PERSONNEL COMMISION MINUTES I. CALL TO ORDER The …€¦ · on committees as required and staying...

PERSONNEL COMMISION MINUTES

June 21, 2017

9 a.m. Room 508

6401 Linda Vista Road, San Diego, California 92111

I. CALL TO ORDER

The meeting was called to order at 9:04 a.m. by Commissioner Huskey. II. ROLL CALL Members Present: Mary Beall, Chair, Commissioner Chuck Huskey, Commissioner, Chair

Miriam Rothman, Commissioner

Members Absent: None

Present: HR Staff: Jessica Glover COMET: Cindy Dunlevy CSEA: Mike Reese

Executive Secretary: Chris Reising (substitute) Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA

MSC (Beall/Rothman) to approve the agenda as presented. IV. APPROVAL OF MINUTES A. Regular Meeting – May 17, 2017

MSC (Rothman/Beall) to approve the May 17, 2017 agenda as presented. V. PUBLIC COMMENT

NONE

VI. RATIFICATION OF ACTIONS BY DIRECTOR NONE

VII. CLASSIFICATIONS

Human Resources staff presented reports and recommendations regarding the following classifications. Supporting documents are attached to the minutes.

A. New Classifications

1. Supervisor II, Cybersecurity Services (Grade M34) The recommendations were to: a. Establish the classification of Supervisor II, Cybersecurity Services b. Allocate the classification to grade 34 of the Classified Management Salary Schedule

($81,035 to $98,507) c. Designate the classification as FLSA Exempt d. Classify one (1) new position as Supervisor II, Cybersecurity Services

Minutes – June 21, 2017 Page 2 of 3

MSC – Motion, Second, Carried

MSC (Rothman/Beall) to approve the recommendations as presented.

B. Classification of New Positions

1. None

C. Reclassification of Existing Position

1. None

D. Class Description Updates

1. None E. Classification Window Period Update

The Human Resources staff requested that the following 2017 Classification Review Window Period recommendations, as presented in the attached reports, be considered for approval by the Personnel Commission with an effective date of July 1, 2017 (as applicable):

1. Wilma Johnson, Program Secretary

a. No change in classification MSC (Beall/Rothman) to approve the recommendation as presented.

2. Cristina Parodi Araya, Parent and Family Liaison a. Establish the classification of Parent and Family Liaison II. b. Place the classification of Parent and Family Liaison II on grade 52 ($52,269 to

$66,711). c. Designate the classification as FLSA Non-Exempt. d. Reclassify one (1) Parent and Family Liaison Bilingual (position #10997909) (Grade

52) and the current incumbent C. Parodi Araya to one (1) Parent and Family Liaison II (Grade 52).

e. Abolish the classification of Parent and Family Liaison Bilingual effective June 30, 2017. Retitle the Parent and Family Liaison to Parent and Family Liaison I.


3. Oscar Ramirez, Systems Technician I a. Reclassify one (1) Systems Technician I, salary grade 48, position #10998456 and

the current incumbent O. Ramirez to one (1) Systems Technician II, salary grade 52.

MSC (Beall/Rothman) to approve the recommendation as presented.

4. Taranah Tarighati, Web Developer/Programmer a. No change in classification b. Update the job description of Web Developer/Programmer


F. Abolishment of Existing Job Classifications

Human Resources staff recommends the Personnel Commission approve the abolishment of the following classifications with an effective date of July 1, 2017: 1. Admissions and Records Clerk II 2. Maintenance and Operations Assistant 3. Office Support Assistant

MSC Rothman/Beall) to approve the abolishment of existing job classifications as presented.

VIII. OTHER ACTIONS ITEMS

A. None

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JOB DESCRIPTION San Diego County Office of Education

Supervisor II, Cybersecurity Services (M34)

Purpose Statement

The job of Supervisor II, Cybersecurity Services is done for the purpose/s of leading, managing,

and planning operations for the Information Technology Cybersecurity Team; implementing

ongoing enhancements to services; and supervising and evaluating assigned staff.

Essential Functions

Monitors information security trends relevant to county office and school districts, keeping

management informed about information security-related issues and activities affecting the

organization and districts.

Provides security guidance to operations staff for the integration of new systems.

Acts as an information security liaison during significant information security risk events for both

ongoing and planned operations.

Monitors and reports on information security activities and compliance.

Monitors system logs, SIEM tools, and network traffic for unusual or suspicious activity, and

analyzes data to make recommendations to restore secure operations.

Investigates and resolves security violations by providing analysis to reveal issues and identify

solutions.

Monitors internal control systems to ensure that appropriate access levels and security clearances are

maintained.

Downloads and tests new security software and/or technologies.

Performs system and application vulnerability testing.

Manages mitigation solutions for penetration test and vulnerability assessments on information

systems and infrastructure.

Monitors security vulnerability information from vendors and third parties.

Manages incident response team and related activities.

Participates in the ongoing security monitoring of electronic information systems and ensures timely

development and implementation of corrective action plans in response to monitoring deficiencies

and complaints.

Participates in security-related training.

Collaborates with network and application teams to ensure SDCOE and participating district

electronic systems are secure.

Delivers cybersecurity-related training to individuals, small, and/or large groups in both informal

and formal settings using a variety of presentation media.

Communicates orally and in writing using a variety of media.

Assists in the formulation and development of policies, procedures, and programs for the purpose of

ensuring efficiency and quality of cybersecurity services, including development and

implementation of workflow process improvements.

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Communicates with administrators, personnel, and outside organizations for the purpose of

coordinating activities, resolving issues and conflicts, and exchanging information as it relates to

cybersecurity.

Conducts ongoing interviews and assessments with client groups and management for the purpose of

learning how employees interact with technology and to integrate cybersecurity measures.

Coordinates delivery of centrally managed support services and service-level processes for all

information technology services for new systems and special projects for the purpose of

implementing cybersecurity service desk management strategies and processes to ensure the service

desk is the single point of contact and service delivery channel for the ITS division in treating

cybersecurity threats.

Designs and/or obtains training materials (e.g. FAQs, support forums, support websites, knowledge

base, documentation, etc.) for the purpose of providing a variety of presentation media for in-service

trainings to staff, end users, and client districts.

Interprets and implements laws, regulations, policies, and procedures pertinent to cybersecurity-

related incidents.

Monitors and analyzes technical support effectiveness, efficiency, and customer satisfaction for the

purpose of developing and implementing strategies for continuous improvement of the unit.

Oversees service requests, incidents, and problem resolutions for the purpose of managing and

coordinating urgent and complicated support issues, and incidents including managing first- and

second-level problem resolution efforts provided by other IT groups, and coordinating third-level

problem resolution.

Participates in professional group meetings, workshops, and/or trainings for the purpose of serving

on committees as required and staying abreast of new trends and innovations as it relates to

cybersecurity.

Performs personnel functions (e.g. interviewing, selecting, training, scheduling, mentoring,

evaluating, supervising, etc.) for the purpose of monitoring the work flow of assigned staff,

reviewing, and evaluating work products and methods of staff.

Prepares and maintains a variety of reports, records, and files related to personnel and assigned

division activities (e.g. Service Level Agreements (SLAs), customer service feedback surveys, work

flow process, etc.) for the purpose of evaluating metrics produced from various systems, making

recommendations for changes, and implementing changes to improve customer service.

Utilizes appropriate systems to manage customer requests for technology support for the purpose of

facilitating customer interactions and assuring appropriate resources are available and applied to

meet customer needs.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills

in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily

perform the functions of the job include: operating standard office equipment using pertinent

software applications; planning and managing projects; preparing and maintaining accurate records;

organizing, preparing and summarizing data for presentations and reports; and interpreting,

explaining and applying appropriate laws, codes, rules, regulations, policies and procedures.

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KNOWLEDGE is required to perform basic math, including calculations using fractions, percents,

and/or ratios; read technical information, compose a variety of documents, and/or facilitate group

discussions; and solve practical problems. Specific knowledge-based competencies required to

satisfactorily perform the functions of the job include: activities related to organizing and directing

the installation, configuration, maintenance, troubleshooting, diagnosis, and repair of computer

hardware, software, peripherals, network, and systems; technical aspects of field of technical support

and information technology; ITIL V3 Service Desk Management principles and procedures;

principles, methods, and procedures of operating computers, software, software systems, and

peripheral equipment; principles and practices of supervision, training, and performance evaluation;

and principles of budget preparation and control.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-

related equipment. Flexibility is required to work with others in a wide variety of circumstances;

work with data utilizing defined and similar processes; and operate equipment using standardized

methods. Ability is also required to work with a wide diversity of individuals; work with similar

types of data; and utilize job-related equipment. Some problem solving may be required to identify

issues and select action plans. Problem solving with data requires independent interpretation of

guidelines; and problem solving with equipment is moderate to significant. Specific ability based

competencies required to satisfactorily perform the functions of the job include: being attentive to

detail; establishing and maintaining effective working relationships; communicating with persons

with diverse technical knowledge and skills; maintaining confidentiality; working with frequent

interruptions; and working both independently and as a member of a team to meet established goals,

objectives, and vision of the unit.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; directing

other persons within a small work unit; directing the use of budgeted funds within a work unit.

Utilization of some resources from other work units may be required to perform the job's functions.

There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical

demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or

crawling and significant fine-finger dexterity. Generally the job requires intermittent sitting, walking,

and standing to perform assigned tasks. This job is performed in a generally clean and healthy

environment.

Experience Job-related experience with increasing levels of responsibility is required.

