PLAN OF EXHIBITION CENTRE - Enterprise...

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GUICHET 2

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Ravine du Chaudron

Rue Kerveguen

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DHall

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Arrêt busNavettes gratuites

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Restaurant

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BIEN ETREMODE

DECORATION MAISONJARDIN

AGRO ALIMENTAIREPAYS TOURISME

DEMONSTRATEURSHIFI ELECTROMENAGER...

AUTO MOTO

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DATES : 9TH – 13TH NOVEMBER 2016

OPENING TIMES FOR VISITORSWeekdays : 10 am – 7 pmSaturdays : 10 am – 8 pm

INSTALLATION OF STANDS Friday 4th, Monday 7th , Tuesday 8th November 2016 : 8 am – 6 pm.Stands must be set up for the day preceding opening of the exhibition.

DISMANTLING OF STANDS Monday 14th November 2016 8 am – 6 pm.

SUPPLY TO AND CLEANING OF STANDS DURING THE EXHIBITIONEvery day 9 am – 10 am.

INDICATION OF PRICESExhibitors must respect the regulations concerning indication and labelling of prices, in accordance with ministerial decree dated 3rd December 1987.

SEM NORDEVB.P 287 - 97494 Sainte-Clotilde Cedex Tél. 0262 48 78 78 - Fax : 0262 29 86 64 e-mail : [email protected] www.nordev.re

PLAN OF EXHIBITION CENTRE

AAdvertisingAir-conditioningAirports, aerodromesAlarms, securityAluminium, PVC and wooden construction materialsAssociations / federations clubs / sports leagues

BBathrooms (furniture & elements)BeddingBeer, alcohols and spiritsBilliardsBiscuitsBlindsBoatingBooks and publishing

CCamping cars and caravansCamping materialCarsCheeseClocks & watchesClothingCoffee, cereals, slow sugar products, vegetables, citrus fruits, fruitComputer softwareConstruction materialsCutlery, porcelain and household goods

DDecorationDecoration and giftsDiet foods

EEco materials and productsElectrical goods and acces-soriesEnvironment

FFashion & accessoriesFencingFinance and leasing companiesFireplaces Fishing & hunting equipmentFitness equipmentFloor tiles, china and slatesFlowers and plantsFoie gras : duck and gooseFood productsForeign participationFountainsFurniture

GGames and toysGarages and accessoriesGarden shedsGardeningGastronomy

HHammams HandicraftsHi-fi, radio, video, TVHoney/sugarHorse-riding centres, clubs and associationsHousehold cleaning productsHousehold goods : demons-trations Household linen

IIceImported handicraftsImported wines Insect repellentsInsuranceInternet/TelephonesIron and cast iron

KKitchens (furniture and elements)

ACCEPTABLE SECTORS OF ACTIVITY

ORGANIZED BY

PRACTICAL INFORMATION

Page 1

LLeather goodsLeather, skins and fursLight fittings

MMixed economy companies in tourismModellingMotorbikesMusical instruments

PPaintPaint strippersPancakes and wafflesParachuting, directional parachutesPerfumesPhotovoltaic solar energy

QQuad-bikes, bicycles, mountain bike

RReal estateRecords, cassettes, CDsRenting of equipmentRoboticsRoofing

SSafesSaunas & spasSeating, armchairs, sofasSecurity (materials)Sewing machinesSolar water-heaters (individual)Sound equipmentSpecialised restaurantsSport (articles & equipment)Support services and organisationsSwimming-pools

TToolsTourismTourist offices Travel agencies

WWater-cure centresWatering, irrigationWell-being, health and beautyWood and wooden productsWooden chaletsWooden floors and carpetsWrapping (materials and conditioning)

ACCEPTABLE SECTORS OF ACTIVITY

ORGANIZED BY

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Comptoir curved

Comptoir droit habillage tissu

Autoportant Xpo

Autoportant Rollup

Stand pop up courbe magnetic

Stand pop updroit velcro

Parois en tissus ou en bâche, tapis de sol, signalétique,

mobilier de stands : comptoirs,

présentoirs, PLV....

V O T R E S T A N D S U R - M E S U R E :

I M A G I N E Z . . . N O U S R É A L I S O N S !

APPLICATION TO PARTICIPATE1 / COMPANY NAME

Name of person in charge .............................................................................................................................................................................................................................................................................................

Address ..........................................................................................................................................................................................................................................................................................................................................

Post code ................................................................................................................ Town ...................................................................................................................................................................................................

Telephone ............................................................................................................... Fax* ......................................................................................................................................................................................................

Mobile phone* ..................................................................................................... E-mail* ................................................................................................................................................................................................

Name of person in charge at the exhibition .................................................................................................................................................................................................................................................

*For the application to be accepted, at least one of these must be indicated

2 / ADDRESS FOR INVOICING (if different from above)Company name .......................................................................................................................................................................................................................................................................................................................

Field of activity :

o Automobiles / Motobikes o Fashion o Wellbeing o Tourism

o Food o Gardening o House o Other : ....................................................................................

Description of products, materials or services exhibited : ...............................................................................................................................................................................................................

.................................................................................................................................................................................................................................................................................................................................................................

.................................................................................................................................................................................................................................................................................................................................................................

COMPANY SIGNText for sign (maximum 20 characters) ............................................................................................................................................................................................................................................................

INCLUSION IN HANDBOOKThis service is covered by the registration fees. In the Exhibition Handbook will be included the exhibitor’s name (his or her name alone) and the number of the stand. For example : NORDEV Hall A 19.

Important ! For obvious reasons of printing deadlines, beyond 45 days before the exhibition, inclusion in the Exhibition Handbook may not be guaranteed.

Name to be included in the Handbook : ...........................................................................................................................................................................................................................................................

Additional inclusions to be framed.

Name of exhibitor in bold + N° of stand + Address + Telephone + E-mail 100€ (excl. tax) .................................................................

Name of exhibitor + N° of stand + Company logo 500€ (excl. tax) .................................................................

Name of exhibitor in bold + N° of stand + Address + Telephone + Company logo + Email 600€ (excl. tax) .................................................................

TOTAL (before tax) ...........................................................

VAT 8,5% ..................................................................................

TOTAL (incl. tax) .................................................................

Keep a photocopy of this page.Page 4

Registration formSECTION1

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ORGANIZED BY


BOOKING FORM

STAND NUMBERUNIT PRICE (excl.tax)

TOTAL AMOUNT (excl.tax)

SECTORS : Trade, Industry, Services, Institutions

• Stand 9m2 (3x3)..................................................... x 1 240€

SECTORS : Agriculture, Handicrafts and Horticulture

• Stand 6m2 (3x2)• Stand 9m2 (3x3)• Group stand : association, federation 9m2 (3x3))• Empty area (for outdoor activities only) 10m2

..................................................... x

..................................................... x

..................................................... x

..................................................... x

600€

940€

350€

70€/m2

SECTORS : Authorised automobile sales, cars, motorbikes, boats

• Empty area inside the exhibition hall 36€/m2

SECTORS : Indian Ocean

• Equipped stand 9 m2 (3 x 3) (1 table, 2 chairs, 1 bin)• Electricity• Insurance per country

...........................................................

..........................................................

..........................................................

806€ (incl.tax)50€ (incl.tax)60€ (incl.tax)

• Corner stand(s) Depending on availability, exhibitors who do not get a corner stand may be reimbursed.

.......................................................... 150€

• Electricity (compulsory)

> Electrical supply box (for the whole surface)+ Electricity supply : fixed sum (220v 3kw single-phase)

> AFTER 2 REPARATIONS : if the breakdown was caused by the exhibitor, each reparation will be charged 40 € (incl. tax)

50€

• One WiFi connexion par exhibitor Included

• Insurance (compulsory) Civil responsibility + damages

60€

• Inclusion in the Exhibition Website Online inclusion for 2 months

Included

TOTAL BEFORE TAX* ........................................................................................................................................................................................................

VAT 8,5% ........................................................................................................................................................................................................

TOTAL Incl. tax ........................................................................................................................................................................................................

* The total charge includes 200€ (before tax) registration fees per company.

MEANS OF PAYMENTBy credit card :

Number of card ................................................................................................... Date of expiry ................................................ Digits of code on reverse of card ....................................

By cheque (to be made out to NORDEV) :

Cheque n° ...................................................................................................................... Name of bank ...................................................................................................................................................................

