallabormarketinformationtomakeshort-andlong-termcareerplans.

CareerFields Sixbroadgroupingsofoccupationsthatcanbesubdividedinto16career

clustersandnumerouscareerpathwaysaspartoftheMinnesotaCareerFields,Clusters,andPathwaysframework.Studentsaretypicallyexposedtocareerfieldexplorationinmiddleschoolandearlyhighschool(adaptedfromNebraskaDepartmentofEducation).

Agriculture,Food,&NaturalResourcesArt,Communications,&InformationSystemsBusiness,Management,&Administration

Engineering,Manufacturing,andTechnologyHealthScienceTechnologyHumanServices

CareerGuidance&Counseling

Anactivitythatprovidestostudents(andparents,asappropriate)accesstoinformationregardingcareerawarenessandplanningwithrespecttoanindividual’soccupationalandacademicfuture;andprovidesinformationwithrespecttocareeroptions,financialaid,andpostsecondaryoptions,includingbaccalaureatedegreeprograms(NationalCounselingGuidelines,2006).

CareerPathways Asubgroupingofoccupationsandcareerspecialtieswithincareer

clustersbaseduponsimilarcommonandadvancedknowledgeandskills(adaptedfromtheCareerClustersinitiative).

SeealsoRigorousProgramsofStudy

ClassificationofInstructionProgram(CIP)Codes

AU.S.DepartmentofEducationclassificationsystemsupportingreportingandtrackingofprogramsofinstruction.CIPCodesconnecttoCareerClusters,FieldsandPathwaysviacrosswalks.InPostsecondary,MinnesotaStateAcademicProgramdivisionassignsCIPcodestoallapprovedacademicprogramsandstaffatsysteminstitutionslocallyassignCIPcodestoacademiccourses.

CoherentSequenceofCourses

Aseriesofcoursesinwhichcareerandtechnicalandacademiceducationareintegratedandwhichdirectlyrelateto,andleadto,bothacademicandoccupationalcompetency.Thetermincludescompetency-basededucation,academiceducationandadulttrainingorretrainingthatmeetstheserequirements(FederalRegister,Section400.4[b]).

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Collaboration Amutuallybeneficialandwell-definedrelationshipenteredintobytwoormoreorganizationstoachievecommongoals.Therelationshipincludesacommitmentto:adefinitionofmutualrelationshipsandgoals;ajointlydevelopedstructureandsharedresponsibility;mutualauthorityandaccountabilityforsuccess;andsharingofresourcesandrewards(AmherstH.WilderFoundation).

CollaborativeAgreement

Aformalagreementbetweentwoormoreparties,atleastoneofwhichisasystemcollegeoruniversity,toco-deliveranacademicprogram.Oneormorecollegesoruniversitiessigningtheagreementmayconfertheaward(MinnesotaStateProcedure3.36.1,Part2,SubpartN,2009).

College-Level Acollegeoruniversitycoursethatmeetspostsecondaryeducation

standards.Creditsearnedinacollege-levelcourseapplytowardtherequirementsofacertificate,diplomaordegree.[MinnesotaStateProcedure3.3.1,Part1,SubpartA,2008]

CollegeInTheSchools(CIS)

ANationalAssociationofConcurrentEnrollmentPrograms(NACEP)accreditedconcurrentenrollmentprogramservinghighschoolstudents,teachers,andschoolsbyincreasingaccesstocollegelearning,supportingexcellenceinteaching,andstrengtheninghighschool-universityconnections(UniversityofMinnesota).ACollegeintheSchoolscourseisdeliveredinthehighschoolbyahighschoolteacher.

Community-BasedOrganization

Aprivate,nonprofitorganizationofdemonstratedeffectivenessthatisrepresentativeofcommunitiesorsignificantsegmentsofcommunitiesandthatprovidesjob-trainingservices.ExamplesincludetheNationalUrbanLeagueandtheUnitedWayofAmerica.

ConcurrentEnrollment

AcollegeoruniversitycoursemadeavailablethroughthePostsecondaryEnrollmentOptions(PSEO)Programofferedthroughasecondaryschool,andtaughtbyasecondaryteacher.[MinnesotaStatePolicy3.5Post-SecondaryEnrollmentOptions[PSEO]Program]

ConsolidatedAnnualReport(CAR)

APerkinsIVstatereportofperformancesubmittedannuallytotheU.S.OfficeofEducationthatincludesstateaccountabilitydata,fiscalreportingandcontinuousimprovementoutcomes(MDE/MinnesotaState,2009).

Consortium Aformalagreementinvolvingatleastoneeligiblepostsecondary

institutionandatleastoneeligiblesecondaryschooldistrictthatpartnerinMinnesotatoplanforandimplementcareerandtechnicaleducationprogrammingandreceivePerkinsfundsinageographicregionofthe

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state.[MDE/MinnesotaState,2008]

ContextualLearning

Learningthatoccursincloserelationshipwithactualexperience.Contextuallearningenablesstudentstotestacademictheoriesviatangible,realworldapplications.Stressingthedevelopmentof“authentic”problem-solvingskills,contextuallearningisdesignedtoblendteachingmethods,content,situation,andtiming.[AdaptedfromtheNationalConferenceofStateLegislatures,2002]

ContinuumofServiceProvision(CSP)

Asetofsupportservices,curricularprocesses,andeducationalproductsdeterminedbyconsortiathatcreatevalueforstudents.Suchservicesshouldleveragesystemicchangewithin,between,andamonglocalconsortia.AnyconsortiumwishingtoengageinCSPhasfouroptions:

1. Sequential–StudentneeddeterminedbyconsortiumseekingCSP2. Concurrent–Studentneeddeterminedjointlybytwoormore

consortiaseekingCSPbutCSPwithineachconsortiumisseparate3. Coordinated–Studentneeddeterminedjointlybytwoormore

consortiabutCSPwithinallconsortiaaligned4. Integrated–Studentneeddeterminedjointlybytwoormore

consortiawitheveryconsortiumhavingidenticalCSP

Whichoptionismostappropriateforalocalconsortiumdependsonthefollowingcriteria:

• Studentneeds• Cohortsversusindividualstudents• Developmentandcoordinationtime• Availabilityofstaffresources• Fundingconstraints• Degreeofadaptability

SeealsoBrokeringofServices.

