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Revised — 10-6-14 PIMA COUNTY COMMUNITY COLLEGE DISTRICT

GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA OCTOBER 8, 2014

NOTICE OF REGULAR GOVERNING BOARD MEETING 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 AGENDA FOR MEETING* General Matters 1. Call to Order 2. Pledge of Allegiance Public Comment 3. Public Comment – Call to Audience

The Pima Community College Board of Governors welcomes public comment on issues within the jurisdiction of the College. Comments should be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.

Reports 4. Governing Board Member Reports

• The Chairperson, Secretary and/or members of the Governing Board may report on recent events at or involving the College.

Board of Governors Agenda Date: 10/8/14 Page 2 Reports (Continued) 5. Chancellor’s Report

• Chancellor Lambert may report on current events at or involving the College. The Chancellor may also provide information to the Governing Board on the following topics: Changes being considered and/or made to College processes and systems, Legislative and Budget Updates. HLC Visit Impressions Arizona State Nursing Board Determination

6. Reports by Representative to the Board

• The representatives to the Board will provide highlights of their group’s activities during the preceding month(s). Student – Alec Moreno Temporary Staff – Joe Langlois Staff – Don Harp Adjunct Faculty – Carlo Buscemi Faculty – Kimlisa Salazar Duchicela Administrator – Michael Tulino

7. Academic Reports

• Developmental Education Summit • HLC Fast Action Teams

8. Financial Report — August 2014 Financial Statements

• Preliminary fiscal year 2014-15 results through August 2014. Information Items 9. Separations from Employment

• Information item listing retirements and separations from employment: Ceanne G. Alvine, Misty B. Manelos and Vincent L. Pachuilo.

10. Student Aide Placements

• Information item listing student aide placements: Rosa Alvarado, Marcos Ameneiros, Babywaheda Aminy, Amber Arvizu, Leandra Bailey, Nicole Baloo, Daisy Barnett, Samuel Bello, Siria Beltran, Dennis Benedetto, Bladimir Bojorquez, Elizabeth Burke, Christopher Burns, Melissa Burns, Luis Bustamante, Anna Carrillo, Juana Cervantes, Pablo Chavez, Latricia Clark, Jonathan Contreras, Cameron Coraggio, Laura Cordova, Daniel Coria Alarcon, Jorge Cota, Michael Cox, Moises Cuellar-Valenzuela, Julian Cuen, Stanley Danielson, Diego Dorame, Elena Dosamantes, Kenny Doyle, Clara Dzodzomenyo, Daniel Fernandez, Hector Garcia, Jesse Garcia, Daniel Gastelum, Joshua Gastelum, Edgar Gavino Torres, Anthony Gaxiola, Monique Godoy, Daniel Gonzalez, Fernanda Gonzalez, Brenda Grijalva, Federico Guajardo, Laura Guerry, Claudia Gutierrez, Dillan Hansen, Souna Hashim, Mubarak Hassan, MaryAnn Haynie, Nicholas Hernandez, Ashlie Herrera, Brandon Huerta, Karen Hughes,

Board of Governors Agenda Date: 10/8/14 Page 3 Information Items (Continued)

Shelle Hutton, Hoc Huynh, Kitaro Jashimoto, Valeria Jimenez, Shannon Judd, Marc Jutras, Zena Khalel,Danyelle Khmara, Sabrina Kortright, Maritza Lara, Richard Larkin, Devin LeCroy, Andrea Lizarraga, Adrian Lopez, Dianette Lopez, Leandra Lozano, Roxanna Lucero, Nicole Manding, Tony Martin, Kathleen Martinek, Angelica Martinez, Francine Martinez, Ingrid Martinez, Monica Martinez, Oliver Martinez, Joaquin Martinez Campoy, Patricia McCullough, Melissa Medrano-Vossler, Alexia Melgoza, Felicity Mendiola, Jessica Mercado, Nicole Mercado, Angel Monge, Kayla Montano, Francisco Montoya, Javier Moreno, Richard Navarrete, Kimberly Nelson, Megan Nichol, Elizabeth Noland, Sean Oroz, Neftali Ortega, Guadalupe Palomino, Brian Patrick, Mariah Paynter, Omar Penuelas, Lesly Perez, Kassandra Pino, Debbie Pinon-Turcios, Ashley Prieto, Daniella Quevedo, Deyanira Quijada Mejia, Mireya Ramirez, Esteban Reyes, Lorena Reyes, Jesse Reyna, Perla Reyna, Marc Roberts, Cassandra Robertson, Adam Rodriguez, Benjamin Rogers, Jovan Romero, Michele Rorabaugh, Brigette Salva, Alexandro Sandoval, Amanda Satathite, David Silva, Carolyn Smith, Cristina Soto, David Tapia, Ambar Teran, Jenny Urias, Javier Urrea, Gilberto Valdez, Nichole Valdez, Hazel Valenzuela, Natali Valenzuela, Jose Villa, Candace Villalobos, Thomas Wakefield, Leanna Watts, Christa Wenham, Lorena White Ruman, Pieter Van Drielen, Cassandra Woods, Genevieve Yordani and Juana Zadroga.

11. Governance Council Meeting Minutes

• Information item listing the minutes from the Governance Council meetings. 11a. BP-3103: Attendance and BP-3108: Grading – First Reading

• Administration submits the first reading of the revised Board Policy 3103 – Attendance and Board Policy 3108: Grading.

Action Items 12. Approval of Minutes of the following meetings: A. Special Meeting to conduct Executive Session on September 10, 2014 B. Regular Meeting of September 10, 2014 C. Special Meeting to conduct Executive Session on September 26, 2014 13. Consent Agenda 13.1 New Appointments

• Administration is requesting approval to hire the following individuals: Mary Jo Chmielewski, Instructor – CC; Dedra Clark-McGee, Program Coordinator – DO; Tanya Hawks, Educational Support Faculty – EC 1-year Administrative Appointment; Ronald Jorgensen, Educational Support Faculty – NWC 1-year Administrative Appointment; Daniel Kester, Director – DO;

Board of Governors Agenda Date: 10/8/14 Page 4 Action Items (Continued)

Melissa Nash, Instructor – CC; William Richman, Information Technology Specialist – WC; Dorothy Roque, Student Services Technician – DO; Rene Ruiz, Laboratory Specialist – WC; Ernesto Trujillo, Instructor-Business – DVC.

13.2 Adjunct Faculty Appointments

• Administration is requesting that the individuals listed as certified adjunct applicants be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors: Brian J. Ashe, Building and Construction; Brandi, J. Bride, Nursing; Joshua R. Butcher, Computer Software Applications, Computer Information Systems; Elizabeth R. Cameron, Machine Tool Technology; Adam R. Dalesandro, D.M.D., Dental Hygiene; Tom H. Do, Literature, Writing; Adrianna T. Gallego, Nursing; John M. Fullmer, Literature, Writing; Richard, E. Iotti, Business; Management; International Business; Jeyhan S. Kartaltepe, Ph.D., Astronomy; Christopher J. Koval, Writing; Lourdes D. Machado, Translation and Interpretation Studies; Sandra K. McRae, English as a Second Language; Political Science; Diane L. Meyer, Art; Psychology; Student Success; Patricia B. Moreno, Nursing; Timothy S. O’Grady, Digital Arts; Martha K. Petersen, Writing; Keith A. Rocci, Education, Special Education, Educational Technology, Librarian; Nicole M. Schmidt, English as a Second Language; Jorge A. Torres, Aviation Technology; Sandra I. Triplett, Nursing and John Williams, Aviation Technology.

13.3 Temporary Appointments

• Administration is requesting that the individuals listed be employed as temporary employees. Individuals may be used as a pool of employees for current and future temporary assignments: temporary assignments for eighteen months: Syntia Bebongchu, Office Aide – STEM; Eric Bejarano, Workforce Trainer – Law Enforcement Academy; Joe Bezerra, Instructor – Continuing Education; Emily Burgen, Instructor – Mathematics; Jennifer Clark, Sub-Instructor – Adult Education; Josh Galarza, Tutor I – Learning Center; Rebecca Hengsteler, Sub-Instructor – Adult Education; Karime Hernandez-Herrera, Tutor I – Talent Search; Eric Jimenez, Auxiliary Aide – Disabled Student Resources; John Kordich, Laboratory Assistant – Therapeutic Massage; Alyssa Lara, Tutor I – Talent Search; Robert Leaver, Art Model – Visual Arts; Thomas Lo, Instructor – Math Emporium; Nicholas Lockhart, Tutor I – Learning Center; Christopher Lucas, Office Aide – Math Emporium; Yannick Meyer, Laboratory Assistant – Machine Tool Program; Katherine Moreno, Laboratory Assistant – Machine Tool Program; David Nkansah, Office Aide – Math Emporium; Brianne Perez, Tutor I - Talent Search; Laura Quijada,

Board of Governors Agenda Date: 10/8/14 Page 5 Action Items (Continued)

Laboratory Assistant – Machine Tool Program; Colleen Runyan, Art Model – Visual Arts; Clay Scott, Tutor I – Learning Center; Vaughn Thompson, Tutor I – Learning Center; Luis Torres Figueroa, Laboratory Technician – Biology; Hector Valdez, Tutor I – Learning Center; Octavio Villa, Tutor I – Talent Search; Alexis Wehr, Tutor II – Learning Center; Wendy Wiener, Sub-Instructor - Adult Education; James Wilhelmsen, Workforce Trainer – Law Enforcement Academy.

13.4 Board Policy Substantive Changes, Deletions and New Board Policies – Final Reading

• Administration submits the final reading of the Board Policy Substantive Changes, Deletions and New Board Policies.

13.5 Intergovernmental Agreements: Dual Enrollment

• Administration is requesting approval of the revised agreement between Pima County Community College District and Baboquivari Unified School District #40.

13.6 Curriculum Recommendations: Program Inactivation – Multiple Center for Training and Development (CTD) Programs

• Administration is requesting approval to inactivate Center for Training and Development programs per Board Policy 3106, Curriculum Development

Other Action Items 14. District-wide 2014-2017 Strategic Plan

• Administration is requesting approval of the District-wide 2014-2017 Strategic Plan.

15. Election Oversight Committee Report on Non Exempt Employee Election

• This is a placeholder in the event the election results are finalized and ready for Board approval.

16. Association of Community College Trustees (ACCT) Leadership Congress Voters

• Administration is requesting that the Board of Governors nominate one Board member to serve as the voting delegate(s) and the alternate(s) for the upcoming ACCT Leadership Congress, October 22-25, 2014.

Board of Governors Agenda Date: 10/8/14 Page 6 Adjournment Regular Meeting November 19, 2014, 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Blvd. Tucson, AZ 85709-1010 * Option to recess into executive session to obtain legal advice — Pursuant to A.R.S. §38-

431.03(A)(3) the Governing Board may vote to go into executive session for the purpose of obtaining legal advice from its legal counsel with respect to any item listed on this agenda or any addendum thereto.

* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be

found in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/meeting-notices/packets.html.

* To request a reasonable accommodation for individuals with disabilities, a minimum of 5

business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-4567.

Members of the Governing Board may participate by telephone, video or internet conferencing.

http://www.pima.edu/meeting-notices/packets.html

PimaCountyCommunityCollegeDistrict Board of Governors

4905C East Broadway/Tucson, Arizona 85709-1010

GENERAL MATTERS

Meeting Date: 10/8/14 Item Number: 1-3

Item Title Contact Person

General Matters Chancellor’s Office (206-4747)

1. Call to Order 2. Pledge of Allegiance 3. Public Comment

Approvals Chancellor____________________________________

Lee D. Lambert, J.D.



REPORTS

Meeting Date: 10/8/14 Item Number: 4-7


Reports Chancellor’s Office (206-4747)

4. Governing Board Member Reports 5. Chancellor’s Report 6. Reports by Representatives to the Board 7. Academic Reports

Approvals Chancellor________________________________




GENERAL MATTERS/REPORTS Meeting Date: 10/8/14 Item Number: 8


Financial Report – August 2014 Financial Statements Dr. David Bea Executive Vice Chancellor for

Finance and Administration (206-4519)

Recommendation: Attached are the financial statements showing preliminary 2014/15 results through August 2014. Time will be provided to discuss College fiscal matters. Justification: Statement of Revenues, Expenses and Changes in Net Position: The preliminary results indicate that Pima Community College concluded August with a year-to-date increase in net position through month end of approximately $1.3 million. This is an increase from the previous year’s increase of $0.9 million. The increase in net position is due to a slight increase in revenue from contracts. Summary of Expenditures – General and Designated Funds: In terms of budget to actual performance, General and Designated Fund revenues and expenditures are in line with budget. Personal Services expenditures are 12.7 percent of budget, which is slightly lower than the previous year’s 13.0 percent. In absolute terms, year to date Personal Services expenditures were $15.4 million, which is $108.0 thousand lower than the same period of fiscal year 2014. Services and Supplies expenditures are approximately 15.8 percent of the budget, which is higher than the previous year’s 15.3 percent. In absolute terms, Services and Supplies expenditures were $5.0 million, which is $184.8 thousand higher than the amount from the same period of fiscal year 2014. Transfers are lower than the previous year due to a reduction in the transfers needed for capital projects. Statement of Net Position: As shown in The Statement of Net Position, the total net position at the end of August was $207.0 million, which is a decrease of about $1.1 million compared to the same time last year. This represents a decrease in total assets of $3.2 million offset by a decrease in total liabilities of $2.1 million.

