15
Phillip R. Langsdon,MD
Meeting Director
Rami K. Batniji, MDProgram Co-chair
Samuel M. Lam,MD
Program Co-chair
We cordially invited you to exhibit at the upcoming AAFPRS Annual Fall Meeting,which will take place October 6-8, 2016, at the Music City Center, in Nashville, TN. The meeting, sponsored by the American Academy of Facial Plastic andReconstructive Surgery, consists of a cutting-edge program to include the latesttechniques and technologies of facial plastic surgery.
The meeting will showcase the knowledge and expertise of experienced surgeonsfrom the specialties of facial plastic surgery, plastic surgery, ophthalmology, anddermatology. Trend setting techniques in eyelid surgery, laser resurfacing, brow,forehead and face lifting, rhinoplasty, and implants and fillers will be addressed byprominent surgeons. Experts with years of experience will also discuss marketingand practice management advice, from starting a new practice to running a moreefficient established practice.
The AAFPRS is the largest professional society of facial plastic surgeons in theworld. The Fall Meeting is the largest annual meeting of this Academy. Itattracts not only surgeons from the U.S. and Canada, but from around the world.
Please review the contents of this prospectus including sponsorship opportunitiesthat can further provide your company with additional exposure to all attendees.Pease do not hesitate to contact us for questions and we look forward to seeingyou in Nashville for a meeting that promises to be exceptionally successful.
Meeting DatesOctober 6 - 8, 2016Nashville, TN
Meeting SiteMusic City Center201 Fifth Avenue SouthNashville, TN 37203Phone (615) 401-1400; Fax (615) 401-1483
Headquarter HotelOmni Nashville Hotel250 Fifth Avenue SouthNashville, TN 37203(605) 782-5300The headquarter hotel will be the Omni Nashville Hotel. Be sure to indicate that you are apart of the American Academy of Facial Plastic and Reconstructive Surgery meeting to getthe special room rate. Rooms have been blocked for AAFPRS attendees and the specialdiscounted rate is $242.00 single/double and occupancy, and executive suite. Please call thehotel directly to make your reservations at (800) 843-6664.
AAFPRS ContactOllie Edwards, Manager, Meetings and ExhibitsEducational and Research Foundation for the AmericanAcademy of Facial Plastic and Reconstructive Surgery310 S. Henry StreetAlexandria, VA 22314Phone: (703) 299-9291, ext. 223Fax: (703) 299-8898E-mail: [email protected]
Official DecoratorFreeman1701 Lebanon Pike CircleNashville, TN 37210Phone (615) 884-5785; Fax (469) [email protected]
Deadlines to RememberFull payment is due for exhibit space with application.Monday, June 13, 2016: Early bird fee deadlineFriday, June 17, 2016: 50% cancellation refundNo refunds will be issued after Friday, June 17, 2016.(Cancellations must be made in writing.)September 12, 2016: Hotel cut-off date
Exhibit Booth FeesCorner (early bird, by June 13, 2016) $2,800Corner (after June 13, 2016) $3,200Aisle (early bird, by June 13, 2016) $2,600Aisle (after June 13, 2016) $3,000Please note: Exhibit booths are sold on a first-come,first-served basis.
The exhibit fee includes the following:e 10'X10' booth with pipe and drapee booth identification signe aisle maintenance and 24-hour perimeter securitye conference registration for four (4) company representativese exclusive exhibit hours, lunches, and daily breaks
Decorator set-up will begin on Tuesday, October 4,2016, 800am-5:00pm. Exhibitor set-up will beWednesday, October 5, 2016, 8:00am-5:00pm. Thedeadline for installation of exhibits is WednesdayOctober 5, 2016, at 5:00pm. The "walk" through byShow Management will be done at that time. If yourexhibits are not set up by 5:00pm on Wednesday,October 5, 2016, your exhibit space will be set up at theexhibitor's expense.
Exhibit HoursWednesday, October 5, 2016Exhibitor set-up: 8:00am-5:00pmExhibitor Registration: 8:00am-5:00pm
Thursday, October 6, 2016Exhibit Hours: 9:30am - 4:00pmWelcome Reception: 6:30pm-8:00pm
Friday, October 7, 2016Exhibit Hours: 9:30am - 4:00pm
Saturday, October 8, 2016Exhibit Hours: 9:30am - 4:00pm
The Exhibit Hall will close immediately following theafternoon break on Saturday, October 8, 2016.
Please note: Exhibit hall hours are subject to change.However, all breaks, lunches and reception will be heldin the exhibit hall. Dismantling of booths prior to theclose of the exhibit hall will result in a $500.00 fine.
Breakfast with the LeadershipThe AAFPRS will host a special breakfast with onerepresentative from each company to meet and speakwith the AAFPRS leadership on Friday, October 7,2016, 8:00am-9:00am. Please RSVP for thisbreakfast by contacting Ann Jenne at (703) 299-9291,x 229 or by e-mail at [email protected], no later thanMonday, September 19, 2016.