CooperativeEducation

Amethodofeducationforindividualswho,throughwrittenarrangementsbetweenaschoolandemployers,receiveinstruction,includingrequiredrigorousacademiccoursesandrelatedcareerandtechnicaleducationinstruction.Thearrangementallowsforalternationofstudyinschoolwithajobinarelatedoccupationalfield.Alternation:

a) Ashallbeplannedandsupervisedbytheschoolandemployersothateachcontributestothededicationandemployabilityoftheindividual,and

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b) Mayincludeanarrangementinwhichworkperiodsandschoolattendancemaybeonalternatehalfdays,fulldays,weeks,orotherperiodsoftimeinfulfillingthecooperativeprogram

[PerkinsAct,2006]

Coordination Activitiesconductedbyconsortiumleadershiptocarryoutthegoalsfor

thepurposesofstaffingordirectinglocalconsortiumactivitiesassociatedwiththisapplication.Coordinationmayincludeorganizationandoperationofprofessionaldevelopmentexperiences,leadershipandoperationofactivitiesassociatedwithprogramdevelopmentandexpansion,developmentandimplementationofProgramsofStudy,activitiesassociatedwithcoordinatingworksupportedbyPerkinsfundswithactivitiessupportedbyother(stateorlocal)resources,andactivitiesassociatedwithdevelopingandsustainingtheconsortium.InMinnesota,coordinationactivitiesarenotincludedamongthoseactivitiesheldtothe5percentadministrativecap,butshouldbeincludedintheapplicationnarrativeundertheappropriategoal(s).Thisdefinitiondoesnotapplytocoordinationofstudentactivitiesasateacher/faculty/coordinatororstudentorganizationadvisor.[MDE/MinnesotaState,2008]

Credit(Postsecondary)

Aquantitativemeasureofinstructionaltimeassignedtoacourseoranequivalentlearningexperiencesuchasclasstimeperweekoveranacademicterm.[MinnesotaStateProcedure3.36.1,Part2,SubpartP,2009]

Curriculum Acoherentsetofinstructionalexperiencesatthepostsecondarylevel

designedthroughestablishedsystemcollegeanduniversityprocedurestoachievedesiredstudentlearningoutcomes.Curriculummayrefertoanacademicprogram,anacademicprogramelementsuchasthemajor,aninstructionalunit,thegeneraleducationcomponent,ortheentiretyofofferingsofacollegeoruniversity.[MinnesotaStateProcedure3.36.1,Part2,SubpartQ]

DisabledPerson Anyindividualwho:

a) hasaphysicalormentalimpairmentthatsubstantiallylimitsoneormoreofthemajorlifeactivitiesofthatindividual;

b) hasarecordofanimpairment;orc) isregardedashavinganimpairment.

ThisdefinitionincludesanyindividualwhohasbeenevaluatedunderPartBoftheIndividualswithDisabilitiesEducationActandisdeterminedtobeanindividualwithadisabilitywhoisinneedofspecialeducationandrelatedservices;andanyindividualwhoisconsidered

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disabledunderSection504oftheRehabilitationActof1973.Atthesecondarylevel,countsoflearnerswithdisabilitiesaretypicallybasedonwhetheralearnerhasanIndividualizedEducationalProgram(IEP).Atthepostsecondarylevel,countsoflearnerswithdisabilitiesaretypicallybasedonlearnerself-reportsofdisablingconditions.[1990AmericanswithDisabilitiesAct]

Disadvantaged Individuals—Studentswho,duetoeconomicoracademicdeficiencies,

requirespecialservicesandassistanceinordertosucceedincareerandtechnicaleducationprograms.Thistermincludesindividualswhoaremembersofeconomicallydisadvantagedfamilies,migrants,individualsoflimitedEnglishproficiencyandindividualswhoaredropoutsfrom,orwhoareidentifiedaspotentialdropoutsfrom,secondaryschool.Doesnotincludeindividualswithdisabilities.

AcademicallyDisadvantaged—Anindividualwhoscoresatorbelowthe25thpercentileonastandardizedachievementoraptitudetest,whosesecondaryschoolgradesarebelow2.0ona4.0scale(onwhichthegrade“A”equals4.0),orwhofailstoattainminimumacademiccompetencies.Thisdefinitiondoesnotincludeindividualswithlearningdisabilities.[FederalRegister,Section400.4]

EconomicallyDisadvantaged—Afamilyorindividualthatiseligibleforanyofthefollowing:

• TheprogramforAidtoFamilieswithDependentChildrenunderPartAofTitleIVoftheSocialSecurityAct(42U.S.C.601).

• BenefitsundertheFoodStampActof1977(7U.S.C.2011).• Iscountedforpurposesofsection1005ofChapter1ofTitle1ofthe

ElementaryandSecondaryEducationActof1965,asamended(Chapter1)(20U.S.C.2701).

• Qualifiesforfreeorreduced-pricemealsprogramundertheNationalSchoolLunchAct(42U.S.C.1751).

• DeterminedbytheSecretaryofEducationtobelow-incomeaccordingtothelatestavailabledatafromtheDepartmentofCommerce.

Ademographicgrouporpeopleorresidentsofageographicregionwho--Identifiedaslowincomeaccordingtootherindicesofeconomicstatus,includingestimatesofthoseindices.IfaPerkinsgranteedemonstratestothesatisfactionoftheSecretarythatthoseindicesaremorerepresentativeofthenumberofeconomicallydisadvantagedstudentsattendingcareerandtechnicaleducationprograms.TheSecretary

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determines,onacase-by-casebasis,whetherotherindicesofeconomicstatusaremorerepresentativeofthenumberofeconomicallydisadvantagedstudentsattendingcareerandtechnicaleducationprograms,takingintoconsideration,forexample,thestatisticalreliabilityofanydatasubmittedbyagranteeaswellasthegeneralacceptanceoftheindicesbyotheragenciesintheStateorlocalarea.

[Authority:20U.S.C.2341(d)(3);(FederalRegister,Section400.4[b]]

DisplacedHomemaker

Anindividualwho:

a) hasworkedprimarilywithoutremunerationtocareforahomeandfamily,andforthatreasonhasdiminishedmarketableskills;and;

b) hasbeendependentontheincomeofotherfamilymemberbutisnolongersupportedbythatincome;or

c) isaparentwhoseyoungestdependentchildwillbecomeineligibletoreceiveassistanceunderPartAofTitleIVoftheSocialSecurityAct(42U.S.C.601etseq.),notlaterthan2yearsafterthedateonwhichtheparentappliesforassistanceunderthistitle;and

d) isunemployedorunderemployedandisexperiencingdifficultyinobtainingorupgradingemployment(PerkinsAct,2006).

