Pinellas CountyBusiness Technology Services

Board MeetingNovember 16th, 2017

Board Agenda1. Call to Order – (Chair, Commissioner Welch)

2. Designation of Voting Proxies – (Chair, Commissioner Welch)

3. Approval of Meeting Minutes – (Chair, Commissioner Welch)BTS Board Meeting – September 21, 2017

4. Citizen Comments – (Chair, Commissioner Welch)

5. Action Item – 2018 Chair/Vice-Chair – (Chair, Commissioner Welch)

6. Discussion Item - Vertical Application Realignment – (Jeff Rohrs)• Action Item – Approve BCC Vertical Application Candidate list (BTS Board)

• Action Item – Delegate administrative authority to CIO to execute the realignment within the scope discussed

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Vertical Application RealignmentGoals and Objectives

• Realign the application support function only

• Align Accountability and Responsibility

• Allow BTS to focus on core and enterprise services

• Allow the County Administrator to focus on vertical applications consistent with other BTS Board members

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Vertical Application RealignmentGuiding Principles

• Identification and transition of applications and staff will be accomplished through collaboration and mutual agreement.

• BTS and BCC will be partners in providing holistic support for applications and supporting infrastructure.

• No impact to the services provided to other BTS Board members.

• No reductions in staff.

• No initial increase in overall cost to County.

• No increase in cost experienced by each individual BTS funding source.

4

Background and HistoryHigh-level View of BCCIS to IT consolidation

BCCIS

• Applications (Oracle Apps, GIS…)

• Datacenter

• Server

• Desktop

• Telecommunications

• Helpdesk

• Security

• Database Administration

• Project Management

IT

• Applications (CJIS, …)

• Datacenter

• Server

• Desktop

• Network

• Helpdesk

• Security

• Database Administration

• Project Management

BTS

• Applications

• Datacenter

• Network

• Server

• Desktop

• Security

• Telecommunications

• Operations Center

• Database Administration

• Project Management

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Background and HistoryHigh-level View of BCC Vertical Application Alignment

BTS• Enterprise Applications

(eGIS, Justice, OPUS, Integration)

• Vertical Application Development/Support

• Datacenter

• Server

• Desktop

• Network & Telecommunications

• Operations Center

• Security

• Database Administration

• Project Management

BCCCounty Administrator

• Vertical Application Development/Support

• Project Management

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Candidate Application List

1 Q-Matic Orchestra One (BS/DRS) 17 DataSplice 3.0.Client 33 Funeral Home/Cremation Billing System 49 Ward Fuel Automated Fuel System

2 SeeClickFix 18 FleetFocus M4 34 JCS License Expire Mailer 50 Prolease Lease Administration

3 Accela Civic Platform New 19 Maximo Facility Operations Sunset 35 Communications Video Library ADF Prod 51 Drivers License Transcript Retrieval

4 Accela PermitsPlus - legacy application suite

20 Maximo Utilities 4.0.3 36 Website Development/Maintenance 52 Marsh ClearSight Software Platform

5 PetPoint Data Management System 21 CodeRed – web-based application 37 Budget Detail Application ADF 53 FOGTracker

6 Animal Oracle 21 EM Constellation Web Portal 38 Fort DeSoto Campground Reservation System

54 Pinellas County Solid Waste Reporting System

7 GIS Coyote Sightings 2015, 2016, 2014 and older

23 EMA Emergency Employee Survey 39 Outbound Parks Shelter Reservation System

55 Scalehouse CompuWeigh

8 CATS-County Assignment Tracking System 24 Healthcare Facility Database 40 Park Parking Permit 56 Bentley WaterGEMS

9 Permit Fee Calculator 25 IVRS - Evac Lookup 41 Open Town Hall / Peak Democracy 57 CUES CCTV

10 Community Development Application 26 Ready Pinellas 42 Public Involvement 58 Granite XP

11 CareScope Community Module (including Advanced Reporting)

27 Special Needs Application 43 MasterWorks CMS 9 New 59 ITRON Field Collections System (FCS)

12 Scotland Yard 28 WebEOC Professional 44 VCMS Vector Control Management System 60 LinkoCTS New

13 High Prescribing Health Clinics 29 E-app 45 Enforcement & Fertilizer 61 QAS Pro 7.28

14 Granicus InSite 30 Adult Use 46 WaterNav 62 Utilisphere IRTHNET

15 DRS Permits Credit Card Payment System 31 Bingo 47 Cameleon 360 Surveillance ITS V4 System

16 Agile Assets CMMS 32 Consumer Complaints Application 48 Engineering Traffic Signals

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Candidate Application List (Changes)

• No new application additions to candidate list

• Removed the following from consideration:Application Reason for ExclusionOBIEE Oracle Business Intelligence Enterprise SystemMicrosoft SharePoint Enterprise SystemCIS GIS Integration System GIS Supported ProcessAnimal Oracle Application No longer in production (historical)

Bite Event Viewer No longer in production (historical)Belle Harbor Marina Point of Sale Obsolete

Etrams Obsolete

National Polluant Discharge Elimination System Obsolete

Parks Administration Application Obsolete

Utilities Log Obsolete

Contracts Module (Custom) Supported by OPUS Team

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• Equitable distribution of the teams listed below, including management, based on application support responsibilities.

Potential Personnel Impacts

Project Management

7

Commercial Software

6

Custom Development

6

Rapid Application

Development

4

Web & Granicus

2

EAM Project Team

2

Director

1

Manager

2

* Not all resources displayed will be realigned9

Potential Budget Impacts• All expenses will stay in the BTS Fund (new program

established within the fund)

• Largely a realignment of staff and personnel budget

• Enterprise License and Maintenance (ELM) will remain unchanged

• Minor redistribution of Operating Expense, Training and contractor/augmentation funds related to realigned applications

• Project funds related to realigned projects with the exception of BTS related expenses (e.g. infrastructure)

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CIO Role• BTS CIO will work as the BTS Board’s “agent”

representing the interests of both the Board and the BCCduring the realignment.

• BTS still needs to continue to be the trusted technology advisor to all BTS Board members.

• BTS CIO requesting delegated authority to execute realignment on behalf of BTS Board within the scope discussed.

• BTS CIO will work with County Administrator and once new IT leadership is established, to facilitate transition and logistics.

• BTS CIO will work with County Administrator and new IT leadership to establish service level agreements.

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Action Item

1. Approve BCC Vertical Application Candidate List

2. Delegate administrative authority to Interim CIO to execute the realignment within the scope discussed

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