Please remember to sign the Visitor’s Register – Thank you. Facilities Meeting Tuesday, March 13, 2018 7:00 PM – ROOM 200 - TEAO AGENDA I. Public Comment II. Approval of Minutes- February 6, 2018 III. Construction Report a. Change Order IV. Discussion and Update Items a. Gift to School – Beaumont HSA b. Roof Top Units Replacements and Upgrades- Bid Results c. Capital Source and Uses Report d. Other V. Future Facilities Committee Meetings Tuesday, April 17, 2018 Thursday, May 17, 2018 VI. Adjournment 2018 Committee Goals 1. Monitor student enrollment, township reports, District programs and existing school facilities. 2. Review and update the District Infrastructure Report. 3. Use Goals #1 and #2 to ensure District facilities meet the needs of students, staff and Administration. 4. Develop, review, and prioritize the facilities projects for summer 2018. 5. Monitor, review and determine impact of District-wide parking and traffic study for CHS, TEMS, VFMS and VFES. 6. Monitor, review and determine impact of District-wide Security Engineering Study. 7. Monitor, review and determine impact of Air Conditioning Study at Elementary and Middle Schools. 8. Work in conjunction with the Finance Committee to maintain funding of the capital improvement plan. 1
Transcript
Please remember to sign the Visitor’s Register – Thank you.
Facilities Meeting
Tuesday, March 13, 2018
7:00 PM – ROOM 200 - TEAO
AGENDA I. Public Comment II. Approval of Minutes- February 6, 2018 III. Construction Report a. Change Order IV. Discussion and Update Items
a. Gift to School – Beaumont HSA b. Roof Top Units Replacements and Upgrades- Bid Results c. Capital Source and Uses Report d. Other
V. Future Facilities Committee Meetings Tuesday, April 17, 2018 Thursday, May 17, 2018 VI. Adjournment
2018 Committee Goals 1. Monitor student enrollment, township reports, District programs and existing school
facilities. 2. Review and update the District Infrastructure Report. 3. Use Goals #1 and #2 to ensure District facilities meet the needs of students, staff and
Administration. 4. Develop, review, and prioritize the facilities projects for summer 2018. 5. Monitor, review and determine impact of District-wide parking and traffic study for
CHS, TEMS, VFMS and VFES. 6. Monitor, review and determine impact of District-wide Security Engineering Study. 7. Monitor, review and determine impact of Air Conditioning Study at Elementary and
Middle Schools. 8. Work in conjunction with the Finance Committee to maintain funding of the capital
improvement plan.
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Facilities Committee Meeting Minutes February 6, 2018
Attending all or part of the meeting: Board Committee Members: Michele Burger, Chair, Todd Kantorczyk, Edward Sweeney,
Dr. Roberta Hotinski Other Board Members: Rev. Scott Dorsey, Heather Ward, Tina Whitlow, Kyle
Boyer T/E School District Representatives: Dr. Richard Gusick, Art McDonnell, David Francella, Marshall Barkman Other: Matt Heckendorn and David Farabaugh from Heckendorn Shiles Architects Community Members: Cindy Verguldi, Christine Wright, Ray Clarke Public Comment:
• Cindy Verguldi commented on the great work done by the District on snow removal.
Approval of the Minutes:
• The Committee approved the minutes from the December 5, 2017 meeting. Construction Report:
• Mr. McDonnell reviewed a change order for the Renovations, Replacements and Upgrades at TEMS project in the amount of $2,908.35. The Committee recommended the change order be placed on the consent agenda at the next Board meeting.
Feasibility Study:
• Mr. Heckendorn reviewed three Feasibility Study Proposals drafted at the direction of the Facilities Committee. The proposals used Traffic Planning and Design’s July 2017 report’s on physical enhancements at the CHS, TEMS, VFMS and VFES. The Committee discussed the prioritization and timing of the three proposals. The Committee recommended all three Feasibility Study Proposals be placed on the consent agenda at the next Board meeting.
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Public Comment:
• Ray Clarke commented on the Feasibility Study. • Christine Wright commented on the Feasibility Study.
Future Meeting Dates:
• Tuesday, March 13, 2018 at 7:00 PM at the TEAO. Adjournment:
• The meeting adjourned at approximately 9:10 p.m.