Education Bachelor’s degree in job-related area.

Equivalency Education:

A Bachelor’s degree in Information Technology or a related field and GAIC or CISSP

certified in areas of Security Essentials or incident handling is required.

Experience:

Candidates must have a minimum of five years of experience performing duties related to

installation, configuration, maintenance, troubleshooting, diagnosis, and repair of

computer hardware, software, peripherals, network, and systems including two years of

supervisory experience. Successful experience in a school environment and experience

working in a PeopleSoft environment is highly desirable.

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Required Testing Certificates

NONE Valid CA Driver’s License & Evidence of

Insurability

Continuing Educ./Training Clearances

Maintains Certificates and/or Licenses

Criminal Justice Fingerprint/Background

Clearance

Tuberculosis Clearance

FLSA State: Exempt

Salary Range: Classified Management, Grade 34

Personnel Commission Approved:

CLASSIFICATION ANALYSIS

Position: New

Grade: TBD

Incumbent: N/A (New)

Effective Date: 06/21/2017

Prepared By: Adam Nieves

Report Date: 6/08/2017

PC Meeting Date: 06/21/2017

PC Action: Pending INFORMATION SOURCES: Position Information Questionnaire Meeting with Immediate Supervisor, Cybersecurity Officer, Ali Maroufi ESSENTIAL FUNCTION: The job of Supervisor II, Cybersecurity Services is done for the purpose/s of leading, managing, and planning operations for the Information Technology Cybersecurity Team; implementing ongoing enhancements to services; and supervising and evaluating assigned staff. REPORTING RELATIONSHIPS: Reports to Cybersecurity Officer POSITION/CLASS COMPARISON: Internal Classifications found to be in alignment with the proposed new classification are: Cybersecurity Analyst (Classified Support Grade 58: $60,601-$77,346) Supervisor II, Computer Support Services (Classified Management Grade M34: $81,035- $98,507) Supervisor II, Customer Resource Center (Classified Management Grade M34: $81,035- $98,507) Cybersecurity Officer (Classified Management Grade M47: $111,711-$135,793) CRITICAL EVALUATION FACTORS: Complexity Essential Functions Typical Tasks RECOMMENDATION:

A. Establish the classification of Supervisor II, Cybersecurity Services. B. Place the classification of Supervisor II, Cybersecurity Services at grade M34 of the

Classified Management Salary Schedule ($81,035-$98,507). C. Designate the classification as FLSA Exempt. D. Classify one (1) new position as Supervisor II, Cybersecurity Services.

BACKGROUND: A request was received by the Integrated Technology Services Division to add a new mid-level management position to the Cybersecurity Unit. The Cybersecurity Unit was first created a year ago to respond to the education and protection of data and security from cyber threats. The response and growth to the unit has been overwhelming and in order to be able to respond and provide services to districts, they have a need to add an additional position to the unit.

Analysis and Conclusion: A meeting was set with the department to discuss and review the completed information questionnaire. In analyzing the scope of work, functions of the job, level of responsibilities from the information gathered, it was determined that a new classification of Supervisor II, Cybersecurity Services would best fit the role, responsibilities, and the needs of the department. The following is the Statement of Duties of the position:

Supervisor II, Cybersecurity Services

Monitors information security trends relevant to county office and school

districts, keeping management informed about information security-related issues

and activities affecting the organization and districts.

Provides security guidance to operations staff for the integration of new systems.

Acts as an information security liaison during significant information security

risk events for both ongoing and planned operations.

Monitors and reports on information security activities and compliance.

Monitors system logs, SIEM tools, and network traffic for unusual or suspicious

activity, and analyzes data to make recommendations to restore secure

operations.

Investigates and resolves security violations by providing analysis to reveal

issues and identify solutions.

Monitors internal control systems to ensure that appropriate access levels and

security clearances are maintained.

Downloads and tests new security software and/or technologies.

Performs system and application vulnerability testing.

Manages mitigation solutions for penetration test and vulnerability assessments

on information systems and infrastructure.

Monitors security vulnerability information from vendors and third parties.

Manages incident response team and related activities.

Participates in the ongoing security monitoring of electronic information systems

and ensures timely development and implementation of corrective action plans in

response to monitoring deficiencies and complaints.

Participates in security-related training.

Collaborates with network and application teams to ensure SDCOE and

participating district electronic systems are secure.

Delivers cybersecurity-related training to individuals, small, and/or large groups

in both informal and formal settings using a variety of presentation media.

Communicates orally and in writing using a variety of media.

Assists in the formulation and development of policies, procedures, and programs

for the purpose of ensuring efficiency and quality of cybersecurity services,

including development and implementation of workflow process improvements.

Communicates with administrators, personnel, and outside organizations for the

purpose of coordinating activities, resolving issues and conflicts, and exchanging

information as it relates to cybersecurity.

Conducts ongoing interviews and assessments with client groups and

management for the purpose of learning how employees interact with technology

and to integrate cybersecurity measures.

Coordinates delivery of centrally managed support services and service-level

processes for all information technology services for new systems and special

projects for the purpose of implementing cybersecurity service desk management

strategies and processes to ensure the service desk is the single point of contact

and service delivery channel for the ITS division in treating cybersecurity threats.

Designs and/or obtains training materials (e.g. FAQs, support forums, support

websites, knowledge base, documentation, etc.) for the purpose of providing a

variety of presentation media for in-service trainings to staff, end users, and client

districts.

Interprets and implements laws, regulations, policies, and procedures pertinent to

cybersecurity-related incidents.

Monitors and analyzes technical support effectiveness, efficiency, and customer

satisfaction for the purpose of developing and implementing strategies for

continuous improvement of the unit.

Oversees service requests, incidents, and problem resolutions for the purpose of

managing and coordinating urgent and complicated support issues, and incidents

including managing first- and second-level problem resolution efforts provided

by other IT groups, and coordinating third-level problem resolution.

Participates in professional group meetings, workshops, and/or trainings for the

purpose of serving on committees as required and staying abreast of new trends

and innovations as it relates to cybersecurity.

Performs personnel functions (e.g. interviewing, selecting, training, scheduling,

mentoring, evaluating, supervising, etc.) for the purpose of monitoring the work

flow of assigned staff, reviewing, and evaluating work products and methods of

staff.

Prepares and maintains a variety of reports, records, and files related to personnel

and assigned division activities (e.g. Service Level Agreements (SLAs), customer

service feedback surveys, work flow process, etc.) for the purpose of evaluating

metrics produced from various systems, making recommendations for changes,

and implementing changes to improve customer service.

Utilizes appropriate systems to manage customer requests for technology support

for the purpose of facilitating customer interactions and assuring appropriate

resources are available and applied to meet customer needs.


Position: Parent and Family Liaison

Bilingual

Grade: 52

Incumbent: Cristina Parodi Araya





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Director, Assessment, Accountability and Evaluation, Tony Mora Meeting with Senior Director, Assessment, Accountability and Evaluation, Steve Green

ESSENTIAL FUNCTION: Under general supervision, plans, organizes and implements the activities of Parent/Teacher Councils, Parent Advisory committees, and/or the “College is in My Future” Program; acts as a liaison between parents/guardians of students and SDCOE staff; and arranges, participates in and conducts training sessions, workshops and other events.

REPORTING RELATIONSHIPS: Director, Assessment, Accountability and Evaluation

POSITION/CLASS COMPARISON:

Internal Classifications found to be in alignment with the proposed new classification

are: Community Service Program Assistant (Classified Support Grade 50: $49,754- $63,499) Early Child Parent and Family Liaison (Classified Support Grade 50: $49,754- $63,499) Parent and Family Liaison (Classified Support Grade 50: $49,754- $63,499) Parent and Family Liaison Bilingual (Classified Support Grade 52: $52,269- $66,711) Student Transition Technician (Classified Support Grade 52: $52,269- $66,711)

CRITICAL EVALUATION FACTORS: Complexity Essential Function Typical Tasks

RECOMMENDATION:

A. Establish the classification of Parent and Family Liaison II. B. Place the classification of Parent and Family Liaison II on grade 52 ($52,269-

$66,711). C. Designate the classification as FLSA Non-Exempt. D. Reclassify one (1) Parent and Family Liaison Bilingual (position #10997909) (Grade 52)

and the current incumbent C. Parodi Araya to one (1) Parent and Family Liaison II (Grade 52).

E. Abolish the classification of Parent and Family Liaison Bilingual effective June 30, 2017. F. Retitle the Parent and Family Liaison to Parent and Family Liaison I.

BACKGROUND: Cristina Parodi Araya was first employed with the county office in December, 1991 as a Migrant Services Aide. She was promoted to a Parent and Family Liaison effective December 11, 2000, with the Learning and Leadership Services Division. With the implementation of the LCAP, the Accountability, Assessment and Evaluation Unit is responsible for the administration and support to districts countywide. Ms. Parodi Araya supports the unit in performing functions related to the LCAP and district support.