Prize DrawingTo encourage attendees to visit the hall frequently andvisit with exhibitors, we will hold a drawing dailyduring the afternoon break. We would like to askexhibitors to participate by donating an item(s) forprizes to give away. Your company will beacknowledged in the On Site Program and a posterwhich will be in the Exhibit Hall. Interested partiesshould contact Rita Chua Magness at (703) 299-9291, ext. 227 or by e-mail at [email protected] .
Accreditation Association for Ambulatory Health CareAcell Inc.Advance Bio-Technologies, Inc.Advanced Cosmetic InterventionAestheraAesthetic Factors, LLCAllerganAlpine PharmaceuticalsAmerican ExpressAnthony Products/Gio PelleASSI-Accurate SurgicalAtrium Medical Corp.BaxterBien-Air SurgeryBlack & Black SurgicalByron/MentorCandace Crowe DesignCandela Corp.Canfield Imaging SystemsCardinal Health/Snowden PencerCare CreditCatrix/LescardenCearna, Inc.Ceatus Media Group, LLCCell Factor Technologies, Inc.Chase Health AdvanceCoapt Systems, Inc.Colin/Mediana Tech.Cook SurgicalCosMedixCreatus Media GroupCryoProbeCuteraCynosure Inc.DekaDerma SweepDermik AestheticsDigital AssentEclipse Aesthetics, LLCEdge Systems CorporationEinstein MedicalEllman InternationalElsevierEyemaginationsFace Cradles
FriendlyLightGELCONCEPTSGenesis Biosystems, Inc.GVS-NYGyrus ENTHaemacure CorporationHanson Medical, Inc.Harvest TechnologiesICN PharmaceuticalsImplantech Associates, Inc.INAMED AestheticsInstitute for Medical QualityIntegraIRIDEX CorporationIS Clinical by Innovative SkincareJan Marini Skin Research, Inc.JEDMED Instrument CompanyKarl Storz Endoscopy-AmericaKLS-Martin, LPLifeCell CorporationLippincott Williams & WilkinsLipposecorp/Web MediaLiquid Ice Cosmedicals AGLiquid SmileLocateADoc.com/Mojo InteractiveLooking Your BestLumenisMarina Medical InstrumentsMedDev CorporationMedical Justice Services, Inc.Medical ProtectiveMedicis AestheticsMedNet Technologies, Inc.Medtronic XomedMentor CorporationMertz Aesthetics, Inc.Micrins Surgical, Inc.Micromedics, Inc.Microsurgery Instruments, Inc.MiltexMJD Patient CommunicationsMTFMyBody SkincareMyco MedicalNeoGraft
Neostrata CompanyNexTech, Inc.Palomar Medical TechnologiesPatient Now, Inc.PCA Advanced Skin Care SystemsPierre Fabre Dermo-CosmetiquePlastic Surgery PracticePlastic Surgery ProductsPlastic Surgery StudiosPlasticSurgery.comPMT/PermarkPorex Surgical, Inc.PracticeDock PoweringLocateadoc.comProcyte Corp.Quality Medical Publishing, Inc.Reliant TechnologiesRestpratopm Rpbptocs. Inc.Result Set, Inc.Rex Medical, Inc.RGP Dental, Inc.Sandstone Medical TechnologiesScissor DepotSciton, Inc.Seattle Software DesignShippert Medical TechnologiesLombSilhouette LiftSkinMedica, Inc.Smile ReminderSontec Instruments, Inc.Stiefel, a GSK CompanyStrykerSuneva MedicalSurgeons AdvisorSurgiSilSurgitel/General Scientific Corp.SyneronSynthes CMFThe Professional ImageThermage, Inc.Thieme Medical Publishers, Inc.Topix PharmaceuticalTulip Medical ProductsUlthera, Inc.United ImagingYodle
Past Exhibitors
100 exhibitingcompanies in 2015
and15 product categories
represented
Product Categories
Aesthetic 16%Cosmetic/Skin Care 17%Diagnostic 3%Endoscopy 4%Garments 3%
Implants 5%Lasers 6%Management 15%Suction Equipment 5%Instruments 14%
Wound Care and Pharmaceuticals 3%Publishers 5%Hair Restoration 2%Office Equipment 2%
ADVERTISINGMaximize your exposure leading up to the meeting andwhile you are on-site. Advertising is available in thepreliminary program and in the on-site program. Thepreliminary program will be mailed to over 20,000cosmetic surgeons worldwide. The deadline for thepreliminary program is April 17, 2016. The on-siteprogram will be handed out to all meeting attendees. Thedeadline for the on-site program is August 28, 2016.Please contact Rita Chua Magness, Director of Publica-tions and Marketing, if you are interested; (703) 299-9291, ext. 227; [email protected].
