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Planning for Collections of the Future
Strategic Directions for Libraries in the Knowledge Based Society
25 October 2005
Ruth A PagellChief Librarian
Singapore Management University
©Ruth A Pagell
Planning for Collections of the Future
Planning
STRATEGIC DIRECTIONS
Budgeting
Building Collections
©Ruth A Pagell
Planning for Collections of the Future
Business Basics The external environment Trends in education
Trends in information content and delivery
The internal environment Your organization’s strategic directions
The role of the library within the institution
©Ruth A Pagell
Planning for Collections of the Future
What More Control More Flexibility
Institutional Control Government Private
Institutional Focus Research Teaching
Decision Making Centralized Decentralized
Subject Focus Liberal Arts Science, Technology and Business
IT Involvement Administrative Computing
Academic Computing
Institutional Factors
©Ruth A Pagell
Planning for Collections of the Future
Buying Process
Local Consortial
Decision
Process
Faculty Librarians
Budget
Process
Top - Down
Interactive
Institutional Factors
©Ruth A Pagell
Planning for Collections of the Future
Business Basics Who are the Players?
• Governing Board
• University Administrators
• Client base of faculty, staff and students Librarians
• Database Aggregators
• Publishers
• Authors
©Ruth A Pagell
Planning for Collections of the Future
Format: Print and/or Electronic Content: Subject area
Size – whole or its partsApplication: Course reading, researchLocation: Take home or use at work Pricing: Library pricing for print=one
user at a time Library pricing for multiple users= multiple models
©Ruth A Pagell
Planning for Collections of the FutureU S Library Drivers
Space constraints - favor e-purchases Consortial arrangements – favor e-buying Keeping up with the “Jones” favors e-
anything ARL statistics favor print Research faculty favor print
Planning for Collections of the FutureAssociation for Research Library Data 2003-2004
Total Volumes 2,935,654 Presentations 734
Volumes Added 88,469 Present Attendees 10,078
Monos Purchased 44,949 Ref Transactions 56,923
Serials Purchased 42,971 Initial Circulations 298,876
Audio & Video 61,435 Prof Staff 92
Computer Files 9,131 Non Prof Staff 164
ILL Total 43,549 Total Staff 256
Exp Monos 3,951,151 Salaries Profession 5,550,998
Exp Periodicals 4,643,648 Salaries NonProfs 5,249,375
Total Materials Ex 12,132,614 Total Sal 11,542,664
Operating Exp 3,939,785 Svc Hours 113
Total Expenditures 27,797,992 Total Students 10,751
Ex E serials * 1,819,914 Grad Students 3,024
Ex Bib Utilities 209,711 Faculty 674
Comp Hard & Soft 384,434 Index (0.369)
Index range +2.46 to – 2.64 Most scores negative
http://www.arl.org/stats/arlstat/mrstat.html
©Ruth A Pagell
Planning for Future Collections ARL Definitions
©Ruth A Pagell
Planning for Collections of the Future
North American
©Ruth A Pagell
Emory: A destination university internationally recognized as an inquiry-driven, ethically engaged,and diverse community, whose members work collaboratively for positive transformation in the worldthrough courageous leadership in teaching, research, scholarship, health care, and social action.
Emory University Model
©Ruth A Pagell
VISION:
The Emory libraries’ premier collections, innovativeservices, and expert and diverse staff are indispensableto the Emory academic community and the global research community for advancing scholarship, teaching, and lifelong learning
Emory University Model – The Libraries
©Ruth A Pagell
Planning for Collections of the FutureEmory University Model
Goal 1: Research collections in key disciplines andprograms are internationally distinguished for their breadth and depth and strengthen the academic mission of the university in distinctive ways.
Measure: Collection strengths in key areas in comparison with peer institutions show significant growth.
Target: Collection strengths have improved by 100%against peer institutions and endowments to build collections have doubled.
©Ruth A Pagell
Planning for Collections of the Future Emory University Model
GOAL 1:Research collections in key disciplines and programs are internationally distinguished for their breadth and depth and strengthen the academic mission of the university in distinctive ways.
Strategic Initiative 1: Develop and implement a collecting strategy to build collections in all formats that provide greater research depth and distinction in key disciplines and core support for new areas of study.
©Ruth A Pagell
Planning for Collections of the FutureGoizueta Business Library
Characteristics Private Small Decentralized Focus on business Students who travel Faculty who trust the library Good technology support
©Ruth A Pagell
Planning for Collections of the Future Goizueta Business Library Model
Select by content not format E whenever Flexible budget with fixed bottom line If it’s new, try it If you buy it, market it
©Ruth A Pagell
Planning for Collections of the Future Goizueta Business Library Model
Strategic Initiative 4: Provide a new, innovative business library facility and programs that will significantly move forward the business school’s goal to be competitivewith top international business schools and accommodatethe changing needs of business students, faculty, and staff
2. Expand Business Library Collections
. BASE YEAR: Begin to explore an ebook collection
YEAR 1: Discuss consortial possibilities with peers for ebooks Pilot ebook collection
YEAR 2: Roll-out ebook collection
©Ruth A Pagell
Planning for Collections of the Future The Asian Environment
Central Governmental Control - The Ministry of Education
Fixed budgetary lines Strong governmental tertiary institutions Divergent level of technological readiness Varying degrees of respect for libraries and
librarians
©Ruth A Pagell
Planning for Collections of the FutureThe 21st Century Singaporean student
The User Computer savvy and laptop dependent Goes nowhere without a hand phone Commutes by public transportation Hangs out anywhere but home
©Ruth A Pagell
SMU Vision: “To be a premier university, internationally recognised for its world class research and distinguished teaching."
Li Ka-shing Library Mission: “The Library is a key connector to the information resources that are necessary for the growth of research within SMU. ..the focus will be on providing services and access to information more than on providing access to large collections of hard materials ...” President Hunter
Planning for collections of the FutureSingapore Management University Model
©Ruth A Pagell
Planning for Collections of the Future Singapore Management University
High tech external environment New wired campus Students bring laptops to campus Government sponsored, privately run Faculty as decision makers Single budget template across administrative
departments
©Ruth A Pagell
Planning for Collections for the FutureSingapore Management U Library Model
Drivers toward Flexibility Small print collection School of Business is largest school Mandate to grow e and not print Need to create a new model
©Ruth A Pagell
Planning for Collections of the FutureSingapore Management U Library
Drivers toward Status Quo Growing economics and social science faculty Regional vendor pricing for both books and
e -products Weak role of librarian as decision maker Non interactive budgetary process
©Ruth A Pagell
Planning for Collections of the FutureSingapore Management U Library
Driver for the Status Quo: The Internal Auditor Risk aversion Fear of making a mistake Potential need to justify every expenditure
©Ruth A Pagell
Planning for Collections of the Future Flexibility and the Librarian
The external environment of the region Librarians willing to assert their
knowledge A move by librarians from selection by
format to selection by content A move by vendors for different pricing
models for e products