Analysis and Conclusion: A meeting was set with the incumbent, immediate supervisor, and department head, to discuss and review the completed information questionnaire. In reviewing Ms. Parodi Araya’s request for reclassification, several of the duties she identified as to be out of her classification are essential functions of the classification. She identified providing translation and interpretation services at conferences, meeting, documents and other written forms to be outside of her current duties. In the current job description for the Parent and Family Liaison, one of the Essential Functions reads: Provides translation and/or interpretation services as required by position. She identified planning and presenting at conferences to be outside the duties. In reviewing the current job description for her current classification, one of the Essential Functions reads: Provides support in planning, implementing, and presenting at conferences and events. Ms. Parodi Araya identified her attendance and participation in the Learning and Leadership Services Managers meeting to be outside her job duties. In speaking with her immediate supervisor, she is participating in the monthly professional learning opportunities with the management staff. Her participation is not considered to be a higher level function or requiring a greater degree of complexity. It is an opportunity to assist and benefit the employee in performing her job functions. In meeting with Ms. Parodi Araya and her immediate supervisor, she is performing the duties of providing trainings and support to all the liaisons at the 42 school districts within the county and Momentum Learning and Migrant Education Programs. As she is providing services to more than just one specific program or group and as she is responsible for training other liaisons, her position differentiates from the other Parent and Family Liaisons serving at the county office. In analyzing the scope of work, functions of the job, level of responsibilities from the information gathered, it was determined a new classification of Parent and Family Liaison II would best fit the role and responsibilities of Ms. Parodi Araya and the needs of the department. The following is the Statement of Duties of the position:

Parent and Family Liaison II

Develops and implements programs.

Plans and organizes meetings by setting meeting dates, coordinating participation, and preparing and distributing meeting materials.

Provides training to Local Education Agencies (LEAs) within San Diego

County on an array of parent engagement topics.

Support LEAs with creation, dissemination and implementation of parent engagement activities aligned to State priorities (LCFF/LCAP).

Provides technical support to teachers, school administrators and parents regarding the development of parent and family involvement programs.

Arranges parent training sessions.

Assembles, compiles and distributes information pertinent to families such as community resource information, programs or legislation as requested.

Plans and implements parent education/training program activities related to parents’ rights, advocacy and parent support designed to enhance parents’ involvement in student education.

Facilitates related training activities, workshops and events by coordinating the development of presentations and arranging presenters, facilities, equipment and materials.

Provides support in planning, implementing and presenting at conferences and events.

Meets with staff from SDCOE Parent & Family Engagement to learn about services offered.

Coordinates parent participation at SDCOE Parent & Family Engagement Activities.

Identifies and develops strategies to increase parent participation and involvement in educational matters.

Recruits parents for membership in the District Parent Advisory Council, District English Learner Advisory committee, English Learner Advisory committee and the School Site Council.

Learns about services and participate in trainings and activities offered through the SDCOE Parent & Family Engagement Team.

Represents parents/guardians on various advisory committees, as well as, in the course of program/project compliance review processes.

Compiles and distributes community resource information.

Develops and maintains a directory of parent and family resources.

Contacts and maintains relationships with San Diego County colleges and universities.

Organizes, plans and arranges transportation for college/university visits.

Provides translation and/or interpretation services as required by position.

Performs internet research.

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SAN DIEGO COUNTY OFFICE OF EDUCATION

Personnel Commission

CLASS TITLE: PARENT & FAMILY LIAISON I (Grade 50)

DEFINITION: Under general supervision, plans, organizes and implements the activities of Parent/Teacher Councils, Parent Advisory committees, and/or the “College is in My Future” Program; acts as a liaison between parents/guardians of students and SDCOE staff; and arranges, participates in and conducts training sessions, workshops and other events.

REPRESENTATIVE DUTIES:

This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Multiple SDCOE programs utilize this classification therefore, incumbents may perform any combination of the following duties.

ESSENTIAL FUNCTIONS:


Plans and organizes meetings by setting meeting dates, coordinating participation, and preparing and distributing meeting materials.






Meets with SDCOE Family Involvement Unit Coordinator to learn about services offered.

Coordinates parent participation at SDCOE Family Involvement Unit activities.


Meets with the JCCS Parent Involvement Specialist to develop and implement activities and programs related to the JCCS Title I Parent Involvement Policy and the Regional Parent Involvement Plan.

Recruits parents for membership in the District Parent Advisory Council, District English Learner Advisory Council, English Learner Advisory Council and the School Site Council.

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Learns about services and participate in trainings and activities offered through the SDCOE Family Involvement Unit.

Acts as a spokesperson for parent advisory groups.


Assists in mediating conflicts between teacher and parent/guardian.







Provides technical support to teachers, school administrators and parents regarding the development of parent and family involvement programs.

Visits school sites to assist in monitoring student behavior.

Solicits and gathers charitable contributions.

Develops forms and processes for student referrals for services.

NON-ESSENTIAL FUNCTIONS:

Performs related duties as assigned.

CREDENTIALS, CERTIFICATES, LICENSES OR OTHER REQUIREMENTS:

LANGUAGE REQUIREMENT:

Designated positions may require oral competency and literacy in English and Spanish, and the ability to translate orally and in writing from English to Spanish and Spanish to English.

EDUCATION AND EXPERIENCE:

A combination of education and experience which clearly demonstrates possession of the knowledge, and abilities detailed above. A typical qualifying background would include experience in public education involving a leadership role in school governance and curriculum particularly from the perspective of parents and parental interests; experience planning and organizing training activities, workshops, conferences and other events. Experience providing information and assistance to the compliance review process in connection with special funding, previous involvement with a Juvenile Court and Community School Program, and/or a degree related to education are desired.

KNOWLEDGE AND ABILITIES:

GENERAL KNOWLEDGE OF: The principles and practices of public education.

Federal, state and local laws, statutes, regulations and procedures pertaining to the rights and responsibilities of parents as they relate to the education of their children.

Community resources available to parents and families.

Page 3 of 3

Project funding and compliance requirements.

WORKING KNOWLEDGE OF:

The operation and functions of the JCCS Program.

Federal and state regulations and laws affecting JCCS students and families.

The community resources available to families of JCCS students.

ABILITY TO:

Learn, interpret, analyze, apply and explain laws and regulations to others.

Develop and make oral presentations to parents and groups.

Organize work activities.

Utilize a computer and associated software for word processing and recordkeeping.

Plan, schedule, arrange and facilitate meetings, activities and distribute a variety of brochures, fliers and other correspondence.

Establish and maintain rapport with those contacted in the course of work.

Communicate effectively orally and in writing.

Establish effective working relationship with individuals of varied cultural/ethnic groups.

Meet continuous deadlines in a fast-paced environment.

Demonstrate attendance sufficient to complete the duties of the position as required.

Complete routine tasks thoroughly, accurately and with attention to detail.

WORKING CONDITIONS & PHYSICAL ABILITIES:

Office/school setting. Incumbents may be required to work evening hours to accommodate training and advisory committee meetings, as well as, work throughout San Diego County as assigned. Incumbents must have reliable transportation to and from school and meeting sites. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Established Revised Approved by the Personnel Commission

FLSA Status Salary Range

08/2003 8/05, 9/06, 1/12, 6/13

08/2003 Exempt Classified Support

50

Page 1 of 3



CLASS TITLE: PARENT & FAMILY LIAISON II (Grade 52)

DEFINITION: Under general supervision, plans, organizes and implements the activities of Parent/Teacher Councils, Parent Advisory committees, and/or the college and career activities; acts as a liaison between parents/guardians of students and SDCOE staff; and arranges, participates in and conducts training sessions, workshops and other events.


This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Multiple SDCOE programs utilize this classification therefore, incumbents may perform any combination of the following duties.



Plans and organizes meetings by setting meeting dates, coordinating participation, and preparing and distributing meeting materials. Provides training to Local Education Agencies (LEAs) within San Diego County on an array of parent engagement topics. Support LEAs with creation, dissemination and implementation of parent engagement activities aligned to State priorities (LCFF/LCAP). Provides technical support to teachers, school administrators and parents regarding the development of parent and family involvement programs.






Meets with staff from SDCOE Parent & Family Engagement to learn about services offered.

Coordinates parent participation at SDCOE Parent & Family Engagement Activities.

Page 2 of 3


Recruits parents for membership in the District Parent Advisory Council, District English Learner Advisory committee, English Learner Advisory committee and the School Site Council.

Learns about services and participate in trainings and activities offered through the SDCOE Parent & Family Engagement Team.











LANGUAGE REQUIREMENT:

Designated positions may require oral competency and literacy in English and Spanish, and the ability to translate orally and in writing from English to Spanish and Spanish to English.


A combination of education and experience which clearly demonstrates possession of the knowledge, and abilities detailed above. A typical qualifying background would include at least two (2) years of experience in public education involving a leadership role in school governance and curriculum particularly from the perspective of parents and parental interests; experience planning and organizing training activities, workshops, conferences and other events. Experience providing information and assistance to the compliance review process in connection with special funding, previous involvement with parent engagement and involvement activities, and/or a degree related to education are desired.


GENERAL KNOWLEDGE OF: The principles and practices of public education.

Federal, state and local laws, statutes, regulations and procedures pertaining to the rights and responsibilities of parents as they relate to the education of their children.

Community resources available to parents and families.

Project funding and compliance requirements.

WORKING KNOWLEDGE OF:

Page 3 of 3

The operation and functions of services available to familes.

Federal and state regulations and laws affecting students and families.

The community resources available to families of students within San Diego County.

ABILITY TO:

Learn, interpret, analyze, apply and explain laws and regulations to others.

Develop and make oral presentations to parents and groups.

Organize work activities.

Utilize a computer and associated software for word processing and recordkeeping.

Plan, schedule, arrange and facilitate meetings, activities and distribute a variety of brochures, fliers and other correspondence.

Establish and maintain rapport with those contacted in the course of work.

Communicate effectively orally and in writing.

Establish effective working relationship with individuals of varied cultural/ethnic groups.

Meet continuous deadlines in a fast-paced environment.


