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Planning for Enterprise

Systems

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Objectives

describe enterprise systems planning

discuss Accelerated SAP approach

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What is implementation?

Working solution:Use of enterprisesystems for managinginformation flows

Opportunity:Integrate disparate systems

Provide real time information Adopt proven systemsEnforce standardsReengineer businessprocessesRestructure organization

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Critical Success Factors

commitment from top management

empowered teams with ability to make

decisions strong project management leadership

adaptable organization

defined business direction best people = best results

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Systems Development Life

Cycle (SDLC)

1. Feasibility

6. Operations

4. Coding

5. Implementation

2. Analysis

3. Design

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Enterprise System

Implementation Phases

1. Initiation

6. Operations

4. Realization

5. Transition

2. Planning

3. Analysis &process design

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Project Charter

mission of project (main goals)

project objectives (measurable desiredoutcomes)

business drivers (environmental forcesdriving project)

issues, barriers, or restraining forces that mayinhibit the project’s success 

project measures (how organization knowswhen project is completed and/or makingprogress)

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Scoping the implementation:

four types of projects

Initial implementations

no prior enterprise system

Subsequent rollouts in other areas

different business units or geographic locations

Upgrades to existing system

Enhancements

new functional areas or modules added to coresystem

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Blueprinting mission

objectives

processes

enterprise

system

resources

MAPPING

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Data-driven approach

enterprise

system

resources

forms &reports

dataelements

MAPPING

processes

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Big bang

Implementing all targeted functionality at

same time

 Advantages:

Integrated configuration and testing

Better opportunity for changing organizational

structure

Disadvantages: Extreme change

Complex project management

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Phased

Implementing targeted functionality in phases

By module, geography, or business unit

 Advantages:

Less disruptive to business

Projects are easier to manage

Disadvantages

User buy-in wanes More testing and integration issues

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ASAP Implementation

ProjectPreparation

Business

BlueprintRealization

Final

PreparationGo Live &

Support

Continuous

Change

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 Accelerated SAP (ASAP)

 An approach resulting in a quick, costeffective implementation of R/3 Minimizes the length of time between installation

and production start up

Maximizes the utilization of SAP and customerresources

Incorporates a process oriented approach totraining

Involves the user community Results in a repeatable “model” that can be used

with other implementations of R/3

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implementation deliverables

2  5 4 1  3 

System

Performance

Procedures 

Test Cases 

Reports 

Interfaces 

Conversion 

Test Plan

Train .Mat .

Go Live

Plan

Project 

Plan 

Business  

Bluepr int  

Org. structure

Processes

InterfacesReports

Authorizations

Enhancements.

Scope  Baseline

Scope

Business Process  

Master  Lis t

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Phase 1: Project Preparation

Explain roles and procedures

Prepare the Project Charter

Define schedule, budget, and resources

Provide initial training for project team

Define technical requirements

Prepare executive kickoff meeting

1

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Phase 2: Business Blueprint

 Assess customer requirements through

the interviews, questionnaires, and

models of the Business Blueprint

Provide training for project team

Install development system

Review the Business Blueprint

2

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Phase 3: Realization Customizing

Customize the "Baseline" system, which covers

100 % of the organizational structure and 60% ofall daily business operations

Check that this Customizing realizes yourbusiness processes (first integration test)

Final Integration Test Check other business processes which may be

indirectly affected

Design, develop, and test interfaces, reports, anddata conversions

3

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Phase 4: Final Preparation

Planning for the going live data

Training end users

Testing: integration, volume, and stress

Establishing an internal Help Desk Cutover to production environment

4

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Phase 5: Go Live and Support

Start of production operation

Setting up support

Verifying the accuracy of the production

system

Measuring business benefits

Optimizing performance

5

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Example of Project DurationPHASE  Pct 

Project Preparation 12%

Business Blueprint 15%

Realization 46%Baseline 12%

Final Configuration 13%

Integration Test 21%

Final Preparation 19%

Go Live & Support 8%

Total 100%

1 

2 

3 

4 

5 

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Summary

described enterprise systems planning

discussed Accelerated SAP approach