PETERBOROUGH CITY COUNCIL For office use only: GROWTH …...diagrams, cable/duct routes, feeder...

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PETERBOROUGH CITY COUNCIL For office use only:

GROWTH AND REGENERATION DIRECTORATE File Reference: A12 - -

HIGHWAYS ACT 1980

APPLICATION FOR: (tick as appropriate) Section 38 Road Adoption Agreement

Section 278 Highways Works Agreement

Combined Agreement (S38/278 or S278/38)

Note: If you are applying for both S38 and S278 areas, but do not want to enter into a combined agreement, you must complete a separate application for each area (i.e. 1 x S38 and 1 x S278).

Please read the following before completing any part of this form:

THE CURRENT DEVELOPER GUIDANCE NOTES ATTACHED; AND

THE CURRENT PETERBOROUGH CITY COUNCIL 'ESTATE ROAD CONSTRUCTION SPECIFICATION'

One copy of this completed and signed form together with drawings and information as specified in the relevant sections below should be submitted in hard copy (printed) by post to:

Technical Officer (Engineering) Peterborough Highway Services Highway Control Team Dodson House Fengate PETERBOROUGH PE1 5XG

Plus, one copy of this completed and signed form together with drawings and information as specified below, in a pdf format, to be submitted electronically by accessible disk / memory stick or by email to [email protected] Sections A to G must be completed, the relevant information as listed in Sections H - T and the certificate in Section U provided. Failure to provide all of the essential information will result in the application being deemed invalid and held in abeyance until all required information has been received. In the event you choose to submit the optional items during vetting rather than prior to validation, issuing of technical approval may be delayed.

Please complete all information in block capitals

Issue 15 August 2018

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A Site Location and/or address:

B

Local Planning Authority reference(s) of the planning permission(s) being implemented:

FULL

OUTLINE & RESERVED MATTERS

DISCHARGE OF CONDITIONS

C

Applicant: (The Developer)

Contact Name

Company Name

Address

Tel. No.

Email

Landowner: (If different from above) See Developer’s Guidance Notes – Note 2.

Contact Name

Company Name

Address

Tel. No.

Email


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D

Agent/Design Consultant: (if any) to whom correspondence should be sent – See Note 3.

Contact Name

Company Name

Address

Tel. No.

Email

E

Developer’s Legal Representative:

Contact Name

Company Name

Address (Inc. DX)

Tel. No.

Email

Landowner’s Legal Representative (if different from above):

Contact Name

Company Name

Address (Inc. DX)

Tel. No.

Email


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F

Principal Designer for the purposes of the CDM Regulations 2015 (or subsequent revisions): See Note 4.

Contact Name

Company Name

Address

Tel. No.

Email

G

Who will be responsible for payment of the fees associated with this application? See Notes 5-9.

Developer Agent/Consultant

Other (supply details)


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The following sections must also be completed with the relevant documents and drawings being submitted accompanied with a drawing issue sheet/document schedule.

H COPIES DOCUMENT INFORMATION TO BE INCLUDED IN DOCUMENT TICK

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Planning Decision Notice(s) and approved plan(s):

REFERENCE(S):

Full or Outline and Reserved Matters Planning Approval Decision Notice(s) including 1 copy of the site location plan and detailed layout approved (see Note 10).

1

Discharge of Condition(s) and relevant plan(s) or document(s)

REFERENCE(S):

Confirmation from the Local Planning Authority of the discharge of all pre-commencement conditions including 1 copy of any layout plans (see Note 1).

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Surface Water Sewers (Anglian Water, S104)

If applicable

REFERENCE:

Letter from Anglian Water confirming that the drainage is to be adopted by them.

2

Surface Water Drainage (IDB or similar) If applicable

REFERENCE:

Letter from the relevant IDB (or other enduring body) confirming that appropriate consent has been issued to allow discharge into their system.

2 Plasticity Index Testing Results

REFERENCE:

Ground Investigation or Soils Report to justify the Design CBR used (see Note 12).

2

Pre-Condition Survey of Adjoining Highway(s)

REFERENCE:

Pre-Condition Survey of the existing public highway in the vicinity of the site (see Note 13).

2 Construction Management Plan

REFERENCE:

Construction Management Plan including proposals for temporary traffic management, phased as appropriate, for the duration of the works and the anticipated programme of works (see Note 21).

1 Street Naming Circular

REFERENCE:

Street Naming Circular and associated drawing for the new roads.


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I COPIES DRAWING TITLE

INFORMATION TO BE INCLUDED ON DRAWING TICK

(see Note 15) E

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Swept Path Analysis (if not already provided as part of the planning consent)

DRAWING NUMBER(S):

Swept path analysis for the largest vehicle utilising the proposed road / junction (see Note 14).