Financial Report – August 2014 Financial Statements Date: 10/8/14 Page 2

Approvals Contact Person________________________________

David Bea, Ph.D. Chancellor____________________________________


Statement of Net Position (formerly Statement of Net Assets)August 31, 2014

(Preliminary) FY 2013/14

General & Auxiliary & Total All Funds

Designated Restricted Plant & Total Prior Year as of

Funds Funds Other Funds All Funds August 31, 2013AssetsCurrent Assets

Cash and Cash Equivalents 16,762,947$ (4,092,160)$ 7,146,560$ 19,817,347$ 24,334,676$

Receivables:

Short‐term Investments 25,050,473 25,050,473 35,025,629

Property Taxes 4,337,510 105,951 4,443,461 4,135,689

Accounts (net of allowances) 9,954,429 9,954,429 10,673,858

Government Grants and Contracts 10,380,615 10,380,615 8,904,021

Student Loans (net of allowances) 988,351 988,351 1,421,682

Other 387,754 25,668 969 414,391 640,425

Inventories 123,137 123,137 480,964

Prepaid Expenses 1,376,488 9,337 1,385,825 803,701

Total Current Assets 57,992,738 6,314,123 8,251,168 72,558,029 86,420,645

Noncurrent Assets

Restricted Cash and Cash Equivalents 2,079,643 2,079,643 1,566,303

Notes Receivable (net of allowances) 394,374 394,374 502,201

Other Long‐term Investments 10,843,890 20,000,000 30,843,890 29,094,830

Investments in Capital:

Land 15,291,311 15,291,311 15,291,311

Buildings & Leasehold improvements

(net of depreciation) 81,408,202 81,408,202 86,468,672

Construction in Progress 10,978,882 10,978,882 1,450,322

Equipment (net of depreciation) 5,235,179 5,235,179 1,192,817

Library Books (net of depreciation) 1,832,591 1,832,591 1,876,567

Total Noncurrent Assets 10,843,890 137,220,182 148,064,072 137,443,023

Total Assets 68,836,628$ 6,314,123$ 145,471,350$ 220,622,101$ 223,863,668$

LiabilitiesCurrent Liabilities

Accrued Payroll and Benefits 4,031,962 4,031,962 3,426,912

Accounts Payable and Accrued Liabilities 1,525,497 122,923 55,103 1,703,523 931,147

Deposits Held in Custody 407,346 407,346 397,439

Current Portion of Long‐term Liabilities 4,219,839 4,219,839 4,142,048

Total Current Liabilities 9,777,298 122,923 462,449 10,362,670 8,897,546

Noncurrent Liabilities

Unearned Revenue 5,250 55 5,305 17,899

Long‐term Liabilities 3,275,752 3,275,752 6,838,364

Total Noncurrent Liabilities 3,281,002 55 3,281,057 6,856,263

Total Liabilities 13,058,300$ 122,978$ 462,449$ 13,643,727$ 15,753,809$

Net PositionNet Investment in Capital Assets 114,746,164 114,746,164 102,999,688

Restricted for:

Loans 1,406,002 1,406,002 1,423,348

Debt Service 1,768,092 1,768,092 1,823,313

Other (Capital Projects)

Grants and Contracts (2,187,669) (2,187,669) (1,521,717)

Unrestricted 55,778,328 8,378,814 27,088,643 91,245,785 103,385,227

Total Net Position 55,778,328$ 6,191,145$ 145,008,901$ 206,978,374$ 208,109,859$

Total Net Position: Current Year vs. Prior Year (1,131,485)$

FY 2014/15

Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Two Months Ending August 31, 2014

(Preliminary) FY 2013/14

General & Auxiliary & Prior Year

Designated Restricted Plant & Total Totals as of

Funds Funds Other Funds All Funds August 31, 2013

Operating RevenuesTuition and Fees 22,178,915$ 330$ 619,458$ 22,798,703$ 22,545,100$

Contracts 748,406 748,406 438,392

Auxiliary Enterprises 45,043 45,043 58,258

Commission and Rents 5,000 15,756 20,756 19,142

Other Operating Revenues 44,057 33,249 77,306 117,802

Total Operating Revenues 22,976,378 94,378 619,458 23,690,214 23,178,694

Nonoperating RevenuesState Appropriations 1,773,375 1,773,375 1,784,150

Property Taxes 705,137 10,382 715,519 1,118,662

Federal Grants 10,489,654 10,489,654 8,865,852

State and Local Grants 175,935 175,935 272,263

State Shared Sales Taxes 304,324 304,324 171,833

Gifts

Investment Income 236,948 257 34 237,239 310,119 Net Nonoperating Revenues 2,715,460 10,970,170 10,416 13,696,046 12,522,879

Total Revenues 25,691,838$ 11,064,548$ 629,874$ 37,386,260$ 35,701,573$

Operating ExpensesEducational and General

Instruction 4,968,748 551,453 59,424 5,579,625 5,762,466

Academic Support 3,549,668 443,041 12,263 4,004,972 3,990,800

Student Services 3,416,322 426,368 39 3,842,729 3,823,389

Institutional Support 6,471,699 (65,284) 53,440 6,459,855 6,745,927

Operation and Maintenance of Plant 1,749,101 3,719 513,987 2,266,807 2,548,242

Depreciation 1,261,174 1,261,174 1,174,278

Student Financial Aid 329,504 12,144,032 12,473,536 10,652,387

Auxiliary Enterprises 157,373 157,373 101,659

Contingency

Total Operating Expenses 20,485,042$ 13,660,702$ 1,900,327$ 36,046,071$ 34,799,148$

Income Before Other Expenses 5,206,796$ (2,596,154)$ (1,270,453)$ 1,340,189$ 902,425$

Transfers (3,186,000) (4,016,300) 7,202,300

Capital Appropriations

Capital Gifts and Grants

Increase (Decrease) in Net Position 2,020,796$ (6,612,454)$ 5,931,847$ 1,340,189$ 902,425$

Net PositionTotal Net Position ‐ Beginning of Year 53,757,532 12,803,599 139,077,054 205,638,185 207,207,434

Total Net Position ‐ End of Period 55,778,328$ 6,191,145$ 145,008,901$ 206,978,374$ 208,109,859$

Total Net Position ‐ End of Period: Current Year vs. Prior Year (1,131,485)$

FY 2014/15

Summary of Expenditures ‐ General & Designated Funds ‐ Actuals vs. BudgetYear To Date For Two Months Ending August 31, 2014

(Preliminary)

Adjusted Year to Date Available Year to Date

Annual Budget Actuals % Budget Actuals %Expenditures by FunctionEducational and General

Instruction 56,467,701$ 4,968,748$ 8.8 % 51,498,953$ 5,277,573$ 9.1 %

Academic Support 25,718,360 3,549,668 13.8 % 22,168,692 3,600,006 14.5 %

Student Services 25,152,886 3,416,322 13.6 % 21,736,564 3,292,730 13.7 %

Institutional Support 35,379,276 6,471,699 18.3 % 28,907,577 6,217,750 18.0 %

Operation and Maintenance of Plant 13,887,919 1,749,101 12.6 % 12,138,818 1,809,879 13.5 %

Student Financial Aid 1,124,000 329,504 29.3 % 794,496 203,934 31.3 %

Other Expenses

Transfers 3,195,000 3,186,000 99.7 % 9,000 10,253,077 100.0 %

Fund balance reserved for contingency 12,506,859 12,506,859

Total Expenditures by Function 173,432,001$ 23,671,042$ 13.6 % 149,760,959$ 30,654,949$ 17.3 %

Expenditures by AccountPersonal Services

Administrative Personnel 6,797,196$ 1,045,790$ 15.4 % 5,751,406$ 1,013,754$ 16.1 %

Faculty 22,883,400 2,483,442 10.9 % 20,399,958 2,466,316 10.9 %

Additional Compensation ‐ Faculty 1,270,050 122,143 9.6 % 1,147,907 98,994 7.3 %

Adjunct Faculty 13,483,296 974,638 7.2 % 12,508,658 1,031,616 7.8 %

Classified Staff 43,612,852 6,567,360 15.1 % 37,045,492 6,317,393 15.3 %

Other Compensation 4,463,389 524,798 11.8 % 3,938,591 630,242 12.0 %

Student Employment / Workstudy

Fringe Benefits 28,514,588 3,645,097 12.8 % 24,869,491 3,912,962 13.4 %

Total Personal Services 121,024,771 15,363,268 12.7 % 105,661,503 15,471,277 13.0 %

Services and Supplies

Communications and Utilities 6,139,798 787,257 12.8 % 5,352,541 626,986 10.9 %

Travel 2,674,714 222,660 8.3 % 2,452,054 234,524 9.9 %

Contractual Services 12,378,444 2,275,616 18.4 % 10,102,828 2,303,136 17.8 %

Supplies and Materials 7,036,867 540,079 7.7 % 6,496,788 613,870 7.9 %

Student Financial Aid 1,285,924 329,504 25.6 % 956,420 203,934 31.3 %

Current Fixed Charges 2,365,490 878,095 37.1 % 1,487,395 865,974 38.6 %

Total Services and Supplies 31,881,237 5,033,211 15.8 % 26,848,026 4,848,424 15.3 %

Capital Equipment 471,000 48,569 10.3 % 422,431 57,853 13.3 %

Transfers 3,195,000 3,186,000 99.7 % 9,000 10,253,077 100.0 %

Other Expenditures 1,294,000 39,994 3.1 % 1,254,006 24,318 2.0 %

Contingency and Reserves 15,565,993 15,565,993

Total Expenditures by Account 173,432,001$ 23,671,042$ 13.6 % 149,760,959$ 30,654,949$ 17.3 %

FY 2013/14FY 2014/15

General & Designated Fund Revenue Year to Date

Comparison with Prior Year

Tuition and Fees$22,178,915

86%

State Appropriations$1,773,375

7%

Property Taxes$705,137

3% Other Revenues$1,034,411

4%

General & Designated Funds YTD Revenues ‐ FY15 ‐ Current YearFor the Two Months Ending August 31, 2014

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul FY14

Jul FY15

Aug FY14

Aug FY15

Sep FY14

Sep FY15

Oct FY14

Oct FY15

Nov FY14

Nov FY15

Dec FY14

Dec FY15

Jan FY14

Jan FY15

Feb FY14

Feb FY15

Mar FY14

Mar FY15

Apr FY14

Apr FY15

May FY14

May FY15

Jun FY14

Jun FY15

General & Designated Funds YTD Revenues

Tuition and Fees State Appropriations Property Taxes Other Revenues

Tuition and Fees$21,904,041

86%

State Appropriations$1,784,150

7%

Property Taxes$1,095,411

4%Other Revenues

$820,7603%

General & Designated Funds YTD Revenues ‐ FY14 ‐ Prior YearFor the Two Months Ending August 31, 2013

General & Designated Fund Expenditures Year to Date


Instruction$5,277,573

17%

Academic Support

$3,600,00612%

Student Services

$3,292,73011%

Institutional Support

$6,217,75020%

Operation & Maintenance

of Plant$1,809,879

6%

Other$10,457,011

34%

General & Designated Funds YTD Expenditures by Program ‐ FY14 ‐ Prior YearFor the Two Months Ending August 31, 2013

Instruction$4,968,748

21%

Academic Support

$3,549,66815%

Student Services

$3,416,32215%


$6,471,69927%

Operation & Maintenance

of Plant$1,749,101

7%

Other$3,515,504

15%

General & Designated Funds YTD Expenditures by Program ‐ FY15 ‐ Current Year

For the Two Months Ending August 31, 2014

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul FY14

Jul FY15

Aug FY14

Aug FY15

Sep FY14

Sep FY15

Oct FY14

Oct FY15

Nov FY14

Nov FY15

Dec FY14

Dec FY15

Jan FY14

Jan FY15

Feb FY14

Feb FY15

Mar FY14

Mar FY15

Apr FY14

Apr FY15

May FY14

May FY15

Jun FY14

Jun FY15

General & Designated Funds YTD Expenditures by Program

Instruction Academic Support

Student Services Institutional Support

Operation & Maintenance of Plant Other

General & Designated Fund Expenditures Year to Date


Administrative Personnel$1,013,754

3%

Faculty$2,466,316

8%

Additional Compensation ‐Faculty$98,994

0%

Adjunct Faculty$1,031,616

3%

Classified Staff$6,317,393

21%

Other Compensation$630,242

2%

Fringe Benefits$3,912,962

13%

Communication & Utilities$626,986

2%

Travel$234,524

1%

Contractual Services$2,303,136

8%

Supplies & Materials$613,870

2%

Student Financial Aid$203,934

1%

Transfers$10,253,077

33%

Other Expenditures$948,145

3%

General & Designated Funds YTD Operating and Personnel Expenditures by Account ‐ FY14 ‐ Prior Year


