PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Using Technology to Help

Navigate During These

Changing Times

Karen Stemberger

On Line Application system - LTGI (Lindner Technology Group Inc)

Substitute Calling System for teacher & aides (PESG) & Coaches (CoachEZ)

Email/Calendar (Outlook) Smart for PD Intranet/Internet HR Database * CEO – digital employee file *

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Multiple Systems in Place

Human Resources Employee Database

DataEase is a database software – owned by Sapphire International

HR database developed by HR department in 1992

District payroll system - Cyborg

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Human Resources Employee Database

DB growth based on dept needs, employment law and state requirements

HR controls changes to database (new fields, reports, new tracking)

Standard downloads / reports

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Human Resources Employee Database - Screens

Admin Cert Credit Credit hours (teacher

contract) Disciplinary Log (REP) Educational Information Evaluations Fringe Benefits Fringe Deductions Leaves of Absence Longevity (teachers)

PA189 Verification Pre-requisites of Emp

(Fingerprints/PA189) Professional Dev. Salary Seniority Stipends (teachers) Teacher Eligibility Unemployment Workers Comp

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Human Resources Employee Database - Processes

Nepotism New hire files /contracts

are created PA189 verification REP submission Seniority lists (each

union is different) Staffing

Administrative Contracts

Assignment changes Credit hours Evaluation tracking /

tenure Layoffs/recalls Leave of Absence &

FMLA Mentor tracking

Example of DataEase

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Example of assignment and lookupfields for REP reporting

Example of DataEase

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Example of DataEase

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Digital Image System (CEO)

CEO Image Systems, Plymouth MI Since 1995 CEO Imaging has been used to

digitalize student records for HS graduates HR Live - 2006/07 3000 active emp; 5000 inactive; 1000’s

grievance, arbitrations, negotiation notes, REP submissions/manuals

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Digital Image System (CEO)

Easy/quick searching for employee file and/or document name

Tracks maiden/prior name Info can be sent (via email) Option to erase portion of the scanned

document (SS, DOB) Add to existing document – Delete portions or

all of existing document

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Digital Image System (CEO)

Print-2-Image NG Web Browser Viewer – On line viewing

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Finance Fringe Benefits/Medical** Maintenance ** Payroll ** Superintendent/Board

Packet Transportation ** Unemployment ** Workers Comp **

District History General Info – HR only Volunteer information HS student records

** These depts share the Salary Work History portion of the employee file

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Digital Image System (CEO)Other Departments Online

FUTURE PROJECTS

Start scanning student files at Elementary Level

Eliminate/reduce Substitute Desk paperwork

BBP & OSHA training Online

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

What we’ve become because of these systems …. Customer-Friendly and Consumer-Driven Technologically Literate Efficient, Effective, and Responsive Collaborators and Problem Solvers Knowledgeable Experts in Our Areas Visionary Leaders of Change

The Human in Human Resources

PLYMOUTH-CANTONCOMMUNITY SCHOOLS

Questions & Answers

PLYMOUTH-CANTONCOMMUNITY SCHOOLS