Dropout(School) Anindividualwhoisnolongerattendinganyschoolandwhohasnot

receivedasecondaryschooldiplomaoritsrecognizedequivalent(MARSSdatafiles,2006).

DualEnrollment SeeConcurrentEnrollment

EconomicallyDisadvantagedFamilyorIndividual

SeeDisadvantaged

Employer,Community,andEducationPartnerships

Committeesdesignedtoprovideguidanceandadviceonprogramdesign,operation,accountability,andclosure.Advisorycommitteesconsistofemployers,students,parents,faculty,teachersandstaff.Advisorycommitteesmaybeestablishedtoserverelatedprogramsatmultipleinstitutions,whichmayincludehighschools,colleges,and/oruniversities.[AdaptedfromMinnesotaStateBoardPolicy3.30]

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EnglishasaSecondLanguage(ESL)

SeeLimitedEnglishProficiency(LEP)

EnglishLanguageLearner(ELL)

SeeLimitedEnglishProficiency(LEP)

Entrepreneurship Aschoolsupervisedbusinessventureundertakentoteachthefree

enterprisesystem,includingthefunctionsoforganizingandmanagingthefactorsofproductionoradistributionofgoodsorservices.

EPM11(Postsecondaryonly)

OracleEnterprisePerformanceManagement,version11,isatoolusedtogatherandorganizepostsecondarydatafromthestudentrecorddatasystemutilizedbyMinnesotaState.Thetoolisweb-based,workingonlyinInternetExplorer,andisonlyaccessibleoncepropersecurityaccessisobtained.Performancedataforfourofthesixpostsecondaryaccountabilityindicatorsisavailabletoconsortiacoordinatorsforcurrent(active)andprevious(frozen)cohortswithinthistool.

Equality Astateofbeingequal,usuallyusedinreferencetoequaltreatmentwithoutregardtogenderorethnicity.[OfficeofCivilRightsCompliance(OCR)]

EquitableParticipation

Providingmembersofspecialpopulationswithanopportunitytoentercareerandtechnicaleducationthatisequaltothataffordedtothegeneralstudentpopulation(OCR).

Equity Astatebeyonddiscriminationthatischaracterizedbyfairandjust

treatmentratherthanequaltreatment(OCR).

FullParticipation Providingthesupplementaryandotherservicesnecessaryforspecial

populationstosucceedincareerandtechnicaleducation.[ESEAActof2006]

GeneralEducation Acohesivecurriculumdefinedbysystemcollegeoruniversityfacultyto

developgeneralknowledgeandreasoningabilitythroughanintegrationoflearningexperiencesintheliberalartsandsciences.

[MinnesotaStateProcedure3.36.1,Part2,SubpartS,2009]

GeneralOccupationalSkills

Experienceinandunderstandingofallaspectsoftheindustrythestudentispreparingtoenter,includingplanning,management,finances,technicalandproductionskills,underlyingprinciplesoftechnology,labor

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andcommunityissues,andhealth,safety,andenvironmentalissuesP.L.101-392,Section521[17].

HighSchooltoCollege–PreCollege,DualEnrollmentandCreditforPriorLearningOpportunities

CTEArticulatedHighSchooltoCollegeCredit–Creditthatisapartofacourse(s)articulationagreementbetweenhighschools,colleges,oruniversities,andprovidescreditforcollege-levelcourseworkcompletedinhighschool.

CITS–CollegeInTheSchoolsisatypeofconcurrentenrollmentprogram.

AP–AdvancedPlacementprogramallowshighschoolstudentstotakecollege-levelcoursesinahighschoolsetting.Studentscanreceivecollegecreditsiftheypassacorrespondingexam.

IB–InternationalBaccalaureateDiplomaProgramisacomprehensivetwo-yearpre-collegecurriculumthatisofferedinhighschoolsacrosstheglobe.

CLEP–TheCollege-LevelExaminationProgram®providestheopportunityforindividualstoreceivecollegecreditatcollegesanduniversitiesthataccepttheexamresultsaspartoftheiradmissioncriteria.

PSEO–EstablishedbyMinnesotaStateStatutes124D.09(www.revisor.mn.gov/statutes/?id=124D.09),PostsecondaryEnrollmentOptionsisaprogramthatprovideseligiblehighschoolstudentswithopportunitiestoearnsecondaryandpostsecondarycreditsforcollegeoruniversitycoursescompletedonacollegeoruniversitycampus,atahighschool,oratanotherlocation.

[MinnesotaStateBoardPolicy,TheCollegeBoard,TheCollege-LevelExaminationProgram,MinnesotaOfficeofHigherEducation,andMinnesotaDepartmentofEducation,2009]

SeealsoConcurrentEnrollment

High-Skill,High-Wage,High-Demand

High-Skill–Apathwaythatleadstooccupationsthathavetechnicalandknowledgeskillssufficienttoprovideabreadthofchallengingresponsibilities(O*NET,JobZone3orhigher:www.onetonline.org/).

High-Wage–Occupationsthathaveanannualmediansalaryhigherthanthearea’scompositemediansalaryofalloccupations,andthatcompriseatleast0.1percentoftotalareaemployment.[DepartmentofEmploymentandEconomicDevelopment]

High-Demand–Occupationsprojectedtohavemoreopeningsasashareofemploymentthanthearea’saverage,justifyingthereturnon

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investmentofpostsecondaryeducationortrainingtoprepareforthecareerpathway.

IndividualizedEducationalProgram(IEP)

Awrittenstatementforanindividualenrolledinsecondaryeducationwithadisabilitydevelopedinaccordancewithsections612(4)and614(a)(5)]theIDEA[20U.S.C.1412(4)and1414(a)(5)].[FederalRegister,Section400.4(b)]

IndividualizedLearningPlan

SeePersonalizedLearningPlan.