Administrative Personnel$1,045,790

4%

Faculty$2,483,442

11%

Additional Compensation ‐Faculty$122,143

1%

Adjunct Faculty$974,638

4%

Classified Staff$6,567,360

28%

Other Compensation$524,798

2%

Fringe Benefits$3,645,097

15%

Communication & Utilities$787,257

3%

Travel$222,660

1%

Contractual Services$2,275,616

10%

Supplies & Materials$540,079

2%

Student Financial Aid$329,504

1%

Transfers$3,186,000

14%

Other Expenditures$966,658

4%

General & Designated Funds YTD Operating and Personnel Expenditures by Account ‐ FY 15 ‐ Current Year


All Funds Revenue & Expenses Year to Date

Current Year

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

Jul R

evenue

Jul Expenses

Aug Revenue

Aug Expenses

Sep Revenue

Sep Expenses

Oct Revenue

Oct Expenses

Nov Revenue

Nov Expenses

Dec Revenue

Dec Expenses

Jan Revenue

Jan Expenses

Feb Revenue

Feb Expenses

Mar Revenue

Mar Expenses

Apr Revenue

Apr Expenses

May Revenue

May Expenses

Jun Revenue

Jun Expenses

All Funds YTD Revenues & Expenses ‐ FY15

Nonoperating Revenues

Operating Revenues

Instruction

Academic Support


Student Services

Operation & Maintenance of Plant

Other

Glossary for Financial Reports

Statement of Net Position Assets

Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.

Cash & Cash Equivalents Short‐term, highly liquid investments that are readily convertible to known amounts of cash and have insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.

Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.

Short‐term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short‐term investments. The duration of the investments is less than one year.

Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligationbonds.

Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).

(net of allowances) The collectibility of receivables is reviewed at fiscal year‐end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.

Government Grants & Contracts

Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.

Student Loans Various federal loan programs are available to students who meet eligibility requirements. Part of the loan receivable is for National Direct Student Loans (NDSL)/ Perkins where the College is responsible for collecting the balance due. The remaining loans are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are also applied to the student’s account and the College is reimbursed after the fact.

Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non‐sufficient funds (NSF) checks and check fees, and late fees.

Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.

Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.


Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a year.

Restricted Cash & Cash Equivalents

If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third‐party scholarships, and student clubs.

Notes Receivable The College’s notes receivable is the long‐term principal portion of the National Direct Student Loan / Perkins loans.

Other Long‐term Investments

Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long‐term investments. The maturities are generally from one to three years.

Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.

Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.

Buildings & Leasehold improvements

This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.

Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciateduntil the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.

Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.

Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.

(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives.This adjustment is netted with the value of the asset reported in the categories above.

Liabilities Current Liabilities Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating

cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.

Accrued Payroll & Benefits

Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.

Accounts Payable & Accrued Liabilities

When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.


Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds.The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass‐through agency holding the funds temporarily.

Current Portion of Long‐term Liabilities

This category includes the portion of long‐term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long‐term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.

Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.

Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.

Long‐term Liabilities Public institutions often issue long‐term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.

Net Position Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. The College does not currently have deferred outflows or inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.

Net Investment in Capital Assets

The net invested in capital assets includes the institution’s carrying value of capital assets (cost minusaccumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.

Restricted Assets Restricted net assets is the portion of net position subject to externally‐imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.

Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.

Statement of Revenues, Expenses and Changes in Net Position Operating Revenues Revenues resulting from the normal operations of a business.

Tuition & Fees All tuition and fees assessed for educational purposes.

Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations.

The College has instructional contracts with numerous outside entities.

Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.

Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College rentingspace for cellular phone towers, leasing building space, and other facility rentals.


Other Operating Revenues

Includes non‐sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.

Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.

State Appropriations Funds appropriated to the College through the State budget process.

Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.

Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.

State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.

State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.

Gifts Contributions are voluntary non‐exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.

Investment Income Includes dividends, interest, or royalties and gains or losses on investments.

Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.

Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.

Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities:

The retention, preservation, and display of educational materials, such as libraries, museums, and galleries

Media, such as audio‐visual services, and technology, such as computing support

Academic administration (including academic deans but not department chairpersons) and personnel providing administrative support and management direction to the three primary missions

Separately budgeted support for course and curriculum development

Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary purpose, contribute to students’ emotional and physical well‐being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).

Institutional Support Includes expenses for central, executive‐level activities concerned with management and long‐range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.


Operation & Maintenance of Plant

Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.

Student Financial Aid Includes expenses for scholarships ‐ from restricted or unrestricted funds ‐ in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.

Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.

Transfers Funds moved from one fund type to another, for example general fund support for capital projects.

Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.

Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center.

Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.



INFORMATION ITEM

Meeting Date: 10/8/14 Item Number: 9


Separations from Employment Charlotte Fugett, Acting Vice Chancellor for

Human Resources (206-4586)

Information: For your information, the Chancellor submits the following separations from employment: Alvine, Ceanne G. Instructional Faculty WC – Nursing Effective: 8/14/14 Manelos, Misty B. Fiscal Support Specialist WC – Administrative Services Effective: 9/8/14 Pachuilo, Vincent L. Fiscal Supervisor CC – Administrative Services Effective: 9/12/14

Approvals Contact Person _______Charlotte Fugett___________

Charlotte Fugett Chancellor_____________________________________


(Continued)



INFORMATION ITEM



Student Aide Placements Charlotte Fugett Acting Vice Chancellor for


Information: Alvarado Rosa

Manding Nicole

Ameneiros Marcos

Martin Tony Aminy Babywaheda

Martinek Kathleen

Arvizu Amber

Martinez Angelica Bailey Leandra

Martinez Francine

Baloo Nicole

Martinez Ingrid Barnett Daisy

Martinez Monica

Bello Samuel

Martinez Oliver Beltran Siria

Martinez Campoy Joaquin

Benedetto Dennis

McCullough Patricia Bojorquez Bladimir

Medrano-Vossler Melissa

Burke Elizabeth

Melgoza Alexia Burns Christopher

Mendiola Felicity

Burns Melissa

Mercado Jessica Bustamante Luis

Mercado Nicole

Carrillo Anna

Monge Angel Cervantes Juana

Montano Kayla

Chavez Pablo

Montoya Francisco Clark Latricia

Moreno Javier

Contreras Jonathan

Navarrete Richard Coraggio Cameron

Nelson Kimberly

Cordova Laura

Nichol Megan Coria Alarcon Daniel

Noland Elizabeth

Cota Jorge

Oroz Sean Cox Michael

Ortega Neftali

Cuellar-Valenzuela Moises

Palomino Guadalupe Cuen Julian

Patrick Brian

Danielson Stanley

Paynter Mariah Dorame Diego

Penuelas Omar

Dosamantes Elena

Perez Lesly

Student Aide Placements Date: 10/8/14 Page 2

(Continued)

Doyle Kenny

Pino Kassandra Dzodzomenyo Clara

Pinon-Turcios Debbie

Fernandez Daniel

Prieto Ashley Garcia Hector

Quevedo Daniella

Garcia Jesse

Quijada Mejia Deyanira Gastelum Daniel

Ramirez Mireya

Gastelum Joshua

Reyes Esteban Gavino Torres Edgar

Reyes Lorena

Gaxiola Anthony

Reyna Jesse Godoy Monique

Reyna Perla

Gonzalez Daniel

Roberts Marc Gonzalez Fernanda

Robertson Cassandra

Grijalva Brenda

Rodriguez Adam Guajardo Federico

Rogers Benjamin

Guerry Laura

Romero Jovan Gutierrez Claudia

Rorabaugh Michele

Hansen Dillan

Salva Brigette Hashim Souna

Sandoval Alexandro

Hassan Mubarak

Satathite Amanda Haynie MaryAnn

Silva David

Hernandez Nicholas

Smith Carolyn Herrera Ashlie

Soto Cristina

Huerta Brandon

Tapia David Hughes Karen

Teran Ambar

Hutton Shelle

Urias Jenny Huynh Hoc

Urrea Javier

Jashimoto Kitaro

Valdez Gilberto Jimenez Valeria

Valdez Nichole

Judd Shannon

Valenzuela Hazel Jutras Marc

Valenzuela Natali

Khalel Zena

Villa Jose Khmara Danyelle

Villalobos Candace

Kortright Sabrina

Wakefield Thomas Lara Maritza

Watts Leanna

Larkin Richard

Wenham Christa LeCroy Devin

White Ruman Lorena

Lizarraga Andrea

Woods Cassandra Lopez Adrian

Yordani Genevieve

Lopez Dianette

Zadroga Juana Lozano Leandra

van Drielen Pieter

Lucero Roxanna

Student Aide Placements Date: 10/8/14 Page 3

(Continued)




(Continued)



INFORMATION ITEM



Governance Council Minutes Deborah Yoklic Assistant Vice Chancellor

(206-4747) Information: For your information, the Chancellor presents to the Board of Governors minutes of Governance Council meetings from the following dates: August 28, 2014 September 8, 2014

Approvals Contact Person Deborah Yoklic Deborah Yoklic Chancellor_____________________________________


Governance Council August 28, 2014

District Office Video Conference Room 1:00-2:30pm

Meeting Notes

In Attendance: Manny Amado, Carlo Buscemi, Kimlisa Duchicela, Don Harp, Lee Lambert, Joe Langlois, Lorraine Morales, Jeff Silvyn, Michael Tulino, Debbie Yoklic, Mykle Zoback

1. Updates: SPG 1401: Debbie advised the committee that Denise Meeks made edits/correction to the SPG 1401 and included comments. The following changes (in red) include those of Denise and the committee’s after discussion: 1.2) Members serve a maximum of two consecutive 1-year terms. Following a one-year break in service, a member will again be eligible to serve as a member. The initial year of the Council, 2014, shall not be included for this purpose. This provision will become effective January 2015 1.3) Employees of Pima Community College District are required to attend at least 75% of the meetings. 1.5) Excused absences include illness of the employee or member of the employee’s immediate family and approved leave (e.g. bereavement leave). Classes and other meetings are not included as excused absences for employees of PCC. 4.3) Issues concerning wages, hours and working conditions are the purview of Meet & Confer and should not be brought to the Governance Council. An e-mail from Odile Wolf was discussed and the following changes were made. 4.5) The Agenda is set by the Chancellors or designee

a) Any council member may put forth an agenda item on behalf of those the member represents.

b) The Agenda will be posted to the Governance Council MyPima Groups page at least 5 days in advance for the meetings.

c) Additional items may be added to the Agenda at any time at the discretion of the Chair or Vice-Chair.

d) Agenda items are to be brought forward and addressed in a timely manner.

4.7) If a proposed agenda item is not brought forward to the Council, the person proposing the item shall be informed as to the reason(s) behind the decision. The items that were not brought forward will be listed on the bottom of the agenda. The committee decided that sections 4.5 through 4.8 should be grouped into a new section entitled “Agenda Development”. Debbie Yoklic and committee members discussed what items or proposals should come to the Governance Council in general. The committee agreed that this will become clearer as Governance Council meets and will be discussed in the annual review. Don Harp suggested someone have access to the existing distribution lists for the various employee groups. Debbie will request she be added to these lists. Meeting Adjourned- 1:33pm Next Meeting:

Next meeting will be September 8, 2014 @ 3:00pm

Governance Council September 8, 2014

District Office Video Conference Room 3:00-5:00pm

Meeting Notes

In Attendance: Manny Amado, David Bea Carlo Buscemi, Kim Lisa Duchicela, Don Harp, Lee Lambert, Joe Langlois, Lorraine Morales, Jeff Silvyn, Michael Tulino, Debbie Yoklic, Mykle Zoback

1. Agenda Modifications: Meeting with HLC

2. Approval of Minutes 8/28/14- Approved

3. Budget- David Bea- David let the committee know that PCC has to keep people involved with issues and knowledge with development of the budget. David restated that PCC in-state tuition has been increased to $5.00; this was discussed with Student Government. Students are supportive of the increase as long as they see the results of expenditures. A budget of $500,000 will go into classroom modifications and technology. PCC will be receiving a $600,000 allocation from the state for STEM. David continued with giving the committee a breakdown of the current year’s outlook, which is not looking promising due to reduced property values, K-12 lawsuit; these factors will result in cuts in next year’s budget. PCC may lose STEM funding. David told the committee that finding scenarios on how to cut costs through 2020 is crucial. The goal is to get people as involved as possible to look for other ways to cut costs and become more efficient.