CONDITIONS OF ACCEPTANCE : The fact of sending in the order form does not constitute acceptance of participation. The selection committee examines applications and de-cides on acceptance, without there being any obligation to justify decisions made. Refusal by the Organising Committee does not give any right to compensation for damages. Only the amounts paid to cover participation will be returned, excluding the registration fee of 200€, which remain due to the Organiser. Official notification of acceptance will be communicated to the exhibitor by the Organising Committee at the latest 30 days before the event.

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SIGNATURE (COMPULSORY)

ORGANIZED BY

YOUR OBLIGATIONS1 /ABOUT THE REGULATIONS OF THE FAIR : SECURITY AND EXHIBITION

The undersigned commits himself or herself to respecting the clauses of the General Regulations of the Federation for Exhibitions, the UNIMEV : French Union of Events Activities, the Guidelines for Exhibitors, as well as the clauses of the general safety specifications. He or she declares that he or she has read and accepts them, as well as accepting all the provisions and any new provisions or amendments that might be adopted by the organiser in the general interests of the exhibition. He or she declares that he or she is familiar with all the information related to the exhibition posted up on the Organiser’s website and declares that he or she will apply them.It is prohibited to sell or sublet a stand, in whatever from, and to exhibit or present products at a stand other than those declared. In addition, the exhibitor declares that he or she is perfectly aware of his or her responsibility as regards subcontractors responsible for putting up his or her stand.

2 / DATE OF EXHIBITION AND ABSOLUTE NECESSITY OR ACT OF GOD

In accordance with article 13.02 of the General Regulations for Fairs and Exhibitions, the exhibitor is informed that in the event of absolute necessity, the organiser may cancel or delay the event. As the event is to take place on Reunion Island, by ‘absolute necessity’ we can also understand risk of cyclone and/ or heavy rain. In that event, the organiser may also decide, for safety reasons, to request all or some of the exhibitors to remove their stands without delay. The undersigned therefore declares that his or her goods exhibited and installations can be removed within 12 hours as from notification given by whatever means, or in the event of being unable to do so, he or she agrees to transfer responsibility to NORDEV.

3 / DOCUMENTS TO BE DOWNLOADED FROM THE WEBSITE WWW.NORDEV.RE

Access to the documents in the section ‘Programme des Manifestions’ (Programme of events).>€Guidelines for Exhibitors.> Specifications regarding responsibilities between organisation, exhibitors and those renting stands.

4 / PAYMENT

To be acceptable, your application for participation must be entirely filled in, signed, stamped and returned, along with payment for the stand, which will be cashed in 30 days before the start of the event.

ISSUED AT .......................................................................................................................................................................................................... DATE .......................................................................................................

To be preceded by the words : ‘I have read and I accept the above.’

Signature Company stamp

INSURANCEThe exhibitor accepted who has paid the total amount for participation is insured by the organiser in respect of civil responsibility, damage for goods made available and his or her goods exhibited for the amount of 3,000€.For further information refer to article 1.12 of the Guidelines for Exhibitors.


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ORGANIZED BY

DEPOSIT AND PENALTIES1 / THE DEPOSIT COVERS :

*Venue and elements making up the stand or stands.*Furniture and other equipment rented out.*Possible events organised by the exhibitor.*Failure to pay for the different services booked by the exhibitor.The deposit covers the above up to the amount of extra in damages that might be claimed by the organiser if the real amount is higher.

*Please refer to page 12 of the Participation Package and article 1.09 of Guidelines for Exhibitors.

2 / PENALTIES WILL BE CHARGED IN THE FOLLOWING CIRCUMSTANCES :

*Failure to respect the general regulations, the Guidelines for Exhibitors and general security clauses.*Failure to respect the rules and deadlines for setting up and dismantling and payment for bookings*Failure to respect rules concerning safety slings.

3 / CASHING IN OF DEPOSIT AND APPLICATION OF PENALTIES :

*The deposit must be sent in with payment for renting of your exhibition space.*Reception of the deposit is a condition for distribution of exhibitor’s badge, giving access to setting up the stand.*The deposit will be returned if no damage is noted to your stand after dismantling, as well as to the furniture.*If necessary, the deposits and penalties as a whole may be used to cover costs incurred by application of one of the latter. For information, the cost of the different elements making up the stand is indicated in the Guidelines for Exhibitors.All anomalies must be noted by the head of Technical Services at NORDEV.

4 / CALCULATION OF AMOUNT TO BE PAID :

Quantity Charge incl. tax Total incl. tax

A - General respect of regulations Fixed charge :

(General regulations, Guidelines for Exhibitors and general safety clauses) 900€ 900€

B - Stands Variable/modules Modules of 9m2 with or without walls, with or without carpet 1 module 100,00€ .......................................

2 modules 300,00€ .......................................

3 modules 600,00€ .......................................

+ 4 modules 1 000,00€ .......................................

Bare space 0 à 200m2 20,00€/m2 .......................................

C - Furniture rental* Variable .Rental of 1 to 10 chairs. 175,00€ .......................................

Rental of various elements (cupboards, counters etc.) 600,00€ .......................................

*See P 12 of the participation package and article 1.11 of the Guidelines for Exhibitors

D - Entertainment space 500,00€ .......................................

SIGNATURE AND STAMP OF EXHIBITOR TOTAL .......................................

Bank ............................................................................................................................................................... Cheque Number : .....................................................................................................................

SERVICES INCLUDED• SERVICE PER 9M2 STAND • SERVICE PER 6M2 STAND

As for 9m2 stand, but 10 invitation cards.

• SERVICE PER 10M2 STAND

Inclusion in Handbook, 2 badges and 20 invitation cards.


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Carpet, sign, walls, inclusion in Handbook, 2 badges and 20 invitation cards.

ORGANIZED BY

1 / GENERAL CLAUSES

01.01 The present regulations are of a general nature and are applicable to all commercial events organised by members of the Federation. Will be defined as commercial events all events listed under article R762-4 of the (French) Code of Commerce. Each commercial event is independent of preceding or following events and is a unique event defined by its name, venue, date and a presentation of the services offered to the public, commonly referred to under the term ‘nomenclature’. The present regulations, may be, if necessary, completed by regulations specific to each event or by ‘Guidelines’ or a ‘Handbook for Exhibitors.’The term ‘specific regulations’ refers to the clauses specifically applicable to the event concerned, which complete the general regulations of commercial events. On no account may the specific regulations contradict the General Regulations. These may, if necessary, be completed by regulations specific to each event or by ‘Guidelines’ or a ‘Handbook for Exhibitors’. The term ‘Guidelines’ or ‘Handbook for Exhibitors’ refers to the document handed to, sent to or made available on the Internet by the organiser when the potential exhibitor applies for participation. It contains information concerning the event, the rules and regulations, order forms for booking services and any other relevant information connected with participation in the commercial event for exhibitors. All its clauses are to be applied and respected by exhibitors.The term ‘stand’ refers to the space occupied with the aim of presenting products or services or space used to welcome clients or colleagues. The term ‘Catalogue of the commercial event’ refers to the digital or paper document giving the list of exhibitors, their contact details, stand numbers and any other information relevant to the commercial event.‘In the event of any doubts concerning a given definition, please refer to the document ISO 25639-1 on International Standards – Terminology for fairs, exhibitions, conferences and commercial events.’The fact of signing the application for participation implies acceptance by exhibitors of all the clauses, as well as those that might be made necessary through specific circumstances or new occurrences. In addition, they commit themselves to respecting the current legal and regulatory obligations, notably legislation concerning working and regulations conditions and safety.01.02 The organiser will define the venue, duration, opening and closing times of the event, the price of stands, entry fees, as well as the closing date for registrations. He alone may define the category of persons or companies accepted as exhibitors and/or visitors to the event, as well as the nomenclature of the products or services presented.