2 Plan 1 – Location Plan

DRAWING NUMBER:

Site location/context plan preferably to 1:1250 scale (see Note 18).

2 Plan 2 – Extent of Works

DRAWING NUMBER:

At 1:200 scale. Based on the Engineering Layout coloured in accordance with the standard colours schedule (see Note 19). NB. This drawing will form the basis of the agreement plan; therefore further copies will be required once technical approval is given.

2 Engineering Layout

DRAWING NUMBER:

All dwellings and garages.

Slab levels.

Vehicular accesses (including levels).

Junction visibility splays.

Forward visibility splays.

Vehicle-to-pedestrian visibility splays.

Street lighting column positions.

Highway drainage layout (i.e. gullies and connections / SuDS features) (see Note 17).

Surface water drainage layout.

Chainages at 10m intervals.

Road numbering to correspond with longitudinal sections

Dimensions and kerb radii annotation

The position of all street name plates being erected as part of the development.

The locations of any trees being planted within the highway.

2 Kerbing and Surface Finishes

DRAWING NUMBER:

Different kerbing types and upstands.

Extents of different surfacing materials / construction.


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2 Drainage Contour Plan

DRAWING NUMBER:

Contours at 20-25mm spacings.

Gullies and connections.

Large scale extracts (i.e. 1:100 scale) of junctions, turning heads, ramps etc with contours at 10mm intervals.

2 Surface Water Drainage Area Plan

DRAWING NUMBER:

Gully or SuDS feature positions.

Area (in m²) of the proposed public highway which drains into each gully or feature identified.

Chainages.

Direction of flow arrows (if needed for clarification).

2 Construction Details

DRAWING NUMBER:

Cross-sections of carriageway, footways, cycleways and footpaths subject to the application clearly showing each of the layers of the construction, their material and thickness (see Note 16).

Kerb details, including type, size, material, colour (if applicable), upstand, beam and haunching with ‘U’ bars as appropriate.

Gully (and any other highway drainage) installation details, including materials and thicknesses.

Street furniture – full details.

Street name plates.

Street lighting numbering.

Street lighting and street name plate installation.

Block paving around ironworks.

Ramps – full construction details.

Tactile paving – layout and construction.

Tie-in details (footway and carriageway as appropriate) for connections to the existing public highway.

Tree details, including (where appropriate) type of tree, tree pit detail, tree grille and guard details and root barrier details.


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2 Longitudinal Sections

DRAWING NUMBER:

Road number/name.

Existing ground levels.

Proposed highway centreline levels starting at Chainage 0.000 (including those for remote footpaths or cycleways).

Proposed channel line levels starting at Chainage 0.000 (including (kerb and/or edging levels if more appropriate) for remote footpaths or cycleways).

Chainages at 10m intervals.

‘k’ values.

Gradients (longitudinal and horizontal) including those for remote footpaths or cycleways.

Alignment both horizontal and vertical.

Centreline of connecting carriageways / footways / cycleways / footpaths as appropriate.

For S278 applications, a long-section must be provided along the relevant channel line of the existing highway, to illustrate how the tie-in will be achieved.

1 Electronic copy of the submission

REFERENCE:

This must include all the information provided as part of your ‘hard copy’ submission, i.e. plans, reports etc (see Note 22).

J For Section 278 or Combined Agreements Only (see Notes 25-29):

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COPIES DOCUMENT INFORMATION TO BE INCLUDED IN DOCUMENT TICK

1 Cost of works

REFERENCE:

Preliminary estimate of the cost of the works (tender breakdown, see Note 25).

Be

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1 Statutory undertaker works

REFERENCE:

A statement giving details of all associated statutory undertakers’ works and the costs thereof (see Note 26).

2 Highway Assessment

REFERENCE:

Highway Assessment to enable tie-in to the existing highway (see Note 27).


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K IF the scheme includes works to Street Lighting (either existing columns or new installations), the following documents and drawings must be submitted:

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Street Lighting Design Document and Luminance Level Plan

REFERENCE:

Existing lighting equipment in the vicinity of the site access and boundaries to be included in the calculation.

Lighting designs to be carried out to current version of BS5489.

Justification of chosen lighting class.

Road and Area lighting calculations.

If not using DNO connections full cable design calculations required including suitable schematic diagrams, cable/duct routes, feeder pillar arrangements.

2 Street Lighting Designer’s Risk Assessment

REFERENCE:

Designers Risk Assessment for the street lighting.

Environmental impact statement in relation to the street lighting works.

