The Library

Permission granted? Learning and Teaching copyright issues

Louise Cole, Leeds University LibraryJanet Jurica, Secretariat

16 February 2005

The Library

First, some questions for you

• Do you put together print or electronic course packs for your students?

• Are you aware of the copyright licences we have signed at the University?

• Do you print articles from e-journals to give to your students?

• Do you work with multimedia?

The Library

Today’s session will tell you …

• Which copyright licences we have to allow you to copy and digitise material for teaching

• What you should consider when putting together a print or electronic course pack

• Where to look for teaching-friendly image collections

The Library

Today’s session will tell you …

• What our licences don’t cover, or don’t allow you to do

• How to start the process of getting permission to do something not covered by a licence

• Which developments are on the way for the digitisation of content

• How to use copyright to protect your own work

The Library

What is protected by copyright?

• Any work is protected by copyright which is written or recorded in any form, and which is original.

The Library

How long is something in copyright?

• Generally until 70 years after the death of the author (or last of the authors if more than one)

• Publishers - typographical copyright in editions of books under 25 years old

• Different rules for sound recordings, films, Crown Copyright, photographs, anonymous works, etc.

The Library

UoL Copyright Licences

Listed at http://www.leeds.ac.uk/library/rights/licences.htm

• Do you make multiple photocopies, use TV and radio broadcasts in teaching, copy maps, digitise book chapters and journal articles for Bodington, copy Official Publications …?

• All of these activities are allowed because we have licences which say so

The Library

Course packs and handouts

• Different rules (and different licences) for print and electronic course packs

• Printed course packs are covered by CLA Photocopying Licence (one book chapter or one journal article)

• Digitised course packs are covered by the CLA Digitisation Licence and the CLARCS scheme

The Library

Course packs and handouts

• The CLA Photocopying Licence does not include the making of print course packs from e-journal article printouts

• E-journals have their own licences which may permit this

• Electronic course packs using e-journal articles – check if allowed first!

The Library

Nathan Bodington

• Digitised book and journal content needs to be cleared through CLARCSand restricted to one module only

• Images from the web shouldn’t be copied without permission (could you link to them instead?)

• Audio and video – proceed with caution

The Library

Teaching-friendly images

• Listing at http://www.leeds.ac.uk/library/rights/images.htm#freeim

• Or look at the TASI (Technical Advisory Service for Images) site at http://www.tasi.ac.uk/advice/using/using_imagesites.html for guidance and suggestions

The Library

Using TV and radio broadcasts

• Main channel providers covered by ERA Licence (can tape from TV or radio, copy into different formats, digitise to make available on-campus only)

• Open University Licence (with certain conditions)

• Use other broadcasts with discretion (no licence)

The Library

Web sites – do’s and don’ts

• Don’t print multiple copies of a web page without permission (or a statement on the site saying you can do so)

• Be careful of using images and other copyright material which may not belong to the website owner, especially on your own open websites

The Library

Web sites – do’s and don’ts

• Do check for a copyright statement on a site, which may allow copying, or email the website owner to ask

• Do check on the full websites from Google Images search results to be sure who owns the image

• Don’t download audio and video files unless you know they are legal

The Library

What our licences don’t cover

• Adaptation of material (for example altering an image, substituting a soundtrack on a TV broadcast)

• Digitisation of newspapers / copying of Times supplements

• Copying from e-journals or databases• Digitising material for open websites

(i.e. not password protected)

The Library

What our licences don’t cover

• Copying of audio and video files from the Internet

• Scanning / copying material on to CD-R or CD-ROM

• Copying or digitisation of commercially-produced video, DVD, CD, iPod (i.e. not recorded from TV or radio)

• Copying for the purposes of publication in a journal or book

The Library

So you need permission?

Starting points –http://www.leeds.ac.uk/library/rights/permiss

If you need to contact a rights-owner:• Remember there may be more than

one – contact them all• Start with a society representing that

group – Society of Authors, Performing Rights Society, Design and Artists Copyright Society

The Library

Getting permission

• Specify exactly why you would like to use the copyrighted material (include in a course pack; put in the High Demand Collection in the Library; use in performance; add to a website …)

• If more than one rights-owner, all have to grant permission before you can go ahead

The Library

Getting permission

• Expect to pay to use copyright material• Get permission in writing for the use• Leave enough time to get a response

before you go ahead (3-6 months)• If you hear nothing and choose to go

ahead, use the disclaimer of reasonable effort to find the rights-owner(s)

The Library

Student assessments …

• Provision in law for copying for examination or assessment, providing:• The audience is limited to the examiner

and any peer group needed to grant assessment

• Sources are acknowledged• Permission is sought to further use the

work (for e.g. digitise – includes copyright material in exam papers)

The Library

Photocopies and distance learners

• We can send print course packs under CLA Licence (includes sending to distance learners in countries other than UK)

• Remember not every publisher is covered by the CLA Licence (check the ‘excluded works list’

• Licence does not cover copying outside UK (e.g. by overseas partner or office)

The Library

E-journals and distance learners

• Not as complicated as it used to be (most e-journals now available off-campus)

• If on-campus only, check first if articles from the journal can be emailed / sent to students based outside of Leeds

• If putting material online for distance learners, be aware of restrictions

The Library

Unpublished works

• All unpublished works (letters, manuscripts, artwork, photographs) are currently in copyright

• Anything created before 1989 will come out of copyright in 2039

• Anything created after 1989 is in copyright for 70 years after creation

The Library

Developments …

• CLA – currently in discussions with UUK to extend the Photocopying Licence to include digitisation (already in place for FE)

• DACS – in discussion with UUK to enable digitisation of slide and OHP collections

• ERA – about to launch ‘ERA Plus’ which will allow digitisation of TV and radio broadcasts taped under the scheme to be made available off-campus

The Library

For more information …

Library’s copyright pages:http://www.leeds.ac.uk/library/rightsFAQ: http://www.leeds.ac.uk/library/rights/faq.htm

• Contacts: Louise Cole (Library), ext.35502; Janet Jurica (Secretariat), ext.33625.