2/ APPLICATIONS TO PARTICIPATE AND PERMISSION TO EXHIBIT

02.01 Applications to exhibit are to be submitted on the form drawn up by the organiser, transmitted as a paper of electronic copy. Neither a request for the application form, nor the fact of submitting the latter, nor the fact of cashing in payment, may be considered as permission to participate.02.02 The organiser examines applications to participate and decides on acceptance. Acceptance becomes firm only after confirmation in writing.02.03 The organiser alone is judge of the definition and organisation of the offer of the commercial event. The organiser (or the selection committee) therefore reserves the right to reject, whether provisionally or finally, any application to participate which may not satisfy the required conditions, either in respect of elements of the application form, or in respect of the general regulations for commercial events and/or the specific regulations or the nomenclature of the event, or as regards Public Order or protection of certain interests. 02.04 Other reasons for refusal, either provisional or final, may be incom-plete transmission of required information, failure to pay fees or guarantees required by the organiser, failure to previously comply with obligations and notably to respect the present General Regulations, the applicant’s products or services not complying with the object, spirit or image of the event, the exhibitor being in the hands of a receiver, or being insolvent, failure to obtain the appropriate administrative or legal authorisations necessary to his or her participation, risk that his or her present may harm the protected interests of consumers and young people and more generally Public Order, as well as risk of disturbing the peace of the other exhibitors or the security and the enjoyment of visitors. 02.05 The exhibitor must communicate to the organiser any elements or events occurring or coming to his or her notice since his application to participate, the nature of which will justify a new examination of his or her application to participate, in application of articles 02.03 and 02.04 of the present regulations.02.06 In addition, the organiser reserves the right at any moment to request further information concerning the above and, if necessary, reverse the de-cision concerning participation, decision taken on the basis of dishonest or erroneous information or that has since become inexact. The organiser will then have the right to retain the deposit paid and to request payment of the total amount of the registration fee.02.07 Authorisation to participate is personnel and non transferable. Ac-ceptance opens no right of admission to any other event held by the or-ganiser.02.08 Unless permission to do so is granted by the organiser following a specific request made, groups may not exhibit at collective stands unless each company making up the group has been individually accepted and has committed itself to paying the registration fees.

3 / REGISTRATION AND PARTICIPATION FEES03.01 Applications to participate which do not include the first payment, as defined by the organiser, will be immediately refused. Application fees or registration fees may be retained by the organiser, whether or not the application to participate is finally accepted.

03.03 The total amount of the participation fees for the event will become irrevocably acquired by the organiser after acceptance to participate has been communicated to the exhibitor in writing. Failure to settle the balance on the stipulated deadline or failure to settle one of the payments on the sti-pulated date will lead to withdrawal of the permission to exhibit, the amount or amounts already paid being irrevocably acquired by the organiser, without any formal notification having to be issued.03.03 In addition, the organiser reserves the right to request payment of the balance of the fees to be paid, despite failure to participate, for whatever reason, by the exhibitor whose participation has been accepted. In the event of an exhibitor not occupying his or her stand on the opening day of the event, for whatever reason, or on the deadline for installation fixed by the organiser, he or she will be considered to have renounced his or her right to participate. Without prejudice to all the other measures taken, the organiser may dispose of the stand of the absent exhibitor, without the latter having the right to claim any reimbursement or compensation, even if the stand is subsequently rented to another exhibitor.03.04 The specific regulations for each event may define the means and conditions by which the exhibitor whose application has been finally accep-ted may, if the case arises, withdraw his or her application.

4 / ALLOCATION OF POSTIONS OF STANDS04.01 The organiser draws up the plan of the stands for the event and decides on the position of each. 04.02 The organiser or the selection committee may, in application of the specific regulations for each event, define the maximum area to be occupied by each type of activity or service offered and/or the maximum number of exhibitors. Acceptance of application to participate by each exhibitor will therefore depend on spaces remaining in the sector of activity considered at the time of application to participate. In order to take into consideration the specific characteristics of each type of event, and in consideration of the objective elements applicable indifferently to each exhibitor, the organiser reserves the right to modify the balance initially set out.04.03 Unless stated otherwise by the organiser or by the selection committee, acceptance to exhibit does not confer the right to occupy any specific position. The fact of having participated in previous events does not constitute the right for an exhibitor to occupy a specific position.04.04 When distributing spaces and positions, the organiser or the selection committee will do their best to take into consideration exhibitors’ wishes, the nature and the interest of the articles and services proposed, and the position of the stand they plan to install.04.05 The plans communicated and the distribution of spaces will include, if the venue for the exhibition lends itself to it, dimensions that will be as precise as possible, indicating the places and types of the entertainments to be held during the commercial event. The exhibitor, informed by the organiser of the advantages as well as of the possible drawbacks of his or her stand being placed close to entertainments, and in the absence of any complaint being expressed before the event, will be considered to have accepted the possible constraints and to have renounced all possible action to be taken against the organiser, linked to his or her direct environment of which he or she was not previously informed.04.06 Both before or during the event, in the event of absolute necessity and any time he considers it to be in the interests of the event and without having to previously inform the exhibitor, the organiser reserves the right to modify : the general and specific decoration and the opening times, the program of entertainments, providing this does not substantially modify the initial contract signed between the organiser and the exhibitor. In the event of the above-mentioned contract being substantially modified, the organiser must do his best to find a solution acceptable to the exhibitor.

5/ PUTTING UP, INSTALLATION AND CONFORMITY OF STANDS05.01 The ‘Guidelines’ of ‘Handbook for Exhibitors’, specific to each event, as defined under article 01.01, sets out, amongst other things, the deadline, before the opening of the exhibition, for exhibitors to organise their stand and set out what will be needed during the event. 05.02 During the period of installation, the exhibitor must respect the ‘pro-fessional charter for hygiene and safety of staff in a situation of coactivity during operations of installation and dismantling of commercial events’, drawn up by the FSCEF (Fairs, Exhibitions, Conferences and Events in France) and adopted by the general assembly held on 2nd July 2010.05.03 The exhibitor must comply with the instructions given by the organiser concerning control of goods coming in and leaving, notably in respect of vehicles driven inside the exhibition centre.05.04 Exhibitors or their staff must have completed their installation on the dates and at the times indicated by the organiser. After theses dates and times, any wrapping, material, transport vehicle or external staff may no longer have access to, be maintained or remain on the exhibition site, for whatever reason or whatever harm this might cause to the exhibitor.05.05 Each exhibitor or his or her staff will be responsible for the transport, reception and sending of parcels and other elements to be transmitted, as well as the for the acceptance of the contents of the above. All parcels or other elements sent must be opened and unwrapped on arrival. If exhibitors or their staff are not present at the time of arrival, in view of the responsibility entailed, the organiser will refuse the parcel or other elements destined for the exhibitor in his or her absence, unless a contract has been signed to the contrary. The exhibitor may not claim any damages in compensation, for refusal to receive a parcel or other element.05.06 Installation of stands must in no circumstances damage or modify the permanent installation of the exhibition site and must not disturb or threaten the security or safety of the other exhibitors or of visitors. The exhibitor will have to pay for any damage caused. With this in mind, exhibitors must take out insurance to cover damage.05.07 Specific decoration of stands is carried out by each exhibitor and is his or her responsibility. It must be in harmony with the general decoration

of the event. It must interfere neither with the visibility of the information boards and safety equipment, nor the visibility of neighbouring stands and must not be contrary to possible provisions of the specific regulations of the organiser or of the venue and/or the ‘Guidelines’ or ‘Handbook for Exhibitors’.05.08 Within the exhibition spaces, all materials used, including wall-hangings or carpets, must comply with current regulations. At any time, the organiser reserves the right to request of the exhibitor the removal or destruction of any materials or installations that do not comply with the latter, at the charge of the exhibitor.05.09 At his own initiative or at the request of an exhibitor suffering prejudice before the opening of or during the event, the organiser reserves the right to request the removal or modification of any installations that harm the general aspect of the event, that disturb neighbouring exhibitors or visitors or that do not conform to the plan or projects previously submitted. The organiser will take into consideration each situation at hand and his only obligation is that of means, if he decides to take action following the complaint made by an exhibitor.05.10 The exhibitor, or any person duly given the power to represent the latter, must be present at his or her stand during inspection by the services responsible for safety and security and must, throughout the event, respect safety and security measures applied by public bodies, the safety and security measures taken by the organiser or the manager of the site and the ‘profes-sional charter for hygiene and safety of staff in a situation of coactivity during operations of installation and dismantling of commercial events’

6/ OCUPATION AND USE OF STANDS06.01 It is formally prohibited for exhibitors participating in the commercial event to sell, sublet or exchange, either free of charge or for a fee, all or part of the stand or site allocated by the organiser. 06.02 Unless previously authorised in writing, the exhibitor may not present at his or her stand or site materials, products or services other than those listed in the application form to participate and those that correspond the no-menclature of the products or services established by the organiser. Unless precisely stated to the contrary, the presentation and offer of second-hand goods are strictly prohibited.06.03 The exhibitor may not advertise, in whatever manner - given that holding a stand is not a form of advertising- for a practitioner or an establishment that is part of a profession controlled by an official national professional body that limits advertising.06.04 The state of stands must be irreproachable throughout the event. Cleaning of stands, coming under the responsibility of the exhibitor, must be carried out each day and must be finished before opening to the public.06.05 Renting of a stand does not constitute a storage contract. In the event of theft on a stand, the exhibitor may not claim compensation from the organiser.06.06 Exhibitors may not clear their stand or remove articles before the end of the event, even if the latter is prolonged.The specific regulations drawn up by the organiser may complete this clause through a policy of deposits.06.07 Loose wrappings, covers used during closing times, objects not used for the presentation of a stand and staff clothing must be placed out of sight of visitors. On the other hand, it is prohibited to leave exhibited objects covered up during exhibition opening times. The organiser reserves the right to remove any covering, without in any way being liable for resulting damage or loss.16.08 Failure to comply with one of the above clauses will be the object of a written report by the organiser, on the basis of which he will, notably, be justified in refusing the exhibitor’s participation in future events.