2 Street Lighting Layout Plan

DRAWING NUMBER:

All existing street lighting columns (with their existing PCC reference numbers) in the vicinity of the site access and boundaries.

All new street lighting proposed as part of the development, including;

columns schedule (with Easting/Northings coordinates).

column symbols for all lighting units, reference numbers.

full detailed key.

note stating PCC specification version used.

the min lux level contour line required for the design.

Cable and duct routes.

Feeder pillars (including power supply).


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L IF the scheme includes Highway Drainage (including SuDS), either existing or new installations, the following documents and drawings must be submitted:

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Highway Drainage Calculations, Design Documents and Strategies.

REFERENCE:

Any supporting information necessary for the Highway Drainage, such as MicroDrainage calculations, SuDS designs etc (see Note 20).

2

Highway Drainage / SuDS Component Site-specific Construction Details

DRAWING NUMBER(S):

Site-specific construction details for highway drainage / SuDS works, including cross-sections and long-sections of each SuDS feature clearly showing how the component will be constructed / installed, gradients, materials etc (see Notes 16, 17 and 20).

2

Service Alignments – Sites of Special Engineering Difficulty

DRAWING NUMBER:

The alignment of all service installations within the highway with no services being within the structure of the permeable paving (see Note 17).

The extent of permeable construction, and the extent of ‘standard’ impermeable construction.

M IF the scheme includes works to Signage or Road Markings (either existing or new), the following documents and drawings must be submitted:

Sig

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2 Signing and Lining Details

DRAWING NUMBER:

Locations of all proposed signs and the road markings being installed or amended as part of the development, for example, Advanced Directional Signage at junctions / roundabouts on the approaches to the site, including the location of feeder pillars and power supplies for illuminated signs and bollards etc.

2 Signing and Lining Schedule

DRAWING NUMBER:

Full details of all sign and road markings being installed or amended as part of the development. Including (where relevant):

diagram numbers (TSRGD 2016).

dimensions.

‘x’-heights.

illumination.

mounting height.

post design.

foundation design.


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N IF the scheme includes works to Traffic Regulation Orders (either existing or new, temporary or permanent), the following documents and drawings must be submitted:

TR

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2 Traffic Regulation Order Details

REFERENCE:

Details of any temporary or permanent Traffic Regulation Orders which require amendment or introduction as a result of the works, including speed limit changes, suspensions of restrictions, new speed limits, parking restrictions etc.

O

IF the scheme includes speed limit changes, road alignment amendments, works to a junction (other than a simple 'T' junction) whether new or existing, works to traffic calming (either existing or new installations), or works to pedestrian / cycle / equestrian crossing points, the following documents and associated drawings must be submitted:

Sa

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2 Stage 2 Safety Audit and plan(s)

REFERENCE:

An independent Stage 2 Safety Audit of the scheme with designer’s response (see Note 11) - including copies of the plan(s) audited.

P IF the scheme includes works to Real Time Passenger Information (either existing or new installations), the following documents and drawings must be submitted:

RT

PI

2 RTPI Equipment Details

REFERENCE:

Specification of equipment being installed and details of any amendments being made to existing equipment.

Risk assessments and method statements should be written and kept on file for any work that is carried out and a copy supplied to PCC.

2 RTPI Installation

DRAWING NUMBER:

A detailed design drawing showing the exact location of all equipment being installed or amended – shelters/flags, feeder pillars/power supply etc.


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Q IF the scheme includes works to any Road Restraint Systems (either new installations or amendments to existing systems), the following documents and drawings must be submitted:

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2 Road Restraint System Details

REFERENCE:

If the safety barrier is related to a structure then the proposed safety barrier should be included in the AIP and associated drawings (Refer to Section T of the application form).

If the safety barrier is related to a highway then an outline proposal for any Road Restraint System must be submitted detailing the proposal containment level and proposed working width. This must be accompanied by a completed RRRAP for routes with a speed limit of 50mph or more. In other locations an alternative Risk Assessment may be submitted based on the Provision of Road Restraint Systems for Local Authority Roads or Appendix 2 of TD 19/06. (See Note 24.)

Any scheme that involves modification or attachment to an existing Road Restraint System must consider the future maintenance and provide a compatible system where possible.

Any highway development that features a hazard, either within or beyond the highway boundary, which may be reached or hit by an errant vehicle must provide justification for not providing a Road Restraint System to minimise this risk. This justification should be in the form of a completed RRRAP or other Risk Assessment as mentioned above.

A Method Statement for the installation work.

2

Road Restraint System Installation Drawing(s)

DRAWING NUMBER(S):

Drawing(s) and specification for the actual system being installed, including transitions and terminals.

