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PERSONNEL PUZZLE Pulling all the Pieces Together.

Date post: 17-Dec-2015
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PERSONNEL PUZZLE Pulling all the Pieces Together
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Page 1: PERSONNEL PUZZLE Pulling all the Pieces Together.

PERSONNEL PUZZLE

Pulling all the Pieces Together

Page 2: PERSONNEL PUZZLE Pulling all the Pieces Together.

MANEUVERING THE LANDMINDS

Non-Renewals / Reduction

DocumentationAndDiscipline

Contracts

Obligation to Report

Classified Tenure

CONFIDENTALITY

Page 3: PERSONNEL PUZZLE Pulling all the Pieces Together.

A – B – C ‘s of STAYING OUT OF COURT

• Always

• Be

• Consistent

• Inconsistency is a lawyers dream come true!!

Page 4: PERSONNEL PUZZLE Pulling all the Pieces Together.

HIRING 1 – 2 – 3’s

• 1) Begin with the end in mind• Design interview questions based on skills

needed

• 2) Ask BFOQ’s

• 3) Offers are contingent upon the background check and Superintendent’s approval• Minimum of a state criminal history background check by

State Police• Only the Superintendent can appoint, promote or transfer• KRS 160.380

Page 5: PERSONNEL PUZZLE Pulling all the Pieces Together.

STRONG EMPLOYMENT RELATIONSHIPS

• Assign a strong mentor

• Share expectations of the job – day one

• Provide the resources for success• Share the organization’s and department’s mission

and values• Assure that policy manuals are available and the

door is open for questions of those they do not understand

• Provide honest performance evaluations and recommend methods of improvement if applicable

Page 6: PERSONNEL PUZZLE Pulling all the Pieces Together.

DR. JEKYLL / MR. HYDE

• Document – Document – Document

• Document all counseling / disciplinary discussions

• Have a witness to the discussions

• Summarize the discussion and have the employee sign that they understand and provide them a copy

Page 7: PERSONNEL PUZZLE Pulling all the Pieces Together.

BEFORE SEVERING TIES . . .

• Make sure the employee knew what was expected (ie: job description, policy manual)

• Assure honest performance evaluations were given

• Expected improvement is specific and realistic

• Ample opportunity for improvement provided

• Resources / tools for success available

• Adequate follow-up during the period of review

Page 8: PERSONNEL PUZZLE Pulling all the Pieces Together.

CLASSIFIED TENURE MYTH

• NO SUCH THING AS CLASSIFIED “TENURE”

• Less than four (4) years of service• No protection from termination • Other than reasons protected by law (ie:

discrimination, retaliation, etc)

• Four (4) or more years of service• Provided greater protection from termination• Not a guarantee of continued employment

Page 9: PERSONNEL PUZZLE Pulling all the Pieces Together.

FOUR (4) OR LESS YEARS

• Can be terminated / non-renewed upon written notice

• Notice must be provided no later than May 15• KRS 161.011• The employee can request written explanation

within 10 days of the non-renewal notice

• Employees being rehired for the coming school year, should be given a letter of reasonable assurance prior to the end of the school year• Reduces unemployment claims costs

Page 10: PERSONNEL PUZZLE Pulling all the Pieces Together.

FOUR (4) + YEARS

• Can be non-renewed / terminated for the following reasons:• Incompetency• Neglect of duty• Insubordination• Inefficiency• Misconduct• Immorality• Other reasonable grounds specifically

contained in board policy

Page 11: PERSONNEL PUZZLE Pulling all the Pieces Together.

REDUCTION IN FORCE (RIF)

• Review each job classification affected and reduce classified employees on the basis of :

• Seniority and qualifications• Less than four (4) years of continuous active

service reduced first; then, • Greater than four (4) years of service will be

reduced based on seniority and qualifications within the job classification

• Shall have a right of recall • KRS 161.011

Page 12: PERSONNEL PUZZLE Pulling all the Pieces Together.

REDUCTION IN PAY

• Employees should be notified of reduction in pay and responsibilities 90 days before the first day of students, or by May 15, whichever occurs first

• Follows KRS guidelines for certified staff

Page 13: PERSONNEL PUZZLE Pulling all the Pieces Together.

CLASSIFIED CONTRACTS

• Written contracts shall be issued to classified employees each year

• Exception:• Non-renewed; or,• Reduction in force

• KRS 161.011

Page 14: PERSONNEL PUZZLE Pulling all the Pieces Together.

CONFIDENTIALITY

• FERPA • Family Educational Rights & Privacy Act (FERPA)• Protects student educational records• Only Superintendent/Principal can release authorized

information (ie: name, address, school of attendance)

• HIPAA• Health Insurance Portability and Accountability Act• Protects individual’s health information• Illegal to share protected health information• Only share minimum information required to conduct

business

Page 15: PERSONNEL PUZZLE Pulling all the Pieces Together.

OBLIGATION TO REPORT

• All District employees are obligated to report any reasonable belief that a child is dependent, neglected or abused to:

• Local law enforcement• Cabinet for Families & Children• Commonwealth’s Attorney or County Attorney• Supervisor

• A written report must be submitted along with the verbal report• Check with your Central Office for specific district

guidelines

Page 16: PERSONNEL PUZZLE Pulling all the Pieces Together.

PULLING IT ALL TOGETHER

• Hire smart

• Provide tools for success

• Honest evaluations & Quick intervention

• Know the Policies and Statutes

• Document … Document … Document


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