7/ ACCESS TO THE EVENT07.01 No-one may be admitted to the exhibition site without presenting an access document (badge) issued or accepted by the organiser. 07.02 The organiser reserves the right to refuse access or to turn out any person, visitor or exhibitor, whose presence or behaviour might threaten the security, calm or image of the event, and/or the integrity of the site.07.03 Sale and tasting of alcohol are authorised, except to minors under the age of 18 and on condition that legislation is applied. 07.04 Smoking inside the establishment, which welcomes members of the pu-blic, is strictly prohibited, with the exception of zones specifically set aside for smoking.Any person who smokes outside the smoking zones will be liable to a fine of 68 Euros (class 3 offence). Any person failing to set up the standards applicable to reserved areas or the relevant signs, will be liable to a fine of 135 Euros (class 4 offence)Any person knowingly encouraging the non-respect of the non-smoking regula-tions will also be liable to a class 4 fine, but not a fixed sum, as this offence must be the object of a written report transmitted to the public prosecutor, who will decide whether to apply legal sanctions.07.05 Badges, giving right of access to the event, are, in the conditions deter-mined by the organiser, issued to exhibitors.07.06 Badges for persons or companies that exhibitors wish to invite are, in condi-tions defined by the organiser, issued to exhibitors. Unused badges will be neither taken back, nor reimbursed, nor exchanged.07.07 The distribution and/or sale of badges issued by the organiser, whether free of charge or otherwise, by any exhibitor wishing to make a profit, is strictly prohibited. Any person responsible for the reproduction or sale of such badges will be liable to legal proceedings.


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GENERAL REGULATIONS FOR COMMERCIAL EVENTS

ORGANIZED BY

GENERAL REGULATIONS FOR COMMERCIAL EVENTS8/ CONTACT AND COMMUNICATION WITH THE PUBLIC

08.01 Exhibitors and their staff must be well dressed and behave perfectly correctly towards all persons present : visitors (neither calling out to clients nor approaching them outside the perimeter of the stand), other exhibitors, organisers, security staff, hostesses and other service providers.Any failure to comply with this provision will be the object of a written report, on the basis of which it will be, notably, justified to refuse the exhibitor permission to participate in future events.08.02 The stand must be occupied permanently by the exhibitor or his or her representative during opening times for exhibitors (including setting up, delivery and dismantling) and at all times during official opening times for visitors.Possible failure to comply with this provision will be the object of a written report, on the basis of which it will be, notably, justified to refuse the exhibitor permission to participate in future events.08.03 The organiser has exclusive rights to draw up, publish and distribute, free of charge or for a fee, the catalogue of the event. He may transfer all or part of this right, as well as that of the advertising included in the catalogue. The information needed for the publication of the catalogue will be submitted by the exhibitors at their own responsibility and by the deadline indicated by the organiser, failing which the exhibitor will not be included.08.04 The organiser may, without specific authorisation from the exhibitor, include the trade name of the latter on information supports, notably in the catalogue for exhibitors/visitors or on his Website. If the organiser wishes to publish the exhibitor’s personal details, transmitted at application, on any information supports, he will previously inform the latter. On the other hand, at the time of application, the organiser will ask the exhibitor his authorisation to use his or her image (sign, logo, products or services, photograph of stand), and his name for advertising and promoting the commercial event in any publicity support or document. Having given his or her authorisation, the exhibitor is considered to have obtained the authorisation of his or her staff and/or subcontractors for the possible use of their image by the organiser during the commercial event.In the event of authorisation, the organiser, the producer and distributor decline responsibility for the dissemination of his or her image, stand, sign, brand, staff, products or services, for the needs of the event, in France or abroad, on television, using video or other supports, including virtual (books or brochures).08.05 The organiser reserves the exclusive right to put up signs or posters within the exhibition site. Within the perimeter of his or her stand, the exhibitor may therefore use only posters and signs of his or her company and that he or she communicated on applying to participate in the event, to the exclusion of all others and in respect of the obligations regarding the general decoration.Posters or signs that do not comply with this clause may be removed by the organiser.08.06 Brochures, catalogues leaflets or objects of any kind, may only be distributed by exhibitors at their stand. No leaflet concerning products, brands or services that are not exhibited may be distributed without the organiser’s written authorisation.08.07 The distribution or sale of newspapers, magazines, leaflets, lottery tickets, badges, participation coupons, even for a charity organisation and questionnaires for surveys are not permitted within the exhibition site or in its vicinity without the organiser’s specific authorisation.08.08 All publicity involving lights or sound and all entertainments, shows or demonstrations likely to gather a crowd in the aisles must be the object of the previous authorisation of the organiser, who may cancel the authorisation pre-viously granted in the event of disturbance to circulation, to neighbouring stands or the event in general.08.09 Promotion of products or services by calling out and soliciting, in whatever manner, are formally prohibited. Exhibitors may under no circumstances obstruct the aisles or encroach upon them, unless they have previously obtained the orga-niser’s specific authorisation.08.10 Exhibitors must take scrupulous care to faithfully inform the public concerning the quality, price, conditions of sale and guarantees in relation to their products or services, without omission, objectively and in respect of regulations. They may not carry out any advertising or other action likely to induce errors or be considered as unfair competition.Exhibitors are informed that purchases made at the commercial event do not come under articles L310-11 and L311-15 of the (French) consumer code (7-day wit-hdrawal period), with the exception of those bought on credit and those made as a result of a personal invitation to visit a stand where they will be given a free gift.Any exhibitor found to have claimed the contrary may be the object of sanctions taken by the organiser, which may involve closure of the stand.08.11 Exhibitors commit themselves to presenting only the products, services or materials that respect French or European regulations. They take entire responsi-bility for their products in respect of third parties and the organiser declines all liability in the event of an exhibitor’s failure to respect any law.08.12 It is the exhibitor’s task to carry out the formalities necessary for his or her participation in the event, each time this turns out to be necessary, notably in respect of labour regulations, Customs regulations for materials or products imported from abroad and hygiene for food products or animals.

9/ ‘INTELLECTUAL PROPERTY’ AND USE OR TRADING RIGHTS

09.01 In accordance with the fight against counterfeiting, voted by the General Assembly of the FSCEF in July 2008, any exhibitor wishing to take administrative or legal action against a competing exhibitor for counterfeiting commits himself or herself to previously informing the organiser of the commercial event or his official representative, to acting loyally and in good faith.09.02 Exhibitors must aim at protecting intellectual property and the right to use or sell the materials, products and services exhibited (patents, brands, models etc.), in application of current laws and regulations. Such measures must be taken before presentation of materials, products or services ad the organiser declines all liability in this respect, notably in the event of a dispute with another exhibitor or with a visitor.09.03 Each exhibitor must aim at respecting his or her obligations with the SACEM (French musicians’ union), if he or she uses music on his or her stand or during specific entertainment events for his or her products or services, even for simple demonstrations of sound equipment and the organiser declines all responsibility in this respect.

09.04 Unless specific arrangements have been made or authorisation has previously been granted by the organiser, taking pictures (photographs or films) other than those specific to the exhibitor’s stand, is not authorised within the exhibition site. Accreditation is equivalent to written authorisation to take pictures, on condition that the right to use personal image by a third party is respected.09.05 Photographing certain objects on stands may be prohibited, at the request and at the liberty of the exhibitor.

