Date post: | 14-Dec-2015 |
Category: |
Documents |
Upload: | elvin-budden |
View: | 213 times |
Download: | 0 times |
Phases of Plan Development – Leading to High Quality Plans
ACEC/ODOT ConferenceApril 15, 2008
Steve Cooley, PE, PLSODOT Region 2 Technical Center Manager
Karen Tatman, PEQuincy Engineering
Eryca McCartin, PMPODOT Office of Project Letting Manager
Agenda
• Introductions
• ODOT’s Quality Control Philosophy
• ODOT’s QA program and its implementation
• Providing quality deliverables for ODOT
• Final PS&E resources and common pitfalls
• Questions
Technical and Design Elements• Discipline Specific
Standards, Policies & Procedures
• Public Safety, EOR responsibilities
• Perpetuated in Agency Design Manuals, Standard Drwgs, Specifications, Drafting Standards, etc.
TECH DESIGN
Project Delivery
• Project Team is responsible for Scope, Schedule, and Budget
• Stakeholder involvement.• Balanced Design
Approach• Constructability and
Maintenance Reviews• Tech Center Reviews &
Support• Contract Documents• Process Improvements
PROJECT
DELIVERY
• Each Milestone has deliverables and Quality Control elements (PD-02)
• Each Provider has their own Quality Control Plan– Improve through feedback
• The DAP is the most critical Milestone/Decision Point• Project Delivery Team is responsible for delivering a
project within scope, schedule and budget– The solution must meet expectations of stakeholders.
• Continuous Process improvements
Project Delivery Process
Project Initiation DAP Plan Review PSE Bid Let Construction
Quality Control ChecklistsYes No N/A Comments
Pavement work (new, reconstruction, widening)
Lane Configurations (including pullout areas)
Curb/Sidewalk/Bikepaths
Ditches/swales
Retaining walls
Roadside barriers
Clear zones
Geotechnical work including:
slide fixes
rockfall work including catchment areas
slope restrictions and benching requirements
Staging
diversions
work on detour routes
staging areas
new
combined/modified
closed
road connection work (allow for proper truck turning radii)
Design (Footprint) Checklist
Roadwork - all necessary horizontal and vertical alignments and templates need to be developed to model the proposed roadwork below to produce cut/fill lines.
Accesses - work to be done based on Access strategies
Agency
• Program Management• Statewide Consistency
(AGC & ACEC)• Agency Risk (DOJ)• Federal Funding and
Stewardship Agreement• Environmental
Stewardship and Regulators
AGENCY
Public• Public Agency
Accountability• Legislative Reporting
(QBR)• New Funding
Opportunities• Expectations/
Perceptions
PUBLIC
QA Program Purpose
• Provide for Ongoing Engineering Quality of Plans, Specifications and Estimates
• Manage the Consistency and Risk of Capital Construction Projects
QA Program Objectives• Provide for the Quality Assurance of
projects designed and developed by each provider of contract plans– Providers have a quality control
program– Provide QA reviews of provider QC
Plans– Discipline specific QA review– Audit of Project Design Quality– Continuous improvement
Where is ODOT with QA?• All providers have a QC plan• Beginning effort to develop and build QA
for design program with– ODOT regions– Consultants– Local agencies– Construction
• Build on past QA Program learnings• More to come soon!
Consultant QC Process
• Consultants provide high quality PS&E by:– Developing comprehensive QC Plan– Following their QC Plan on ALL projects– Not cutting corners when schedules get
tight– Asking ODOT’s PM for good examples
of products– Looking for Continuous Improvement
Avoid QC Mine Fields
• Design check by most available staff• Reviews after submittal or concurrent
with ODOT’s review• Repeating the same errors
– Learn from ODOT’s Most Common Issues Observed in PS&E’s
• Not fully checking re-do work• Disregarding constructibility comments
More mine fields• Significant changes after DAP• Don’t worry about following ODOT drafting
standards until deliverable time• Last minute problem? Fix it with an
addendum. OR punt it to construction. i.e. let someone else take care of it
• Construction reports can wait…. we’re on to the next project
Avoid Process Pitfalls
• Necessary Project Development processes don’t go away– They may be simplified– They may get done behind the scenes– They never just disappear
Following the process almost never ends you down the wrong path
Project Success Factors
• Ask the PM about Project Success– Defined by
• Delivering high quality products• Meeting a tight schedule• Avoiding a sensitive resource• Meeting a budgetary constraint
– Understand these success factors– Understand the Purpose and Need– Deliver!
ODOT Office of Project Letting• Specifications
– Standard Spec Book, boiler plate special provisions, DOJ liaison, unique project needs, etc.
• Estimating– Engineer’s estimates, incentive/disincentive
programs, etc.• Office of Pre-Letting & Quality Assurance
for Design• Trans*port• Web and administrative staff
Office of Pre-Letting• Manage Bid schedule• High level “fatal flaw” review for all projects
– Is it biddable and buildable?
• Facilitate FHWA funding approval, ODOT signatures for advertisement, coordination with printing and OPO etc.
• Maintain relationships with AGC, ACEC, ODOT procurement, technical teams etc.
• Quality Assurance for Design
Resources for preparing final PS&E for contract
• PS&E users guide– Office of Pre-Letting website forms, manuals, etc.
http://www.oregon.gov/ODOT/HWY/OPL/index.shtml
• Specifications Manual– Specifications website forms, manuals, etc.
http://www.oregon.gov/ODOT/HWY/SPECS/index.shtml
• Specifications and Estimating Training– Have a need? Contact us to schedule a training!
OPL - Who to contact
• Office of Project Letting Manager– Eryca McCartin (503) 986-3796
• State Specifications Engineer– Dale Deatherage (503) 986-3777
• Senior Cost Engineer– John Riedl (503) 986-3886
• QA/QC Program Manager– Lisa Ansell (503) 986-3751
Common Issues Observed Specifications
• Update boiler plate special provisions– found on the Specifications website
• Compile the specifications correctly– Use MS Word track changes correctly
• Measurement and Payment– Every bid item must have a subsection for
description, measurement and payment
• Class of Work determination– Critical to determining which bidder
qualification class can bid the project. If in doubt, contact State Specs Engineer
Common Issues Observed Estimating
• Standard ODOT bid items– Use standard bid items on the ODOT
bid item list vs making up new bid item
• Quantities verified– Verify that the project includes the
correct quantities– Incorrect quantities do cause flawed
procurement (reject all bids) or major construction issues
Common Issues Observed Plans and General
• Consistency in contract plans– AGC and others shouldn’t be able to tell who
designed a project
• Drafting Standards & Title Sheet– Latest templates should be used (ODOT
Workspace)
• Design Exceptions & similar approvals– Apply for early (DAP)– Process often takes many months for full
approval through ODOT and FHWA
In Summary• Design Quality of public infrastructure
must meet technical, Agency and Public expectations
• 1 failure erodes public confidence
• Success requires• a prescribed QC plan• QA for quality verification• a method for identifying and managing risk • a focus on continuous improvement