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Project Management FrameworkBased on PMBOK 5th Edition
Abdelrahman Sheta, PMP,ITIL
PMP - Project Management Framework 1facebook.com/Sheta.Page
What is a Project What is Project Management PMO Organizational Structure Project Stakeholders Project Phases Project Management Process
Groups PMI/PMP
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Agenda
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What is a Project?A temporary endeavor undertaken to
create a unique product, service
or result Definite beginning and a definite end
Does not mean short duration
Produce a product or artifact, quantifiable, an end item or a component item
A capability to perform a service, such as call center
A result, such as research results or documents
An improvement in an existing product or service
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Project vs. Operation
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Operations are an organizational function performing an
ongoing execution of activities.
Examples: Production, manufacturing, and accounting
operations.
Projects help achieve the organizational goals when they
are aligned with the organization’s strategy. Projects require project management while operations
require business process management (BPM) or
operations management.
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Project or Operation?
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Project or Operation?
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Projects and Strategic Planning
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Projects start as a result of:
Market demand
Strategic opportunity and business need
Social need
Environmental consideration
Customer request
Technological Advance
Legal requirements
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The Triple Constraints
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Portfolio, Program and Projects
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Subproject A manageable component of a project
May be performed by a separate organization
Could be a project phase
Subprojects are typically referred to as
projects and managed as such
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What Is Project Management? The application of knowledge, skills, tools, & techniques to
project activities to meet project requirements Project management is accomplished through the
appropriate application and integration of the 47 logically
grouped project management processes categorized into
5 process groups:• Initiation• Planning• Execution• Monitoring and Controlling• Closure
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Program Management A program is a group of related project, sub-projects,
and
program activities managed in a coordinated way. Projects are related through common outcome or
collective capability. Focus on project interdependencies and help determine
the optimal approach for managing them.
Interdependencies such as: Resource Constraints Aligning organizational direction Resolve issues and change management
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Project Management Office (PMO)
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A management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques.
Provides dedicated training, enterprise-wide project management software, Coordinates overall project quality standards.
PMO may have the authority to act as an integral stakeholder and a key decision maker through the life of the project
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PMO Structure
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The Role of Project Manager
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The project manager is responsible to satisfy needs: task needs, team needs and individual needs to achieve project goals.
Project managers need interpersonal skills such as: Leadership
Team Building
Motivation
Communication
Influencing
Decision making
Political and culture awareness
Negotiation
Trust Building
Conflict Management
CoachingPMP - Project Management Frameworkfacebook.com/Sheta.Page
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Organizational Structures
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Functional
Projectized
Weak Matrix
Balanced Matrix
Strong Matrix
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Functional Organization
ProjectCoordinationChief
Executive
Functional Manager
Functional Manager
Functional Manager
Staff Staff Staff
Staff
Staff Staff
Staff Staff
Staff
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Projectized Organization
Project Manager
Project Manager
Project Manager
Chief Executive
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Staff
Staff
Staff
Staff
Staff
Staff
Staff
Staff
Staff
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Weak Matrix Organization
Functional Manager
Functional Manager
Functional Manager
Staff Staff Staff
Staff
Staff
Staff Staff
Staff Staff
Project Coordination
Chief Executive
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Balanced Matrix Organization
Chief Executive
Functional Manager
Functional Manager
Functional Manager
Staff Staff Staff
Staff
Staff
Staff Staff
Manager Staff
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Strong Matrix Organization
FunctionalManager
FunctionalManager
FunctionalManager
Staff Staff Staff
Staff
Staff
Staff Staff
Staff Staff
Manager of ProjectManagers
Project Manager
Project Manager
Project Manager
Chief Executive
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Organizational Structure Influences
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Advantages/Disadvantages of Organizations
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I. Functional Organization
Grouped by areas of specialization/ functions.
Power is with the functional leader.
Advantages: Access to specialists; members
reporting to only one supervisor, clearly defined
career paths
Disadvantages: less focus on project deliverables,
no career path on Project Management, PM has no
authority
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II. Projectized Organization
Organization is by projects. Personnel report to
PM/has total power.
Advantages: Efficient project organization -
Loyalty to the project - effective communications.
Disadvantages: No “home” after the project is
completed - duplication of facilities.
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Advantages/Disadvantages of Organizations
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III. Matrix Organization
Power varies between Project & Functional managers according to its type (strong, balanced or weak) Advantages:
Maximum utilization of scarce resources Efficient horizontal & vertical dissemination of information Retention of home after project closure.
Disadvantages: Different priorities between PM & FM (Conflicts) Dual reporting Complex to monitor and control Duplication of effort
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Advantages/Disadvantages of Organizations
PMP - Project Management Frameworkfacebook.com/Sheta.Page
Salma is a project manager in a company
that regularly builds teams to create
products for clients. When the product is
delivered, the team is dissolved & assigned
to other projects. What kind of
organization is that?