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Facilities Committee Meeting Construction Report
March 13, 2018 2018 Construction Projects: 1. Project #1503 –Renovations, Replacements & Upgrades at Valley Forge Middle School
• Issue for Bid October 26, 2017 • Bids Received November 21, 2017 • Committee Review December 5, 2017 • Board Approved January 22, 2018 • Scheduled Boiler Room Start (2nd Shift): May 21, 2018 • Scheduled Overall Construction Start: June 18, 2018 • Scheduled Completion: August 17, 2018 • Scheduled Boiler Room Completion (2nd Shift After 8-17-18): September 14, 2018
2. Project #1 –Hillside Elementary School Site/Parking Improvements
• Issued for Bid March 2, 2018 • Bids Received April 9, 2018 • Committee Review April 17, 2018 • Board Approved April 23, 2018 • Scheduled Construction Start: June 18, 2018 • Scheduled Completion: August 17, 2018
3. Project #2 –Renovations and Upgrades at Conestoga High School and Valley Forge Elementary • Issued for Bid March 2, 2018 • Bids Received April 9, 2018 • Committee Review April 17, 2018 • Board Approved April 23, 2018 • Scheduled Construction Start: June 18, 2018 • Scheduled Completion: August 17, 2018
4. Project #3 –Roof Top Units Replacement and Upgrades • Issued for Bid January 26, 2018 • Bids Received March 5, 2018 • Committee Review March 13, 2018 • Board Approved March 19, 2018 • Scheduled Construction Start: June 18, 2018 • Scheduled Completion: August 17, 2018
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G:\1004‐TE Infrastructure\2017\2017 Change Order Review\Change Order Letter (10‐4‐17) draft.doc
March 13, 2018
Mr. Arthur McDonnellTredyffrin / Easttown School District West Valley Business Center 940 West Valley Road, Suite 1700 Wayne, PA 19087
Re: Change Order Summary Infrastructure 2016 T/E School District
Dear Art:
The following change order is submitted for review at the March 13, 2018 Facilities Meeting.
New Maintenance and Storage Building
GC‐3L.J. Paolella Construction, Inc. GC ADD $ 15,208.00
The wall from the second floor mezzanine to the roof had to be changed from stud to concrete block.
Sincerely,
Mort Isaacson, AIA DALEY + JALBOOT ARCHITECTS
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M e m o r a n d u m
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To: Mr. Arthur McDonnell From: Matthew A. Heckendorn, AIA, LEED AP, NCARB CC: Fred Gordon, TESD Colm Kelly, TESD Marshall Barkman, TESD
Richard Delp, SH Paul Wiedorn, AWL David Farabaugh, HSA Date: revised March 8, 2018 Re: Bid Review – TESD Summer ’18, Roof Top Units (Bid Package 3) HSA Project Number 17-035.03
_____________________________________________________________________________________ Dear Art, Attached please find bid sheet associated with the above referenced project. This project scope includes;
VFES-005 - VFES – Provide 1 new rooftop unit for copy room below classroom 114 TEMS-001 - TEMS – Replace 1 rooftop unit (RTU6) VFMS-001 - VFMS – Provide 1 new rooftop unit for copy room next to music room 106A CHS-005 - CHS – AHU1, AHU23, AHU27 rooftop insulated ductwork replacement
Responses to the Mechanical Scope included three Bids, with six Contractors attending the mandatory pre-bid. General Trades and Electrical scopes included only one submission each, with three Contractors attending the mandatory pre-bid. This is due to the relatively limited scope of work associated with the General Trades and Mechanical scopes. The low bid is under the project estimate (there were no Alternates included in the bid), as noted below; Budget Total: $ 624,030 Bid Total: $ 551,000 Differential: $ 73,030 The savings is likely due to exploration of cost effective detailing decisions, by the TE Administration, HSA, SH & AWL Teams. Two of the low bid contractors have performed work in the District, and (based on past District experience) we understand are qualified to perform this work. These contractors include Donald E. Reisinger (General Trades) and A.N. Lynch (Electrical). The Mechanical low bid contractor, Tri-County Mechanical, has not worked in the District previously. We have reviewed their Qualifications Statement and contacted five (5) provided references. Four (4) references provided favorable recommendations, we are awaiting feedback from the fifth. The low bid contractors all included required documentation to meet bidding process requirements.
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M e m o r a n d u m
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Should the District elect to award the contracts would total as follows;
GTC Donald E. Reisinger $ 46,000 MC Tri-County Mechanical $ 491,000 EC A.N. Lynch $ 14,000 Project Total Bid $ 551,000
Given the District’s long-term goals and objectives, we would recommend awarding the projects to the low bid Contractors. Please advise of any questions or concerns. Best regards, Matt
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BID RESULTS
RTU Replacements and Upgrades at Four Schools HSA 17-035.03
VFES, TEMS, VFMS, CHS
Tredyffrin/Easttown School District
General Contract Donald E. Reisinger
General Base Bid 46,000$
46,000$ -$ -$ -$ -$ -$
Mechanical Contract Allstates Mechanical AQM Five Star Home HVAC Services Rogers Mechanical Tri-Country Mechanical