AAFPRS Buyers GuideThe AAFPRS partnered with MultiView, Inc., anIrving, TX, publisher of electronic buyers guides andsearch engines, to launch the AAFPRS Buyers Guide.This new product finder, available via a link on theAAFPRS Web site, www.aafprs.org, is quickly becominga valuable resource for AAFPRS members who arelooking for industry-specific products and services theyneed. All industry vendors have the ability to participatein the AAFPRS Buyers Guide and purchase a listingthat will be online year-round. Your listing will featureyour company's logo, contact information, companydescription and direct link to your company Web site andspecified e-mail address. Your listing is grouped intocategories of your choice to enable efficient browsing andsearching by physicians worldwide. This a valuable tool for your business. If you areinterested, please contact MultiView directly at(972)402-7070 or by e-mail at: [email protected].
Donor OpportunitiesAll contributors will be recognized appropriately, i.e.Donor Boards, On-site Program, Signage, etc.
$25,000 Young Physicians’ EventUnderwrite the event on Friday, October 7th for allattendees Includes signage and napkins with yourcompany logo
$25,000 Evening LectureUnderwrite a non-CME or CME Lecture/WorkshopDemonstration
$20,000 Founders Club DinnerBlack tie dinner for 125+ Founders Club members andtheir guests on Friday, October 7th
$20,000 Meeting AppUnderwrite Meeting App. Includes schedule, and exhibithall layout, surveys, and much more
$15,000 WiFiWiFi access for all attendees
$15,000 Meeting ThemesUnderwrite (Each theme $15,000 for three days)o Aging Face/Rhinoplastyo Business Management/Marketingo Reconstruction
15,000 Organization of Facial Plastic Surgery AssistantsProgram (OFPSA)Underwrite the OFPSA’s three-day meeting(Other levels are available upon request)
$15,000 AAFPRS Welcome ReceptionUnderwrite the Welcome Reception for ALL Participantsin the Exhibit Hall on Thursday, October 6thIncludes signage and napkins with your company logo
$15,000 Clings: Exhibit Hall; Escalators; Stairs; Doors;WindowsPersonalized advertisement content needs to be reviewedand approved by the AAFPRS
$14,000Committee Meetings for the Entire Day ($8,000for morning session, $8,000 for afternoon session)25 AAFPRS Committees convene the day before the FallMeeting on Wednesday, October 5thUnderwrite the breakfast and the lunches
$12,000 Meeting Attaches/SatchelsCompany Logo attached to bag
$12,000 VIP Speaker Ready RoomCompany provides refreshment for the seating area in thespeaker ready room for three days
$12,000 Electronic Notification BoardParticipants leave messages and the AAFPRS willhighlight announcements for the meeting
$10,000 Meeting LanyardsFor all meeting participants
$10,000 Past Presidents’ DinnerAAFPRS Past Presidents’ gather for a black tie dinnerwith their spouses on Thursday, October 6thCompany Goody Bags may be given to the guests (itemsmust be approved by the AAFPRS)
$10,000 International Federation of Facial PlasticSurgery Societies’ Board DinnerTwo Company representatives can attend the dinner onSaturday, October 8th
$10,000 5th Annual Microvascular WorkshopUnderwrite the workshop
$10,000 Room DropOne Room Drop contents must be reviewed and approvedby the AAFPRS
$10,000 18 Large Screens with your Company’s MessageFor three days your message will be displayed on level 3
$8,000 Registration KiosksUnderwrite 4-6 Computers placed strategically at themeeting with company logo on computer screen
$8,000 Fellowship Directors’ LuncheonCompany Representative may address the FellowshipDirectors before the luncheon begins
$8,000 AAFPRS AwardsCompany representative with the Awards Chair willpresent the 2016 Awards
$7,000 “Footsteps” Leading to your BoothFrom the Entrance of the Exhibit Hall to your boothcustomized footstepsAvailability: one company only
$6,000 Anderson LectureshipCompany representative with AAFPRS Presidentintroduces guest speaker for the Anderson Lectureship
$6,000 Conley LectureshipCompany representative with AAFPRS Presidentintroduces guest speaker for the Conley Lectureship
$5,000 Lecture at the “AAFPRS Presentation Stage” for aDayCompany may select a speaker to lecture (this is a non-CME activity in the Exhibit Hall) during the morningand afternoon breaks as well as during lunch
$5,000 Hair Restoration WorkshopUnderwrite the workshop
$5,000 Laser Devices WorkshopUnderwrite the workshop
$5,000 Emerging Trends WorkshopUnderwrite the workshop
$5,000 Women in Facial Plastic Surgery LuncheonCompany representative may attend the luncheon andspeak for a few minutes before the speaker. Speaker:Ginny Simon, Founder & CEO of “ginnybakes”
$4,000 Lunch in Exhibit HallUnderwrite one lunch with signage and with companylogo on napkins
$2,000 Break in Exhibit HallUnderwrite one break with signage and with companylogo on napkins
$500 Advertisement for the Meeting APPOne ad from Company will be shown three times duringone day
For more information please contact:Ann H. JenneDirector of Development and HumanitarianPrograms(703) 299-9291, ext. [email protected]
2015ATTENDEE
PROFILE
OverallAttendance
combined meetings1,605
ATTENDEE TYPEAAFPRS Members - 1,045Non-members - 239Physician Assistants andOffice Personnel - 99Residents - 144Spouse/Guests - 78
ATTENDEES BYGEOGRAPHIC LOCATIONUnited States – 1,090Canada – 36International - 479
Rules and RegulationsThese Rules and Regulations are incorporated into theexhibit epplication and form a binding contract betweenthe exhibitor and the Educational and ResearchFoundation for the American Academy of Facial Plasticand Reconstructive Surgery (AAFPRS Foundation). Theyhave been formulated in the best interest of the exhibitorand full cooperation of these rules and regulations isrequired. Any details not specified are subject to decisionby the Director of Continuing Medical Education.