Complete routine tasks thoroughly, accurately and with attention to detail.


Office/school setting. Incumbents may be required to work evening hours to accommodate training and advisory committee meetings, as well as, work throughout San Diego County as assigned. Incumbents must have reliable transportation to and from school and meeting sites. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Established Revised Approved by the Personnel Commission

FLSA Status Salary Grade

06/2017 Exempt Classified Support

52


Position: Systems Technician I

Grade: 48

Incumbent: Oscar Ramirez





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Lead Coordinator, Jonathan Hunt Meeting with Executive Director, Learning and Leadership, Scott Sypkens

ESSENTIAL FUNCTION: Under general direction, trains school district personnel in the use of computers and peripheral equipment and a variety of computerized systems; makes recommendations for systems improvements; performs a variety of office/clerical tasks; reviews a variety of reports and records for compliance with guidelines.

REPORTING RELATIONSHIPS: Lead Coordinator, Library Media Services



are: Program Clerk (Classified Support Grade 44: $42,909- $54,765) Systems Technician I (Classified Support Grade 48: $47,357- $60,443) Systems Technician II (Classified Support Grade 52: $52,269- $66,711)

CRITICAL EVALUATION FACTORS: Essential Function Typical Tasks

RECOMMENDATION:

A. Reclassify one (1) Systems Technician I, salary grade 48, position #10998456 and the current incumbent Oscar Ramirez to one (1) Systems Technician II, salary grade 52.

BACKGROUND: Oscar Ramirez was first employed with the county office in March 2003 as a Technology Center Operations Clerk. He was reclassified to a Systems Technician I effective July 1, 2011 with Library Media Services. In the past few years, the Library Media Services has undergone several structural changes with the elimination of positions as people retired. The work was then absorbed by the remaining staff, which Mr. Ramirez has had to assume higher level functions.

Analysis and Conclusion: A meeting was set with the incumbent, immediate supervisor and department head, to discuss and review the completed information questionnaire. Mr. Ramirez’s duties as they relate to the Learning Resources Display Center (LRDC), are performed under largely under the direction of a certificated coordinator. In this role, he is responsible for scheduling and coordination of Instructional Materials Fairs and Social Content Reviews. He performed this work prior to the retirement of staff, but it has changed strictly with his additional interface with districts and vendors regarding scheduling. This is not necessarily more complex in nature in regards to the work. He also provides support to districts with the selection of instructional materials. The level of support he is providing is through distributing information and guidelines provided from the California Department of Education (CDE). CDE provides all the information and guidelines for the instructional material selection and a certificated content coordinator from the Learning and Leadership Division will take the lead and walk through the instructional material content with districts to ensure it meets the instructional needs for that district. His role in this process, is primarily acting as an information resource. In regards to Mr. Ramirez’s duties with the Digital Content Portal/CCETC and his technical support duties, he has been a technical resource to end-users. With the Digital Content Portal/CCECTC, he has taken on a larger role becoming only 1 of 2 technical resources statewide. He is responsible for importing user information, participating in the administration of the Digital Content Portal, troubleshooting and resolving end user questions, such as user account access, and being a technical resources to clients. He is also tasked with working with Integrated Technology Services in identifying and developing system enhancements. In support of Library Media Services, Mr. Ramirez develops and maintains web content for district access. He trouble shoots and resolves issues with computer software and hardware, providing some IT related support to colleagues and clients who visit the LRDC. He also coordinates and arranges technology for conferences and meeting held at the Metro site location, or off-site as needed. In analyzing the scope of work, functions of the job, level of responsibilities from the information gathered and reporting relationship, it was determined the Systems Technician II classification would best fit the role and responsibilities of Mr. Ramirez and the needs of the department. The following is the Statement of Duties of the position

Systems Technician II

Trains and assists, onsite or remotely, district, school, partner agency and SDCOE personnel in the use of multiple data management systems to meet client needs.

Develops and maintains training manuals for the systems in operation and for those under development.

Inputs, imports and exports data into local and web-based systems.

Assists with the creation and implementation of procedures used to verify the accuracy of system output.

Responds to user requests for assistance such as the preparation of standard or customized reports, method of operation to input or extract data, and interpretation of final reports.

Researches user problems and determines solutions on system applications.

Works with programming staff and clients to create system enhancements.

Participates with programming staff in review of written code before testing.

Works with customers and programmers to identify needed enhancements and changes.

Works closely with the analysts in defining system requirements to data processing and resolving user issues.

Performs security configuration tasks including: setting up users, workflow, roles, and user preferences.

Organizes and maintains records in regard to contracted services, timelines, user requests and general troubleshooting of dynamic needs for each district/program.

Contacts districts for scoring and reporting services.

Attends and participates in meetings as requested.

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CLASS TITLE: SYSTEMS TECHNICIAN II

DEFINITION:

Under general direction, acts as a primary contact in determining the needs of school districts and/or SDCOE programs with respect to specific information management data system(s) developed by the County Office of Education or vendors; responds to requests for specialized or modified services/reports; provides input into the development of new systems and trains users on system use.



Trains and assists, onsite or remotely, district, school, partner agency and SDCOE personnel in the use of multiple data management systems to meet client needs.

Develops and maintains training manuals for the systems in operation and for those under development.

Inputs, imports and exports data into local and web-based systems.

Assists with the creation and implementation of procedures used to verify the accuracy of system output.

Responds to user requests for assistance such as the preparation of standard or customized reports, method of operation to input or extract data, and interpretation of final reports.

Researches user problems and determines solutions on system applications.

Works with programming staff and clients to create system enhancements.

Participates with programming staff in review of written code before testing.

Works with customers and programmers to identify needed enhancements and changes.

Works closely with the analysts in defining system requirements to data processing and resolving user issues.

Performs security configuration tasks including: setting up users, workflow, roles, and user preferences.

Organizes and maintains records in regard to contracted services, timelines, user requests and general troubleshooting of dynamic needs for each district/program.

Contacts districts for scoring and reporting services.

Attends and participates in meetings as requested.



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None


A combination of education, training and/or experience that clearly demonstrates possession of the knowledge and abilities listed below. A typical qualifying background would include: prior work experience sufficient to acquire thorough technical working knowledge of an information management data system and completion of college-level course work in accounting, computer science, technology, management or general computer applications. Work experience must include processing, coordinating, and analyzing the flow of data in an environment utilizing computerized data management systems and applications.


KNOWLEDGE OF:

Forms design and systems analysis

Database management procedures and practices

Current office practices, procedures and technology

Student information data collection methods

Operation of computers and peripheral equipment

ABILITY TO:

Write clear and concise reports and instructions

Analyze technical data

Identify, analyze and reconcile discrepancies in various reports

Troubleshoot to resolve a variety of issues

Communicate effectively orally and in writing

Make effective technical presentations to individuals and groups

Learn, use, apply and explain a variety of software applications

Quickly develop a thorough technical and working knowledge of the structure, applications and operation of assigned information management data systems.

Establish and maintain effective working relationships with those contacted in the course of

work.

Work effectively independently and as part of a team with minimum supervision;

Organize and prioritize work;

Exercise appropriate judgment in making decisions;


Page 3 of 3


Duties are typically performed in an office environment or training site. Must be able drive a vehicle to conduct work; hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.

DISTINGUISHING CHARACTERISTICS:

A Systems Technician supports training and testing by providing input or testing based on a developed script whereas a Systems Analyst has responsibility for developing the training program and materials as well as developing testing scripts. Additionally, a Systems Technician may refer complex, non-recurring problems to a Systems Analyst or other higher-level classification for resolution.

Positions in this classification may be assigned to various departments. Depending upon assignment, positions in this classification may require specific knowledge and experience working with a particular system. Therefore, screening criteria may vary from recruitment to recruitment. Positions in the classification of Systems Technician II work with a variety of complex systems within a program.

Established: n/a

Revised: 05/89; 1/90; 8/97; 5/03; 12/03; 12/07; 7/08; 10/12; 8/13; 4/14; 6/14

Approved by Personnel Commission:

Classification Review Window Period 2017

Classified Support Staff Recommendations

PERSONNEL COMMISSION REPORT - JUNE 21, 2017

Employee Name Current Classification Current Grade HR Recommendation New Grade CRC Results

Taraneh Tarighati Web Developer/Programmer 60

No change in classification; update to the Web

Developer/Programmer job description n/a Agree

Wilma Johnson Program Secretary 41 No change in classification n/a Agree

Cristina Parodi Araya Parent/Family Liaison Bilingual 52

Reclassify from Parent/Family Liaison Bilingual (Grade 52)

to new classification of Parent/Family Liaison II (Grade 52) 52 Agree

Oscar Ramirez Systems Technician I 48

Reclassify from Systems Technician I (Grade 48) to

Systems Technician II (Grade 52) 52 Agree

Danielle Clark Administrative Assistant II 48 Pending administrative assistant series study n/a n/a

Donna Judge Administrative Assistant II 48 Pending administrative assistant series study n/a n/a

Maritess Pantaleon Administrative Assistant IV Confidential 52 Pending administrative assistant series study n/a n/a

Liliana Enriquez

Executive Assistant to the

Superintendent Confidential 59 Pending administrative assistant series study n/a n/a

Mary Ramirez

Maintenance and Operations Supplies

and Services Clerk 44 Pending administrative assistant series study n/a n/a

Renee Zartner Administrative Assistant II 48 Pending administrative assistant series study n/a n/a

At the May 17, 2017 meeting, the Personnel Commission approved an extension for the following classification review window period requests pending a comprehensive Administrative Assistant

series study. Final recommendations resulting from the study will be presented to the Personnel Commission with an effective date of July 1, 2017.