10/ INSURANCE10.01 In addition to the insurance covering objects exhibited and more generally all moveable objects belonging to him or her, the exhibitor is under the obligation to take out, at his or her own charge, all insurance policies covering risks that he or she and his or her staff are exposed to, either with his or her own insurance company or with the insurance company approved by the organiser. As soon as he or she received confirmation of registration, her or she must provide proof that a policy has been taken out, by producing a written document. The organiser is reputed to decline all responsibility, notably in the event of loss, theft or damage of any kind.10.02 The organiser may, if necessary, demand that the exhibitor takes out insurance policies exclusively subscribed with an insurance company indicated by the former, the clauses and tariffs of which will be indicated.

11/ DISMANTLING OF STANDS AT THE END OF THE COMMERCIAL EVENT

11.01 The exhibitor or his or her representative must be present at his or her stand from the start of the process of dismantling and until complete removal of the elements of the stand.11.02 During dismantling, the exhibitor must respect the ‘professional charter for the hygiene and safety of staff in a situation of coactivity during installation and dismantling operations for commercial events,’ drawn up by the FSCEF.11.03 Removal of stands, goods, articles and specific decorations, as well as residual waste of materials that were used to decorate stands, must be carried out by exhi-bitors within the deadlines and times defined by the organiser, in accordance with the laws, regulations and local practices concerning waste. After the deadline, the exhibitor will be responsible for paying any charges incurred through failure to follow the relevant instructions. In addition, the organiser may have the objects removed and placed into a storage depot of his choice, at the exhibitor’s charge and own risk, and the organiser declines all responsibility for total or partial damage or loss. 11.04 Exhibitors must leave the position, decoration and materials placed at their disposal in the same condition as that in which they found them. Any damage caused to the material, building or the space occupied by their installation or goods, will be charged to the exhibitor after presentation of the justifying documents.

12/ PREJUDICE12.01 The term prejudice refers to ‘material or moral damage caused to a person by a third party.’During a commercial event, prejudice likely to be caused may be :

- Between exhibitors- Between exhibitors and the organisers- Between the organisers and exhibitors - Between the organisers and clients.

12.02 When prejudice is caused to an exhibitor by another exhibitor, both should, as far as possible, attempt to resolve the conflict amicably. The organiser must be informed of the conflict but has no obligation to act as conciliator or arbitrator. His role is to make sure that the clauses of the contract between himself and the exhibitor have been complied with. If one of the exhibitors decides to apply to an authority in an attempt to resolve the conflict, his or her duty s to inform the organiser, in order to preserve the best possible image of the commercial event. 12.03 When prejudice is caused by a conflict between an organiser and an exhibitor, affecting an exhibitor, the exhibitor must address a written request to the organiser. The organiser must respond to the request as quickly as possible, providing the request is legitimate and justified and his sole obligation is that of means. 12.04 When the prejudice is caused by an exhibitor and affects the organiser, the latter will issue official notification fro the exhibitor to cease the action causing the prejudice. Any possible failure to comply with this clause will be the object of a written report by the organiser and will justify refusal to accept the exhibitor’s application to participate in future events.12.05 The organiser has the obligation to communicate general information concer-ning the commercial event.12.06 The organiser should not be involved in any conflict which might arise between an exhibitor and a client and may under no circumstances be held responsible for conflicts that may arise between exhibitor and visitors.

13/ MISCELLANEOUS13.01 The organiser may cancel or postpone the event if he considers the number of registrations to be insufficient. The deposit or registration fee will then be returned to exhibitors. Until the closing date for registrations, exhibitors accept total responsibility for risks caused by the cancellation of the event and notably the sole responsibility for any costs incurred in advance of the event.13.02 The organiser may also cancel or postpone the event in cases of absolute necessity. Absolute necessity, justifying cancellation or postponement of the event at any time are all new situations of a sanitary, climatic, economic, political or social character, outside the organiser’s control and occurring at a local, national or international level, that he could not reasonably have foreseen at the time exhi-bitors were informed of the event and that renders holding of the event impossible or that involves a risk of troubles or disorder likely to seriously harm the correct organisation of the event or that threatens the safety of goods or persons. The possible postponement of the event and/or provisions concerning amounts already paid are set out in the specific regulations issued by each organiser.13.03 Any failure to comply with the present regulations, the specific regulations that complete the latter or the clauses of the ‘Guide’ or ‘Handbook for Exhibitors’ issued by the organiser may justify closing the stand of the exhibitor concerned, if necessary with the help of the police.

13.04 In the above situation, the sums paid for participation by the exhibitor will be retained by the organiser, without prejudice of payment of the balance, all other amounts due and any charges incurred in relation to closing the stand. The organiser reserves the right to take legal action against the exhibitor concerned for compensation for the prejudice caused.13.05 However well-founded, complains made by an exhibitor against another exhibitor or the organiser will be discussed away from the event and must not, under any circumstances, disturb the order or the image of the event.13.06 The exhibitor may not have recourse to the courts before previously having applied for an amicable resolution of the conflict by the organiser.13.07 In the event of legal action, in principle, it is the jurisdiction of the locality of the commercial event alone that is considered competent. Exceptionally, if the commercial event organised by a company having its head office in France takes place abroad, the jurisdiction considered competent will be that of the head office of the organiser.13.08 Possible difficulties of interpretation of the English, German, Spanish, Italian and Chinese versions of the present General Regulations will be resolved with reference to the French version.


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ORDER FORM FOR PUBLICITY SPACE AND SPONSORSHIP

1 / PUBLICITY SUPPORTS AT EXHIBITION SITE Prices before tax

Distribution of biodegradable waste bags :Available to visitors at entrances to exhibition.

The exhibitor will pay for manufacture of bagsDistribution at entrances ..................................................................................................................................................................................................................................................................... 2 500€ o

Support available to 1 partner only

Distribution of leaflets :

Distribution of leaflets by our hostesses for the duration of the ExhibitionDistribution at entrances ..................................................................................................................................................................................................................................................................... 1 500€ o

Support available to maximum 5 partners.

*Leaflets to be delivered at NORDEV on 4th November.

Marking on floors.

Hall A : 10 stickers in the main aisles ..................................................................................................................................................................................................................................... 1 000€ o

Hall B : 10 stickers in the main aisles ..................................................................................................................................................................................................................................... 1 000€ o

Hall G : 10 stickers in the main aisles ..................................................................................................................................................................................................................................... 1 000€ o

Stickers will be provided and placed by the exhibitor or his/her employees 4 hours before opening of the exhibition.

A plan indicating positioning of stickers will be approved by the exhibitor and NORDEV. Format : 500mm wide x 500mm high.

N.B : Other printed supports in addition to packages are also available for sale under partnerships :• Invitation cards• Tickets• 4m x 3m posters (logo on the elements of publicity campaign)• 4m x 3m or 5m x 3m posters in the exhibition spaceFor further information, please contact the commercial Department of NORDEV at 0262 48 78 78


Support for CommunicationPART 2

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Kakemonos (Standing posters) :

6 per hall – exclusivity within the hall .................................................................................................................................................................................................................................... 2 000€ o

Important : Format differs from hall to hallVisuals to be transmitted on 7th October

Parking attendants and security agents :

Insertion of sponsor’s logo on tee-shirts.Positioning of logo : breast pocketMaximum 3 partnersLogo of Exhibition on front right-hand pocket and NORDEV logo on sleeve.Visuals and slogan to be transmitted on 30th September 2016 ............................................................................................................................................................... x 1 570€ o

Broadcasting of messages on exhibition space network :

Sales events on the network

- ‘Clearance’ sales : 5 events per dayThis type of sale will enable you to sell leftover stocks, thanks to

announcements broadcast on the exhibition network .................................................................................................................................................................................................. 100€ o

- Flash sales : 5 events per dayThis type of sale enables you to pinpoint and sell a key product during a determined period of time (maximum 15 mins). The announcer will talk over the sale and make periodic announcements ............................................................................................................................................. 150€ o

Radio quiz : made to measure ............................................................................................................................................................................................................................................................ 800€ o

Tall advertising material

Any advertising material over 2.5m (height of stand issued) must be the object of a previous specific application addressed to the promotion department of NORDEV. The plan of the project (decoration, advertising) and the relevant construction must be submitted to NORDEV by 9th October 2015.

Tall advertising is not possible at all the exhibition hall venues, but we will do our best to place yours asrequested.