4. Structure of Chancellors Cabinet- Chancellor led the discussion about how cabinet should be structured. Questions like “What’s Cabinet’s role?” need to be answered. Chancellor and the team discussed creating an executive group which will be tied in with Cabinet to make higher level decisions.

5. College-Wide Governance Structure- The committee members discussed if there should be another way to tackle structure. Some issues brought up were the number of committees that are currently in place and why? Where should the recommendations/information from the different committees be submitted? In light of these questions, Debbie Yoklic suggested that she and other members go to each committee and ask who/where they think they should report to. Meeting Adjourned at 4:20pm (Due to Weather alert) Future Meetings: 9/22/14, 3-5pm, Videoconference Locations 10/13/14, 3-5pm, DO B-218



INFORMATION ITEM

Meeting Date: 10/8/14 Item Number: 11a


BP-3103: Attendance and BP-3108: Grading– First Reading Deborah Yoklic Assistant Vice Chancellor

(206-4650) Recommendation: For your information, the Chancellor submits the first reading of the revised Board Policy 3103: Attendance and Board Policy 3108: Grading. Justification: During June 2014, the Department of Education conducted an on-site review of federal financial aid administration at Pima Community College, formally known as the Title IV Program. The Department of Education released review findings in September identifying areas in which the college did not fully meet federal program standards. In response to the findings, a task force of faculty, staff and administrators determined that current attendance tracking and grading procedures need to be revised so the college can become fully compliant. Because the current procedures are based on existing Board policy language, the task force proposes adoption of a new Board Policy 3103 and revision of the existing BP-3108 to allow for the necessary changes to procedure. (Proposed policy changes attached.) The Need for an Expedited Review and Approval Process The Department of Education has set an October 24, 2014 deadline for the college to submit an explanation for how it will address the items identified in the review and specific actions taken to ensure compliance. Using the standard Board policy revision process will not allow the Board to act on the proposed changes in time to meet this deadline. As a result, the Chancellor requests the Board to exercise its authority under BP-1101 to allow an exception to the standard Board policy review and approval process. The requested exception is to conduct the first reading of the proposed policy changes at the October 8, 2014 regular Board meeting, to allow a one-week comment period, and to conduct a special Board meeting no later than October 17, 2014 to consider suggestions received during the comment period and to approve revisions to BP-3103 and 3108. This timing will allow the Curriculum Council to review the proposed changes and provide input prior to Board action.

Approval Contact Person Deborah Yoklic Deborah Yoklic Chancellor___________________________________


Draft — 10-6-14 BP-3103

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Attendance Board Policy Number: BP-3103 Adoption Date: 4/15/81 Revision Date(s): 4/7/09, 10/6/14 Schedule for Review & Update: 1/13/15 and Annually thereafter Unit Responsible for Review & Update: Provost/Executive Vice Chancellor,

Academic Services Sponsoring Unit/Department: Provost/Executive Vice Chancellor,

Academic Services Motion Number: 2499 Legal Reference: 34 CFR 668 (Department of Education

Student Assistance General Provisions) 38 CFR 21 (Department of Veterans

Affairs Vocational Rehabilitation and Education)

Cross Reference: BP-3113 __________________________________________________________________ Students are expected to maintain a level of academic related activity in attend regularly and punctually all classes in which they are enrolled. All students shall be provided in writing the attendance requirements established by each instructor or department. Not meeting Absences exceeding these requirements may result in the student being assigned an unofficial withdrawal grade by the instructor. withdrawn from a class by the instructor. Students participating in official College activities are responsible for notifying their instructors in advance of an absence for official College activities and for completing all class assignments as required.

Draft — 10-6-14 BP-3108

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Grading Board Policy Number: BP-3108 Adoption Date: 6/15/88 Revision Date(s): 6/9/99, 10/21/03, 3/14/07, 10/6/14 Schedule for Review & Update: 1/13/15 and Annually thereafter Unit Responsible for Review & Update: Provost/Executive Vice Chancellor,

Academic and Student Services Sponsoring Unit/Department: Provost/Executive Vice Chancellor,

Academic and Student Services Motion Number: 5872, 6734 Legal Reference: Cross Reference: Class Orientation, BP-3113 __________________________________________________________________ Grades earned at Pima Community College are recorded at the end of each session course according to the following system: A—Superior (4 grade points per credit hour) B—Above Average (3 grade points per credit hour) C—Average (2 grade points per credit hour) D—Below Average (1 grade point per credit hour) F—Failure (0 grade points per credit hour) A student completed the course to the end of the term, but was not

successful in the course.

Draft — 10-6-14 BP-3108

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FS—Failure - student stopped attending. (0 grade points per credit hour) A student stopped attending and thus unofficially withdrew him or

herself from the course. The student was not successful in the course. A last date of attendance and/or academic participation will be recorded.

NA—Never Attended Never Attended (NA) grade indicates that a student was registered

for the course, but never began the course by engaging in an academic related activity by the course drop deadline. This grade will have the effect of dropping the student from the course and causing a recalculation of the students’ enrolled credit hours. This grade is not included in the grade point average or completion rate computations or be recorded on a student’s transcript.

WP—Withdrawal Passing Withdrawal Passing (WP) grade indicates that a student began a

course, was withdrawn after the drop deadline for the course and was passing the course at the time of the withdrawal. This grade is not included in the grade point average computation. This grade will impact completion rate and will be recorded on a student’s transcript. The last date that a student engaged in an academically related activity will be recorded in conjunction with this grade.

WF—Withdrawal Failing Withdrawal Failing (WF) grade indicates that a student began a

course, was withdrawn after the drop deadline for the course and was failing the course at the time of the withdrawal. This grade is not included in the grade point average computation. This grade will impact completion rate and will be recorded on a student’s transcript.

W—Withdrawal Withdrawal grade is initiated by the student after the drop deadline

and on or before the 67% point of the term/part of term (the official withdrawal date). This grade is not included in the grade point average computation. This grade will impact completion rate and will be recorded on a student’s transcript. The last date that a student engaged in an academically related activity will be recorded in conjunction with this grade. (This grade may be requested by the student only during the first two-thirds of any session. This grade

Draft — 10-6-14 BP-3108

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may also be given at the discretion of the instructor on or before the final grading date for the class.) Effective January 1, 2007.

P—Pass Pass grade indicates a (‘C’ or better without grade differentiation

ordinarily indicated specified by the College grading system. A ‘D’ grade may be given at the student’s request and the instructor’s option.) This grade is not included in the grade point average computation. This grade will impact completion rate and will be recorded on a student’s transcript.)

I—Incomplete (A record of ‘Incomplete’ as a grade will be made at the student’s

request and at the instructor’s option. A student receiving a grade of ‘I’ will be provided with a standard form specifying the work necessary for completion of the course. This grade is not included in the grade point average computation. This grade will impact completion rate and will be recorded on a student’s transcript. After the student completes the work, or after the ‘I’ deadline set by the instructor is reached, the instructor submits a Change of Grade form for processing to the admissions office. If no Change of Grade form is submitted within a year, the ‘I’ will be automatically changed to ‘F.’)

IP— In-Progress Work in progress in open entry/open exit course (A record of IP (in progress) as a grade In-Progress grade will be

made when a student is making satisfactory progress in a course that crosses sessions in start and end dates. At the specified end date of the course, the student will be assigned a grade. of ‘A,’ ‘B,’ ‘C,’ ‘D,’ ‘F,’ ‘I,’ ‘P’ or ‘W.’)

O—Prior Learning An O placed next to the grade indicates that the grade was earned

through portfolio examination, military service or professional training. No academically related activity is recorded for this grade. This grade is not included in the grade point average or completion rate computations.

T—Transfer Course

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A T placed next to the grade indicates the grade was awarded for transfer credit from another institution. This grade is not included in the grade point average or completion rate computations.

X—Credit by Exam An X placed next to the grade indicates the grade was earned through

the successful completion of a proficiency test. This grade is not included in the grade point average or completion rate computations. Proficiency exams cannot be funded though Title IV (federal financial aid), Veterans Education Benefits, and/or some third party payments.

AU—Audit An Audit grade indicates student enrolled in a course without

working for or expecting to receive credit. This grade is not included in the grade point average or completion rate computations. (To audit a course means to enroll in and to attend a class without working for or expecting to receive credit. The symbol for audit, ‘AU,’ appears on the transcript of grades and on the class list by the student’s name. Students auditing a class must register by the end of the official refund period and must receive the written permission of the instructor.)

Graduation requirements include a 2.0 overall grade point average (GPA) on a 4.0 grade point scale. ‘D’ grades do not fulfill graduation requirements if they are received in core and general education courses. ‘F’ grades do not fulfill any requirements. The GPA is based only on work completed for credit at Pima Community College. A complete record of all credit courses attempted at Pima Community College is maintained for each student to document satisfactory academic progress.



ACTION ITEM

Meeting Date: 10/8/14 Item Number: 12A


Unapproved Minutes of the Special Meeting to go into Executive Session on September 10, 2014

Chancellor’s Office (206-4747)

Recommendation: The unapproved minutes of the Special Meeting to go into Executive Session on September 10, 2014 are submitted for approval.

Approval Chancellor_____________________________________


PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

September 10, 2014

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Wednesday, September 10, 2014 at 3:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010. Persons in Attendance Board Members David Longoria, Chair Sylvia Lee, Secretary Marty Cortez Brenda Even Scott Stewart General Counsel Jeffrey Silvyn Recording Secretary Gabriela De Echávarri Administration/Staff Lee Lambert Call to Order David Longoria called the meeting to order at 3:02 p.m. Motion to conduct Motion No. 201409-01 Executive Sessions Scott Stewart – M; Sylvia Lee – S; to conduct Executive

Sessions pursuant to A.R.S. A.R.S. § 38-431.03(A)(1) (discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. A.R.S. §38-431.03(A)(3) (legal advice) and A.R.S. § 38-431.03(A)(4) (consultation and legal advice).

Vote: All Board members present voted “aye” by voice

vote. None were opposed. Motion carried.

Recess into Executive Sessions

Board of Governors Minutes Special Meeting – September 10, 2014 Page 2

The Board recessed into the above referenced Executive Sessions at 3:03 p.m. Resumption of Open Session The Board resumed Open Session at 5:15 p.m. Adjournment The meeting adjourned at 5:16 p.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 10/8/14 Item Number: 12B


Unapproved Minutes of the Regular Meeting of September 10, 2014


Recommendation: The unapproved Minutes of the Regular Meeting of September 10, 2014 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, September 10, 2014 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010. BOARD MEMBERS David Longoria, Chair Marty Cortez Brenda Even Sylvia Lee, Secretary Scott Stewart REPRESENTATIVES TO THE BOARD Carlo Buscemi, Adjunct Faculty Kimlisa Salazar Duchicela, Faculty Don Harp, Staff Joe Langlois, Temporary Staff Alec Moreno, Student Michael Tulino, Administrator RECORDING SECRETARY Gabriela De Echávarri GENERAL COUNSEL Jeffrey Silvyn ADMINISTRATION Lee Lambert, Chancellor Louis Albert, President, West Campus David Bea, Executive Vice Chancellor,

Finance and Administration Yira Brimage, Vice President of Student

Development Aubrey Conover, Vice President of Student

Development Nina Corson, Academic Dean David Doré, President, Northwest Campus Cynthia Dooling, Vice Chancellor for

Information Technology, Interim

Dolores Durán-Cerda, Senior Assistant to the Provost

Charlotte Fugett, President, East Campus Erica Holmes, Provost Patricia Houston, Academic Dean Rachelle Howell, Vice Chancellor for

Institutional Advancement, Acting Gwendolyn Joseph, President, Downtown

Campus, Interim C.J. Karamargin, Executive Director for

Public Information and Media Relations Karrie Mitchell, Assistant Vice Chancellor of

Student Development Lorraine Morales, President, Community

Campus Brigid Murphy, Vice President of Instruction Ann Parker, Vice President of Student

Development Morgan Phillips, President, Desert Vista

Campus Nicola Richmond, Assistant Vice Chancellor

for Planning & Institutional Research Irene Robles-Lopez, Vice President of

Student Development Ted Roush, Vice President of Instruction Mary Ann Martinez Sanchez, Assistant Vice

Chancellor for Academic Services Kate Schmidt, Dean of Online Development,

Acting Edgar Soto, Executive Director of Athletics Stan Steinman, Academic Dean Brian Stewart, Academic Dean William Ward, Vice Chancellor, Facilities Gregory Wilson, Academic Dean Deborah Yoklic, Assistant Vice Chancellor Darla Zirbes, Vice President of Instruction

Board of Governors Minutes Regular Meeting – September 10, 2014 Page 2 GENERAL MATTERS

Call to Order David Longoria called the meeting to order at 5:36 p.m. Pledge of Allegiance David Longoria led the Pledge of Allegiance. Chairperson Longoria exercised the privilege of the Chair to move Item 13.7 Board Policy Substantive Changes, Deletions and New Board Policies – Final Reading to the beginning of the Agenda, pull it from the Agenda and asked for its inclusion at the October Board meeting. Chairperson Longoria asked those who wished to addressed Item 19 Process for Employee Group Election Resolution to postpone their remarks until that item is discussed on the Agenda.