Position: Web Developer/Programmer

Grade: 60

Incumbent: Taraneh Tarighati





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Senior Manager, Integrated Applications and Systems, Uyen Quach Meeting with Senior Director, Information Technology, John Vaillancourt Meeting with Assistant Superintendent/Chief Information Technology Officer, Karen Connaghan

ESSENTIAL FUNCTION: Under general supervision, performs programming in the development and implementation of computer applications that may interface with financial, payroll, Human Resource, and Educational Systems.

REPORTING RELATIONSHIPS: Senior Manager, Integrated Applications and Systems



are: Functional Systems Analyst (Classified Support Grade 58: $60,601- $77,346) Systems Analyst (Classified Support Grade 58: $60,601- $77,346) Web Developer/Programmer (Classified Support Grade 60: $63,664- $81,256) Senior Systems and Programming Analyst (Classified Support Grade 71: $83,496- $106,569)

CRITICAL EVALUATION FACTORS: Essential Function Typical Tasks

RECOMMENDATION:

A. No change in classification B. Update the job description for Web Developer/Programmer

BACKGROUND: Taraneh Tarighati has been employed with the county office since August 2014 in the position of Web Developer/Programmer. Since Ms. Tarighati tenure with the county office, she has been instrumental with assisting in the implementation of the PeopleSoft system.

Analysis and Conclusion: A meeting was set with the incumbent, immediate supervisor and department head, to discuss and review the completed information questionnaire. Ms. Tarighati’s duties as it relates to planning, analyzing, designing, developing, maintaining and improving a variety of PeopleSoft processes and reports under minimal supervision. The work being performed is customization of the PeopleSoft system. It is not of a higher complexity as the senior level analysts are programming projects from true concept to completion. Any system enhancements and custom development is coming at the request of the MiTi Project Team, and they are advising and setting what is to be written or configured to the system. The next duty she believes to be outside of her current classification is translating complex system requirements into application prototypes. In speaking with her immediate supervisor and department head, this body of work aligns with her current classification. She is responsible for testing the application against the requirements set by the MiTi Project Team. Testing of applications is not considered a higher level function, as the Systems Analysts in the Customer Resources Center troubleshoot and perform a variety of testing within the system. Ms. Tarighati identifies that she researches and evaluates new technologies, concepts and best practices to develop new processes and/or improve existing processes and standards. This work is not part of her duties and is a Senior Manager or Senior Analyst function. The examples she provided to support her claim are not programming functions. The examples are tools within the PeopleSoft system. In regards to her providing training and support for technical staff including Senior Analysts, this work is not an on-going function of her job per department management. This was done as sharing knowledge working with the system as all the analysts will be responsible to work with the system and provide support as they are no longer maintaining and supporting the legacy system. Regarding her claim of coordinating and facilitating meetings to discuss project purpose and goals with other department/divisions and monitor progress. Per the Assistant Superintendent, this is not her role or responsibility. This work it performed by the MiTi Project Team and the Senior Manager, Application and Systems Development. Her role is to work from the specifications provided to her and make appropriate changes, updates and customizations. The duty to assist in designing test plans; monitoring and troubleshooting possible problems and errors and providing production support for complex information systems and subsystems such as payroll operations and HCM, is not out of her current classification. This is a standard function of the classification and this functions is also performed by the Systems Analyst and Functional Systems Analyst classifications as well. Her role with evaluating and recommending enhancements in development, maintenance, and business workflow is only from a programming perspective. This work is performed by the MiTi Project Team, as they are responsible for the functional configuration. She is provided with the specifications to make the needed changes from the programming side. Ms. Tarighati is not responsible for determining business requirements by working with various departments to gather requirements. This work is being performed by the MiTi Project Team and the Senior Manager, Applications and Systems Development. She is again, being provided with the specifications and is translating them into technical requirements for programming.

The next duty she has expressed to be outside her classification function is helping to resolve bugs and issues and communicate with Oracle technical support through Service Requests. Department management says that she can submit service requests, but she does not work with Oracle directly. The consultants are the only individuals working directly with Oracle. Regarding the evaluation of the impact of Patches and updates on complex information systems and retrofitting as needed, it not a primary function of her job. This work is very minimal in nature and is very seldom performed within the PeopleSoft system. In preparing system/client level program documentation and preparing instructions and manuals, this work is performed as it relates to process for technical staff and instruction for end users. This work is not of a higher nature or more complex, as the Systems Analysts and Functional Systems Analysts perform similar functions in preparing documentation, instructions and manuals for training purposes with the system. Overall the programming she is performing is done with one language as other Web Developer/Programmers and Senior Analysts are programming in a variety of languages. In analyzing the scope of work, functions of the job, level of responsibilities from the information gathered and reporting relationship, it was determined the Web Developer/Programmer classification is appropriate for the role and responsibilities of Ms. Tarighati and it fits the needs of the department.

Page 1 of 4



CLASS TITLE: Web Developer/Programmer (Grade 60)

DEFINITION:

Under general supervision, performs programming in the development and implementation of computer applications that may interface with financial, payroll, Human Resource, and Educational Systems. development, implementation and updates to new and current online applications, and develops and implements a usability testing process to insure new website applications meet requirements.



Under the direction of a Project Manager, develops software programs.

Creates the technical aspects of websites using standard tools according to accepted standards of design.

Works with database administrators to design, implement, and maintain integrated database solutions.

Seeks direction from supervisor or scrum master in interpreting complex requirements and specifications.

Analyzes, designs, and codes program instructions for web-based applications, windows applications, mobile applications and operating systems applications.

Prepares system tests, conducts tests of systems, audits test results and corrects errors in program logic.

Prepares and maintains program/project documentation.

Stays up-to-date on development best practices pertaining to security, ADA compliance, telemetry and search engine optimization.

Maintains and enhances existing applications to meet new requirements or standards.

Analyzes, designs, and implements computer applications.

Refers programming problems to supervisor and/or lead staff member and works collaboratively to resolve.

Modifies existing programs.

Prepares technical instructions and manuals.

Prepares change management requests and presents them (if needed) to change management board

Configures both in-house and third-party vendor software.

Researches emerging technologies and concepts and reports findings to supervisor.

Page 2 of 4

Participates as a member of research and development teams.

Maintains privacy of information.

Engages in knowledge sharing activities to learn and share knowledge with programming staff.

Provides training and support which could involve presenting to staff and clients.




None


A combination of education, training and/or experience that clearly demonstrates possession of the knowledge and abilities listed below. A typical qualifying background would include: completion of college-level coursework in computer science, information systems or a related field, and a minimum of one year of work experience performing comparable duties two years job related experience in web design and development using Microsoft Web Development tools and programming languages. Possession of a bachelor’s degree in the fields listed above may be considered as fulfillment of the work experience requirement.


KNOWLEDGE OF:

Web Applications and programming languages such as .NET 4.0+, AJAX, C#, SQL Reporting Services, SQL, MySQL, JavaScript, HTML5, CSS, jQuery, SharePoint.

Web Services (REST, SOAP, etc.) is needed to be successful in this position.

Web design techniques and maintenance strategies including editing, publishing and modifying web applications.

Web server functions, configuration tools, web browsing, and enhancement tools; current web languages.

Effective internet design, terms, processes, development tools and practices.

Configuration, implementation, and maintenance of relational database management system components.

PC server operating environment

Principles and techniques of programming using a variety of computer and web programming languages

Documentation methods and techniques

Familiarity with:

PeopleSoft environment and Oracle systems

Developing in Cloud-based platforms

Databases

Page 3 of 4

Team Foundation Server

Agile programming methodologies

Sharepoint 20103 or higher

Familiarity with Content Management Systems

Office 365

UI, cross-browser compatibility, general web functions and standards. Planning and delivering software platforms used across multiple products and organizational units.

ABILITY TO:

Code, test and maintain computer programs using a variety of programming languages, such as .NET 4.0+, AJAX, C#, SQL Reporting Services, SQL, MySQL, VBScript, JavaScript, HTML5, CSS, jQuery, Sharepoint, XML, PHP, and other standard and/or evolving technologies

Troubleshoot, analyze and resolve problems

Program and test effectively and efficiently, producing maintainable and write code

Quickly Learn new technologies and develop solutions to support clients

Meet schedules, deadlines, and time lines

Communicate effectively both orally and in writing

Work independently and as a member of a team

Establish effective working relationships with those contacted in the course of work

Organize and prioritize work

Exercise appropriate judgment in making decisions

Maintain confidentiality of information

Demonstrate attendance sufficient to complete the duties of the position as required

Utilize a variety of programming tools.

Perform higher levels of math such as advanced algebra, calculus and/or statistics; to read technical information, create and/or compose documents and/or participate in panel discussions; and to analyze situations to define issues and draw conclusions.


Duties are performed in an office setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit for extended periods of time; possess dexterity of hands and fingers to operate a computer keyboard and other equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.

DISTINGUISHING CHARACTERISTICS:

Page 4 of 4

The Web Developer/Programmer II is distinguished from the Web Developer/Programmer I in that the former not only performs web programming duties, but may be assigned duties related to the analysis, design, and implementation of computer applications.

