Planning by Meetings

8/4/2019 Planning by Meetings

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Presented byABDULLA IHTHISHAM M A

100914002

1

Under the guidance of

Mr. . PrakashRao


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CONTENTS Planning.

Objectives.

Planning of a project.

Work planning.

Work force planning.

Finance planning.

Equipment planning.

Decision making phases.

Areas of planning.

Planning parties.

Involvement in planning.

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Contd

y Meetings

y Regularly scheduled meetings

y Special meetingsy Internal organization meetings

y Subcontractors meetings

y Characteristics of meetings

y Summary

y Reference

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PLANNINGy Means looking ahead

y To decide in advance

What is to be done ?How ?

In what order ?

to achieve the objective.

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OBJECTIVESy Proper design

y Proper selection of equipment and machinery

yProper arrangement of repair of machinery and equipment

y Procurement of material well in advance

y Employment of trained and experienced staff

y Welfare scheme for staff

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Contdy Incentives for good workers

y Constant flow of fund

y Proper safety arrangement

y Arrangement of means of communication and feedback.

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PLANNING OF APROJECTy PRE-BID PLANNING

y PRE CONSTRUCTION PLANNING

yPLANNING DURING CONSTRUCTIONa. WORK PLANNING

b. WORK FORCE PLANNING

c. FINANCE PLANNING

d. EQUIPMENT PLANNING

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WORKPLANNINGy Study of Layout.

yEstimation of Quantities.

y Preparation of Schedule.

y Site Mobilization.

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WORK FORCE PLANNINGy Estimation of Optimum Number of labourers.

yArranging - With different Skill levels as per the requirement.

y Allocation of work as per schedule.

y Coordinating Plans & Solving Space conflicts.

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FINANCE PLANNINGy Distribution of Finance - Entire period of Project.

yMaintaining Accounts

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EQUIPMENT PLANNINGy Time bound projects

y Manpower : costly and demanding

yHeavy investment

y When to procure it?

y Hire it or own it?

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DECISION MAKING PHASES

y Information gathering

y Development of alternatives

y Choice making

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AREAS OF PLANNINGy Engineering and method

y Organization and contract

ySchedule

y Cost and cash flow

y Major Equipment

y Layout and logistics

y Work methodsy Manpower allocation

y Materials allocation

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PLANNING PARTIESy PROJECT MANAGER (PM)

y GENERAL SUPERINTENDENT (GS)

yPROJECT ENGINEER (PE)

y HOME OFFICE (HO)

y EXTERNALS: Client, Design Engineers and subcontractors (SC)

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INVOLVEMENT IN PLANNINGRows in each matrix is assigned for nine functional plans andcolumns for the five participating parties

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INVOLVEMENT IN PLANNING

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Contd

y All parties participate in planning during construction.

y The general superintendent is more involved than the other participants.

y

The site management, more involved than the home office and externals inallthree phases, is primarily involved inchoice making.

y The project manager's involvement gradually increases as planning

moves through information gathering to choice making.

y T

he projec

t en

gin

eer is ma

inl

y in

vol

ved

in

foreca

stin

g plan

s.

y The home office is evidentlylittle involved, as an indication of the

growing autonomy of the construction project management on site

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MEETINGSINTRODUCTION TYPES

y Meetings are important in

the management ofconstruction sites.

y It is used as a planning tool

y REGULARLY SCHEDULED

MEETINGSy SPECIAL MEETINGS

y INTERNAL ORGANIZATION

MEETINGS

ySUBCONTRACTORMEETINGS

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REGULARLY SCHEDULEDMEETINGS

a. Owner-architect-contractor meetings :monthly

b. Job meetings(internal) : every 6 weeks

c. Team meetings : weekly

d. Job staff meetings : weekly

e. Subcontractor coordination meeting : weekly

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Special meetingsy a. There is due cause.

y b. Minimum Notice Period 48H.

y

c. Agenda with the Notice.y d. Circulation of minutes after meeting.

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INTERNAL ORGANIZATION MEETINGS

y

Periodic meetings - To maintain cross flow of communicationbetween departments and project staff.

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Sub Contractor Meetingsy Subcontractor coordination meetings.

y Safety meetings.

y Other subcontractor meetings.

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CHARECTERISTICS OF MEETINGSCHARACTERISTICS OWNER

y Participants

y Chairman

y Frequency

y Occurrence

y Main issues

y Permanent: PM , Owner ,

Designersy Occasional : PE , GS , HO

y PM

y Weekly

y In all projectsy Planning & review of time

table

y Missing design information

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ContdCHARACTERI TICS SUBCONTRACTORS

y Participants

Chairmany Frequency

y Occurrence

y Main issues

y Permanent: GS, SC

y Occasio

nal:PM

,PE

,SE

y GS

y Weekly

y Inall projects

y Coordination of field

activities current and threeweeks ahead (schedule)

y Review oflast weekprogress

y Identification of missinginformation

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Contd

CHARACTERISTICS TECHNICAL

y Participants

y Chairmany Frequency

y Occurrence

y Main issues

y PE , SC

y PEy Weekly

y In some projects

y Solving design problems

y Completing designinformation

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Contd

CHARACTERISTICS STAFF

y Participants


y Occurrence

y Main issues

y PM , PE , GS

y GSy Weekly

y In some projects

y Preparation for owners

meetingy Staff coordination

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Contd

CHARACTERISTICS REVIEW

y Participants


y Occurrence

y Main issues

y PM , HO or PM , Owner

y PMy 1-2 months

y In a few projects

y Overall review , in particular

cost and schedule

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SUMMARYy It is not an one time activity , it continues throughout project

life.

y Complex and involves many participants.

y Ensures proper utilization of fund ,equipment , labour and

material resources

y Meetings are the primary mode of planning during

construction.

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REFERENCES PROCESS OF PLANNING DURING CONSTRUCTION

By Dora Cohenca-Zall, 1 Alexander Laufer, 2 Member, ASCE,

Aviad Shapira, 3 Member, ASC

E, and Gregory A. Howell, 4Member, ASCE

http://www.constructionbooks.net/

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THANKYOU

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