Admission to HallProperly badged exhibitors will be admitted to the exhibithall one hour before show opening each day, and mayremain up to one half-hour after show closing eachevening. No badges will be issued without identificationof company affiliation.
Americans with Disabilities ActExhibitors will be responsible for compliance with theAmericans with Disabilities Act within their booth andassigned exhibit space.
Booth AssignmentExhibit booths are assigned on a first-come, first-servedbasis.
Booth CarpetIf carpeting is not already provided in the Exhibit Hallarea, it is the responsibility of the exhibitor occupying thatspace to provide carpeting.
Booth ManagementDismantling of booths prior to the official closing of theExhibit Hall is strictly prohibited.
Cancellation of Exhibit SpaceExhibitors are requested to telephone, fax, or e-mail theAAFPRS with cancellations. However, the cancellation isnot effective until it has been received in writing at theAAFPRS Meetings Department. No refunds will begranted after Friday, June 17, 2016. If the exhibitor cancelsbefore Friday, June 17, 2016, 50% of the total cost ofbooth space will be retained by the AAFPRS. If theexhibitor cancels after Friday, June 17, 2016 the AAFPRSwill retain 100% of the total contract obligation. Anyspace not claimed and occupied, or for which specialarrangements have not been made by 5:00pm onWednesday, October 5, 2016 will be forfeited. Fullpayment for all booth space assigned is due with thesubmission of your exhibitor application. No applicationswill be processed without full payment.
ChangesAny changes in exhibitor information will result in a$50.00 fee per change, i.e., change in companydescription, and change in names of representatives orbadge names. On-site badge names or additional namesnot given with the application to exhibit will result in a$75.00 fee per name badge. Exhibiting companies willnot be billed. Payment is expected at time of registration.All changes or additions that are not received beforeFriday, September 16, 2016 will be made on-site at thetime of registration.
Contracts for SpaceFull payment must be submitted with the application.Applications without full payment will not be processed oraccepted. The signed application and the full payment forrental charges constitute a contract for the rights to usethe space allotted only. A completed application for spacewith full payment and all requested information must bereceived by mail. Fax applications will be accepted onlywith credit card information and valid signature.Telephone requests will not be honored. Applications are considered complete when submittedwith the following:· Exhibit application· Company description· Names of representatives for badges· Payment· Completed and signed Standards of Disclosure for
Commercial Support Form
Non-Contracted Exhibit SpaceAny person, firm or organization not having contractedwith the AAFPRS Foundation for the occupancy of spacein the exhibit hall will not be permitted to display ordemonstrate any products, processes, or services, solicitorders, or distribute advertising materials in the exhibithall or in any hotel used by the AAFPRS Foundation tohouse registrants. Any noncompliance with thisregulation will result in the prompt removal of theoffending person and property from the area. Any personcanvassing in any part of the Exhibit Hall will be requiredto leave the building. No exhibit will be permitted in ahotel room.
Corporate RepresentativesThose companies unable to exhibit, but who would like tosend a representative, can pre-register the individual bycontacting the AAFPRS Foundation at (703) 299-9291,ext. 223 or e-mail: [email protected]. The fee foreach individual is $400.00. This fee entitlesrepresentatives to one day of activities in the exhibit hall
and general session. Representative badges may be pickedup at the Registration Desk. No distributors,manufacturers, or suppliers will be allowed admission tothe exhibit hall unless registered by an active exhibitor. Inthis case, the badge will note only the name of theexhibiting company.