Established:

Revised:

Established Approved by Personnel Commission

Revised FLSA Status

Salary Grade

04/03 09/06, 03/10, 9/10, 6/13, 3/14, 6/17

Non-Exempt

60


Position: Program Secretary

Grade: 41

Work Location: SCREC

Incumbent: Wilma Johnson

Effective: July 1, 2017

Prepared By: Jessica Glover

Report Date: May 1, 2017

PC Meeting Date: June 21, 2017

PC Action: Pending

INFORMATION SOURCES: Literature Review Position Information Questionnaire Meeting with incumbent Meeting with immediate supervisor ESSENTIAL FUNCTION: Under general supervision, performs a full range of secretarial support services of average difficulty requiring the use of independent judgment. REPORTING RELATIONSHIPS: Executive Director, South County SELPA – Russell Coronado POSITION/CLASS COMPARISON: Program Secretary (Classified Support Grade 41: $39,849 - $50,859 annually) Administrative Assistant I (Classified Support Grade 44: $42,909 - $54,765 annually) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect Accountability RECOMMENDATION: No change in classification. BACKGROUND: Wilma Johnson was first employed with the San Diego County Office of Education on August 9, 2005, as a Program Secretary for the South County SELPA. She has currently been in her position for eleven years and nine months. ANALYSIS AND CONCLUSION: A meeting was set with the incumbent, as well as her immediate supervisor, who is also the department head. Based on the interview with incumbent, review of questionnaire, and meeting with the immediate supervisor, the essential functions of the position and the typical tasks being performed are within the classification of a Program Secretary. The incumbent indicated that the main duties that she considers outside of her current classification are: the processing of contracts for non-public schools (NPS) and non-public agencies (NPA), maintaining the Student Incident Report database for the NPS/NPAs served by the South County SELPA, and providing clerical support for professional learning workshops hosted by the South County SELPA.

About two years ago, the incumbent was given the job duties of maintaining contract and Student Incident Report records for the NPS/NPAs and vendors served by the South County SELPA. Over the last two years, the number of NPS/NPAs served has increased by about 15%. When an NPS/NPA or a vendor requires a contract, the incumbent will populate a previously created contract template with the NPS/NPA or vendor information, verify that the information is correct, and route the contract for signature. These duties are already contained in the Program Secretary job description under the following essential functions:

Develops and prepares various correspondence, forms, reports, promotional and instructional materials including letters, emails, memoranda, legislation, rosters, records, briefs, orders, and statistical data such as charts, graphs, tables, and budgets.

Prepares, reviews, and processes a variety of forms and documents. Additionally, the incumbent provides clerical support for the professional learning workshops being presented by the South County SELPA. For the workshops, the incumbent will create flyers and emails, register participants, copy handouts for participants, and deposit registration payments. In the 2016/2017 fiscal year, the SELPA is on track to hold seven workshops, which is an increase from previous years, where the SELPA would average 2 -3 workshops per year. The duties the incumbent is performing for the workshops are contained in the Program Secretary job description under the following essential function:

Coordinates and arranges meetings, workshops, events, and in-services including reserving rooms, arranging presenters, registering participants, processing payments, preparing handouts and setting up and maintaining related databases.

In analyzing the scope of work, the job duties being performed, and the level of responsibility of the tasks, the job duties being performed remain consistent with the job duties for the Program Secretary classification. Human Resources is recommending no change in classification. The following is a statement of duties of the position:

Develops and prepares various correspondence, forms, reports, promotional and instructional materials including letters, emails, memoranda, legislation, rosters, records, briefs, orders, and statistical data such as charts, graphs, tables, and budgets.

Answers routine correspondence.

Drafts and composes material for staff signature.

Coordinates and arranges meetings, workshops, events, and in-services including reserving rooms, arranging presenters, registering participants, processing payments, preparing handouts and setting up and maintaining related databases.

Prepares, reviews, and processes a variety of forms and documents.

Collects, organizes and enters data or information and prepares related reports utilizing computer software programs.

Maintains computerized and other records.

Schedules appointments and maintains calendars.

Sorts, screens, prioritizes, and routes incoming mail.

Answers and screens telephone calls.

Provides information to callers or refers to correct party.

Monitors inventory of office supplies and orders supplies as necessary.

Assists with administrative procedures.

Page 1 of 2



CLASS TITLE: Admissions and Records Clerk II

DEFINITION:

Processes, audits, and maintains master course logs, student applications, attendance records and other documents pertaining to the Regional Occupational Program.



Processes and maintains master course logs, student applications, attendance rosters, and other related documents

Reviews course application and attendance records for completeness, appropriateness, and legality.

Computes, compares, updates, and corrects data prior to distribution to school district records and reports.

Prepares various packages, rosters, or other documents to assist teachers and coordinators with attendance records.

Inputs attendance, course, and student data into the computer terminal.

Distributes records to various individuals or agencies including the areas registration center, district secretaries, coordinators.

Maintains files and logs for applications, courses, attendance rosters, and/or other related documents.

Prepares and processes progress reports, award certificates for students, and job follow-up questionnaires as required.

Acts as an information source for coordinators, area registration center, and the general public regarding attendance, course, and/or student data.

Types, edits, and drafts memos.

Prepares and maintains mailing lists.


Performs related duties as required.


None

Page 2 of 2


A combination of training and experience which clearly demonstrates possession of the knowledge, skills and abilities detailed above. An example of a typical qualifying background would include: a minimum of two years of progressively responsible office/clerical experience involving strict and continuous attention to detail in recordkeeping and posting numerical data.


KNOWLEDGE OF:

General clerical accounting practices

Computerized recordkeeping procedures

General office practices

ABILITY TO:

Perform arithmetic calculations with speed and accuracy

Post information to files and records accurately

Review forms, records and computer reports for accuracy

Follow oral and written instructions

Communicate effectively orally and in writing

Rapidly learn the operation of computers, software programs and peripheral equipment used in the course of work

Establish and maintain effective work relationships with employees and the public


Duties are typically performed in an office/school setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.

Established: June 6, 1986

Revised: 5/86; 4/99

Abolished: 06/21/2017

Page 1 of 2



CLASS TITLE: MAINTENANCE & OPERATIONS ASSISTANT

DEFINITION:

Under general supervision, performs general office tasks of average difficulty; schedules and coordinates room reservations; maintains monthly reports; handles all emergency, maintenance, mailroom and grounds calls coming into the office along with general public relations.



Schedules, tracks and maintains Maintenance and Operations (M&O) room reservations, edits rooms for changes and set-ups.

Maintains records and invoices of room reservations for outside agencies required to pay for room usage.

Prepares monthly room reservation reports.

Files and maintains M&O paperwork including contracts, purchase orders, vacation and sick leave forms, compliance records, disability information and work requests.

Tracks all M&O work requests.

Processes work order requests for audiovisual equipment, and capital outlay.

Determines if work request can be met and distributes to appropriate staff for setup.

Responds to inquiries and complaints from staff and the public regarding room usage and M&O administrative procedures.

Interprets and explains policies and procedures to the staff and public.

Ensures all contracts are up-to-date and include current insurance and business licenses.

Contacts vendors to request necessary information.

Receives all incoming calls including emergency calls regarding public safety, staff, custodial services, complaints, maintenance problems, mailroom distribution, and grounds services concerns.

Transfers calls or dispatches to appropriate department.

Operates a variety of office equipment including computers, adding machines, and copiers.




None

Page 2 of 2


Education, training or experience which would clearly demonstrate possession of the knowledge, skills and abilities detailed above. An example of a typical qualifying background would include: one year of progressively responsible office/clerical experience demonstrating the typical tasks described above. Experience must include extensive public contact.


KNOWLEDGE OF:

Working knowledge of: modern office practices, organization and equipment including basic computer functions.

ABILITY TO:

Track and maintain departmental budgets from an on-line computerized financial system; set up and organize files; type accurately at a rate of speed required to perform the duties of this classification; establish and maintain effective working relationships with staff and the public; exercise tact and diplomacy; interpret and explain policies and procedures; follow oral and written instructions; work with minimum supervision.


Office setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Approved by Personnel Commission: June 26, 1998 Established: 5/98 Revised: 10/04 Abolished: 06/21/2017

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CLASS TITLE: OFFICE SUPPORT ASSISTANT

DEFINITION: Under general direction, performs a variety of clerical and technical duties in support of an assigned area or program including assisting users in utilizing office computers and applications.

REPRESENTATIVE DUTIES: ESSENTIAL FUNCTIONS: Performs any combination of the following duties: Provides basic instruction, assistance and reinforcement to individuals using office computers and peripheral equipment and software. Responds to inquiries from staff on installation and utilization of software and online database systems. Assists in installing software, troubleshooting and performing minor adjustments to office equipment. Reports major software and hardware malfunctions to designated technical support personnel. Reviews and monitors division/department website to maintain current information. Provides technical assistance to support staff in maintaining relevant and up-to-date websites. Develops, populates and provides technical assistance for on-line databases such as calendars, reports and online workshop registration. Maintains and updates the inventory database for the division/department. Serves as backup to office secretarial personnel. Orders and maintains materials, supplies and equipment. Utilizes a computer composes, edits and prepares correspondence, forms, reports, promotional and instructional materials including letters, memoranda, legislation, rosters, records, briefs, orders, and statistical data such as charts, graphs, tables, and budgets. Answers routine correspondence; drafts and composes material for staff signature. Coordinates trainings, workshops, and conferences including maintenance and preparation of training materials, resources and invoicing.

Sorts, screens, prioritizes, and routes incoming mail. Provides communication to all staff in the division/department about news and events. Answers, screens and routes telephone calls.