IndustryCertification

Credentialsthatarerecognizedbynational,stateorregionalindustrygroupsverifyingtheattainmentofskillsnecessaryforsuccessinagivenoccupationorcareerpathway.[MinnesotaState/MDE,2000]

ISRS(IntegratedStatewideRecordSystem;Postsecondaryonly)

TheofficialstatewidestudentrecordsystemusedbyallMinnesotaState.DatafromthissystemisusedforreportingonpostsecondaryCTEenrollmentandaccountability.

LaborMarketArea

Aneconomicallyintegratedgeographicareawithinwhichindividualscanresideandfindemploymentwithinareasonabledistance,orcanreadilychangeemploymentwithoutchangingtheirplaceofresidence.Labormarketsareclassifiedaseithermetropolitanornon-metropolitan(smalllabormarket)areas.[U.S.BureauofLaborStatistics]

Limited-EnglishProficiency(LEP)(Individualwith)

Asecondaryschoolstudent,anadult,oranout-of-schoolyouthwho:

• haslimitedabilityinspeaking,reading,writing,orunderstandingtheEnglishlanguage;and

• whosenativelanguageisalanguageotherthanEnglish;or• wholivesinafamilyorcommunityenvironmentinwhicha

languageotherthanEnglishisthedominantlanguage(PerkinsAct,2006).

LEPisthepreferredtermoverELLorESL.

MaintenanceofEffort

Aprovisiontoensurethatstatescontinuetoprovidefundingforcareerandtechnicaleducationprogramsatleastatthelevelofsupportofthepreviousyear.TheU.S.SecretaryofEducationmaygrantawaiverofupto5percentforexceptionaloruncontrollablecircumstance(suchasanaturaldisasteroradramaticfinancialdecline)thataffectthestate’sabilitytocontinuefundingattheprioryear’slevels,orratablyreducethemaintenanceofeffortrequirementuponstatesiffederalfundsarereduced(PerkinsAct,2006).

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Migrant Anindividualwhois,orwhoseparentorspouseis,atravelling

agriculturalworker,includingamigratorydairyworker,oramigratoryfisher,andwho,intheprecedingthirty-sixmonths,inordertoobtain,oraccompanyaparentorspouseinordertoobtain,temporaryorseasonalemploymentinagriculturalorfishingwork(A)hasmovedfromoneschooldistricttoanother;or(B)residesinaschooldistrictofmorethan15,000squaremiles,andmigratesadistanceoftwentymilesormoretoatemporaryresidencetoengageinafishingactivity.[MDE–MARSSManual2006]

MinnesotaAcademicStandards

Priortograduation,Minnesotastudentsmustmeetstatestandardsandsuccessfullycompletestateassessmentsinlanguagearts,mathematicsandscience.Minnesotastudentsmustmeetstatestandardsinsocialstudiesasdeterminedbylocallydevelopedassessments.Minnesotastudentsmustmeeteitherstateorlocallydevelopedstandardsintheartsusinglocallydevelopedassessments.

Publichighschoolsmustofferatleastthreeandrequireatleastoneofthefollowingfiveartsareas:mediaarts;dance;music;theater;andvisualarts.

Academicstandardsforlanguagearts,mathematics,science,socialstudiesandphysicaleducationapplytoallpublicschoolstudents,excepttheveryfewstudentswithextremecognitiveorphysicalimpairmentsforwhomanindividualizededucationplanteamhasdeterminedthattherequiredacademicstandardsareinappropriate.Anindividualizededucationplanteamthatmakesthisdeterminationmustestablishalternativestandards.

Aschooldistrictmustadoptgraduationrequirementsthatmeetorexceedstategraduationrequirementsestablishedinlaworrule.

Adistrictmustestablishitsownstandardsincareerandtechnicaleducation,health,andworldlanguages,andmustoffercoursesinthesesubjectareas.Adistrictmustusealocallyselectedassessment,wherestateassessmentisnotpresent,todetermineifastudenthasachievedbothstateandlocalstandards(M.S.120B.021).

Minnesotastudentsarerequiredtocompletethreekindsofrequirementsbythetimetheygraduate.Studentsmust:

• SatisfactorilycompletethestatecoursecreditrequirementsunderMinnesotaStatutes,section120B.024.

• Satisfactorilycompleteallstateacademicstandardsorlocalacademicstandardswherestatestandardsdonotapply.

• Meetgraduationassessmentrequirements.

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CourseCredits—Studentscompletetheacademicstandardsbytakingacorecourseofstudythatequipsthemwiththeknowledgeandskillstheyneedforsuccessinpostsecondaryeducation,highlyskilledwork,andciviclife.Inordertograduate,achild’shighschoolcourseworkmustincludeatleasttheminimumstatecoursecreditrequirements.Acoursecreditisequivalenttoastudentsuccessfullycompletinganacademicyearofstudyormasteringthesubjectmatter,asdeterminedbythelocalschooldistrict.Studentsmustcompleteaminimumof21.5coursecreditsasfollows:

• fourcreditsoflanguagearts• threecreditsofmathematics,includingalgebra,geometry,

statisticsandprobabilitysufficienttosatisfythestandards• threecreditsofscience,includingabiologycredit• threeandone-halfcreditsofsocialstudies,includingU.S.

history,geography,governmentandcitizenship,worldhistoryandeconomics.Theone-halfcreditofeconomicsmaybetaughtinaschool'ssocialstudies,agricultureeducation,orbusinessdepartment

• onecreditinthearts• sevenelectivecredits

Anagriculturecoursemayfulfillageneralsciencecreditrequirement.ACTEcoursemayfulfillageneralscience,mathematics,orartscreditrequirement.Schooldistrictsmayrequireadditionalcoursecreditsorotherrequirementsforgraduationbeyondtheminimumrequiredbythestate.

Fortheschooldistricttograntascience,mathematics,orartscredittoastudentwhomeetsappropriatestandardsaspartofacareerandtechnicaleducationprogram:

• theschoolboardconcludesthatthestandardswillbedeliveredwithintegrityinthecareerandtechnicaleducationprogram;and,

• thecareerandtechnicaleducationteachermeetssubjectmattercompetenceforthecoreacademicsubjectasidentifiedinMinnesotaStatutes,section122A.16.