Demonstrations/PresentationsLive demonstrations on any individual are strictlyprohibited. Activities must be confined to the limits ofthe exhibit booth. No demonstrations are to be conductedat any other time or location. Space requested must belarge enough to accommodate any activity conducted inconjunction with the actual product. Exhibitors areresponsible for monitoring and controlling attendance toprevent aisle congestion. In situations where overflowcontinues to be a problem, presentations will be requiredto be limited or eliminated. The exhibitor is required tomaintain the cleanliness of the booth. Aisles must not beobstructed at any time. Exhibitors may not conductactivity of any kind that leads to congestion of aisle traffic.Exhibits that include the use of musical instruments,sound projection equipment, or any other type of sound ornoise-making apparatus must receive advance approvalfrom show management and must not disturb adjacentexhibitors and their patrons. Music may not be played inany form without the proper license of copyrighted music.
ExhibitsExhibits will be inspected during set-up and the ServiceProvider, at the direction of the AAFPRS FoundationExhibit manager, will provide draping to cover anyunsightly areas and submit charges to the exhibitor.Exhibits must be arranged so as not to obstruct the view orotherwise interfere with the display of other exhibitors. Exhibitors are not permitted to dismantle or alter anyportion of space leased. This includes the dismantling oralteration of pipe and draping. Identification badges may be picked up at theregistration desk. Two company representatives arepermitted in the exhibit hall during exhibit hours perevery booth purchased. No other representatives areallowed in or around the exhibit area unless an additionalbadge is purchased. Additional badges are available for$150.00. Badge exchange between exhibitorrepresentatives is not permitted. The AAFPRSFoundation requires that all representatives be registeredfor the meeting. Exhibit badges permit attendance at anyGeneral Session.
EXHIBITOR POLICYThe Foundation intends for its exhibits to further theFoundation’s mission. Accordingly, the Foundationwelcomes exhibitors who provide attendees theopportunity to advance their knowledge of science, tofurther their education, or to involve themselves incharitable activities. The Foundation accepts exhibitorsthat it determines in its sole discretion, advance thosegoals and do not impair the mission of the Foundation orthe Academy. The Foundation will, in its sole discretion,determine which exhibitors to accept. The Foundation isunder no obligation to accept any exhibitor. Withoutlimiting the generality of the Foundation’s discretion toaccept or refuse exhibitors, among those exhibitors thatwill not be accepted are the following: 1. Those who do not follow the Foundation’s Rulesand Regulations for Exhibitors, as amended from time totime. 2. Those who do not advance scientific,educational or charitable goals. 3. Those who could bring discredit to theFoundation or the Academy if the exhibitors were linkedin professional or public perception with the Foundationor the Academy. 4. Those whose activities conflict with theFoundation’s or the Academy’s mission. 5. Those who do not maintain standards ofdecorum consistent with the Foundation and theAcademy. 6. Those promoting medical or surgical products orservices that have not been authorized by the Food &Drug Administration in ways not sanctioned by the Rulesand Regulations for Exhibitors. 7. Those selling products or services that, ifacquired or used by attendees, would violate the Academy’sadvertising guidelines.
Exhibitor Registration ScheduleExhibitors will be able to register their company duringexhibit hall hours from Wednesday, October 5,, 2016through Saturday, October 8, 2016.
Failure to Occupy SpaceAny exhibitor failing to occupy space is not relieved of theobligation to pay full rental price for booth space. TheAAFPRS Foundation will have the right to use exhibitspace as it sees fit, provided the space is not occupied onehour prior to the scheduled opening of the exhibit hall.
Food and Drug Administration (FDA)All medical devices or pharmaceuticals exhibited musthave fulfilled all applicable FDA regulations.
Non-FDA Approved Drugs and DevicesExhibitors are reminded that the FDA generally prohibitsthe advertising or other promotion of investigational orunapproved drugs and devices. The FDA also forbids thepromotion of approved drugs or devices for unapproveduses. Unapproved Class III devices may be displayed onlyif they are the subject of an effective investigational deviceexemption (IDE). Class I or II devices that have not beenapproved by the FDA may be displayed only if they arethe subject of a pending 510(k) pre-market notificationapplication. Any investigational product (including anyproduct subject to a pending 510(k)) that is displayed orgraphically depicted within the exhibit must:· contain only objective statements about the product;· contain no claims of safety, effectiveness or reliability;· contain no comparative claims to other marketedproducts;· display the statement “Caution: Investigational Devices.Limited to Investigational Use” in prominent size andplacement;· not be sold or be the subject of order taking or leadretrieval until approved. Signage that is easily visible should be placed near thedevices themselves and on any graphic depicting thedevice stating: “This device is not cleared by the FDA fordistribution in the United States,” or “This device islimited by Federal Law for investigational use only.”
Gifts and Promotional ItemsExhibitors are permitted to give gifts and promotionalitems, but the item MUST be approved by the AAFPRS.Individual gifts in the general range of $100 areacceptable. No gifts more than $100 are allowed.Exhibitors must follow the AMA Guidelines on “Gifts toPhysicians from Industry”. Any gift accepted by physiciansindividually should primarily entail a benefit to patients.Accordingly, textbooks, modest meals, and other gifts areappropriate if they serve a genuine educational function.Cash payments may not be offered. All shopping bags arepermitted.