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Provides general information to public of program functions, and refers to appropriate sources and contacts. Prepares and maintains related files records and reports related to assigned program. NON-ESSENTIAL FUNCTIONS: Performs related duties as required.

EDUCATION AND EXPERIENCE Education, training, or experience that demonstrates possession of the knowledge, skills, and abilities detailed above. An example of qualifying training and/or experience would be: a minimum of two years of progressively responsible office experience demonstrating the typical tasks listed above. Work experience involving the use of a variety of computers, peripheral equipment and software for complex word processing and computerized recordkeeping is required.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: office clerical practices and procedures; proper formats for correspondence and reports; correct English grammar usage; computers, peripherals, the Internet and a wide variety of software such as word processing, database, desktop publishing, spreadsheet, presentation programs; software configuration and troubleshooting. ABILITY TO: schedule and organize multiple activities; type accurately at a rate of speed sufficient to perform the tasks of this classification; compile, prepare and maintain job-related records, statistics and files with attention to detail and accuracy; communicate effectively orally and in writing; assist others in the operation of computers, related peripherals and multimedia equipment; resolve sensitive issues and conflicts using tact and diplomacy; work with minimum supervision; establish cooperative working relationships with those contacted in the course of work.

WORKING CONDITIONS & PHYSICAL ABILITIES: Office environment Must be able to: hear and speak to exchange information; see to read printed material and computer screens; possess dexterity of hands and fingers to operate computer and other office equipment; sit and/or stand for extended periods of time; kneel, bend at the waist, and reach overhead, above the shoulders horizontally to retrieve and store files and supplies and access computer equipment; lift light objects

Approved by the Personnel Commission: March 4, 2003 Established: 12/02 Revised: 07/09; 04/12, 06/12

Abolish: 06/21/2017

CLASSIFICATION DESCRIPTION UPDATE

Position: Three classifications listed below

Grade: Referenced below

Incumbent: N/A (Vacant)





PC Action: Pending

INFORMATION SOURCES: Internal analysis of classification plan.

ESSENTIAL FUNCTION:

Admissions & Records Clerk II (Classified Support Salary Grade 42)

Processes, audits, and maintains master course logs, student applications, attendance records and other documents pertaining to the Regional Occupational Program.

Maintenance & Operations Assistant (Classified Support Salary Grade 40) Under general supervision, performs general office tasks of average difficulty; schedules and coordinates room reservations; maintains monthly reports; handles all emergency, maintenance, mailroom and grounds calls coming into the office along with general public relations.

Office Support Assistant (Classified Support Salary Grade 45) Under general direction, performs a variety of clerical and technical duties in support of an assigned area or program including assisting users in utilizing office computers and applications.

BACKGROUND AND ANALYSIS: In evaluating the county office’s classification plan, staff has found obsolete job classifications that are no longer utilized to support the work being performed. Classifications that are current and relevant to the work being performed have already replaced the three (3) identified classifications throughout the county office.

RECOMMENDATION: Human Resources staff recommends the Personnel Commission approve the following: 1. Abolish the following classifications effective July 1, 2017:

Admissions and Records Clerk II

Maintenance & Operations Assistant

Office Support Assistant

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, May 31, 2017 10:58 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt

Follow Up Flag: Follow upFlag Status: Flagged

The following San Diego County Office of Education classified employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Campus Youth Advocate (PA 21619)

Exam Type: Open

Department: Momentum Learning Program

Location: San Marcos, CA

Salary Range: Classified Support Grade 36: $16.93 ‐ $21.62 per hour, 190 days, 7 hours per day

Application Deadline: 1:00 PM on Friday, June 9, 2017

Link to posting: https://www.edjoin.org/Home/JobPosting/929978

Lateral Transfer Opportunity:

SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form:

https://teams.sdcoe.net/ess/hrforms/lateraltransfer.asp Please make sure to include class title of the position for which you would like to be considered. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the posting close date above. Thank you!

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist

2

San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648 [email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, May 30, 2017 11:19 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt



Position: Certified Occupational Therapy Assistant (PA 22011)

Exam Type: Open

Department: NCCSE, Special Education Services









2


1

Maritess Pantaleon

From: [email protected] on behalf of Adam Nieves <[email protected]>

Sent: Monday, June 12, 2017 2:22 PMTo: '[email protected]'Subject: [HR2SDCOE] Job Opportunity Announcement- Classroom Assistant- Alternative

EducationAttachments: ATT00001.txt


The following San Diego County Office of Education classified employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months :

Position: Classroom Assistant- Alternative Education

Exam Type: Open

Salary Grade: Classified Support Grade 34: $16.12- $20.58/hour

Application Deadline: Thursday, June 22, 2017 at 1:00 pm



SDCOE employees who qualify for a lateral transfer to the above posting should complete an on-line lateral transfer form: https://teams.sdcoe.net/ess/hrforms/lateraltransfer.asp Please make sure to include class title of the position for which you would like to be considered. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the application deadline above. Thank you! For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all

Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected]

2

Web: www.sdcoe.net

1

Maritess Pantaleon


Sent: Monday, June 12, 2017 2:26 PMTo: '[email protected]'Subject: [HR2SDCOE] Job Opportunity Announcement- English Language Development

AssistantAttachments: ATT00001.txt



Position: English Language Development Assistant

Exam Type: Open

Salary Grade: Classified Support Grade 34: $16.12- $20.58/hour

Application Deadline: Thursday, June 22, 2017 at 1:00 pm




Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected]

2

Web: www.sdcoe.net

1

Maritess Pantaleon


Sent: Friday, June 02, 2017 9:52 AMTo: '[email protected]'Subject: [HR2SDCOE] Job Opportunity Announcement- Functional Systems Analyst- Business

OperationsAttachments: ATT00001.txt



Position: Functional Systems Analyst- Business Operations

Exam Type: Open

Salary Grade: Classified Support Grade 58: $29.14-$37.18/hour

Application Deadline: The position will remain open until filled.


We are seeking to fill one (1) current vacancy with the MITI Project, the position is 8 hours per day; 12 Months per year. located at: SDCOE- Main Campus



Adam Nieves Human Resources Specialist

2

San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon


Sent: Friday, June 02, 2017 9:27 AMTo: '[email protected]'Subject: [HR2SDCOE] SDCOE Classified Job Opportunity- Instructional Aide- DHHAttachments: ATT00001.txt



Position: Instructional Aide – DHH (PA 22647)

Exam Type: Open

Department: NCCSE, Special Education Services



Application Deadline: 1:00 PM on Monday, June 12, 2017





For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all

Adam Nieves

2

Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Thursday, June 08, 2017 1:07 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management OpportunityAttachments: ATT00001.txt


The following San Diego County Office of Education classified management employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months: Position: Senior Program Business Specialist (PA 22914)

Exam Type: Open

Department: Internal Business, Business Services

Location: 6401 Linda Vista Road, San Diego, CA, 92111

Salary Range: Classified Management Grade M38: $89,448 ‐ $108,733 annually, 12 months

Application Deadline: 1:00 PM on Monday, June 19, 2017


For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648 [email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, June 14, 2017 3:21 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt



Position: Work Readiness Assistant II – Special Education (PA 22818)

Exam Type: Promotional/Open

Department: North County Academy, Special Education Services

Location: Carlsbad, CA

Salary Range: Classified Support Grade 42: $19.64 ‐ $25.06 per hour, 180 day, 6.5 hours per day







2


E L I G I B I L I T Y L I S T

U N R A N K E D

CLASSIFICATION: EXAM: Open

Account Clerk II ESTABLISHED: 5/18/2017

Last Name, First Name

Hasey, Julia

Mataban, Arlene

Sam, Veronica

Srichoom, Jaruwan

Vickery, Benjamin

White, Allison

Approved by Personnel Commission

Name: ______________________________________________________ Date:____________


U N R A N K E D


Certified Occupational Therapy Assistant ESTABLISHED: 06/08/2017


Daly, Anne

Elliott, Hannah

Gonzalez, Jennifer

Kronberger, Melissa

Peters, Hannah

Starr, Kathleen


Name: ______________________________________________________ Date:____________


U N R A N K E D


Custodian ESTABLISHED: 5/16/2017


Chico, Misael

Feliciano, Gonzalo

Galeana, Sebastian

Garcia, Marcela

Gonzalez-Llamas, Fernando

Knuckles, Timothy

Ruiz, Aniceto


Name: ______________________________________________________ Date:____________


U N R A N K E D


Interpreter I- DHH ESTABLISHED: 6/2/2017


Bajaj, Ashley

Lonngren, Denise

Pena, Sergio


Name: ______________________________________________________ Date:____________


UNRANKED

CLASSIFICATION: EXAM: Open Occupational Therapist ESTABLISHED: 05/24/2017

Name Albers, Ashley Armbrust, Kelsey Caldwell, Shaquah Paulsen, Meagan

APPROVED BY PERSONNEL COMMISSION Name: _______________________________________ Date: _____________________


U N R A N K E D


PASS Community Aide I ESTABLISHED: 5/23/2017


Blaz, Zuzanna

Chavez, Deborah

Jaimes, Jessica

Reaves, Bruce

Rivera, Lisa

Valli, Tiffany

Vazquez-Flores, Elizdel


Name: ______________________________________________________ Date:____________


U N R A N K E D L I S T


Program Secretary (Bilingual Spanish Proficiency) ESTABLISHED: 6/02/2017


Alvarez, Raul

Hynes, Maria

Leon, Connie


Name: ______________________________________________________ Date:____________


U N R A N K E D


School Facilities Planning Specialist ESTABLISHED: 6/12/2017


Berg, Eric


Name: ______________________________________________________ Date:____________


PERSONNEL ACTIONS - MAY 2017

NAME Effective Date Action Classification Title Division/Department Unit/School Site FTE Grade/Step