MinnesotaGraduationRequirements

Studentsbeginning9thgradeinthe2004-2005schoolyearandlatermustsuccessfullycompletethefollowinghighschoollevelcoursecreditsforgraduation:

• fourcreditsoflanguagearts;• threecreditsofmathematics,encompassingatleastalgebra,

geometry,statistics,andprobabilitysufficienttosatisfytheacademicstandard;

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• threecreditsofscience,includingatleastonecreditinbiology;• threeandone-halfcreditsofsocialstudies,encompassingat

leastUnitedStateshistory,geography,governmentandcitizenship,worldhistory,andeconomicsORthreecreditsofsocialstudiesencompassingatleastUnitedStateshistory,geography,governmentandcitizenship,andworldhistory,andone-halfcreditofeconomicstaughtinaschool'ssocialstudies,agricultureeducation,orbusinessdepartment;

• onecreditinthearts,and• aminimumofsevenelectivecoursecredits.

Acoursecreditisequivalenttoastudentsuccessfullycompletinganacademicyearofstudyorastudentmasteringtheapplicablesubjectmatter,asdeterminedbythelocalschooldistrict.

Anagriculturesciencecoursemayfulfillasciencecreditrequirementinadditiontothespecifiedsciencecreditsinbiologyandchemistryorphysicsunderclause(3).

Acareerandtechnicaleducationcoursemayfulfillascience,mathematics,orartscreditrequirementinadditiontothespecifiedscience,mathematics,orartscreditsunderparagraph(a),clause(2),(3),or(5).[M.S.120B.024]

MinnesotaState AsystemofpubliccollegesanduniversitiesgovernedbytheBoardof

Trustees(MinnesotaStateProcedure3.36.1,Part2,SubpartCC,2009).

Colleges–Communitycolleges,technicalcolleges,andconsolidatedcollegesthatareseparatelyaccreditedbytheHigherLearningCommissionoftheNorthCentralAssociation.Consolidatedcollegesarecommunitycollegesandtechnicalcollegesthat,underBoarddirection,haveformallyorganizedintoasingleinstitution.

Universities—ConferacademicawardsthroughthegraduatelevelandaccreditedbytheHigherLearningCommissionoftheNorthCentralAssociation.

NontraditionalFieldsorOccupations

Areasofworkforwhichindividualsfromonegendercompriselessthan25percentoftheindividualsemployedineachsuchoccupationalorfieldwork.Includeshigh-skilloccupationininformationtechnologyandhealthcare(PerkinsAct,2006).

OccupationalSkillsStandards

Performancespecificationsthatarebusinessorindustrybased,andthatidentifyknowledge,skills,andabilitiesessentialforindividualstosucceedintherespectivebusinessorindustry.[MinnesotaState/MDE,1998]

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OnlineAcademicProgram

AseriesofeducationalcoursesdeliveredentirelyormostlyusingInternetormobiletechnology.Whenpedagogicallynecessary,limitedportionsofanonlineacademicprogrammayrequireface-to-faceinstruction,professionalpracticeorappliedactivitiesthatarenotappropriateforonlinedelivery(MinnesotaStateProcedure3.36.1,Part2,SubpartZ,2009).

PersonalizedLearningPlan

Minnesota’sPersonalLearningPlan(PLP)isamethodforinstillinginstudentstheabilitytoself-managetheireducationandcareergoals,byhavingthemreflectanddocumentresponsestoanoutlinewhichpromptsincludeself-knowledgegainedthroughcareerassessments,career-relatedandotherlearningexperiences,educationalprogresstowardsgraduation,careerclustersofinterestandpostsecondarygoals.PLPsaretobecompletedbeforethestartof9thgrade,andupdatedannuallythereafter.

PersonnelActivityReport(PAR)

ArecordofactivitiesconductedbyanindividualfundedbyPerkinsresourcesorwhoseservicesaresupportedbyfundsincludedinastatematchofPerkinsresources.AsspecifiedinUSOECircularA-87,alleligiblerecipientsreceivingPerkinsIVandTechPrepresourcesmustmaintainPersonnelActivityReports(PAR).PARsmustbecompletedforeachaffectedstaffmemberandmaintainedonfileattheeligibleinstitutionforauditpurposes.APersonnelActivityReportform,alongwithinstructions,isincludedasapartofeachlocalapplication.

PostsecondaryEducationalInstitution

Aninstitutionofhighereducationthatprovidesnotlessthana2-yearprogramofinstructionthatisacceptableforcredittowardabachelor’sdegree;atriballycontrolledcollegeoruniversity;oranonprofiteducationalinstitutionofferingcertificateorapprenticeshipprogramsatthepostsecondarylevel(PerkinsAct,2006).

PreparatoryServices

Programsoractivitiesdesignedtoassistindividualswhoareenrolledincareerandtechnicaleducationprogramsintheselectionof,orpreparationforparticipationin,anappropriatecareerandtechnicaleducationtrainingprogram.Preparatoryservicesinclude,butarenotlimitedto:

• Services,programsoractivitiesrelatedtooutreachto,orrecruitmentof,potentialcareerandtechnicaleducationstudents

• Careercounselingandpersonalcounseling• Careerandtechnicalassessmentandtesting

[FederalRegister,Section400.4[b]]

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ProfessionalDevelopment

Instructionalprogramsforsecondaryandpostsecondaryteachers,faculty,administrators,andcareerguidanceandacademiccounselorswhoareinvolvedinintegratedCTEprograms,includingin-serviceandpre-servicetrainingoneffective:

• integrationanduseofchallengingacademicandcareerandtechnicaleducationprovidedjointlywithacademicteacherstotheextentpractical

• teachingskillsbasedonresearchthatincludespromisingpractices• practicestoimproveparentalandcommunityinvolvement• useofscientifically-basedresearchanddatatoimproveinstruction

[PerkinsAct,2006]

ProgramAdvisoryCommittee

SeeEmployer,Community,andEducationPartnerships

ProgramsofStudy Setsofalignedprogramsandcurriculathatbeginatthehighschool

level,nolaterthangrade11andpreferablybygrade9,andcontinuethroughcollegeanduniversitycertificate,diploma,anddegreeprograms.Thefollowingarekeyelementsthatunderliethedefinition:

Competency-basedcurriculatiedtoindustryexpectationsandskillstandards;

Sequentialcourseofferingsthatleadtomanageable“steppingstone”’ofskillbuilding,highschoolgraduationandpostsecondaryeducationcompletion;

Flexiblecourseandprogramformatsconvenientforlearnersegments;

Courseportabilityforseamlessprogression;and

Connectionsbetweenhighschoolandpostsecondaryeducation,skillprogression,andcareeropportunitiesthatalignacademiccredentialswithjobadvancementinhigh-skill,high-wageorhigh-demandoccupations.[MinnesotaCareerFields,ClustersPathwaysChartExplanation,2007]

ProjectedBudget Totalestimatedbudgetrequiredtocompletetheobjectiveforthegiven

targetperiod(MinnesotaState/MDEWorkingGroup,2006).