InsuranceInsurance on all exhibits is the responsibility of theexhibitor. The AAFPRS Foundation will not assume anyresponsibility for property loss or damage to personalproperty, as stated in the section on Limitation ofLiability. Exhibitors are advised and encouraged to carryinsurance to cover their property against damage and loss
and public liability insurance for claims of injury to theperson and property of others.
Installation ScheduleExhibit companies may begin set up on Wednesday,October 5, 2016, 8:00am - 5:00pm. Installation must becompleted by 5:00pm, Wednesday, October 5, 2016.
Labor InformationUnion Labor may be required for your exhibit installationand dismantle. Please carefully read the UNION RULESAND REGULATIONS form included in the fullexhibitor kit to determine your needs. Exhibitorssupervising labor will need to pick up and release theirlabor at the Service Desk. Refer to the order form underDisplay Labor for Straight Time and Overtime hours.
Limitation of LiabilityIt is mutually agreed by and between the AAFPRSFoundation and the exhibitor that the AAFPRSFoundation will have no liability whatsoever to anyexhibitor, his employees, or his business invitees, or anyliability for loss or damage to the property of theexhibitor, his employee or business travel invitees resultingfrom any cause. It is further understood and agreed thatall claims against the AAFPRS Foundation for any suchdamage, loss, or injury are expressly waived by theexhibitor as the exhibitor’s responsibility. Space is leasedwith the understanding that the AAFPRS Foundationand the contracted meeting service contractor will act forthe exhibitor and his representatives only in the capacityof agent, and not as principal. The AAFPRS Foundationand the contracted Official Service Contractor assume noliability whatsoever for damage for any act of omission orcommission in connection with the said agency, and theexhibitor and his representative(s) hereby keep foreverharmless the AAFPRS Foundation, its officers, directors,employees, and agents from any and all liability for lossensuing from any cause. It is further understood andagreed that the AAFPRS Foundation will in no event beliable to an exhibitor for any lost profits, sales or businessopportunities, or any other type of direct or consequentialdamages alleged to be due to a breach of this contract. Itis understood and agreed that the sole liability of theAAFPRS Foundation to the exhibitor for any breach ofits contract will be for the refund of all amounts paid bythe exhibitor pursuant to the contract, as an exclusiveremedy. The exhibitor agrees to abide by all applicablelaws, ordinances, and rules and regulations, including butnot limited to those of the city and state where theexhibits are being held, as may be amended from time totime.
No SmokingAAFPRS Foundation’s policy restricts the use of tobaccoproducts in all areas of the exhibit hall (including set-upand dismantle of exhibits). Thank you for not smoking.
Operation and Conduct in ExhibitsExhibitor personnel may not enter the exhibit space ofanother exhibitor without permission from the latter. Atno time may anyone enter an exhibit space that is notstaffed. Exhibitors may not leave merchandise or printedmatter in the registration areas, lounges, meeting rooms,or other facilities of meeting/exhibit site. Themanagement reserves the right to restrict exhibits which,because of sound, method of operation, materials, content,or any reason, become objectionable. This includes theright to prohibit or evict any exhibit that, in the opinionof the management, may detract from the generalcharacter of the exhibits as a whole. This reservationincludes persons, things, conduct, printed matter, food andbeverages, or anything of a character which themanagement determines objectionable to the exhibit. Inthe event of such restriction or eviction, the AAFPRSFoundation is not liable for any refunds of rental fees orother exhibit expenses. As a condition for exhibiting, eachexhibitor agrees to observe all policies stated in thisdocument. Violations will result in the ineligibility toexhibit at future AAFPRS Foundation meetings.
The AAFPRS Foundation reserves the right to control allexhibitor activities that take place outside an exhibitor’sallotted exhibit space during the meeting dates.Exhibitors may not schedule hospitality suites,educational, entertainment or social functions to conflictwith AAFPRS Foundation programs or other activitytimes. All functions must be approved by AAFPRSFoundation in writing. For further information regardingany exhibitor’s allotted exhibit space, contact the Managerof Meetings & Exhibits at(703) 299-9291, ext. 223.
PhotographsAn exhibitor may not photograph or videotape theexhibits. Photographs or videotaping is not permitted inthe general session or meeting rooms without explicitapproval of the AAFPRS.
Sales and Order TakingExhibitors are free to solicit sales and take orders, butmust at all times maintain professional behavior. TheAAFPRS Foundation reserves the right to limit or restrictsales activities if such activities are causing a disturbanceon the show floor. Rule: All exhibitors who sellmerchandise from the show floor, or who take orders on
either a wholesale or retail basis, must meet, city,Department of Revenue requirement for the city/state inwhich the show takes place.