2

Road Restraint System Location Drawing(s)

DRAWING NUMBER(S):

Drawing(s) showing the exact location of the equipment to be installed (showing the position of any hazards (street furniture, level changes, watercourses, structures etc) in the vicinity of the installation), and the extent of any modification or amendments to existing systems.


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R IF the scheme includes works to traffic signals (whether existing or new), the following documents and associated drawings must be submitted:

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2 Traffic Signals Design

REFERENCE(S):

Manual of Contract Documents for Highways Works (MCHW) Appendix 12/5

All schemes.

Detailed Scope of Works, to cover all proposed works.

Relevant PCC Specifications.

All new sites, refurbishment or major modifications.

Details of communications, monitoring. To include details of who will provide and configure equipment, in-station and any other off-site works.

Proposals for testing, acceptance and putting into service.

All works on junctions affecting operation.

Proposals for validation of timings and operation.

MCHW Appendix 5/2

All works involving significant ducting works.

Details of ducting and chambers (Where changes to ducting are minimal, information may be provided within Appendix 12/5).

Timings Calculations

All new signals and works affecting operation, including changes to white lining.

Details of how timings have been calculated (including intergreen measurements and pedestrian crossing timings calculations).

LINSIG Modelling Report

Where proposed changes affect traffic flow or junction capacity.

LINSIG Modelling input data and results (this may be an updated version of the model provided with the Transport Assessment at planning stage; however, it must be revised to match the detailed design timings).

Speed Survey

All new schemes or proposed changes to detection or operation.

85th Percentile speed on every approach. To demonstrate that the proposed detection and timings are adequate for typical speeds. The posted speed limit is insufficient for detailed design.


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MCHW MCH1827b

All new junctions or complex crossings (i.e. those running MOVA, UTC or local linking). All changes to operation of existing junction controllers.

Full configuration specification for each traffic signal controller.

MOVA Tools file

All sites where MOVA is proposed or affected by the works.

MOVA Dataset, including link diagram.

Designers’ Risk Assessments

All works involving design.

Full details of all risks identified and options considered, please complete the form from the PCC Traffic Signals Specification.

MCHW Other Works Appendices

Details of signs and other Road Markings.

Street lighting assessment and/or proposals.

Surfacing proposals, including PSV.

Drainage proposals.

Details of other proposed street furniture (Such as barriers, railings, fencing, road restraint systems etc).

Vehicle swept path analysis.

Non-motorised User Audit.

2 Traffic Signals Installation

DRAWING NUMBER(S):

Locations of all proposed traffic signals equipment being installed or amended as part of the development, including the location of feeder pillars and power supplies etc (as appropriate to the scheme).

All works involving new signals or physical changes to equipment, line marking or geometry.

Geometry of kerbs, islands, tactile paving etc.

Road markings.

Signal equipment types and location: Poles, signal heads, push buttons, controllers etc.

Ducting and chambers.

All new signals and all works affecting detection.

Loops, above ground detectors, etc.

All new signals and works affecting operation, including changes to white lining.

Basic timings including minimum phase times

and intergreens.

All works involving new signals or affecting operation.

Phase and Stage details.

All schemes.

Details of any known unusual risks.


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S IF the scheme includes works to a roundabout (whether existing or new), the following documents and associated drawings must be submitted:

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2 Roundabout Design Drawings

DRAWING NUMBERS:

A fully dimensioned geometric general arrangement drawing (based upon a recent topographical survey for existing roundabouts) showing master alignment chainages, deflection, effective flare length, kerb radii, Inscribed Circle Diameter (ICD), circulatory carriageway width, visibility, cross falls, entry angle, entry width, exit width (at the exit and the rear of the splitter island) and carriageway half width.

25mm contours on the approaches and the circulatory carriageway.

Long sections along all master alignments including centre line of approaches, channels and crown lines as appropriate.

Vehicle swept path analysis using the standard British design vehicle (unless otherwise advised by the LHA); details of the type of vehicle used should be included on the drawing for reference.

T IF the scheme includes works to a structure (existing or new), the following documents and associated drawings must be submitted:

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Structures Design, including AIP (Approval in Principle)

REFERENCE(S):

Outline of proposal (Scope and Category or Works, including any Temporary Works).

AIP detailing the design assumptions made and the design standards adopted, including the drawings that form the basis of the design (See Note 23).

A programme of the planned works.

Calculation of Commuted Sum.

U I have read and fully understood the Developer Guidance Notes current at the date of this application, a copy of which has been retained on file.