RigorousProgramofStudy

SeealsoCareerPathways,andProgramofStudy

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Sanctions AwithholdingofPerkinsconsortiumfundsimplementedafteranopportunityforahearingandwhenaconsortiummeetsoneofthreeconditions:

• Failstoimplementtherequiredimprovementplan.• Makesnoimprovementwithinoneyearofimplementingthe

improvementplan.• Failstomeetatleast90percentofaperformancelevelforthesame

performanceindicatorthreeyearsinarow

[PerkinsAct,2006]

SCANS(SecretaryCommissiononAchievingNecessarySkills)

ACommissionconvenedbytheUnitedStatesSecretaryofLaborinFebruary1990toexaminethedemandsoftheworkplaceandtodeterminewhetherthecurrentandfutureworkforceiscapableofmeetingthosedemands.TheCommissionwasdirectedto:

• definetheskillsneededforemployment;• proposeacceptablelevelsinthoseskills;• suggesteffectivewaystoassessproficiency;and• developastrategytodisseminatethefindingstothenation’s

schools,businesses,andhomes.

TheCommissionidentifiedfivecompetencies(i.e.,skillsnecessaryforworkplacesuccess)andthreefoundations(i.e.,skillsandqualitiesthatunderliecompetencies).

Competencies—effectiveworkerscanproductivelyuse:

• Resources—allocatingtime,money,materials,space,andstaff;• InterpersonalSkills–-workingonteams,teachingothers,serving

customers,leading,negotiatingandworkingwellwithpeoplefromculturallydiversebackgrounds;

• Information—acquiringandevaluatingdata,organizingandmaintainingfiles,interpretingandcommunicating,andusingcomputerstoprocessinformation;

• Systems—understandingsocial,organizational,andtechnologicalsystems,monitoringandcorrectingperformance,anddesigningorimprovingsystems;

• Technology—selectingequipmentandtools,applyingtechnologytospecifictasks,andmaintainingandtrouble-shootingtechnologies.

Foundations—competencerequires:

• BasicSkills—reading,writing,arithmeticandmathematics,speaking,andlistening;

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• ThinkingSkills—thinkingcreatively,makingdecisions,solvingproblems,seeingthingsinthemind’seye,knowinghowtolearn,andreasoning;

• PersonalQualities—individualresponsibility,self-esteem,sociability,self-management,andintegrity.

SERVSFinancialSystem

StateEducationalRecordViewandSubmission–FinancialSystem

SingleParent Anindividualstudentwhoisunmarriedorlegallyseparatedfroma

spouse;and

a) hasaminorchildorchildrenforwhichtheparenthaseithercustodyorjointcustody;or

b) ispregnant

[P.L.101-392,Section521(301)]

SpecialPopulations

• individualswithdisabilities;• individualsfromeconomicallydisadvantagedfamilies,including

fosterchildren;• individualspreparingfornontraditionalfields;• singleparents,includingsinglepregnantwomen;• displacedhomemakers;and• individualswithlimitedEnglishproficiency

[PerkinsAct,2006]

Supplant AdirectivethatPerkinsfundsshallnotreplace(supplant)non-federal

fundsexpendedforcareerandtechnicaleducational.[PerkinsAct,2006]

PermissibleusesofPerkinsfundsallowforthesupplementalfundingtodeveloporexpandcareerandtechnicaleducationprogramsandactivities.

SupportServices Servicesrelatedtocurriculummodification,equipmentmodification,

classroommodification,supportivepersonnel,andinstructionalaidsanddevices.[PerkinsAct,2006]

TechPrepCollegeCredit

TechPrepCollegeCredit(TPCC)coursesintendedforarticulationasCollegeCreditmustbeidenticalorequivalenttocollegeoruniversitycourses,havecollege-levelassessments,andcounttowardthecreditrequirementsofacertificate,diploma,associatedegree,orbaccalaureatedegree.Thecourse(s)mustbepartofasigned2+2

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ProgramArticulationAgreement.[MinnesotaState/MDEWorkingGroup,2003]

TechnicalAssistance

Tailoredguidanceofferedbystatestaffthathelpsconsortiumleadersaddressaspecificneedorquestion.Itisdeliveredforashort,pre-determinedamountoftimeviameetings(in-person,onlineortelephone),emailcommunication,orreferraltointernalorexternalonlineresourcesinordertohelpconsortiaaddressaspecificissueormeasurement.

TechnicalSkillAttainment

Studentattainmentofknowledgeandabilitiesrequiredtosuccessfullycompleteacareerandtechnicaleducationprogramasmeasuredthroughaformalvalidandreliableassessmentinstrumentandprocess.[MinnesotaState/MDE,2009]

UndergraduateCourseLevel

Thedegreeofdifficulty,thebreadthanddepthoflearningexpectations,orthesequentiallearningofrequiredknowledge.Coursecontentandlevelaredeterminedbysystemcollegeanduniversityfacultythroughestablishedprocedures.[MinnesotaStateProcedure3.36.1,Part2,SubpartEE,2009]

Developmental—coursesthatpreparestudentsforentryintocollege-levelcourses.Developmentallevelcoursecreditsdonotapplytowardacertificate,diploma,ordegree.

Lower-Division—coursesthatpreparestudentsforspecificacademicprogramoutcomesorforupper-divisionundergraduatecourseworkatauniversity.

Upper-Division—coursesthatbuilduponorintegratesknowledgegainedinlower-divisionundergraduatecourses.Contentofupper-divisioncoursesisdeterminedbytheuniversityfacultythroughestablishedprocedures.