SecurityExhibitors are cautioned to have a representative inattendance during set-up hours. The possibility of theft or“mysterious disappearance” of equipment will be greatlyreduced if exhibitors take this precaution. All exhibitorsare well advised to follow this same procedure whendismantling exhibits. Be sure a representative is presentuntil boxing and crating of exhibit materials has beencompleted. The AAFPRS will provide a professionalsecurity guard service beginning the first day of move-inand continuing until the exhibit hall is vacated. However,the AAFPRS and the Mucis City Center are notresponsible for any loss or damage to exhibitor property.
Sharing Exhibit SpaceSubletting of exhibit space is strictly prohibited.
ShippingAdvance Warehouse Shipping Address:Exhibiting Company Name / Booth # _________AAFPRS ANNUAL FALL MEETING 2016c/o FREEMAN1701 Lebanon Pike CircleNashville, TN 37210
Show Site Shipping Address:Exhibiting Company Name / Booth # _________AAFPRS ANNUAL FALL MEETING 2016c/o FREEMANMusic City Center700 Korean Veterans Blvd.Nashville, TN 37203
Direct shipments for small packages, UPS, are to be directedto the UPS Store located inside the Music City Center,phone: (615) 401-1495. Freeman is not responsible fordelivery, missing or late shipments that are directly shippedto the UPS Store. To ensure your shipment is in your boothwhen you arrive, it is recommended that you ship advancedto the Freeman warehouse.
If you’re shipping directly to the UPS Store, please labelyour shipment as follows:Music City Centerc/o The UPS StoreRecipient’s NameRecipient’s phone number201 5th Avenue SouthNashville, TN 37203
STANDARDS OF DISCLOSUREIn order to maintain objectivity and balance as well as to disclose any known limitations on data, the AAFPRSFoundation Policy provides the following guidelines regarding disclosure at scientific meetings and ancillary functionsincluding, but not limited to, exhibits. 1) AAFPRS Foundation will make every effort to ensure that data provided during educational activities regarding acompany’s products (or competing products) are objectively selected and presented with favorable and unfavorableinformation and balanced discussion of prevailing information on the product(s) and/or alternative treatments. 2) AAFPRS Foundation shall ensure, to the extent possible, meaningful disclosure of limitations on data: for example,ongoing research, interim analyses, preliminary data, or unsupported opinion. 3) AAFPRS Foundation will require that presenters at educational activities disclose when a product is not approved inthe United States for the use under discussion. 4) Faculty/presenters are required to make disclosure concerning any relationship(s) with a commercial entity(ies) inregard to the presentation(s) to be given during an educational activity. 5) When commercial exhibits are part of the overall program, arrangements for these should not influence planning orinterfere with the presentation of CME activities. Exhibit placement should not be a condition of support for a CMEactivity. 6) No commercial promotional materials shall be displayed or distributed in the same room or obligate path as theeducational activity immediately before, during, or immediately after an educational activity designated for credit. 7) Representatives of commercial supporters may attend an educational activity, but may not engage in sales activitieswhile in the room where the activity takes place or in the obligate path to this room.To meet the above listed requirements, the Exhibit Advisory Committee of the AAFPRS requires, at minimum, thefollowing disclosures by your company:1) Products to be displayed/described and information to be provided as part of the exhibit include limited data, such asongoing research, interim analyses, preliminary data, unsupported opinion or other cautionary advisements that shouldbe made to CME participants. _______ Yes _______ NoIf “yes” please describe the data limitations to be disclosed: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________2) Products to be displayed/described and information to be provided as part of the exhibit include substance(s) notapproved in the United States for the use under discussion.
_______ Yes _______ NoIf “yes” please describe the substance(s) and use to be disclosed: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________3) This company, __________________________________________________, does have one or more affiliations with(an) AAFPRS member(s) regarding products and services as described below*:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(*Such affiliations may include, but not be limited to, research grants, honoraria, paid or unpaid consultants, stockownership, partners in an entrepreneurial venture, or any other arrangement that may be seen as a potential duality orconflict of interest by other AAFPRS members.)
Signature of Company Representative ___________________________________ Date ____________________
Please complete this form and mail it along with your exhibit application to: AAFPRS Foundation,Attn: Ollie Edwards, 310 S. Henry Street, Alexandria, VA 22314 or fax it to (703) 299-8898.
Exhibit Application, Part I
PLEASE TYPE OR PRINT
Company _____________________________________________________________________________
Contact Person _______________________________________________ Title ________________________
Street Address__________________________________________________________________________
City _________________________________________________ State __________ Zip ________________
Phone _________________________________________ Fax ___________________________________
E-mail __________________________________________ Web Site _______________________________
Exhibitor Registrant(s)You can have badges made for up to four (4) individuals per booth, however, only two (2) individuals may be at the boothat one time without an additional fee.