Signature of developer or authorised agent / officer:

Name:

Company / Organisation:

Position in Organisation:

Date:


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Developer Guidance and Notes

General Guidance

Planning Related Issues

Planning permissions for developments that include new roads frequently incorporate ‘Conditions Precedent’ in respect of particular aspects of that development. Such conditions must be complied with before any development is commenced. If such a condition is breached, it may render the whole development unlawful; i.e. without planning permission.

Note that the submission of technical details direct to the Local Highway Authority (LHA) with a Road Adoption Agreement application does not constitute an application to the LPA to discharge a planning condition. Any such application to discharge a planning condition must be made formally and independently to the LPA.

Approval of Detailed Drawings

Schemes vary in complexity and it is not possible to accurately predict a timescale for approval. The Council’s service response standard is to provide an initial technical response within 6 weeks of receipt of a fully documented and completed S278 application; however, we endeavour to respond before this time where possible. It is imperative that drawings have the following note clearly displayed: “ALL WORKS MUST BE CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE ROAD CONSTRUCTION SPECIFICATION 2012”. Once the drawings have been technically approved an electronic submission of the approved drawings will also be required.

Completion of the agreement does not constitute permission / authority to commence works immediately thereafter. Abortive Works Undertaking

Due to the risk of abortive work, the Council will not normally process an application for a S38 or S278 Agreement before Full or Reserved Matters Planning Approval has been issued and all relevant pre-commencement conditions discharged. Evidence of such approval/discharges must accompany the application. However, if the LHA is reasonably confident that the issue of planning permission is imminent and that no changes to the layout will be made, the Council may at the discretion of the Highway Control Team Manager, accept a S38 or S278 application prior to the issue of planning approval, on payment of the Part 1 Agreement Fee. Such payments are NON-RETURNABLE but will be credited to the Agreement Fee if and when a Road Adoption or Highways Works Agreement is completed (See Notes 3, 4 and 5 below). In the event that planning consent is not forthcoming for the submitted layout; and the layout changes, a new application with all relevant fees will be required.

Notes

1. Conditions Precedent: The Local Planning Authority (LPA) may attach conditions precedent which have the potential to alter the street layout or otherwise impact upon it, e.g. conditions specifying certain highway geometry dimensions, conditions relating to hard and/or soft landscaping schemes etc.


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Copy of confirmation from the LPA that all such conditions have been discharged including copies of plans submitted to discharge said condition must be supplied. Reason: This is because the layout of the approved scheme may need to be amended to address the requirements of the condition(s).

2. Landowner: If the Developer / Applicant is not the landowner, full details for the Landowner(s) will be required. Reason: Land can only be dedicated as highway by the landowner, therefore the landowner must be party to the legal agreement. The earlier this information is provided, the less delay will occur during the Legal phase of the agreement.

3. Correspondence: Where a Developer uses an agent or consultant to act on its behalf, all correspondence from the Highway Control Team will go direct to the agent and will be copied to the Developer unless requested otherwise by the Developer in writing. Reason: To ensure that the Developer is kept up-to-date with progress on the application.

4. Construction Design and Management (CDM) Regulations 2015: The design, construction and management of highways constructed under a Road Adoption or Highway Works Agreement falls within the scope of the CDM Regulations 2015. The Agreement requires formal identification of the Principal Designer, and places an obligation upon the developer to inform the Council in the event that the named individual is replaced. (See application form Section F).

5. Agreement Fee 1: A non-refundable Agreement Fee is charged by the Council in respect of all Road Adoption and Highway Works Agreements; however, it does not include the Council’s legal costs as these are recovered direct from the developer by the Council’s Legal Services Section: a The Agreement Fee is usually payable in two parts, each of 50%. However, for agreements

where the fee equates to £3000 or less, the Agreement Fee will be £3000 payable before validation of the application.

i The first 50% is payable before validation of the application and a `Part 1 Agreement Fee’ invoice will be raised, at the time of the issue of letter confirming the application is complete. Technical Vetting will commence on receipt of this initial fee.

ii The second part is payable upon formal approval of the design by the engineer and a `Part 2 Agreement Fee’ invoice will be raised at the time of issue of the Letter of Technical Approval, and payment must be received before the Agreement will be completed.

b For works valued up to £525,000.00 the Agreement Fee is set at 8% of the Works Value. c For works valued in excess of £525,000.00 but not exceeding £1,575,000.00 the Agreement

Fee is 6% of the Works Value in respect of the excess above threshold (b).

d For works valued in excess of £1,575,000.00 the Agreement Fee is 2% of the Works Value in respect of the excess above threshold (c).

e Section 38 or Combined Agreements Only: Notwithstanding b-d above, if S38 works are commenced on site before the agreement is completed, the Agreement Fee will be 13% of the Works Value for the S38 works plus 8% of the works value for the S278 works (if any) and the Part 2 Agreement Fee will be invoiced accordingly.