UseofFunds CategoriesofeligibleusesoffundsforPerkinsactivitiesseparatedinto

Required-Federal,Required-StateandPermissible-Federal.AnotatedlistinganddescriptionisavailableinSectionIII:Resourcesofannualapplicationmaterials.AcompletelistinganddescriptionofrequiredandpermissibleusesoffundsisavailableinSection135ofthePerkinsActof2006.[MDE/MinnesotaState,2009]

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ACRONYMS

APR-AnnualPerformanceReport

ASA–AcademicandStudentAffairs(adivisionofMinnesotaState)

CAR–ConsolidatedAnnualReport

CIP-ClassificationofInstructionalPrograms

CPL–CreditforPriorLearning

CSP-ContinuumofServiceProvisions

CTE-CareerandTechnicalEducation

DEED–MinnesotaDepartmentofEmploymentandEconomicDevelopment

DOL–UnitedStatesDepartmentofLabor

EPM11–OracleEnterprisePerformanceManagement,version11

ESSA–EveryStudentSucceedsAct

FACS-FamilyandConsumerScience

FERPA–FamilyEducationalRightsandPrivacyAct

GWDB–Governor’sWorkforceDevelopmentBoard

ISRS-IntegratedStatewideRecordsSystem

LMI–LaborMarketInformation

MARSS-MinnesotaAutomatedReportingStudentSystem

MCA-MinnesotaComprehensiveAssessments

MCIS-MinnesotaCareerInformationSystem

MDE-MinnesotaDepartmentofEducation

NCLB-NoChildLeftBehind(seeElementaryandSecondaryEducationAct)

NOCTI-NationalOccupationalCompetencyTestingInstitute

OCR-OfficeofCivilRights

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OCTAE–OfficeofCareer,Technical,andAdultEducation

OLA-OfficeoftheLegislativeAuditor

OMB-OfficeofManagementandBudget

PAR-PersonnelActivityReports

PLP–PersonalLearningPlan

PLTW–ProjectLeadTheWay

POS-Program(s)ofStudy

PSEO-PostsecondaryEnrollmentOptionsAct(MinnesotaStatutes§124D.09)

RPOS–RigorousProgram(s)ofStudy

TSA–TechnicalSkillAssessment

UFARS-UniformFinancialAccountingandReportingSystem

WBL–Work-BasedLearning

WIOA–WorkforceInnovationandOpportunityAct

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STATEANDFEDERALGRANTPOLICIESMinnesotaStateSystemOfficeMinnesotaStateProcurementContractsandprocurementsboardpolicy:http://MinnesotaState.edu/board/policy/5-14.pdf

MinnesotaStateTravelTravelmanagementhttp://www.MinnesotaState.edu/board/procedure/5-19p3.pdf

ConflictofInteresthttp://www.mnscu.edu/board/procedure/1c0p1.html(SeeSubpartA)

MinnesotaStateGratuityGiftsandgrantshttp://www.mnscu.edu/board/policy/7-07.pdf

MinnesotaStateInventoryControlsPurchasingcardshttp://www.mnscu.edu/board/procedure/7-03p3.pdf

CapitalAssetshttp://www.mnscu.edu/board/procedure/7-03p6.pdf

MinnesotaStateCashManagementGeneralFinanceProvisionshttp://www.mnscu.edu/board/policy/7-01.pdf

MinnesotaStateCodeofConducthttp://www.mnscu.edu/board/procedure/1c-00p1.pdf

MinnesotaStateAdvisoryCommitteeshttp://www.mnscu.edu/board/policy/3-30.pdf

MinnesotaStateGrantManagementGrantManagement:Internalcontrolandcompliancehttp://www.internalauditing.mnscu.edu/reports/2015-grants-management.pdf

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MinnesotaDepartmentofEducationMDECashManagementMDEprocessesprogramexpendituresandthensubmitsaninvoice(s)foreachseparatefederalyeartoMnSCUmonthlyormoreoftenifnecessaryforreimbursementoftheexpenditures.

MDEusesprogramspecificprojectcodestofacilitatethetrackingofexpenditures,obligations,anddepositsoffederalprograms.

MDEAllowableCostTheprogrammanagerdetermineswhethercostsarereasonableandnecessaryfollowingtheFederalguidelinesandtheStateofMinnesotatravel,purchasing,humanresources,payroll,andaccountingguidelines.

Allowableexpendituresareapprovedattheprogramlevelandsubmittedtotheaccountspayable/payrollunitforprocessing.ExpendituresaresupportedbydocumentationandreportsfromtheStateofMinnesotadatawarehouse.

TheProgramManagerrunsexpenditureandencumbrancereports,reviewsthemforaccuracyandrequestscorrectionsasneeded.

TheFederalProgramAccountantupdatestheFederalReconciliationforeachgrantawardshowingbudgeted,expended,obligated,andunobligatedbalances.TheFederalReconciliationsaresavedtoashareddriveformanagementandprogramuse.TheFederalProgramAccountantmeetswiththeProgramManagertoreviewtheFederalReconciliation,expenditure,encumbrance,andpayrollquestionsasneeded.

TheDirectorofFinancemeetswiththeProgramManagerandProgramDirectorperiodicallytoreviewthefinancialstatusofthestateandfederalfunds.

StateMatchRequirementsThestatematchisthenon-federalshareofcostsMDEcontributestoaccomplishthepurposesofthegrant.

Thematchingfundsarenotusedasamatchforanyotherfederalprogram.Thematchcomesfromanon-federalsource.ThePerkinsgrantmatchlargelyconsistsofdirectandindirectcostssuchaspersonnelsalary/fringe,travel,indirectcosts,andrent.MDEdocumentsthevalueofthecontributedresourceandsubmitsatotalcontributedamounttoMinnesotaStateattheendofeachcalendaryear.