(1) Name: _____________________________________________________ Title:____________________
(2) Name: _____________________________________________________ Title:____________________
(3) Name: _____________________________________________________ Title:____________________
(4) Name: _____________________________________________________ Title:____________________
You may register up to 2 more representative for $150 each.
(5) Name: _____________________________________________________ Title:____________________
(6) Name: _____________________________________________________ Title:____________________
As an authorized representative of the company named above, I have read the rules and regulations outlined in this prospectus. Iunderstand and agree to accept and abide by those rules and regulations adopted by the AAFPRS Foundation for the conduct of theexhibition. The acceptance of our application by the AAFPRS Foundation and the deposit for rental charges constitute a contract.
Print Manager’s Name ____________________________________________________ Date ______________
Signature _____________________________________________________________________________
PAYMENT METHODPayment must accompany the application for space. No applications will be processed without remittance of fullpayment. Check or charge card information must accompany this form. Make check payable to AAFPRS Foundation.
( ) Full Payment $ ___________[ ] Check [ ] VISA [ ] Mastercard [ ] American Express Security Code _________________
Card No. _________________________________________________________________ Exp. Date _______
Card Holder’s Name _________________________________ Signature ________________________________
Please return two-part completed application and Standards of Disclosure to:AAFPRS Foundation310 S. Henry Street, Alexandria, VA 22314Phone: (703) 299-9291, ext. 223Fax: (703) 299-8898E-mail: [email protected]
COMPANY PROFILEPlease e-mail your company’s marketing description aswell as business address, phone, fax, and Web address toOllie Edwards at: [email protected]. The limit for yourdescription is 50 words and the listing will be included inthe AAFPRS On-site Program. The AAFPRS has theright to edit descriptions.Complete Part II of the application on the back of thisform.
AAAAAAFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016
Exhibit Application, Part IIn Corner (early bird, by June 13, 2016) $2,800n Corner (after June 13, 2016) $3,200n Aisle (early bird, by June 13, 2016) $2,600n Aisle (after June 13, 2016) $3,000
Booth PreferencePlease refer to the adjacent floor plan and state your preferred booth number(s). Every effort will be made toaccommodate your preference. However, space assignment will be made on a first-come, first-served basis.
1)________________________________________________ 3)______________________________________________
2)________________________________________________ 4)______________________________________________
Exhibitors NOT preferred in proximity.
1)________________________________________________ 3)______________________________________________
2)________________________________________________ 4)______________________________________________
PRODUCT CATEGORYAestheticn Body Contouringn Cellulite Therapyn Dermabrasionn Macrodermabrasionn Microdermabrasionn Micropigmentation
Cosmetic & Skin Caren Acne/Blemishesn Anti-agingn Preoperativen Postoperativen Burn Caren Prescription Skin Bleachingn Scar Treatmentn Camouflage/Makeupn Collagensn Creams and Lotionsn Soaps/Cleansersn Sun Damagen Hypoallergenicn Peelsn Tanning
Diagnosticn Camerasn Digital Imagingn Photgraphyn X-Ray
Endoscopyn Camerasn Endoscopesn Instrumentsn Monitors
Garmentsn Custom-maden Facialn Chinn Compressionn Neck
Implants & Prostheticsn Bonen Cheekn Chin/Malarn Jawn Lipsn Maxillofacialn Nasaln Expanders
Lasersn Cutaneous Flawsn Hair Removaln Laser Eyewaren Skin Resurfacingn Tattoo Removaln Veinsn Lesions
Managementn Accreditationn Audio-Visualn Computer Hardwaren Computer Softwaren Patient Financingn Practice Promotion/ Marketingn Product Inventoryn Facility Consulting Servicesn Financial Planning Servicesn Office Formsn Patient Educationn Professional Organizationn Seminarsn Telephone Systemsn Web site SEA & Development
Suction Equipmentn Aspiratorsn Cannulaen Disposablesn Power Cannulaen Tumescent Products
Surgical Instruments& Equipmentn Anesthesia Equipmentn Drainagen Chairsn Disposablesn Microsurgical Instrumentsn Monitoring Equipmentn Electrosurgeryn Glovesn Power Toolsn Protective Eyewaren Smoke Evacuatorsn Surgical Instrumentsn Instrument Sharpenersn Leechesn Lightingn Suturesn Tables
Wound Care &Pharmaceuticalsn Anestheticsn Bed/Mattress Systemsn Electrotherapyn Gel Sheetingn Medication Managementn Vitaminsn Wound Cleaners
Other _______________
AAAAAAFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016AFPRS FALL MEETING 2016
n Yes, we will become a Corporate Partner at the $_______ level.n Yes, we will advertise. Please e-mail me the rates.n Yes, my company will donate an item(s) for the Prize Drawing.