6. Agreement Fee 2: The Initial Agreement Fee will be discounted from the Final Agreement Fee PROVIDED ALWAYS THAT the engineering layout and/or design details have not been amended by the developer other than at the request of the LHA.

7. Agreement Fee 3: The amount of the agreement fee will not vary from that calculated at the time of Technical Approval of the application PROVIDED ALWAYS THAT: a The engineering layout and/or details have not been amended by the developer other than at the

request of the council.


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b The Road Adoption Agreement is completed with 90 days of the date of Technical Approval of

the design for the Works. c If the Road Adoption Agreement is not completed within 90 days of such the date of Technical

Approval, the Engineer will recalculate the Bond Sum and Agreement Fee as necessary to comply with the scale fees and unit costs in force at that time.

8. Bond / Security Deposit: A Bond (or Security Deposit) is required as part of the Agreement and the Bond Sum is equivalent to the council’s estimate of the value of the works plus the value of any Commuted Maintenance Sum. a S38 Bond Sum: The council's estimate of the value of the works is calculated on a unit cost basis.

The council periodically reviews this unit cost. In the event that the unit cost rises, the new unit cost will apply to any Road Adoption Agreements not yet legally completed. Confirmation of the current figure can be obtained from the Highway Control Team on 01733 453421 or [email protected].

b S278 Bond Sum: The council's estimate of the value of the works is calculated using the full tender breakdown for the works, including the costs of any signage and road markings and traffic management, plus the cost of any Stats works (as detailed by the relevant Stats company), plus a 10% contingency fee.

9.

Commuted Sums:

Commuted sums to cover the costs of future maintenance will be required (in accordance with

Paragraph 1.2 of the Peterborough City Council Estate Road Construction Specification 2012) in

respect of certain elements of infrastructure, e.g. structures, soakaways, highway drainage pumps,

traffic signals, illuminated traffic and direction signs, guard rails and crash barriers, bollards,

additional areas of hard surface within existing public highways etc. For details please refer to

Appendix H of the current PCC ERCS.

10. Proof of Planning Consent: This will be either a copy of the Full Planning Approval Decision Notice and the site location plans and detailed layout approved, or a copy of the Outline Planning Approval Decision Notice and all relevant Reserved Matters Planning Approval Decision Notices along with a copy of all site location plans and detailed layout plans approved. Reason: To show the layout that was approved at planning stage, and what relevant conditions have been appended to the permission.

11. Safety Audit: Please refer to Paragraph 2.3 of the Peterborough City Council Estate Road Construction Specification 2012 to determine whether a Safety Audit is required to support your application. If you require further clarification, please contact the Highway Control Team Manager on (01733) 453 453. Where a Safety Audit is required; the developer has the option either to employ its own independent Safety Audit team or to request the Council to commission a Safety Audit from its own consultants at the developers cost. If the developer opts to employ its own safety audit team, it is essential that true independence from the design team be demonstrated. In addition, the council will require details of the makeup of the team with their CVs in order to verify technical competence. Reason: Where significant alterations are proposed to the highway network, it is imperative that they are safely designed and constructed.

12. Design CBR: Where the designer has not opted for a design CBR of <2% it is essential that an appropriate Ground Investigation Report, conducted in accordance with Section 2 Paragraph 2.2.2 of the Peterborough City Council Estate Road Construction Specification 2012 forms part of the Road Adoption Agreement application documentation. a

The minimum information for road design purposes must soil classifications and testing, including plasticity index figures, taken from the logs of bore holes or trial pits taken at formation level (using the depth of construction appropriate to a <2% Design CBR) along the centre line of the


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proposed carriageway at 50m intervals, subject to a minimum of 3 trial holes for roads less than 100m in length.

b

Should the proposed layout result in the outer edge of the highway exceeding 5m from the road centre line (such as housing squares, or remote footpath links) then additional trial pits will be required to cater for these areas.

Irrespective of the findings of the Ground Investigation Report, wherever a construction access route and / or haul road will follow or cross the line of a partly constructed adoptable highway, the subbase thickness of the adoptable highway shall be that appropriate for a design CBR of <2%. Reason: The ground conditions have the potential to affect the life of the road. It is imperative to ensure that the subgrade is of sufficient ‘strength’ to support the structure of the road and the traffic which will use it.