0.5m to 1.5m ................................................................................................................................................................................................................................................................................................. 1 030€ o

1.5m to 2.5m ................................................................................................................................................................................................................................................................................................. 1 751€ o

Above 2.5m ..................................................................................................................................................................................................................................................................................................... 2 060€ o

Beyond 2.50m, a specific request must be addressed to NORDEV with plan (materials etc.), in order for authorisation to be granted. For a commercial construction, please contact the commercial department.

Date : TOTAL NET before tax ......................................................................................................

VAT 8,5% ......................................................................................................

TOTAL incl. TAX ......................................................................................................


SIGNATURE AND COMPANY STAMP

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PURCHASE OF SPACE AND SPONSORSHIP

Company : .............................................................................................................................................................................................................................................All prices indicated are before tax.

2 / PUBLISHING 1 / OFFICIAL NORDEV HANDBOOK

Plan and list of exhibitors – Brochure A5 quadri. 10,000 copies printed. Distribution by our hostesses at entrances to exhibition.- ½ page inside ....................................................................................................................................................................................................................................................................... 550€ excl. tax o- 1 page inside .................................................................................................................................................................................................................................................................... 1 000€ excl. tax o

- Back cover ............................................................................................................................................................................................................................................................................ 1 500€ excl. tax o

- Inside front cover and inside back cover .................................................................................................................................................................................................. 1 250€ excl. tax o

N.B. : Visuals must be submitted to NORDEV on 10th October 2016 using PDF high definition format.

Date : TOTAL NET before tax ........................................................................................................

VAT 8,5% ......................................................................................................

TOTAL incl. TAX ......................................................................................................



2 / EXHIBITORS AND ENTERTAINMENT EVENTS

• Each exhibitor may organise entertainment events at his or her stand..

These may be held in accordance with the conditions set out in chapters 6,8 and 9 of the General Regulations for Fairs and Exhi-bitions in France (see pages 5 and 6 of the Participation package section 1).

• If the event requires the services of external subcontractors, the exhibitor must previously address a request to the organiser, suffi-ciently in advance (1 month before the exhibition).

An example of a written request can be obtained upon a simple telephone call to the Commercial Department or the Events-Promo-tion Department of NORDEV or by downloading from the NORDEV Website.

Applications for external subcontractors are compulsory (for reasons of security).

3/ COMPETITIONS FOR GOODS

Exhibitors may advertise their activity or products by organising competitions held by the organiser.

• Advertising games are proposed in the package.

Internal radio networkA competition may be organised at the exhibition site. It enables the donator to be mentioned on the internal radio network of the exhibition. A professional radio presenter will announce the compe-tition, name the partner at the start and finish of the competition and during the draw (3 times a day).

Press competitionsCompetitions are organised with our different press partners and/or radios (on condition of being accepted), enabling the partner dona-ting prizes to diffuse the company image with the organiser’s media partners. Promotion of the competition takes place 10 days before the event (visual image of the prize + partner’s logo), and once a prize has been won (partner’s name). A detailed description of the

competition is transmitted to the exhibitor immediately after recep-tion of his or her application to participate in the competition. The competition is open for prizes of a minimum value of 1000€ (selling price to public).

Exhibitors interested in our competitions must return the form, after marking ‘Approved’ and signing. An example of the form can be obtained upon a simple telephone call to the Commercial Department or the Events-Promotion De-partment of NORDEV or by downloading from the NORDEV Website. (www.nordev.re)For all other competition projects, please contact us.

4/ INTERNET SUPPORT

Do not hesitate to advertise your products, company or services on the Facebook page of the NORDEV Website.

You will find enclosed a description of the advertising supports pro-posed, as well as the Order Form.For further information, contact the Communications Department of NORDEV on 0262 48 78 78.

5/ GENERAL CONDITIONS OF SALE OF OUR ADVERTISING SPACEApplication : All request for inclusion of advertising must be accompanied by payment. A deposit of 30% of the order will be cashed in as soon as the contract or order form is signed. The remaining amount to be paid will be cashed in on reception of the first visual. Orders for insertion : Orders for insertion sent in to NORDEV by a partner or his or her subcontractor imply total acceptance of the present General Conditions. Options : When an option is agreed on for a client, it is valid for a period of 14 days from the date of issue. After this deadline, if no written cancellation reaches the Organising Committee, the order will be considered to be a confirmed and definite. The 30% of the order will remain payable to NORDEV. Transmission of visuals : The partner and/or his or her member of staff commit themselves to transmitting the visual and sound elements etc. within the deadlines indicated by the organising committee. Transmission of visuals implies tacit agreement by the partner. NORDEV rejects all liability in the event of advertising not appearing. In addition, the partner will be required to pay a penalty of 10% of the total cost of the support for preventing the correct functioning and the edition of the support. If the partner and NORDEV choose to associate their name on the same support, NORDEV will have to transmit an order form to the partner. The latter disposes of 48 hours for modifications. After this period, no modification will be accepted and this will imply tacit acceptance by the client.Creation of support : In the event of non respect of dates for transmission of technical elements, NORDEV may create an announcement, using the trade name and the contact details of the service provider for the order. Payment for the service will be at the charge of the provider. NORDEV declines all responsibility in the event of failure to transmit elements by an advertiser or by a member of staff within the required deadlines. The service provider alone is res-ponsible for publishing the texts and illustrations of an advertisement including brands and names. Prices applied as above do not include advertising projects, which remain at the charge of the exhibitor. In the event of NORDEV having to modify the format or the structure of the visual elements of the service provider, invoicing for this service will be at the charge of the organising committee. Cancellation : No modification or request for cancellation will be accepted unless sent in writing by registered letter one month before the date determined by NORDEV for transmission of the elements. Any cancellation will mean the loss of the 30% deposit. If the cancellation is communicated 4 weeks before transmission of the elements, 30% of the order cancelled will be due to NORDEV. No cancellation will be accepted after 10th October 2016.

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TELEPHONE INTERNET

Company : ............................................................................................................................................................................................................................................................................................................................

Form to be returned with payment by 24th October 2016 at 5pm

1 land line with direct number 104,16€ incl. tax*

1 ADSL access (without subscription)

537,78€ incl. tax*

1 ISDN Numeris access 644,67€ incl. tax*

*Excluding communications.

- Installation-connexion-dismantling : contact NORDEV

- Fixed amount for communications

- Automatic meter for units used

Telephone (any reparation of problems not due to NORDEV will be invoiced 65€, to be paid by the exhibitor)

crédit sur ligne montant moyen 80,00€ incl. tax*

*Except for heavy users : consult us for amount to be paid.

High-speed Internet (WiFi) peak output 2 Mb/sFixed price non reimbursableFixed price for duration of exhibitionOne connexion per computer.

104,16€ TTC

*sous réserve de modification du tarif

For requests submitted between 25th October and 3rd November 2016 at 4pm

One connexion with direct line - land line 217€ incl. tax*

No requests for telephone connexions will be taken into consideration after 4pm on 3rd November 2016

Please include payment with your application.

No application will be taken into consideration without payment.

Payment of (amount) : .............................................................................................................................................................................................................................................................................................

By cheque : to be made out to NORDEV

Cheque N° : .................................................................................... Name of bank : ....................................................................................................................................................................................

By credit card

Number of card ................................................................... Date of expiry ................................................................. Digits of code on reverse of card .............................................

Issued at : .............................................................................................................................................. Date : ........................................................................................................................................................


SIGNATURE AND COMPANY STAMP Please write : ‘Approved’

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ADDITIONAL SERVICES OFFERED BY NORDEVA - ELECTRICITY CONNEXION

(To be completed only if you wish to go beyond the standard connexion : 3KW, as indicated on your order form.)

Connexion to grid and fixed consumption.

Type of electric current :

Puissance souhaitée :

• Single-phase up to 6KW 150,23€

• Three-phase up to 6KW 53,46€

Three-phase up to 10KW 379,72€

Extra power : consult us for estimate.

Extra power requested : ....................KW ........................

Sub-total electricity before tax :

B - WATER SUPPLY

Supply and evacuation ................................. ........................

Ground connexion, type of supply o Ø 15/21 o Ø 20/27

One connexion (supply and evacuation) per stand 281,10€

Sub-total water before tax :

Sub-total 1 before tax :

Water for filling jacuzzis and swimming-pools : Estimate on request

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C - SERVICES

- Invitation card for clients of exhibitors ............... ................

Number ordered (batches of 10) ............... x 23,04€

- Extra badges ............... ................