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STATESTAFFDIRECTORYMinnesotaStateSystemOfficeStaffhttp://cte.mnscu.edu/aboutus/ourstaff.html

JeralynJargoSystemDirectorofCareerandTechnicalEducationjeralyn.jargo@so.mnscu.edu651-201-1650DebraHsuAssociateSystemDirectorofCareerandTechnicalEducationdebra.hsu@so.mnscu.edu651-201-1686JudyBradfordGrantAccountantjudy.bradford@so.mnscu.edu651-201-1770SusanCarterAssociateDirectorforResearchsusan.carter@so.mnscu.edu651-201-1859LeonardGoldfineResearchAssociateleonard.goldfine@so.mnscu.edu651-201-1858DeniseFelderDirectorofCTEProfessionalDevelopmentdenise.felder@so.mnscu.edu651-201-1789

GinnyKarbowskiProgramDirectorforCTEPathwaysginny.karbowski@so.mnscu.edu651-201-1661FlorenceNewtonExecutiveAssistantflorence.newton@so.mnscu.edu651-201-1679JaredReiseOfficeandAdministrativeSupportjared.reise@so.mnscu.edu651-201-1711EvaScates-WinstonCTEEquitySpecialisteva.scates-winston@so.mnscu.edu651-201-1680YingfahThaoCommunicationsandWebManageryingfah.thao@so.mnscu.edu651-201-1681KatieVaccariSeniorResearchAssociatekatie.vaccari@so.mnscu.edu651-201-1718

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MinnesotaDepartmentofEducationStaff

http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/056179

MichelleKamenovCareerDevelopment,WorkBasedLearning&TransitionPlanmichelle.kamenov@state.mn.us651-582-8434DebraBlahoskyAdministrativeSupportdebra.blahosky@state.mn.us651-582-8334Kari-AnnEdigerData&Accountabilitykari-ann.ediger@state.mn.us651-582-8269JeanKyleBusiness/Marketing/InformationTechnologyjean.kyle@state.mn.us651-582-8514JoelLarsenAgriculture,Food&[email protected]

MichaelMitchellCareerDevelopment,WorkBasedLearning&TransitionPlanmichael.mitchell@state.mn.us651-582-8513JenniferNortonAdministrativeSupportjennifer.norton@state.mn.us651-582-8333MaxinePetersonFamily&ConsumerSciencemaxine.peterson@state.mn.us651-582-8421JohnRaphealTrades/Industry&Technologyjohn.v.rapheal@state.mn.us651-582-8682AprilSchnellCTETransition,Disabled,WorkBasedLearning,Handicapped&[email protected]

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APPENDICES[Thispageintentionallyleftblank]

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APPENDIXA:MONITORINGVISITSAMPLEAGENDAAgendaSample

Day1 Reviewteamarrivesat12:30p.m.

12:30p.m. Meetwithconsortiumleadershiptoreviewschedulepurposeofthevisit

1:30p.m. Fiscalpersonnelavailablefromconsortiumtoreviewdeskauditfindings

MDE/MinnesotaStatepersonnelreviewfilespreparedinadvancebyconsortiumdirectors

4:00p.m.Visitwithsecondaryandpostsecondarydirectorstoask/answerquestionsregardingthefindingsforthedayandtodiscussdaytwoschedule

Day2 Reviewteamarrivesat8:00AM

8:00a.m.StaffcontinuetoreviewALLpreparedmaterialsandnewinformationrequestedatthecloseofvisit.

9:30a.m. Meetwithsecondaryandpostsecondaryconsortiumleadershiptodiscussanylastminute requestsforinformationandtodiscussfindings

10:30a.m. Monitoringteamtopreparefinalmaterialsfor1:00p.m.findingssession

12:00p.m. WorkingLunch

1:00p.m. Meetwithallconsortiumleadershiptoreportfindingsandanswerquestions

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APPENDIXB:THREE-YEARPERFORMANCESTATUSTRENDREPORT

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APPENDIXC:COREINDICATORPERFORMANCEREPORT

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APPENDIXD:CONSORTIAREPORTINGTIMELINEJuly1,2016-June30,2017

December22,2015 OCTAEGuidanceon2015-2016MNPerformanceTargetNegotiation,FY16State Budgetand2015RevisionstoStatePlan,emphasisonemployability

TBD(Spring,2016) Estimateof2016-2017MNPerkinsAllocationforplanningpurposesreceived fromtheUSDepartmentofEducation,OCTAE

April1,2016 MinnesotaPerformanceTargetsNegotiated,statebudgetandRevisionsto StatePlanduetoOCTAE

March27-April2016 EstimateofPerkinsConsortiumAllocationforplanningpurposesreceivedfromthe MinnesotaStateDirectorforCareerandTechnicalEducation

March-April,2016 Webinarforconsortiumcoordinators;OpenFY17Applicationwebsite

May15,2016 FY17LocalPerkinsIVConsortiumApplicationPlandue

June3-June21,2016 StateReview/ConsortiumPresentationofFY17PerkinsLocalApplications (90minutefacetoface,WebEx,orITV)

July1,2016orsoonafter MNPerkinsAllocationAwardletterreceivedfromUSDepartmentofEducation,OCTAE

July10,2016(estimated) PerkinsConsortiaNotifiedofFY17ApplicationandBudget(Approvalandofficialaward letterfromtheStateDirector,CTE)

July10,2016-June30,2016 LocalConsortiaImplementApprovedFY17Plan,ImprovementPlans,andRigorous Program(s)ofStudy

September2016 Perkins101forNewConsortiumCoordinatorsandContactsWebinar

October,2016 PerkinsAccountabilityWebinars,SecondaryandPostsecondary

October,2016 PerkinsFiscalWebinars:MNPerkinsFundingfor2016-2017

October14,2016 PerkinsConsortiumFY16(2015-2016)AnnualLocalPerformanceReport(APR)due

November15,2016 MNFall2016CTEPerkinsConsortiumLeadersAnnualMeeting

November16,2016 CTEWorks!Summit(annualconference)

Dec.2016-Jan.2017 LocalConsortiaNegotiateFY17PerformanceTargetswithStateAccountabilityStaff

January,2017 NotificationofUnexpended2015-2016fundstobereallocatedtoLocalConsortium receivedfromStateDirectorofcareerandtechnicaleducationinMinnesota.

January,2017 LocalConsortiumReallocationrevisedbudgetandgoalactivitiesdue.

February,2017 LocalconsortiumrevisedReallocationbudgetandgoalactivitiesapprovalandawardletter fromtheStateDirectorofcareerandtechnicaleducationinMinnesota.

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TheCareerandTechnicalEducationDepartment,MinnesotaStateSystemOfficeandtheOfficeof

CareerandCollegeSuccess,MinnesotaDepartmentofEducation,providesdirectionforusesoffundsinsecondary,postsecondary,andadulteducationprogramsundertheCarlD.PerkinsCareerand

TechnicalEducationActof2006.

www.cte.mnscu.edu

MinnesotaStateandMinnesotaDepartmentofEducationareaffirmativeaction,equalopportunityemployersandeducators.

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