13. Pre-Condition Survey: The scope of the pre-condition survey is such as to record all aspects of the condition of the surface of the existing highway comprising carriageways, footways, footpaths, cycleways and verges together with the positions of highway boundaries over any lengths of the existing public highway that may be affected by the implementation of the development in accordance with Clause 2.9.2 of the Peterborough City Council Estate Road Construction Specification 2012. The report must include a location plan showing where the photos were taken for the pre-condition survey. The developer must inform the LHA that they intend to commence works on site, (providing a minimum of 10 working days’ notice) to allow the LHA to carry out the pre-condition survey. Reason: The purpose of the survey is to provide reliable evidence to resolve any disputes in respect of damage to or encroachment upon the public highway.

14. Swept Path Analysis: This will be a HGV on industrial / distributor roads or a PCC refuse collection vehicle (Phoenix 2-23W, 10.5m length) for residential developments. Full details of the vehicle used in the swept path analysis are also required. If the scheme includes a bus route, a bus should also be shown. Movements must be shown exiting in both directions and entering from both directions (whilst a stationary vehicle is shown waiting to exit). Reason: To ensure that the new roads are of sufficient dimensions to accommodate the vehicles which will be using them.

15. Plan Criteria: The submitted plans should generally be at 1:200 scale; however it is recognised that for some larger schemes plans at 1:500 scale may be more practical. It is imperative that drawings have the following note clearly displayed: “ALL WORKS MUST BE CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE ROAD CONSTRUCTION SPECIFICATION 2012”.

16. Construction Details: The construction detail drawings must be site specific and particular. The use of generic or typical details is not acceptable, neither is the offer of options. Reason: To avoid ambiguity over what is to be constructed.

17. Highway Drainage: Highway drainage shall be sited as far as possible within the adoptable highway or a combination of the adoptable highway and existing public highway. All highway SuDS must comply with CIRIA 753 and/or Interpave Guidance on Permeable Paving. If soakaways are to be provided, they must be located within adoptable highway verge and testing to conform to BRE 365 must be submitted. Where a new highway drain is unavoidably routed through private land, an easement will be required of a width determined by the Council. An initial draft of the easement should be prepared by the developer’s solicitor and submitted to the Council for consideration. Where such easements are necessary, the completion of the Agreement will not take place before that of the easement. Services and manholes etc must be located outside areas of adoptable permeable paving, this may also result in an easement being required. Reason: To ensure that the highway drainage can be maintained.


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18. ‘Plan 1 – Location Plan’: This plan must be of an appropriate scale and extent to both clearly identify the site of the highway works and enable the proposed works to be viewed in the context of the existing highway network. It is recommended that the scale of choice be 1:1250 although it is recognised that for some more rural areas, 1:2500 may be all that is readily available. This plan must include the ‘red outline’ of the site boundary as per the approved planning drawing. This plan should be titled ‘Plan 1 – Location Plan’ and will be engrossed into the Road Adoption or Highways Works Agreement. Reason: To ensure that the site can be easily identified and can be related back to the relevant planning consent.

19. ‘Plan 2 – Extent of Works’:


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This plan will be engrossed into the Road Adoption or Highways Works Agreement. It will be based on the engineering layout plan(s) and must include the red and/or purple outline(s) required to delineate the extent of works included within the agreement, and the works will need to be coloured in accordance with the Standard Colours Schedule (on previous page). Reason: To ensure that the information shown is complete and in a standard format to make it easy to interpret on viewing the drawing.

20. Highway Surface Water Drainage Design: Drainage Calculations, Design Documents, Strategies and Site Specific Construction Details a This information is required only for those sections of the drainage which are intended to be

adopted by the Local Highway Authority, as highway drainage.

b All SuDS features must be designed to the Interpave Guidance on Permeable Paving and/or CIRIA 753. All site-specific designs and details must be referenced back to the relevant design document.

Reason: To provide the necessary detail to ensure that the proposed drainage is suitable for adoption by the Local Highway Authority.

21.

Construction Management Plan: If there is a planning condition requiring the submission and approval of a Construction Management Plan, a copy of the approved document must be submitted. In the absence of the above, details of all construction access and haul routes within the site together with the location(s) and specification of vehicle wheel and chassis cleansing installations, proposals for temporary traffic management for the duration of the works and the anticipated programme must be included as part of this submission. The details should be appropriate for all phases of the development, i.e. if the facilities need to be relocated part way through a development, details for each phase will be required. Reason: To ensure that the works do not result in any danger to the safety of users of the public highways in the vicinity of the site.

22.

Electronic Copy: An electronic copy of the submission is required please send to: [email protected]

N.B. The application will not be validated until a paper copy of the submission has also been received and the Part 1 fee is paid.