Number ordered ............... x 18,43€

- Parking space for exhibitors ............... ................

Fixed sum per vehicle for durationof exhibition ............... x 60,00€

(access times for exhibitors). ............... ................

- Stand rearrangement ............... ................

Stand door for storage space ............... x 184,33€

- Modification of or additional stand walls

Price by linear metre of panels :white (modification) ............... x 13,83€

Price by linear metre of panels :brown (modification) ............... x 16,59€

48 hours before opening of exhibition plus modifications

Sub-total 3 (excl. tax)

1 + 2 + 3 = GENERAL TOTAL before tax ......................................

VAT à 8,50 % ...............................................................................

TOTAL incl. TAX ............................................................................


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REQUEST FOR ADDITIONAL TECHNICAL SERVICES DESCRIPTION

I - TECHNICAL SERVICES

1 A - ELECTRIC CURRENTCONNECTION

Electric current will be connected to each stand via a cable at the end of which will be a power-box situated on the stand itself. Each power-box contains a cir-cuit-breaker with fuses, a differential switch, as well as 3 16A sockets.Any electrical installation in addition to these sockets will be at the charge of the exhibitor. Each socket is ear-thed. It is prohibited to use the earth connection or any metal object as an active conductor (see order from).

ACCESS AND REPAIRS

Opening the electricity power-box is strictly prohibited to any person other than members of the technical staff. Interfering with a cable may lead to a temporary power-cut. The cables must be accessible to technical staff.

TYPE OF CURRENT

Electric current provided is single phase 50 hertz, with an average power of 220V between phase and neutral or 30 hertz, with an average power of 380V between phases.

TARIFFS (Fixed price 50€ before tax)

The fixed price for each connection includes use and upkeep of cables in general, the installation itself, supply of electricity for the duration of the event and contribu-tion to maintenance staff.

The fixed price includes the cost of electricity supply up to a maximum of 3KW. Beyond this, exhibitors will be charged extra, depending on the extra costs incurred.

In the event of a power-cut, exhibitors will be reim-bursed only the amount corresponding to the power that would have been used and only in the event of the power-cut being continuous and lasting at least one day.

The exhibitor remains responsible for all material sup-plied through renting and for all damage or prejudice caused by himself, herself or his or her staff.

TARIFFS OF ELECTRICITY SUPPLY

Single phase

PriceTriple phase

Price

3 KW 50K 3 KW

6 KW 150,23K 6 KW 253,46K

10 KW 10 KW 379,72K

Each exhibitor must switch off the main switch on the electrical supply box each evening before leaving his or her stand (unless perishable goods are stored in refri-gerators or display cabinets). Please indicate the type of supply required : single or triple phase. For more powerful supply or different requirements, contact the Technical Services of NORDEV.

1 B - TELEPHONE CONNECTIONThe fixed price for each telephone connection includes installation itself and maintenance of the network.

IMPORTANT : Each telephone connection includes its own automatic billing system (AUTO-COM system). You will have a direct line and a personal telephone number, as well a personal access code. A deposit for the te-lephone itself will be requested on delivery, which will be carried out by the company in charge of installation, present at the exhibition centre.The fixed price includes calls of a fixed number of units or advance for calls. If necessary, you may buy extra units or you may be reimbursed the amount remaining if you do not use all the units. Units are automatically calculated by com-puter.

1 C - RUNNING WATERThe fixed price for running water includes a flexible connection of 15/21 or 20/27, at the end of which is a stop-tap and evacuation of waste water. The fixed price includes installation, maintenance of the network, as well as water consumption for the duration of the event. Installation of a sink or other apparatus is at the charge of the exhibitor.

Fixed price : ................................ 281,10€ before tax.

If the exhibitor wishes the water supply to be connected at a precise location on his or her stand, he or she must include a scaled plan or diagram, indicating direction, with his or her participation form.

Otherwise, connection will be at the convenience of the Technical Services of the exhibition centre, and gene-rally, this will be at the back of the stand. The exhibitor may not under any circumstances request guaranteed water-pressure or flow.

1 D - RENTAL OF FURNITUREA wide choice of furniture is at your disposal, enabling you to arrange your stand to your requirements. This furniture is the same as that used at all Exhibitions and Fairs in mainland France. It is material that is adapted to exhibitions, both aesthetically and in respect of di-mensions, which are in harmony with the stand as a whole. All the models offered have been selected for the following qualities : solidity and aesthetic quality, as well as harmony between them.

I D1 - DEPOSIT (incl. tax)

A deposit will be required for all furniture rentals. The deposit is proportional to the value of each element and is as follows :

- Rental of 10 chairs ......................deposit of 175,00€

- Rental of other elements .............deposit of 600,00€

The deposit cheque (made out to NORDEV) will be returned after the event, after we have checked the condition of the elements rented. For any damaged or missing elements, the amount of deposit retained will be equivalent to the value of replacing by new of the damaged or missing elements.

For any payment not received 30 days after NORDEV transmits the invoice by registered letter, the deposit cheque will be cashed.

II - OTHER SERVICES FOR EXHIBITORSRENTAL

Stand door for storage area .......................... 184,33€

INVITATION CARDS

Invitation cards guarantee success. They are a major asset, guaranteeing a maximum number of visitors to your stand.

The cards, as a privileged service provided free of charge to your visitors, grant them free entry to the Exhi-bition. In addition, they are a mark of confidence towar-ds certain of your clients and help to retain their custom.

AN INEXPENSIVE COMMERCIAL OPERATION

Invitation cards are at your disposal at a low price, to be obtained from the offices of NORDEV, from where you are requested to collect them at your convenience.(They are sold in batches of 10).

EXHIBITORS’ BADGES

For the duration of the Exhibition, all persons must wear a badge. Your participation includes your 2 free badges per stand of 9m2. If you need more, extra badges can be obtained.

Price per badge ............................................. 18,43€

RENTAL OF CONFERENCE ROOM AND FURNITURE*

- Chairs and tables supplied- Door to storage area- Extra material Hall A only- Television- Slide projector + screen- VHS film projector- Paper board, OHP + screen

*Please request an estimate from the Conference service

RENTAL OF PARKING SPACES (before tax)

There is a private car-park at the exhibition centre, to be guarded for the duration of the exhibition.The car-park, reserved for exhibitors, will enable you to leave your vehicle in all security. In view of the number of spaces, you are advised to book your space or spaces as soon as possible.The car-park is marked, lit and guarded (maximum 3 spaces per exhibitor).

Rental of private parking space :

For each space (guarded) ............................... 60,43€


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SAFETY FORM FOR MACHINESOR EQUIPMENT USED

This form must be filled in and signed.

IMPORTANT : This form must reach the Organiser or the Exhibition centre by 12th octobre 2016 at the latest, after notification. No registration will be considered complete without this form.

INDIAN OCEAN FAIR : CROSSROADS OF GOOD VALUE

Name of stand : ......................................................................................................................................................................................................................................................................................................................

Building or hall : ................................................................................................................................................................... Number of stand : ...............................................................................................

Name of company : .............................................................................................................................................................................................................................................................................................................

Address : .......................................................................................................................................................................................................................................................................................................................................

Name of person in charge of stand : ............................................................................................................ Telephone number : ...............................................................................................

Date : ................................................................................................................................................................................................................................................................................................................................................


REQUEST FOR USE OF SPECIFIC MATERIAL

Please tick :

o Thermal or combustion engine

o Smoke generator

o Propane gas Other dangerous gasses, please indicate : ...............................................................................................................................................

o Radioactive source

o X-Rays

o Laser

o Others not listed Please indicate : ......................................................................................................................................................................................

IMPORTANT : The equipment presented must be kept within a safety perimeter of 1m from the public.Demonstrations are carried out under the entire responsibility of the exhibitor.

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EXHIBITOR SAFETY FORMCompulsory document to be submitted to the safety commission. To be filled in and signed.

Please fill in several lines of this form if using several materials.

Area of stand in m²

Element

Nature of materials used Where used Fire classification Plan or diagram of organisation of stand(with position of materials)Wood PVC Metal Fabric Other Floor Ceiling Walls

FloorM3

CeilingM1

WallsM2

9m2 Curtains x x x

EXHIBITOR’S SIGNATURE AND STAMP

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NB : Fire resistance classifications must be the object of sub-mission of a justifying document (Classification report, assess-ment etc.).