PUBLIC COMMENT

There were no other requests to address the Board. REPORTS Governing Board Members Reports

Chairperson’s Report: Chairperson Longoria welcomed and wished everyone a productive semester. He noted that All College Day was well attended and thanked all those who were involved in its coordination and facilitated presentations. Mr. Longoria noted the upcoming HLC visit which will take place September 15-17, 2014. Board Member Even announced that the next AADGB (Arizona Association of District Governing Boards) meeting will be September 25, in Phoenix. All Board members thanked everyone who was involved in working on the Self-Study Report as well as those who were involved in the coordination and preparation for the upcoming HLC visit. Chancellor’s Report Chancellor Lambert began by thanking everyone for their hard work in preparing for the HLC visit.

Board of Governors Minutes Regular Meeting – September 10, 2014 Page 3

Highlights of Chancellor’s report included: • Will participate in a community forum organized by City Council member Steve

Kozachik.

• Participated in the Bridges out of Poverty: Building Community Sustainability session organized by City Mayor Jonathan Rothschild.

• Attended the LULAC/FBI Community Service Awards Luncheon where PCC members

were recognized, including the Chancellor, for their commitment to support the Latino community in Tucson and Greater Pima County.

• Chancellor’s Cabinet structure is being looked into by its members who will present a recommendation to the Chancellor.

• Attended the Pima Association of Governments PAG-Economic Vitality Advisory

Committee Meeting. • Thanked the Foundation Office and the Institutional Advancement area for their efforts

in coordinating the HLC Update Community Breakfast. • Congratulated the Women’s Soccer Team which has jumped to number 12 in the latest

NJCAA Division I rankings. • Congratulated the WC students for winning first place in the Southwest Division of the

Community College Humanities Association with their publication SandScript which they have win for the third year in a row.

• Continuing with Department Chair sessions and Campus office hours. • Lou Albert, West Campus President, Daisy Rodriguez Pitel, Advanced Program

Manager, presented on the Bécalos Program. A group of students coming from Mexico under the Bécalos Scholarship program will spend a semester attending PCC. These scholarships are being funded by Mexican banks, the Mexican government and Mexican private organizations.

• Alison Colter-Mack, Director of Employee Relations and Policies, and Nic Richmond,

Assistant Vice Chancellor for Planning and Institutional Research, presented on the College’s diversity profile.

• Rachelle Howell, Acting Vice Chancellor for Institutional Advancement, Heather

Tilson, Executive Director for Enrollment Management, Nic Richmond, Assistant Vice Chancellor for Institutional Research, Donna Martinez, Acting Program Manager, and Michael Peel, Government Relations Advanced Analyst, gave an update on Enrollment Management. Terry Callaway, Consultant with Collaborative Brain Trust joined via Skype

Board of Governors Minutes Regular Meeting – September 10, 2014 Page 4 Reports by Representative to the Board

Student – Alec Moreno Student Representative Alec Moreno highlighted student sponsored activities at each of the campuses. Students did not present a recommendation/concern to the Board Temporary Staff – Joe Langlois Temporary Staff Representative Joe Langlois did not have a report. Temporary staff did not present a recommendation/concern to the Board. Staff – Don Harp Staff Representative Don Harp did not have a report. Staff Council did not present a recommendation/concern to the Board. Adjunct Faculty – Carlo Buscemi Adjunct Faculty Representative Carlo Buscemi reported on the Adjunct Faculty Committee. Adjunct Faculty did not present a recommendation/concern to the Board. Faculty – Kimlisa Salazar Duchicela Faculty Representative Kimlisa Salazar Duchicela reported on the August 22 and September 5 Faculty Senate Meetings. Faculty Senate did not present a recommendation/concern to the Board. Administrator – Michael Tulino Administrator Representative Michael Tulino presented the administrators’ report. Administrators did not present a recommendation/concern to the Board. Chairperson Longoria reminded and encouraged Board representatives to continue to work with their constituents to bring recommendations/concerns to the Board. Academic Reports Developmental Education Program Erica Holmes, Provost, provided an update on the Developmental Education Program. She presented the program’s redesign recommendations as well as the timeline for priority completion. HLC Progress Mary Ann Martinez Sanchez, Assistant Vice Chancellor for Academic Services, provided a brief update on the upcoming HLC visit. She noted the HLC is providing information daily on the visit’s schedule.


Financial Report – July 2014 Financial Statements Dr. David Bea, Executive Vice Chancellor for Finance and Administration, reviewed the financial statements for the period ending July 2014. Dr. Bea noted that the total net position at the end of July was $222 million, which is a slight decrease of about $0.2 million compared to the same time last year.

INFORMATION ITEMS

Separations from Employment Interim Appointment Policy Changes These items were noted as information items.

ACTION ITEMS Approval of Minutes

Motion No. 201409-02 Sylvia Lee – M, Brenda Even – S, to approve the minutes of the following meetings: Study Session of July 29, 2014; Study Session of July 30, 2014; Special Meeting of July 30, 2014; Special Meeting to conduct Executive Session on August 13, 2014 and Regular Meeting of August 13, 2014. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

Consent Agenda Board Member Even requested that Item 13.4 New Appointments be pulled and voted on separately. Motion No. 201409-03 Sylvia Lee – M, Scott Stewart – S, to approve the Consent Agenda as presented except for item 13.4). 13.1 New Appointments 13.2 Acting Administrative Appointments 13.3 Adjunct Faculty Appointments


13.5 Contract: Disabled Student Resources – Communication Access Real-time Translation – FY 2014-2015

13.6 Contract: Employee Benefits Consultant for Fiscal Year 2014-2015 13.7 Board Policy Substantive Changes, Deletions and New Board Policies – Final

Reading Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

Temporary Appointments Motion No. 201407-04 Scott Stewart – M, Marty Cortez – S, to approve Temporary Appointments. Vote: All Board members present voted “aye” by voice vote. Brenda Even abstained. Motion CARRIED.

OTHER ACTION ITEMS

Internal Audit Plan 2014/2015 Fiscal Year Motion No. 201409-05 Scott Stewart – M, Brenda Even– S, to approve the Internal Audit Plan for Fiscal Year 2014-2015. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Chancellor’s Goals, Objectives and Timelines 2014-2015 Motion No. 201409-06 Brenda Even – M, Sylvia Lee – S, to approve the Chancellor’s Goals, Objectives and Timelines for 2014-2015, which will provide clear direction for the Chancellor and the Chancellor’s Cabinet for the upcoming year. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.


Chancellor’s 2013-14 Evaluation Motion No. 201409-07 Brenda Even – M, Scott Stewart – S, to approve the Chancellor’s evaluation. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Board of Governors 2013-14 Self-Assessment Motion No. 201409-08 Brenda Even – M, Scott Stewart – S, to approve the Board of Governor’s Self-Assessment. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Legendary Teacher Resolution Motion No. 201409-09 Marty Cortez – M, Sylvia Lee – S, to approve the resolution: Legendary Teacher Day September 25, 2014 - a day to encourage members of our community to contact their own “Legendary Teacher” and let them know how they made a difference in their lives. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

PUBLIC COMMENT RELATED TO EMPLOYEE GROUP ELECTION (ITEM 19)

Delso Bosquez, Program Assistant, Jorge Caballero, Support Technician, and Stephanie Slaton, Instructional Media Specialist, addressed the Board regarding non-exempt employee group representation. Jason Brown addressed the Board regarding the upcoming election for the non-exempt representative group. Duff Galda addressed the Board regarding the elimination of AFSCME and PCCEA as representatives of employee groups. Sheri Van Horsen, Deputy Administrator, AFSCME Local 449, addressed the Board regarding non-exempt employee group representative.


Process for Employee Group Election Resolution Motion No. 201409-10 Sylvia Lee – M to hire an outside mediator to work with members of the non-exempt employee representative groups. Motion died for lack of second. Scott Stewart – M, Brenda Even – S, that per BP-4001 the non-exempt group representation election occur per the timetable describe in Policy and direct PCC Human Resources to develop a back-up procedure in the event that the two competing groups cannot come to an agreement regarding the election procedure by September 15. Vote: Board members present other than Board Member Sylvia Lee voted “aye” by voice vote. Sylvia Lee voted “nay” by voice vote. Motion CARRIED. Adjournment The meeting adjourned at 8:49 p.m.

___________________________________________ Secretary ___________________________________________ Date



ACTION ITEM

Meeting Date: 10/8/14 Item Number: 12C


Unapproved Minutes of the Special Meeting to go into Executive Session on September 26, 2014


Recommendation: The unapproved minutes of the Special Meeting to go into Executive Session on September 26, 2014 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

September 26, 2014

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Friday, September 26, 2014 at 9:00 a.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010. Persons in Attendance Board Members David Longoria, Chair Sylvia Lee, Secretary Marty Cortez Brenda Even Scott Stewart General Counsel Jeffrey Silvyn Recording Secretary Gabriela De Echávarri Administration/Staff Lee Lambert Other Lisa Ann Smith Call to Order David Longoria called the meeting to order at 9:12 a.m. Motion to conduct Motion No. 201409-11 Executive Sessions Scott Stewart – M; Brenda Even – S; to conduct Executive

Sessions pursuant to A.R.S. A.R.S. § 38-431.03(A)(1) (discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. A.R.S. §38-431.03(A)(3) (legal advice) and A.R.S. § 38-431.03(A)(4) (consultation and legal advice).

Board of Governors Minutes Special Meeting – September 10, 2014 Page 2 Vote: All Board members present voted “aye” by voice

vote. None were opposed. Motion carried.

Recess into Executive Sessions The Board recessed into the above referenced Executive Sessions at 9:13 a.m. Resumption of Open Session The Board resumed Open Session at 10:15 a.m. Adjournment The meeting adjourned at 10:16 a.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM



Consent Agenda Chancellor’s Office (206-4747)

Recommendation: The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.

13.1 New Appointments 13.2 Adjunct Faculty Appointments 13.3 Temporary Appointments 13.4 Board Policy Substantive Changes, Deletions and New Board Policies – Final

Reading 13.5 Intergovernmental Agreements: Dual Enrollment 13.6 Curriculum Recommendations: Program Inactivation – Multiple Center for

Training and Development (CTD) Programs

Approval Chancellor___________________________________


(Continued)



ACTION ITEM Meeting Date: 10/8/14 Item Number: 13.1


New Appointments Charlotte Fugett Acting Vice Chancellor for


Recommendation: The Chancellor recommends that the Board of Governors approve the following new appointments. Justification: The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise. Faculty: Hawks, Tanya Educational Support Faculty* $43,580 Effective: 9/2/14 East Campus – Counselor, 1-year Administrative Appointment Jorgensen, Ronald Educational Support Faculty $43,580 Effective: 10/13/14 Northwest Campus – Counselor, 1-year Administrative Appointment *Faculty 1-year Administrative Appointments were approved by Chancellor Lee Lambert to start prior to board approval Staff: Chmielewski, Mary Jo Instructor* $44,463 Effective: 9/29/14 Community Campus Clark-McGee, Dedra Program Coordinator $44,463 Effective: 10/13/14 District Office Kester, Daniel Director $80,033 Effective: 10/13/14 District Office

New Appointments Date: 10/8/14 Page 2 Nash, Melissa Instructor* $44,463 Effective: 9/29/14 Community Campus Richman, William Information Technology Specialist $20.16 Effective: 10/13/14 West Campus Roque, Dorothy Student Services Technician $15.65 Effective: 10/13/14 District Office Ruiz, Rene Laboratory Specialist* $18.83 Effective: 9/15/14 West Campus Trujillo, Ernesto Instructor- Business $44,463 Effective: 10/13/14 Desert Vista Campus *Approved by Charlotte Fugett, Acting VC of HR to start prior to board approval




(Continued)



ACTION ITEM

Meeting Date: 10/8/14 Item Number: 13.2


Adjunct Faculty Appointments Charlotte Fugett Acting Vice Chancellor for


Recommendation: The Chancellor recommends these individuals as certified adjunct applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as noted below as temporary non-credit instructors. Justification: The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise. Ashe, Brian J. Discipline(s) Building and Construction Bride, Brandi, J. Discipline(s) Nursing Butcher, Joshua R. Discipline(s) Computer Software Applications,

