Physics Department Management Review

Ron Gill Mike Zarcone

February 10, 2015

Physics Department Management Review

Scope and overview of the management systems Hazard and environmental aspects identification Review of related assessments Financial investments and stakeholder concerns FY14 performance versus goals Proposed FY15 goals Management feedback

This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department.

The purpose is to assess management system effectiveness and identify opportunities for improvement.

Agenda

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EMS and OHSAS Scope

NPP work (office & experiments) in buildings 510, 515, 901A Includes other buildings occupied during RSL-2 as per MOUs

• 355, 901, 1005, …

CMPMSD in building 510 • CMPMSD moved to ISB, completed in FY14 • CMPMSD is part of BES, a few still use 510 • Review of experiments in 510 CMPMSD responsibility

- PO maintains reference to ESRs in EMS - Use 510 90-Day Area – keep “trail” of process → waste - Ends when move is completed

Approximately 285 employees, 225 guests in the Department

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Operating Mechanisms Hazards, environmental aspects & controls identified & reviewed via ESRs &

work planning ECR reviews all ESRs for environmental component IH Rep reviews all ESRs for concerns/monitoring All ESRs have pollution prevention plans ESRs provide risk assessment for each hazard Information distribution

• Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs • New employee handout • Always a topic at weekly Physics Department management meeting • All-hands meetings • ESSH Committee Meetings • Group Safety Coordinator (GSC – worker committee) meetings • Group leader meetings

Establish annual goals & targets • Lab-level inputs to objectives and targets are considered • Department-level input

- Feedback from previous management review - Feedback from staff via GSCs, all-hands meetings, etc.

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Hazards & Environmental Aspects Hazards: Hazardous or toxic materials Electrical energy Flammable gases and liquids Flammable or combustible materials Cryogenic materials/devices Oxygen deficiency potential Ionizing radiation Non-ionizing radiation Radioactive materials Operating vehicles Housekeeping hazards Working environment hazards Heavy metal contamination (legacy)

SEAs: Regulated industrial waste generation Hazardous waste generation Radioactive waste generation (sealed

sources) Storage/use of chemicals &

radioactive materials Greenhouse gas emissions

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External Assessments Sealed source effectiveness review – December Ladder safety effectiveness review – May BHSO compressed gas survey – June

• No BSA cylinder tags indicating compressed gas cylinder use – fixed immediately

• Compressed gas cylinders not secured – fixed immediately • Empty and full compressed gas cylinders not segregated during

storage – storage areas were reconfigured • Presence of compressed gas cylinders not accurately identified in

the Fire-rescue run card system – updated after RSL-2 move • CMS for the facility does not reconcile with the current inventory in

building – CMPMSD move EMS-OHSAS audit – June EPA hazardous waste audit – September

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BNL Internal Assessments Nessus scans for cyber security high vulnerability – ongoing Extent of Condition for “Over pressurization of Ultra High

Vacuum Chamber Assess condition: Potential for improper removal of large,

heavy, bulky material - December Hoisting and rigging device inspections - January Industrial hygiene multi-topic self-assessment - February Multi-topic EMS audit – February Laser/non-ionizing radiation audit - February Laser tier 1s – February – March Annual crane inspections - September Building 355 fire drill – May Building 510 fire drill – May

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Physics Assessments Tier 1 inspections Management work observations Quarterly reviews of ATF area dose rates Required annual reviews

• Individual dose rate including cross-departmental workers • Annual policy & procedure reviews • Annual hazard placard (HVT) reviews • Annual LOTO review

Some ergonomic evaluations Swipes for heavy metals for labs/offices being vacated and

reoccupied – as needed Chemical inventory – March

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Renovate Science Laboratories-2 (RSL-2) - Phase 2 BORE – April

Pre-OREs for new labs – May OREs for RSL-2 labs – June to October

• All labs done except: • 1-216 unoccupied lab • 2nd floor clean rooms and prep areas • Action items completed as of 1/30/15

Space needs and use – June – December Physics Department FY13 self evaluation – December Legacy basement items review/purge – ongoing

• Significant paper recycling • Reduction of fire loading

Physics Assessments

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Physics Incidents Shelter in place order causes confusion – January Employee falls near building 490 – October Laptop theft from 510 office – October Numerous fire alarms associated with RLS-2 – April to June

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Financial Investments & Stakeholder Concerns

Funded through the Physics Department operating budget • ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other departments (20%)

No external stakeholder concerns communicated or Identified No ESH communications from external interested parties Changing circumstances, including developments in legal and other

requirements related to environmental and OSH aspects and hazards – None

Staff Involved with teacher and student mentoring programs

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Physics Performance Follow-up from previous management review: no actions were

identified EMS and OHSAS targets

• Objective 1: Sustain improvements in injury reduction, ESH and operational performance achieved in FY13

- Implement machine shop safety plan improvements by completing installation of emergency stop switches on all devices in the Physics Shop

- Distribute injuries and events report to Department staff - Distribute relevant lessons learned topics to Department staff

- Surge protector end of life - Use cut resistant gloves

- Distribute relevant product recall notifications to Department staff - Fall protection snap hook - Lenovo Thinkpad battery - VAIO and Lenovo laptops

• Objective 2: Effective implementation of LOTO - Explain new LOTO process at a Department all-hands meeting

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Physics Performance EMS and OHSAS targets (continued)

• Objective 3: Contribute to the Lab’s sustainability efforts - Recycle obsolete documents from storage areas - Ask for feedback from those who order paper on the amount they

have purchased in each of the last two or three years - Paper is ordered through many pathways, not many records kept

- Request managers of double-side printers to make double-side printing the default

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Injury Statistics

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0

2

4

6

8

10

12

14

16

18

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Fiscal Year

Physics Department Injuries

Non-recordable

Recordable

Averages: Recordable = 1.4 ± 1.3 Non-recordable = 3.8 ± 3.8 Total = 4.7 ± 4.1

Proposed FY 2015 Targets Objective 1: Sustain improvements in injury reduction, ESH

and operational performance. • Distribute injuries and events report to Department staff. • Distribute relevant lessons learned topics to Department staff. • Distribute relevant product recall notifications to Department staff. • Complete and close ATS items related to RSL-2 OREs. (1/30/15) • Complete chemical inventory, including RSL-2 areas. • Fully implement RFID tagging of all CMS chemicals in Physics.

Objective 2: Contribute to the Lab’s sustainability efforts. • Recycle obsolete documents from storage areas to reduce

storage space and fire loading. • Work with group leaders to preserve or dispose of data from

stored data tapes. • Send flyer to all personnel to raise awareness of “Managed Print”

program. Discuss program and objectives at staff meetings.

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Management Feedback Are the systems effective and adequate in terms of:

• Policy commitments? • Achieving objectives & performance measures? • Identifying SEA, impacts & Risks? • Resource allocation, information systems & organizational issues?

Are objectives & targets suitable in terms of: • Environmental impacts & injury/illnesses? • Meeting regulatory requirements? • Should additional objectives/targets be established?

Recommendations for improvements?

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