CLASSIFIED MANAGEMENT

None

CLASSIFIED SUPPORT

Patton,Jeanne Marie 5/1/2017 Transfer Independent Study Assistant Momentum Learning Second Chance BCS 0.642 034 / 6

Okamura,Kazuki 5/1/2017 Promotion Acctg/Procurement Sys Analyst Business Services Internal Business-Budget&Actng 1.000 058 / 1

Campbell,Hannah V 5/1/2017 Hire Outdoor Ed Program Specialist Business Services Cuyamaca Outdoor Education 0.8492 041 / 2

Padilla,Maria D 5/8/2017 Transfer Classroom Assistant-Alt Ed Momentum Learning Cuyamaca Independent Study 0.642 034 / 6

Robinson,Marcus Terrell 5/15/2017 Hire Distribution Clerk II Momentum Learning JCCS Administration 1.000 035 / 1

Descoteaux,David Wayne 5/15/2017 Transfer Maintenance Worker Business Services Maintenance-Operations 1.000 042 / 6

personnel commissioners

for Personnel commissioners2017-2018

S E R V I C E S

ACSA’s Educational Institution Service is now available to you!“School Board members have long enjoyed the publications and other benefits associated with ACSA’s Educational Services, and now these same benefits are available to Personnel Commissioners.”

Toni Hyland, ACSA 2006-07 President and 97-99 Chair, Classified Educational Leaders Committee

what is acsa?The merger of eight educational administrator organizations in 1971 created the only multi-level association of educational leaders in varied job-alikes in the world. The Association of California School Administrators (ACSA), with 16,000 certificated and classified management and supervisory members, is larger than most national educational administrator organizations. The publications and professional programs developed by ACSA over the years to serve its members, are also of interest to school board members and Personnel Commissioners, without whose leadership California’s public schools could not continue to excel.

4/18-150

■ Auto Premium Savings – Members receive special auto & home insurance rates guaranteed for an entire year.

■ Numerous Discounts – Mature Driver, new home/utility, good student and more!■ Multi-Policy Discount – Up to fifteen percent off your auto and ten percent off

your home policy.

Outstanding Coverage■ Deductible waived entirely for vandalism that occurs on or within 500

feet of school property, or while away attending a school-sponsored event.

■ Auto policy includes $500 personal property protection, including school supplies you have purchased.

■ Home policy includes coverage up to $3,000 for your educational equipment/computers and materials when used on school premises or in school activities.

■ Earthquake, Flood, and Umbrella coverage available… To make your coverage complete.

Superior Service■ 24/7 emergency claim service, 365 days a year.■ Review Panel Process – to ensure member satisfaction.■ Identity Theft resolution service to lead our customers through the entire

resolution process – FREE!For more information, call 866.680.5142 or visit www.calcas.com/acsa

Reputation Management Consultants an online reputation management leader that works quickly and efficiently to get you the results you need but will take care to do work that will be useful in the long run, not just a quick fix. Potentially damaging to your online reputation hurt your credibility and will make you lose potential business every day, especially if these listings are for you or your district’s name. Regardless of your situation, there is a solution and Reputation Management Consultants will find the right one for you. For more information, please visit www.reputationmanagementconsultants.com.

Partner4PurposeACSA's Partner4Purpose program (P4P) connects members to vetted, trustworthy school solution providers who offer thoughtful, contemporary and time-saving products and services. Best of all, these partners’ subject-matter expertise often lies in the areas where school leaders could use the most assistance – technology, Common Core implementation, facilities, sustainability, safe and secure schools and financial services – to name a few. With P4P, we're making it a cinch to find real-world answers to real school problems. Contact us today at www.acsa.org to learn more about the benefits of these partnerships.

PERSONNEL COMMISSIONERS (FOR PUBLICATION MAILINGS)

Name

Home Address

City/State/ZIP

Email

Name

Home Address

City/State/ZIP

Email

Name

Home Address

City/State/ZIP

Email

MAIL COMPLETED FORM TO: ACSA Member Services, 1575 Bayshore Highway Burlingame, CA 94010

QUESTIONS? 650.692.4300 | 800.608.2272FAX 650.437.9189

Personnel Commissions that enroll in ACSA’s Educational Institution Service will receive the following services and benefits for all three of their commissioners.

BENEFITSCommissioners will receive ACSA’s publications on a regular basis:■ ACSA Job Board, a listing of openings for certificated and

classified management positions in California.

■ EdCal, ACSA’s weekly newspaper features articles on educational issues nationwide.

■ Leadership, ACSA’s professional journal includes five topic-oriented issues per year.

■ The district will also receive services such as complimentary consultation during a work stoppage.

■ Member registration rates at ACSA’s Leadership Summit and all ACSA Professional Development programs.

ACSA PROFESSIONAL DEVELOPMENT PROGRAMS:ACSA Educational Services believes student success in education begins with strong leadership. We support the growth and development of strong leaders by providing premier professional learning programs and powerful networking opportunities. Please visit www.acsa.org/educational-services for the latest professional learning opportunities.

ACSA’s Leadership SummitThe Leadership Summit is ACSA’s premier professional development event. This annual gathering of educators at all levels of administration is a celebration of the profession. The Leadership Summit provides opportunities for invaluable networking and offers professional development on current critical leadership and educational issues, including school board members.

Credential ProgramACSA is committed to providing exemplarily credential services throughout the state. For teacher leaders interested in earning a Preliminary Administrative Services Credential, or new to administration who need to clear your credential, ACSA works with program partners and CTC to ensure you will receive the quality administrative preparation and support throughout your education leadership journey.

Annual SymposiumsEach year symposiums are held for the specific positions including superintendents as well as leaders in Human Resources, Special Education, Negotiations, Adult Education and classified employees.

Summer Program for PrincipalsResidential programs at UCLA provide an opportunity for administrators to meet in a stimulating and supportive setting for a week long, in depth professional learning opportunity. The Institutes are designed to provide participants with a unique experience to learn from educational experts collaborate with their peers and engage in reflection on their leadership skills, knowledge and vision.

Career AcademiesACSA provides a full range of academies to meet your needs as a school administrator, confidential employee or classified manager. Academies are currently offered in the following areas: Classified Educational Leaders; Curriculum & Instructional Leaders; Equity Leaders; Innovative Technology; Leading Continuous Improvement through the LCAP; Personnel Administrators; Principals; Pupil Services; School Business; Special Education; Superintendents.

ACSA Chats and WebinarsTopical issues from a legal perspective, delivered via webinar each month and archived for 24/7 access.

“Just in Time” WorkshopsThese are held throughout the year, based on current issues and provide educational leaders with the information they need, when they need it.

LCAP ACSA has been a leader in supporting school districts as they implement their Local Control and Accountability Plans. Through the LCAP 101 workshops, LCAP Implementation Workshop Series, District Leadership Team Development Series and Urban District Leadership Team Development Series, leaders can embark on a true systems change in their schools and districts.

BENEFITS FOR PERSONNEL COMMISSIONERSPlease call Mestmaker & Associates at 661.325.5999 or 877.472.6722 for an application.Personnel Commissioners of ACSA’s Educational Institution Service Districts are eligible for benefit services belowCancer Medical Reimbursement Pays for medical expenses not fully reimbursed by a primary health carrier (up to 30%), including deductible. Other major diseases also covered, such as: polio, multiple sclerosis, etc. This policy is a must for anyone with Blue Cross/Blue Shield type 80/20 or 70/30 medical insurance. Annual premium is $46-individual or $52-family.

Accidental Death (AD&D) Insurance Rates much lower than credit card or airline offerings.

AD&D MEMBER FAMILY*Benefit Monthly MonthlyLevel Premium Premium $25,000 $ 1.00 $ 1.50 50,000 2.00 3.00 75,000 3.00 4.50 100,000 4.00 6.00 150,000 6.00 9.00 200,000 8.00 12.00 250,000 10.00 15.00 300,000 12.00 18.00

* Family Coverage Benefit Levels:1) Spouse insured for 60% of member principal amount, if no dependent children.2) Spouse insured for 50% of member principal amount and each dependent child

insured for 15% of member principal amount.3) Each dependent child insured for 20% of member principal amount, if no

spouse.

Access to discounted member benefits, like: Auto, Home, Renters, Condo, Motorcycle, R.V., Boat, Rental Property InsuranceCalifornia Casualty’s Auto & Home Insurance Program offers a complete line of auto and home insurance products tailored to member needs for over thirty years. Special features include:

Discounts

!

2017-2018 ENROLLMENT FORM

School District or County Office of Education

Contact Person

Address

City/State/Zip

Telephone

FEE (CHECK CORRECT CATEGORY)

Fee includes benefits for all three district Personnel Commissioners

p Less than 10,000 ADA . . . . . . . . . . . . . . . . . .$150

p 10,000-99,999 ADA . . . . . . . . . . . . . . . . . . . .$200

p 100,000 plus ADA . . . . . . . . . . . . . . . . . . . . . .$250

PAYMENT METHODp Purchase order # _______________________

p Check Enclosed $ _______________________

Please supply names, emails and addresses of Personnel Commissioners on reverse side.

EDUCATIONAL INSTITUTION SERVICEFOR PERSONNEL COMMISSIONERS

EDUCATIONAL SERVICES

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