Computer Information Systems Cameron, Elizabeth R. Discipline(s) Machine Tool Technology Dalesandro, D.M.D., Adam R. Discipline(s) Dental Hygiene Do, Tom H. Discipline(s) Literature, Writing Gallego, Adrianna T. Discipline(s) Nursing Fullmer, John M. Discipline(s) Literature, Writing Iotti, Richard, E. Discipline(s) Business; Management; International

Business Kartaltepe, Ph.D., Jeyhan S. Discipline(s) Astronomy Koval, Christopher J. Discipline(s) Writing Machado, Lourdes D. Discipline(s) Translation and Interpretation Studies McRae, Sandra K. Discipline(s) English as a Second Language; Political

Science Meyer, Diane L. Discipline(s) Art; Psychology; Student Success Moreno, Patricia B. Discipline(s) Nursing O’Grady, Timothy S. Discipline(s) Digital Arts Petersen, Martha K. Discipline(s) Writing Rocci, Keith A. Discipline(s) Education, Special Education, Educational

Technology, Librarian Schmidt, Nicole M. Discipline(s) English as a Second Language

Adjunct Faculty Appointments Date: 10/8/14 Page 2 Torres, Jorge A. Discipline(s) Aviation Technology Triplett, Sandra I. Discipline(s) Nursing Williams, John Discipline(s) Aviation Technology




(Continued)



ACTION ITEM



Temporary Appointments Charlotte Fugett Acting Vice Chancellor for


Recommendation: The Chancellor recommends these individuals be employed as temporary employees. Once authorized by the Board of Governors, these individuals remain in a pool of employees for current and future temporary assignments for the next eighteen months. Justification: The College maintains a pool of qualified individuals available to provide services on short notice as the needs of the College change during the course of the fiscal year due to fluctuations in enrollment, program offerings and staffing levels. Syntia Bebongchu Office Aide STEM Eric Bejarano Workforce Trainer Law Enforcement Academy Joe Bezerra Instructor Continuing Education Emily Burgen Instructor Mathematics Jennifer Clark Sub-Instructor Adult Education Josh Galarza Tutor I Learning Center Rebecca Hengsteler Sub-Instructor Adult Education Karime Hernandez-Herrera Tutor I Talent Search Eric Jimenez Auxiliary Aide Disabled Student Resources John Kordich Laboratory Assistant Therapeutic Massage Alyssa Lara Tutor I Talent Search Robert Leaver Art Model Visual Arts Thomas Lo Instructor Math Emporium Nicholas Lockhart Tutor I Learning Center Christopher Lucas Office Aide Math Emporium Yannick Meyer Laboratory Assistant Machine Tool Program Katherine Moreno Laboratory Assistant Machine Tool Program David Nkansah Office Aide Math Emporium Brianne Perez Tutor I Talent Search Laura Quijada Laboratory Assistant Machine Tool Program Colleen Runyan Art Model Visual Arts Clay Scott Tutor I Learning Center Vaughn Thompson Tutor I Learning Center

Temporary Appointments Date: 10/8/14 Page 2

Luis Torres Figueroa Laboratory Technician Biology Hector Valdez Tutor I Learning Center Octavio Villa Tutor I Talent Search Alexis Wehr Tutor II Learning Center Wendy Wiener Sub-Instructor Adult Education James Wilhelmsen Workforce Trainer Law Enforcement Academy




(Continued)



ACTION ITEM



Board Policy Substantive Changes, Deletions and New Board Policies – Final Reading

Deborah Yoklic Assistant Vice Chancellor

(206-4747) Recommendation: This is the final reading of the Board Policies listed below. The Chancellor recommends that the Board approve these changes.

Revisions: BP-1505 Institutional Security and Safety BP-2301 Assessment and Development of College Facilities BP-2303 Environmental Health and Safety BP-2402 Internal Audits BP-2403 Financial Controls and Institutional Budget BP-2405 Interfund Loans BP-2501 Facilities Operations and Maintenance BP-3509 Student Success BP-4003 Outside (Secondary) Employment BP-4004 Employee Development BP-4101 Hiring and Assignment of Personnel BP-5702 Information Technology Resource Management

Deletions:

BP-2502 Transportation BP-2602 Disposition of Equipment, Personal Property and Supplies BP-3118 Access to Learning BP-3122 Academic Advising BP-4102 Appointment of Acting Administrators

New Board Policies:

BP-2401 External or Independent Audits BP-2703 Board and College Relationship with General Counsel

Justification: Recommended changes result from the comprehensive review and revision of Board Policies currently being undertaken by the Board.

Board Policy Substantive Changes, Deletions and New Board Date: 10/8/14 Policies – Final Reading Page 2 Financial Considerations: None.

Approval Contact Person Deborah Yoklic Deborah Yoklic Chancellor___________________________________


Draft — 6/6/14 BP-1505

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Institutional Security and Safety Board Policy Number: BP-1505 Adoption Date: 5/17/95 Revision Date(s): 9/12/00, 11/14/06, 5/28/14 Review Date(s): 6/5/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for

Administration Facilities Sponsoring Unit/Department: Executive Vice Chancellor for

Administration Facilities Motion Number: 5342 Legal Reference: Arizona Revised Statutes sections 13-

2911(C), 15-1444(A) (10); 34 CFR Part 668 (Student Assistance General Provisions)

Cross Reference: __________________________________________________________________ Pima County Community College District shall The Board of Governors delegates to the Chancellor the authority and responsibility to endeavor to provide an a safe and secure environment for the institution and its students, employees and visitors. that will to the greatest extent possible preclude the occurrence of crimes against their property or their persons and will assure a safe and healthy environment in which to work and study. To promote a safe environment and to meet its formal statutory obligations and responsibilities for protecting the property, health and safety of its students, employees and visitors, the College shall:

(1) employ police officers who have been certified as peace officers by the Arizona Peace Officer Standards and Training Board ;

Draft — 6/6/14 BP-1505

2

(2) provide appropriate security, protective service and public safety programs and activities.

The College expects its students, employees and visitors to comply with all Federal, State, County and City Laws and ordinances as well as applicable Student Codes of Conduct, College regulations and employee policy statements while on College property or involved in College supervised events. Accordingly, the College will ensure that appropriate security, protective service and public safety programs and activities are offered to help the College meet its formal statutory obligations and responsibilities for protecting the property, health and safety of its constituencies.

Draft 6-17-14 BP-2301

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Assessment and Development of

College Facilities Board Policy Number: BP-2301 Adoption Date: 7/16/80 Revision Date(s): 11/10/09, 4/11/14, 6/17/14 Review Date(s): 6/17/14 Schedule for Review and Update: Every three years Unit Responsible for Review & Update: Vice Chancellor for Facilities Chancellor Sponsoring Unit/Department: Vice Chancellor for Facilities Chancellor Motion Number: 3010 Legal Reference: Cross Reference: __________________________________________________________________ The Board of Governors delegates to the Chancellor the authority and responsibility to assess College facility needs, within guided by the master planning process, in light of instructional and supportive needs, guided by the College’s financial capabilities and other circumstances as deemed appropriate by the Board. The Chancellor shall develop, or cause to be developed, all necessary planning and construction documents that comply with applicable Federal, state, and local laws; codes and regulations and current construction industry standards. Recommendations will shall then be made to the Board of Governors for its approval.

Draft – 7-9-14 BP-2303

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Environmental Health and Safety Board Policy Number: BP-2303 Adoption Date: 2/14/96 Revision Date(s): 11/10/09, 6/20/14 Review Date(s): 6/20/14; 7/9/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for Finance

and Administration Facilities Sponsoring Unit/Department: Executive Vice Chancellor for Finance

and Administration Facilities Motion Number: 5445 Legal Reference: Including, but not necessarily limited to:

Arizona Administrative Code, Title 18 “Environmental Quality”, Arizona Administrative Code, Title 20, Chapter 5, Article 6 “Occupational Safety and Health Standards”; The Federal Occupational Safety and Health Standards for Construction, 29 CFR 1926; The Federal Occupational Safety and Health Standards for General Industry, 29 CFR 1910

Cross Reference: _______________________________________________________________ Pima County Community College District is committed to the protection of The Board of Governors delegates to the Chancellor the authority and responsibility of protecting the environment and to the health and safety of its students, employees, guests contractors, and visitorsand employees. Accordingly, the College will shall

1. ensure that offer appropriate environmental health and safety services, programs, and activities are offered to help the College meet its formal obligations and responsibilities for protecting the environment, and the

BP-2303

2

health and safety of its constituencies students, employees, contractors and visitors;

2. provide programs and training, including emergency planning and response, hazardous materials management, recycling, environmental protection and occupational safety.

Draft 7-10-14 BP-2402 PimaCountyCommunityCollegeDistrict Board Policy

Deleted first sentence below is being moved to BP 2401(new), External or Independent Audits

Board Policy Title: Internal Audits Board Policy Number: BP 2402 Adoption Date: 12/17/80 Revision Date(s): 3/25/02, 1/11/10, 7/10/14 Review Date(s): 7/10/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for Finance

and Administration Board of Governors Sponsoring Unit/Department: Executive Vice Chancellor for Finance

and Administration Board of Governors Motion Number: 4047 Legal Reference: Cross Reference: __________________________________________________________________ The Chancellor, or his designee, shall report to the Board of Governors the results of the annual audit report conducted either by the Auditor General of Arizona, a designee, or by an external auditor (if the Auditor General or designee does not conduct the audit). The Board of Governors authorizes the Chancellor, or his/her designee, to cause other request the Office of Internal Audit (Internal Audit) to perform audits , consulting engagements and related professional services that evaluate and improve the effectiveness of risk management, internal controls, and governance processes. Internal Audit shall perform work consistent with the Institute of Internal Auditors International Standards for the Professional Practice of Internal Auditing. to be conducted, as required, to meet contractual obligations or to assure compliance with federal, state or College policies, regulations, or practices. Such audits may be conducted by internal staff or

BP-2402 external auditors, the latter to the extent that the audits do not duplicate the work performed by the Auditor General. Internal Audit shall have direct access to the Chancellor and the Board of Governors. Internal Audit shall remain independent and objective with the ability to report directly to the Board of Governors any situation where Internal Audit perceives a conflict of interest with, or on the part of, the Chancellor’s involvement with the subject of an audit. If the auditor perceives a conflict of interest with, or on the part of, the Board of Governors’ involvement with the subject of an audit, Internal Audit shall have the ability to report directly to the Chancellor, outside legal counsel or an applicable state or federal agency. Internal Audit will provide the Board of Governors and the Chancellor, at least quarterly, a report on the results of each engagement performed. Matters of significance will be reported as soon as possible.

Draft 7-18-14 BP-2403

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Budget Financial Controls and

Institutional Budget Board Policy Number: BP-2403 Adoption Date: 12/17/80 Revision Date(s): 11/10/09, 7/18/14 Review Date(s): 7/18/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for Finance

and Administration Sponsoring Unit/Department: Executive Vice Chancellor for Finance

and Administration Motion Number: 4048 Legal Reference: ARS §§ 15-1444 and 15-1416 Cross Reference: __________________________________________________________________ The Board of Governors expects the College to exercise prudent financial stewardship and support the College mission by

• complying with applicable laws and regulations; • effectively and appropriately using College resources; • requiring reliable, timely, accurate and transparent information about

such use; and • maintaining adequate resources, contingency plans and reserves.

Therefore, the Board of Governors delegates to the Chief Executive OfficerChancellor, or his/her designee, authority to

1. implement the budget as approved by the Board of Governors, and develop financial processes, procedures, and internal controls to manage the assets and financial operations of the College; A report of expenditures as compared to budgets shall be submitted to the Board of

BP-2403 Governors by the Chief Executive Officer at each regular meeting of the Board of Governors.

2. develop an annual budget process in compliance with State law and applicable standards. The budget shall

a. support the College’s strategic priorities; b. ensure the financial stability of the organization; c. identify sources and amount of anticipated revenues; d. identify projected expenditures by fund, type and unit.

A report of revenues and expenditures shall be submitted at least quarterly to the Board by the Chief Financial Officer.

Draft 7-18-14 BP-2405

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Interfund Loans Board Policy Number: BP-2405 Adoption Date: 12/17/80 Revision Date(s): 3/9/94, 11/10/09, 7/18/14 Review Date(s): 7/18/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for Finance

and Administration Sponsoring Unit/Department: Executive Vice Chancellor for Finance

and Administration Motion Number: 5170 Legal Reference: Cross Reference: __________________________________________________________________ The Board of Governors authorizes the Chancellor to approve interfund the fiscal procedure of making loans among funds, provided that such loans are in keeping with external funding restrictions and in accordance with applicable state and federal regulations. do not exceed four consecutive months, and Interest at prevailing rates is may be charged to the borrowing fund. The Board empowers the Chief Executive Officer, who may delegate this authority to an appropriate College officer, to approve interfund loan transactions. The Chancellor shall report all interfund loans to the Board as an information item.