ORGANIZED BY

SAFETY SLINGS AND WORKING ABOVE GROUNDPREAMBLE

For security reasons (heavy weights, electric current etc.), any hooking up of elements from beams or contact points of Exhibition Centre structures, of whatever kind, will be carried out by NORDEV using a single approved subcontractor alone. The exhibitor must arrange for elements (decoration, lighting etc.) to be hooked up to the ends of safety slings in accordance with the instructions of the latter, within limits of authorised weight.

SAFETY SLINGS AND WORKING ABOVE GROUND - REMINDER OF RULES Companies may work above ground using scaffolding or mobile platforms. Legal regulations concerning working above ground must be respected.Supply of structures such as scaffolding, decks, work platforms, by a company in charge of installation, implies respect of safety regulations and presentation of all necessary reports for reception, testing and checking.During use or re-use, scaffolding must be examined to check their condition and respect of standards :• Following any defect, whether or not an accident was caused ;• After any exceptional effort or incident which may have caused a weakness ;• After dismantling, modification or replacement of one or several elements.

Dates and results of checks, as well as the name and position of any person carrying these out, must be recorded in the ‘security register’.

HOOKING UP TO BEAMS• Each hooking point (1 sling/m2) can support up to 80 kg (Hall A, B and D).• In general, hooks are attached with a margin of 1m on ground level and 10cm above ground, depending on the hall and the weight

to be hooked up.• The price includes setting up the slings, with a loop for use by the exhibitor, as well as dismantling of the sling at the end

of the exhibition.• No hooking up to the beams may be carried out by the exhibitor, his or her staff or subcontractors.• All slings will be placed by NORDEV or an approved subcontractor.• Slings remain the property of NORDEV and any damage by the latter noted by the latter after dismantling will be invoiced

to the exhibitor.

The organiser will request of the head of security or a member of his staff to check that the exhibitor’s method of hooking up to the slings respects regulations. In case of any doubts, NORDEV will request a check by a security expert bureau, at the charge of the exhibitor. (Retained from the deposit, in the event of failure to pay).

ELEMENTS TO BE SUBMITTEDTOUTE COMMANDE D’ELINGAGE DOIT COMPORTER LES ELEMENTS SUIVANTS :

The plan or diagram of the installation :• Position of slings in relation to limits of stand.• Height of hooks in relation to floor.• Weight to be supported by each sling.

La Fiche Technique et le descriptif de(s) éléments(s) à suspendre :• The total weight of each object (platform, signs etc.)• The hooking-up points (link between the sling and the object).• The report of respect of standards of the object to be suspended, as well as all the other elements

to be installed above ground (platform, motor, lighting).

The file of the person in charge of installation :

• Technical file and report of control of the basket.• Identity document and professional certification of the person carrying out the installation.• Authorisation issued by NORDEV, after approval of the rules to be respected by the person carrying out the installation.

Payment for the booking (incl. tax)


ADDITIONAL SERVICES

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ORDER FORM FOR INSTALLION OF SAFETY SILINGSReceived on : Signature :

A / TARIFFS

DESCRIPTION OF SERVICEUNIT PRICE € Before tax

QUANTITYTOTAL PRICE €

Incl. tax

Installation and dismantling of slings : 1 to 6 (after estimate)

PInstallation and dismantling of slings : 7 to 12 107

Installation and dismantling of slings : over 12 97

Installation and dismantling of electric cable for sling of 20KW (fixed price for 20m cable)

150

Specifically placed connexion (after estimate)Please include specification (extra service)*

Installation and dismantling of sign, from frame to visuals (submit a plan of the element to be installed).

Elements of over 250kg depending on technical feasibility.

NB : Electric cable to be provided by exhibitor*The connexion is the object of a request for additional power (adapted) on condition of technical feasibility.

TOTAL Before tax

50% supplement

VAT 8.5%

TOTALincl. tax

B / BOOKING Installation of safety slings is an extra service to be booked by sending back the above table, along with plans and payment, no later than 20th October 2015.

After this date, a supplement of 50% on the price will be due, ‘WITH NO GUARANTEE OF DATES’ and ‘SUBJECT TO FEASABILITY’.

In the event of a need for additional sling(s) presenting itself during or after installation, the general deposit for the booking will be due.

Please indicate the trade name of the approved subcontractor :

N° of stand : Company name and name of exhibitor :

Amount paid : Cheque n° :

The booking will only be treated once NORDEV has received all the necessary elements for installing safety slings and the correspon-ding payment.

The organiser will ask the person in charge of security or an employee to check the hooks set up by the exhibitor for the slings.

IMPORTANT : Certain places in the exhibition centre do not allow safety slings. NORDEV reserves the right to refuse any slings considered to be unacceptable in terms of weight or design to be fixed to its beams. Installation of slings does not include hooking, or hooking of exhibition material to slings, or its dismantling. This must be carried out by the exhibitor and his or her subcontractors. On condition of feasibility, any displacement of slings already in place will be invoiced depending on the complexity of the operation. (Booking of additional slings). All unofficial hanging, fixing of structures will be object of penalties depending on the number of unofficial slings placed, multiplied by the unit cost of installation of late sling. (= +50%)

For exemple : 10 unofficial slings : 1.5 x (10 x 107) = 1,606.50 €. This penalty will be automatically retained from the deposit following a written report by NORDEV. This penalty does not remove the right of NORDEV to request for damages to be paid.

SIGNATURE AND COMPANY STAMPPlease write : ‘Approved’

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SPECIAL TARIFFS INDIAN OCEAN EXHIBITION (PRICES BEFORE TAX)

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Les prix s’entendent HT pour la durée du salon livré !Chèque caution de 1000 euro demandé pour toute commande, non encaissé, restitué à la récupération.

! 1 table haute Manhattan ou Ikon ! 3 tabourets PULL ! 1 présentoir ZIG ZAG

ou + +

Pack salon +

2 fauteuils BROOKLYN I ! 1 fauteuil BROOKLYN II ! 1 table basse HAMILTON

ou + ou +

1 bureau laqué blanc ou table pliante ! 3 chaises PROMESSE ou 3 chaises alliance ! 1 présentoir ZIG ZAG

Pack service

1banque accueil 1 place + présentoir en façade !

2 pull (chaise haute) ! 1 présentoir ZIG ZAG

Pack accueil

Pack salon

!!3 fauteuils METRO!! 3 couleurs au choix !1 table basse MANHATTAN III

Structures gonflables

Airroof 12/6M Wall 6/2,5M Oiab 4/3M!

Pack office

€ 170€ 130

€ 390

€ 250€ 180

nombreux choix sur notre site ! tarif sur devis ! outdoor/indoor

Indicate the number of pieces ordered :

Total before tax :

Cheques to be made out to NORDEV Bank : Cheque N° :

Tél : 02 62 883 883 / 0693 808 100 / 0693 808 200 www.eeventsdesign.fr - email : [email protected]

Location de mobilier de stand


Créateur d’ambiances et d’émotions


Location de mobilier de stand Créateur d’ambiances et d’émotions

Partenaire

ORGANIZED BY


SPECIAL TARIFFS INDIAN OCEAN EXHIBITION (PRICES BEFORE TAX)

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stand light pot lumineux plante verte par à led 64 zig zag présentoir

chaise promesse chaise alliance factory bar chaise pull chaise haute

! blowfield fauteuil brooklyn fauteuil metro fauteuil

forest lounge deco frigo grille d’exposition havana lampe potelet &cordelette

bleu/orange/rouge

! loft I tam tam cubo lumineux

€ 40 par article

! sun loft moon loft loft II

! banque accueil

50/50/105 banque accueil

avec présentoir. 50/50/105

! banque accueil

100/105/50 banque accueil

100/105/50 avec présentoir

manhattan I table haute

manhattan II table basse

hamilton

VISIO écran LCD support laque

blanc

€ 250 par article

! réalisation stand ! prix sur devis ! option toile

imprimable tendu !Les prix s’entendent HT pour la durée du salon livré !

Chèque caution de 1000 euro demandé pour toute commande, non encaissé, restitué à la récupération.

€ 70 par article

€ 130 par article

€ 70 par article€ 30 par article






Créateur d’ambiances et d’émotions



Partenaire

ORGANIZED BY

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ASSEMBLEZ VOTRE MOBILIERCRÉEZ VOTRE STAND SUR MESUREVOUS FEREZ LA DIFFERENCE

www.eeventsdesign.fr - [email protected] - tél : 02 62 883 883 - Fournisseur officiel de Nordev


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