A. Weak matrix
B. Projectized
C. Functional
Quiz:
D. Strong matrixPMP - Project Management Framework 29facebook.com/Sheta.Page
Balance of Power in an Organization
Pure
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FunctionalWeak Matrix
Balanced Matrix
Strong Matrix
Pure Projectized
Functional Influence in Decision Making
Project Influence in Decision Making
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Authority/Responsibility Balance
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Organizational Process Assets
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Enterprise Environmental Factors
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Which of the following is NOT part
of the enterprise environmental
factors?:
A. Lessons learned from previous projects
B. Knowledge of which departments in your
company typically work on projects
C. The work authorization system
D. Government and industry standards that
affect your project
Quiz:
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Project Stakeholders
Project manager
Customer
Performing organization
work
Sponsor
Manages the project
Uses the product or service
Enterprise that does the project
Provides financial resources
•Individuals and organizations who are actively involved in
the project and whose interests may be positively or
negatively affected by the project success or failure
• Key Stakeholders
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Project Stakeholders
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What Is a Deliverable?
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A unique and verifiable product, result, or
capability to perform a service that is
required to be produced to complete a
process, phase or project.
A deliverable often marks the end of a
phase of the project or a major
milestone.
Phase end = Phase exit, stage gates, or kill points
Cost & Staffing levels across theproject life cycle
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Impact of Variable Based onProject Progress
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Project Phases
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Divides the project into phases that
provide better management control and
the appropriate links to the operations of
the organization
Project Governance Across the Life Cycle
Phase-to-Phase Relationship
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Project Phases
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Predictive Lifecycle
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Iterative/Incremental Lifecycle
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Adaptive/Agile Lifecycle
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Project Management Process Groups
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Project Management Process Groups (1)
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Initiating Process Group Defines and authorizes the project or a project
phase Planning Process Group
Defines and refines objectives, and plans the
course of action required to attain the
objectives and scope that the project was
undertaken to address Executing Process Group
Integrates people and other resources to carry out the
project management plan for the projectPMP - Project Management Frameworkfacebook.com/Sheta.Page
Project Management Process Groups (2)
Monitoring and Controlling Process Group Regularly measures and monitors progress to
identify variances from the project management
plan so that corrective action can be taken when
necessary to meet project objectives
Closing Process Group Formalizes acceptance of the product, services
or result and brings the project or a project
phase to an orderly end47PMP - Project Management Frameworkfacebook.com/Sheta.Page
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Process Groups Interaction
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QuizThe project life cycle is comprised of which of the following?
A. Phases
B. Milestones
C. Estimates
D. Deliverables
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QuizWhat type of organization is BEST for managing complex projects involving cross disciplinary efforts?
A. Projectized
B. Functional
C. Line
D. Matrix
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Quiz
54
Of the following, which is the logical order of the
project management processes?
A. Initiating, planning, controlling, executing, closing
B. Planning, initiating, controlling, executing, closing
C. Initiating, planning, executing, controlling, closing
D. Planning, initiating, executing, closingPMP - Project Management Frameworkfacebook.com/Sheta.Page
Project Management Institute
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Founded in 1969, the Project Management Institute (PMI) has grown to be the organization of choice for project management professionals world wide.
600,000 members representing 184 countries
Establishes project management standards, provide seminars, educational programs and professional certification.
http://www.pmi.orgPMP - Project Management Frameworkfacebook.com/Sheta.Page
Project Management Professional (PMP)
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The PMP certification is the most widely
recognized and respected certification in the
field of project management. The purpose and
goal of this certification program is the
development, maintenance, evaluation,
promotion, and administration of a rigorous,
examination-based, professional certification
program of the highest caliber.
Worldwide there are 510,434 PMPs all over the world
(Dec 31st, 2012)PMP - Project Management Frameworkfacebook.com/Sheta.Page
Certification Test Eligibility Requirements
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Category 1• Baccalaureate/equivalent degree
• Minimum of 4,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing)
• 3 years of project management experience within the last 6 years (36 months of non-overlapping months of PM experience).
• 35 contact hours of project managementeducation.
Category 2• High School diploma/equivalent degree
• Minimum of 7,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing)
• 5 years of project management experience within the last 8 years (60 months of non-overlapping months of PM experience).
• 35 contact hours of project managementeducation.
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PMP Over the Years
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Project Management Institute Certificates
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Certified Associate in Project Management (CAPM)®
Project Management Professional (PMP)®
Program Management Professional (PgMP)®
PMI Agile Certified Practitioner (PMI-ACP)®
PMI Risk Management Professional (PMI-RMP)®
PMI Scheduling Professional (PMI-SP)®
OPM3® Professional CertificationPMP - Project Management Frameworkfacebook.com/Sheta.Page
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