Draft 6-9-17 BP-2501

PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Facilities Operations and Maintenance Board Policy Number: BP-2501 Adoption Date: 11/21/79 Revision Date(s): 12/13/95, 11/9/00, 1/11/10, 6/9/14 Review Date(s): 6/9/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: AVC for Facilities / AVC for

Information Technology Facilities Sponsoring Unit/Department: AVC for Facilities / AVC for

Information Technology Facilities Motion Number: 1942, 5419 Legal Reference: Cross Reference: BP 1103 __________________________________________________________________ The Board of Governors acknowledges the need for well-maintained, safe and secure and operated facilities in carrying out the educational and supportive responsibilities of the College. The Board of Governors therefore authorizes the Chancellor to establish and continuously update a continuous maintenance program procedures and processes for the appropriate management of College physical resources. These may to include but not be are not limited to the following components: 1. building and grounds maintenance, modifications, and renovations; 2. power plants, equipment operations and maintenance, and renovations; 3. communications, computing and data systems maintenance, modification

and renovation; 4 custodial and support services; and 5 utilities systems and infrastructure maintenance, modifications and

renovations; and 6 energy conservation measures.

BP-2405 1. planning, managing, maintaining and renovating College facilities, infrastructure and equipment; 2. managing energy conservation measures; 3. disposing of property by the method most likely to give the highest return to

the College; 4. providing a transportation program conducted in a cost-effective and fuel

efficient manner; 5. ensuring access and security for the College.

Draft 6-20-14 BP-3509

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Student Success Board Policy Number: BP-3509 Adoption Date: 6/9/99 Revision Date(s): 6/20/14 Review Date(s): 6/20/14 Sponsoring Unit/Department: AVC Educational Services Office of the Provost Motion Number: 5873 Legal Reference: Cross Reference: __________________________________________________________________ To foster student success, tThe College shall provide a student success system that is a coordinated, integrated, interactive, and comprehensive system of academic and student support services. This system shall include developmental education options and acceleration choices and shall It will reflect the ideal that student success, which is measured by the degree to which students meet their stated personal goals, is the primary mission of the College and is an integral part the critical aspect of institutional effectiveness. In addition, the student success system will emphasize the following:

1. Access to learning, through course offerings on days, evenings and weekends; through learning technologies and by delivery systems commensurate with meeting the needs of the community;

2. Academic advising to achieve individual student goals through the utilization of the full range of institutional resources; and

3. Career/workforce development, which includes foundational preparation for a career and/or workforce training and certification.

Draft 9-3-14 BP-4003

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Outside (Secondary) Employment Board Policy Number: BP-4003 Adoption Date: 12/19/86 Revision Date(s): 12/9/09, 1/13/12, 5/19/14 Review Date(s): 5/19/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Vice Chancellor for Human Resources Sponsoring Unit/Department: Vice Chancellor for Human Resources Motion Number: 3765 Legal Reference: A.R.S. §38-503 38-501 through 38-511 Cross Reference: __________________________________________________________________ All employees shall be free to seek and engage in outside employment so long as such employment does not interfere with the full and proper discharge of their duties or professional and contractual responsibilities to the College. Outside or secondary employment refers to any second job, contract or work agreement made by any College employee with any other party, including the College. It also includes self-employment, owning a business, holding any elected or appointed public office, and holding a position in a political party or organization. Such oOutside or secondary E employment will be subject to A.R.S. §38-503 (Conflict of Interest of Officers and Employees). the Arizona rules for ethics of public employees. Outside or secondary employment is not permitted if it impairs an employee’s capacity to perform job duties in an acceptable manner, has adverse impact on the College, or creates a conflict of interest that cannot be resolved in a manner acceptable to the College.

Draft 9-3-14 BP-4003

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No outside or secondary employment will be conducted using College work time, facilities, equipment, personnel, or materials. Exceptions may be made if the secondary employment is directly for the College, for example teaching as an adjunct faculty member or a supplemental agreement. Employees shall not use their position at the College for outside financial or personal gain.

Draft May 28, 2014 BP-4004

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Employee Development Board Policy Number: BP-4004 Adoption Date: 8/9/89 Revision Date(s): 12/9/09, 5/12/14 Review Date(s): 5/12/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: AVC Human Resources Sponsoring Unit/Department: AVC Human Resources Motion Number: 4511 Legal Reference: Cross Reference: __________________________________________________________________ The College shall develop and maintain a knowledgeable and competent work force. through the provision of educational, developmental and training opportunities for employees. In order to assist employees in (a) improving performance in their current job, and (b) preparing them for career advancement within the College, the College shall provide professional and career development opportunities.

Draft – 9/3/14 BP-4101

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Employment and Reassignment

of Executive Level Administrators Hiring and Assignment of Personnel

Board Policy Number: BP-4101 Adoption Date: 10/21/81 Revision Date(s): 2/27/12; 6/26/14 Review Date(s): 6/26/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Chancellor / Vice Chancellor for Human

Resources Sponsoring Unit/Department: Chancellor / Vice Chancellor for Human

Resources Motion Number: 2710, 2711 Legal Reference: A.R.S. §§15-1444 and 1445 Cross Reference: __________________________________________________________________ It shall be the policy of the Board to appoint members of the executive level of administrators, based upon the nomination of the Chief Executive Officer. The executive level administrators shall consist of the Executive Vice Chancellor, Vice Chancellors, and Campus Presidents. Whenever the Chief Executive Officer shall have determined to nominate a person for full-time professional employment, the Chief Executive Officer may, prior to appointment by the Board, negotiate with such person a contract of employment, which contract shall be in accordance with the executive salary schedule and be expressly subject to approval by the Board. No contract for employment of the executive level administrator shall become effective until approved by the Board.

Draft – 9/3/14 BP-4101

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Prior to initial employment, the qualifications of candidates shall be outlined to the Board and a report made that (1) the candidates meet the criteria and qualifications for the position and (2) reasonable good faith efforts have been employed to recruit and select women and racial/ethnic minority candidates. Furthermore, all policies, regulations and procedures for employment of personnel, including Affirmative Action shall be rigidly adhered to. Furthermore, it shall be the policy of the College to encourage the lateral reassignment of the executive to ensure successful completion of College priorities, as well as to provide varied professional growth. The Chief Executive Officer shall develop appropriate College regulations and procedures concerning selection and reassignment of the executive level administrators. Specific instances of lateral reassignment shall be subject to Board approval. The Board of Governors directs the Chancellor to establish standards to ensure that Pima Community College employs qualified faculty, staff, and administrators. The Chancellor shall make recommendations to the Board for authorization of positions in any classification to be filled at the College and for the allocation of sufficient budget amounts to fund those positions. The Chancellor’s recommendation shall include at least the following information: title, job description listing of essential job functions, salary range, and justification of need. The Chancellor or designee is authorized to fill positions approved and funded by the Board. The names of individuals hired by the College shall be submitted to the Board as an information item at the first possible regular Board meeting following the date of hire. The report to the Board shall also include, but is not limited to, title, rate of pay, start date, highest degree earned, awarding institution, and most recent previous job. Reports on administrator hires should also include all education, all relevant experience and a recruitment overview. The Chancellor or designee shall adopt administrative procedures for the selection and assignment of employees. The goals of the selection process shall be to fill positions with qualified individuals in a timely manner, to ensure equal employment opportunities, and to promote diversity in the College workforce. All hires shall conform to these administrative procedures.

Draft – 9/3/14 BP-4101

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The Board of Governors recognizes that from time to time the College needs to fill vacancies on an acting basis as a result of an immediate need, sabbatical leaves, leaves of absence or other circumstances. When an incumbent permanently vacates a position, an acting assignment shall be limited to the shortest period necessary to fill the position on a regular basis. The Chancellor shall report acting assignments to the Board as an information item at the first possible regular Board meeting following the assignment. The Chancellor shall develop administrative procedures for acting appointments.

Draft – 7/17/14 BP-5702

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Information Technology Resource

Management Board Policy Number: BP-5702 Adoption Date: 11/9/05 Revision Date(s): 7/17/14 Review Date(s): 7/17/14 Schedule for Review and Update Every three years Sponsoring Unit/Department: VC Information Technology Motion Number: 6643 Legal Reference: Cross Reference: __________________________________________________________________ Pima Community College shall create and develop, maintain manage and continuously update the systems, organization, conditions, and regulations necessary to provide for information security, managed access to and ethical use of data, information, computing, communications and network resources appropriate to achievinge the College mission.

Draft — 4-11-14 BP-2502

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PimaCountyCommunityCollegeDistrict Board Policy To be deleted; included in BP 2501. Board Policy Title: Transportation Board Policy Number: BP-2502 Adoption Date: 11/17/79 Revision Date(s): 11/10/09, 4/11/14 Schedule for Review & Update: Annually Every three years Unit Responsible for Review & Update: Executive Vice Chancellor for Finance

and Administration Vice Chancellor for Facilities

Sponsoring Unit/Department: Executive Vice Chancellor for Finance and Administration Vice Chancellor for Facilities

Motion Number: 1942 Legal Reference: Cross Reference: __________________________________________________________________ The Board of Governors is aware of the need for transportation services in order to meet the operational and educational responsibilities of the College. To meet this need, the Board of Governors authorizes the Chief Executive Officer Chancellor to establish a transportation program. The program, to be conducted in a cost-effective/fuel efficient manner, shall include the management, operation, and maintenance of a vehicle pool.

BP-2602

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PimaCountyCommunityCollegeDistrict Board Policy To be deleted. Paragraphs 1 and 3 are included in BP 1103; paragraph 2 is included in BP 2501. Board Policy Title: Disposition of Equipment,

Personal Property and Supplies Board Policy Number: BP-2602 Adoption Date: 5/14/90 Revision Date(s): 6/14/95, 11/10/09 Schedule for Review & Update: Annually Unit Responsible for Review & Update: AVC for Facilities / AVC for Finance Sponsoring Unit/Department: AVC for Facilities / AVC for Finance Motion Number: 5361 Legal Reference: Paragraph A.11, A.R.S. 15-1444 Cross Reference: BP 2501 __________________________________________________________________ The Board of Governors delegates to the Chief Executive Officer the authority to dispose of equipment, personal property and/or supplies which become surplus to the requirements of the District and which do not exceed a total item value of $100,000.00 original cost. Like items are to be considered as a group in calculating total dollar value. Property shall be disposed of by sealed bid, public auction, written quotations, trade-in or individual negotiations, based on dollar value and decision of the disposition authority. The Board of Governors must grant prior approval for disposition of all items, or groups of like items, over $100,000.00 except for dispositions resulting from a Board approved capital project.

Draft 6-20-14 BP-3118

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PimaCountyCommunityCollegeDistrict Board Policy This policy is being recommended for deletion; its contents have been incorporated into BP 3509. Board Policy Title: Access to Learning Board Policy Number: BP-3118 Adoption Date: 11/21/07 Revision Date(s): 11/23/09 Schedule for Review and Update: Annually Unit Responsible for Review and Update: Chancellor & Provost/Executive Vice

Chancellor Sponsoring Unit/Department: Chancellor & Provost/Executive Vice

Chancellor Motion No: 6780 Legal Reference: Cross Reference: __________________________________________________________________ PURPOSE Pima Community College is committed to providing access to learning without the limits of time, place or distance. POLICY EFFECT To that end, the College will ensure that courses, programs and services are offered days, evenings, weekends; through distance learning technologies; and by delivery systems commensurate with the needs of the community. AUTHORITY TO ESTABLISH PROCEDURES The College administration is authorized to establish procedures to implement this policy.

Draft 6-20-14 BP-3122

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PimaCountyCommunityCollegeDistrict Board Policy This policy is being recommended for deletion; its contents have been incorporated into BP 3509. Board Policy Title: Academic Advising Board Policy Number: BP-3122 Adoption Date: 9/16/81 Revision Date(s): 10/21/03 Sponsoring Unit/Department: VC Academic Affairs and Student Development Motion Number: 2674 Legal Reference: Cross Reference: Attendance, BP-3103; Grading, BP-3108 __________________________________________________________________ The College shall provide and academic advising system. This system shall be predicated upon a developmental decision-making process in which the advisors assist students in the achievement of their individual and educational career goals through utilization of the full range of institutional resources.

Draft — 5/28/14 BP-4102

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PimaCountyCommunityCollegeDistrict Board Policy

NOTE: Information covered in revised BP 4101; this BP no longer needed.