23. Structures: Structures Documentation required to support the application for adoption: a Outline of proposal. This is required to determine scope and Category of works. It will also help

determine if any temporary works will be required that may also require approval. b

An Approval In Principle (AIP) in accordance with BD 2/12. It should detail the design assumptions made and the design standards adopted. The AIP should be produced before the design is started. The drawings that will form the basis of the design should be included. These can be conceptual if necessary and will also need to include an idealisation drawing showing how the structure has been modelled for design purposes. This AIP will have to be accepted by the highways authority and acts as the basis of what follows. It is not uncommon for complex builds to require two AIPs - one for the permanent structure and one for the temporary works required to build it. If the structure includes a Road Restraint System, the AIP must also include the proposed Containment Level (N1, N2, H1, H2 or H4a) and the proposed working width. The AIP drawing should detail the exact position of the Road Restraint System, including setback from the carriageway and the location of any roadside hazards (street lighting columns, road signs etc). Any Departures from Standard must be details within the AIP so that they can be reviewed and, if acceptable, formally accepted. The departure from standard must be supported by risk assessments for the site in question.

c A program of the planned works. d

Calculation of Commuted Sum in accordance with the CSS / Adept document “Commuted Sums for Maintaining Infrastructure Assets” available from http://www.tap.iht.org.

24. Road Restraint System: Road Restraint System Documentation required to support the application for adoption:


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a The principal tool for determining if a Road Restraint System is required is the Road Restraint

Risk Assessment Process (RRRAP) which is part of TD 19/06 “Requirement for Road Restraint

Systems”.

In any situation where a developer is proposing something which does not meet the requirements

of TD19/06 the justification must be formally recorded and agreed prior to the installation taking

place.

b

In addition, any development taking place behind an existing safety barrier must demonstrate

that they are outside the working width of the barrier.

Section 278 Highways Works Agreement or Combined Agreement specific notes:

25. Cost of Works: a For validation: A preliminary estimate of the cost of the works, ideally from a tender. b For technical approval: A full tender breakdown for the works, including all associated signage,

road markings, street furniture and traffic management costs. Reason: To enable the calculation of the bond sum and commuted sums and from that the agreement fees.

26. Statutory Undertaker Works: a For validation:

i A preliminary estimate of the cost of any necessary stats works, including the diversion, lowering, protection of existing stats equipment resulting from the highway works.

ii Drawings from the Stats Companies detailing their existing equipment in the vicinity of the highway works.

b For technical approval: i Information from each Statutory Undertaker detailing the location of any existing

equipment in the vicinity of the site which may be affected by the highways works.

ii Information from each Statutory Undertaker either; 1 Detailing the necessary works to their equipment, resulting from the highways

works (i.e. diversion, lowering, protection). Or 2 Confirming that no works are required to their equipment as a result of the

highway works. iii Information from each Statutory Undertaker detailing the cost of carrying out the

works to their equipment. Reason: To enable the calculation of the bond sum and commuted sums and from that the agreement fees.

27.

Highway Assessment: In accordance with Clause 2.2.3 of the Peterborough City Council Estate Road Construction Specification 2012; for all works within the existing Public Highway a Highway Assessment will be submitted including details of the full depth of carriageway make up from the subgrade level (achieved through the taking of core samples (from agreed locations) and appropriate laboratory testing) along with Plasticity Index figures. Reason: This report will allow the Designer in consultation with the Case Officer to evaluate the existing carriageway to enable a purpose-designed tie-in detail to be produced. All off-site highway works must be designed to accommodate the additional traffic generated, considering both the construction phases and the design life of the carriageway. All associated utility connections and other disruptions to the carriageway must be considered as these will have an adverse effect on the integrity of the carriageway.

28.

Notice of Intended Commencement: Notwithstanding Note 28 below, the developer must allow for the formal 28-day Notice of Intended Commencement. The Notice cannot be served before the S278 Agreement is completed and dated.


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29.

Pre-Commencement Conditions in Legal Agreement: All pre-conditions contained in the agreement relating to the start of works are to be satisfied. The developer must allow sufficient time in the overall development scheme programme for: a Approval of any contractor/subcontractor if not already on the ‘Council’s list’ for comparable

works. If a contractor is not on the ‘Council’s list’, technical references from three other local highway authorities in respect of comparable work are required. A minimum period of 28 working days must be allowed for such references to be followed up by the council.

b Approval of Temporary Traffic Management. A minimum of 28 working days must be allowed for approval. The Developer/contractor should not assume that the contractors’ initial Temporary Traffic Management proposals will be approved without revision.

c Approval of highway works programme. A minimum of 28 working days must be allowed for approval of the programme and within that time, the developer must make arrangements to book road-space with the Council’s Street Works Coordinator (Contact 01733 453578).


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