Board Policy Title: Appointment of Acting Administrators Board Policy Number: BP-4102 Adoption Date: 10/21/81 Revision Date(s): Sponsoring Unit/Department: Chancellor / VC Human Resources Motion Number: 2708, 2709 Legal Reference: Cross Reference: __________________________________________________________________ The Board of Governors recognizes that from time to time the Chief Executive Officer needs to appoint acting administrators as a result of sabbatical leaves, leaves of absence or other circumstances. Therefore, the Chief Executive Officer shall develop appropriate regulations and procedures for the appointment of acting administrators within the operating units as the need arises. Further, the regulations and procedures shall require the Chief Executive Officer and the Board’s approval for all such acting appointments, which call for a change of contract. In cases of contract change, the Chief Executive Officer shall report such acting appointments to the Board for ratification.

Draft — 7/10/14 BP-2401

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: External or IndependentAudits Board Policy Number: BP 2401 Adoption Date: Revision Date(s): 7/10/14 Review Date(s): 7/10/14 Schedule for Review & Update: Every three years Unit Responsible for Review & Update: Finance and Administration Sponsoring Unit/Department: Finance and Administration Motion Number: Legal Reference: Cross Reference: __________________________________________________________________ The Chancellor, or his or her designee, shall report to the Board of Governors the results of the annual audit conducted by the Auditor General of Arizona or designee, or an external or independent auditor. The Board or the Chancellor may initiate an external audit at any time.

Draft 6/19/14 BP 2703

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PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Board and College Relationship

with General Counsel Board Policy Number: BP 2703 Adoption Date: Revision Date(s): Schedule for Review & Update: Every three years Unit Responsible for Review & Update: General Counsel Sponsoring Unit/Department: Motion Number: Legal Reference: ARS §15-1448 Cross Reference: __________________________________________________________________

The General Counsel is employed by the Pima County Community College District (“College”) in accordance with Arizona Revised Statutes §15-1448. The College expects the General Counsel to conform to the generally accepted standards of the legal profession, including the Arizona Rules of Professional Conduct promulgated by the Arizona Supreme Court. These professional standards include, without limitation, standards of integrity, competence, diligence and communication.

1. The General Counsel reports to and is supervised by the Chancellor; he/she is primarily responsible for providing professional legal services to the College’s Board and employees who are acting in their official capacity in performance of their duties. Whenever the General Counsel provides legal services to the district, including the Chancellor and the Board, professional standards require that his or her legal advice and services be based upon independent professional judgment.

2. The College as a whole entity is the General Counsel’s sole client, regardless of which individual or group represents the district as the General Counsel’s client for purposes of any particular communication or representation. The General Counsel owes professional

Draft 6/19/14 BP 2703

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responsibilities to the organization as a whole, including the Governing Board as an entity.

3. Only the Board and the Chancellor are authorized to waive attorney-client privilege. 4. To meet the expectations stated above, the General Counsel shall have direct and

independent access to the Governing Board, when necessary in his or her professional judgment.

5. The General Counsel will provide timely legal opinions on proposed policies, contracts, documents and other matters when requested by the Board, the Chancellor or other College executives.

6. The standards of professional conduct set forth in this policy shall apply to any attorney, in addition to the General Counsel, hired by the College.

7. The Chancellor may assign the General Counsel supervision of College functions such as compliance, training, risk management, or other areas. If so, the General Counsel will take reasonable care to clarify when he or she is exercising such administrative responsibility, rather than providing a legal service. When the General Counsel is performing such administrative duties, he or she will be subject to the direct and exclusive supervision of the Chancellor.

(Continued)



ACTION ITEM



Intergovernmental Agreements: Dual Enrollment

Dr. Erica Holmes Provost and Executive Vice

Chancellor (206-4999) Recommendation: The Chancellor recommends that the Board of Governors approve the revised Agreement between Pima County Community College District and the following public school district: Baboquivari Unified School District #40 The term for this Dual Enrollment Agreement is for July 1, 2014 through June 30, 2018. The tuition rates and scope of work specific to this umbrella Agreement will be reviewed and revised on an annual basis during the Agreement term. Justification: This Agreement and its use are mandated under A.R.S. § 15-1821.01(1) and the College and School District are authorized to enter into this Agreement pursuant to A.R.S. § 15-342(13), § 15-701.01(G), § 15-1444(B)(4), and § 15-1821.01. The Dual Enrollment Agreement allows juniors and seniors at the district high schools to earn college credit while completing secondary school requirements towards graduation, during the school day. Course offerings include a variety of general education and occupational courses as agreed upon by administrators of the high school and the College. Under the terms of the Agreement, the school districts will work with the College to meet State requirements for inclusion as college enrollments.

Financial Considerations: Fiscal considerations for these Agreements are summarized as reciprocal services. The College will issue a Statement of Value for Reciprocal Services to the school district at the end of each term that calculates a value of the instructional services provided to students enrolled in Dual Enrollment courses under the IGAs. The College will issue an invoice for payment due on such occasions when a school district requests services from the College that are not reciprocal such as facility rental or adjunct faculty.

Intergovernmental Agreements: Dual Enrollment Date: 10/8/14 Dual Enrollment Page 2

Approvals Contact Person ________________________________

Erica Holmes

Chancellor____________________________________ Lee D. Lambert, J.D.

(Continued)



ACTION ITEM



Program Inactivation: Multiple Center for Training and Development (CTD) Programs

Dr. Erica Holmes Provost and Executive Vice

Chancellor (206-4999) Recommendation: The Chancellor recommends that the Board of Governors approve the inactivation of the following Center for Training and Development programs per Board Policy 3106, Curriculum Development: CCS-P Test Prep (CTDCCSPPREP) Computer Basics (CTDCOMPUTERB) Office Support Clerk (CTDCTBO P46) Medical Business Office Specialist (CTDCTBO P47) Implementation Support Specialist (CTDCTBO P48) Trainer (CTDCTBO P49) Clinician/Practitioner Consultant (CTDCTBO P51) Technical Software Support Specialist (CTDCTBO P52) Implementation Manager (CTDCTBO P53) Database Applications (CTDDATBASAPP) Employability Skills (CTDEMPSKILLS) Injection Technician (CTDINJECTTEC) Medical Office Specialist II (CTDMEDSPCII) Office Transcription (CTDMEDTRANSC) Microsoft FrontPage (CTDMSFRONTPG) Microsoft PowerPoint for Windows - CTDMSPOWERPT Principles of Accounting (CTDPRINACC) Spreadsheet Applications (CTDSPDSHTAPP) Word Processing Applications (CTDWRDPRCADP) Justification: The Desert Vista Campus requests inactivation of the above programs for a variety of reasons as listed below. These inactivations are part of an ongoing District Curriculum/CTD collaborative project to update and streamline curriculum. CCS-P Test Prep (CTDCCSPPREP)

Certified Coding Specialist test prep not being currently offered. Also offered as single module BO740, which is also being inactivated.

Computer Basics (CTDCOMPUTERB)

Program no longer being offered. There have been no students in the program since 2000. Program content old and outdated.

Program Inactivation: Multiple Center for Training and Development (CTD) Date: 10/8/14 Programs Page 2

(Continued)

Office Support Clerk (CTDCTBO P46)

Program no longer being offered. There have been no students in the program since 2007. Courses have been updated and absorbed into other programs.

Medical Business Office Specialist (CTDCTBO P47)

Program developed in 2008; has become outdated and is no longer requested by students or industry. Has not been offered since 2010 CTD is currently working with industry partners to develop a new program that will address employer needs in this area.

Implementation Support Specialist (CTDCTBO P48)

Program originally developed to meet grant requirements in 2010; has become outdated and is no longer requested by students or industry. CTD is currently working with industry partners to develop a new program that will address employer needs in this area.

Trainer (CTDCTBO P49) Program originally developed to meet grant requirements in 2010; has become outdated and is no longer requested by students or industry. CTD is currently working with industry partners to develop a new program that will address employer needs in this area.

Practice Workflow and Information Redesign Specialist (CTDCTBO P50)


Clinician/Practitioner Consultant (CTDCTBO P51)


Technical Software Support Specialist (CTDCTBO P52)


Implementation Manager (CTDCTBO P53)


Database Applications (CTDDATBASAPP)

Program has been offered as a continuing education course in workforce. Not offered currently through CTD and not offered as an open enrollment program.

Employability Skills (CTDEMPSKILLS)

Program developed in developed 1999 as a workforce continuing education program; has become outdated and is no longer requested by students or industry.

Injection Technician (CTDINJECTTEC)

Program developed in 1995; no current industry or student demand for program. There have been no students in the program since1998. Program no longer being offered.

Program Inactivation: Multiple Center for Training and Development (CTD) Date: 10/8/14 Programs Page 3

(Continued)

Medical Office Specialist II (CTDMEDSPCII)

Program developed in 1993; has become outdated and is no longer requested by students or industry. Program no longer being offered. There have been no students in the program since 2000. Program content has been absorbed/replaced by Medical Records Technician Program.

Office Transcription (CTDMEDTRANSC)

Program developed in 2005 as a continuing education workforce program. There have been no students in the program since 2009. No longer offered or requested by students or industry.

Microsoft FrontPage (CTDMSFRONTPG)

Program developed in 2003 as a continuing education workforce program. No longer requested or offered at this time as a program. Also available as a single course module - BO914 which is not being inactivated at this time.

Microsoft PowerPoint for Windows (CTDMSPOWERPT)

Program developed in 1998 as workforce continuing ed course/module. No longer being offered or requested by students or industry. Also exists as a single course module - BO917, which is not being inactivated at this time.

Principles of Accounting (CTDPRINACC)

Program developed in 2006 as a continuing ed workforce program. There have been no students in the program since 2009. No longer being offered or requested by students or industry.

Spreadsheet Applications (CTDSPDSHTAPP)

Program developed in 1998 as a continuing education workforce program. There have been no students in the program since 2010. No longer being offered or requested by students or industry.

Word Processing Applications (CTDWRDPRCADP)

Developed in 1998 as a continuing education workforce program. There have been no students in the program since 2009. No longer offered or requested as a program by students or industry.

Financial Considerations: There are no additional requests for funding associated with this action.


Erica Holmes


(Continued)



ACTION ITEM



District-wide 2014-2017 Strategic Plan Dr. Erica Holmes Provost and Executive Vice

Chancellor (206-4999) Recommendation: The Chancellor recommends that the Board of Governors approve the district-wide 2014-2017 Strategic Plan. Justification: The College adopted a new planning approach for development of the 2014-2017 Strategic Plan to ensure the process included broad internal and external input. In the new planning process, the College engaged with an external consultant and collected data on the economic, political, and sociocultural landscape at the local, regional and national level. From its analysis of this information, PCC identified 18-20 trends that served as the basis of discussion at the College’s first Futures Conference held in February 2014. The conference allowed the community to help build Pima’s strategic directions, and approximately 200 representatives from the education, business and industry, government, and community sectors participated. This collaborative discussion provided detailed information to the College on the areas that are important to the community. During spring 2014, the College’s Strategic Planning Committee incorporated insights from finance, facilities, and other PCC units to determine the key strategic directions for the institution. By incorporating input from both internal and external groups, the process ensures that the strategic directions are closely aligned with constituent needs. Membership on the Strategic Planning Committee included community members, students, faculty, exempt staff, non-exempt staff, administrators and Board of Governors members. Based on input from the Futures Conference and the work of the Strategic Planning Committee, a draft Strategic Plan was developed and posted for public comment in May 2014. Following modification based on input from internal and external constituents, the final district-wide 2014¬2017 Strategic Plan was prepared, and is submitted to the Board of Governors for approval. The six strategic directions of the College’s Strategic Plan are:

• Reaffirm HLC accreditation and fully commit to the HLC guiding values • Improve access and student success • Foster partnerships to strengthen educational opportunities in response to community

needs

District-wide 2014-2017 Strategic Plan Date: 10/8/14 Page 2

• Improve responsiveness to the needs of the business community and economic development opportunities

• Increase diversity, inclusion, and global education • Develop a culture of organizational learning, employee accountability and employee

development Financial Considerations: The strategic directions in this plan will inform applications for capital funding.


Erica Holmes




ACTION ITEM



Election Oversight Committee Report on Non Exempt Employee Election

Lee D. Lambert Chancellor (206-4747)

This is a placeholder in the event the election results are finalized and ready for Board approval.

Approvals Chancellor_____________________________________




ACTION ITEM



Association of Community College Trustees (ACCT) Leadership Congress Voters

Lee D. Lambert Chancellor (206-4747)

Recommendation: The Chancellor recommends that the Board of Governors nominate one Board member to serve as the voting delegate(s) and the alternate(s) for the upcoming ACCT Leadership Congress, October 22–25, 2014.

Approvals Chancellor_____________________________________


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