P&O Ports
Efficient Port Operation
Using
Electronic Commerce Systems
P&O PortsA.P.E.C. Presentation
Agenda
• P&O Ports Systems
• Electronic Commerce Gateway
• Import Process
• Delivery of Import Cargo using VBS & Transponders
• Question / Answer Session
Sydney (Port Botany)400,000 TEUsMelbourne
400,000 TEUs
Fremantle150,000 TEUs
Brisbane150,000 TEUs
Australian Container terminals
ANZ major Bulk and General Operations
Adelaide
Bell Bay
Gladstone
Hamilton
Auckland &Tauranga
White Bay
Glebe IslandMelbourne
Fremantle
ANZ Bulk and General Operations
Adelaide
Bell Bay
Darwin
Gladstone
Hamilton
White Bay
Glebe Island
Fremantle
Melbourne
New Castle
Auckland &Tauranga
Buenos Aires - Argentina
Tilbury-UK
Port Qasim-Pakistan
Laem Chabang-Thailand
Nava Shiva- India
Shekou - China
Colombo-Sri Lanka
Vostochny - RussiaSouthampton-UK
Manila - Philippines
P&O Ports International Operations
Cagliari-Italy
Maputo - Mozambique
Macrae - South Africa
IT Strategy
Provide superior global communication andinformation access
Infrastructure
OperationalSystems
StrategicSystems
•E.C./EDI•EIS•Intranet•Extranet•Web enabled applications
•NAVIS •CAPITOL
Electronic Commerce Gateway
P&O PORTS
NETWORK
LINK
SYD
BNE
FRE
MEL
OTHERS
Electronic Commerce Gateway
P&O PORTS
NETWORK
LINK
CLIENTS
CUSTOMS
OTHER PORTS
SYD
BNE
FRE
MEL
OTHERS
Electronic Commerce Gateway
P&O PORTS
NETWORK
LINK
CLIENTS
CUSTOMS
OTHER PORTS
VALUE ADDED NETWORKSVALUE ADDED NETWORKS
INTERNETINTERNET
SYD
BNE
FRE
MEL
OTHERS
Electronic Commerce Gateway
P&O PORTS
NETWORK
LINK
CLIENTS
CUSTOMS
OTHER PORTS
VALUE ADDED NETWORKSVALUE ADDED NETWORKS
EDI
GATEWAY
INTERNETINTERNET
SYD
BNE
FRE
MEL
OTHERS
Electronic Commerce Gateway
EXTERNAL COMMS
SOFTWARE
Electronic Commerce Gateway
INTERNAL COMMS TO P&O
PORTS NETWORK
EXTERNAL COMMS
SOFTWARE
Electronic Commerce Gateway
CLIENT DATABASE
INTERNAL COMMS TO P&O
PORTS NETWORK
EXTERNAL COMMS
SOFTWARE
• Communications Network
• Mailbox Name
• Message Formats
• Frequency of messages
• Client• Client
Client Database
Electronic Commerce Gateway
CLIENT DATABASE
PRE & POST
PROCESSING
INTERNAL COMMS TO P&O
PORTS NETWORK
EXTERNAL COMMS
SOFTWARE
• Any special requirement or variations to standard messages.
• Client• Client
Pre & Post Processing
Electronic Commerce Gateway
CLIENT DATABASE
PRE & POST
PROCESSING
INTERNAL COMMS TO P&O
PORTS NETWORK
EXTERNAL COMMS
SOFTWARE
AUDIT TRAIL
• Full auditing of inward and outward messages.
Audit Trail
P&O Ports works closely with Government and Industry Bodies in
the development of E.D.I.
• Australian Customs Service
• Australian Quarantine Service
• Department of Transport
• Tradegate/E.C.A.
• Australian Chamber of Shipping
• Our Clients
P&O Ports EDI Covers:
• Bayplans
• Container Movement Messages
• Sea Cargo Automation
Bayplans
• Format used:
• ANZECS
• UN/EDIFACT ‘BAPLIE’ Versions 1.3, 1.5, 2.0
• Floppy Disks are also provided to vessel.
• Overseas Terminals/Agents send Bayplans to first Australian port of call.
• Ship worked - Bayplan updated and sent to nextAustralian terminal.
• At last Australian port of call Bayplan is updated and sent to agent for transmission to next
overseas port.
Container Movement Messages
Very Advanced
• National mailboxes have been established.
• Container receival/delivery/load discharge messages are sent to national mailboxes via EDI for direct update
into shipping company systems.
Sea Cargo Automation
An initiative of ACS & AQIS
• P&O Ports has been an active participant in the development of electronic clearances for import cargo.
An initiative of ACS & AQIS
• P&O Ports has been an active participant in the development of electronic clearances for import cargo.
Import Process
CUSTOMSCUSTOMS
MANIFEST
Manifest - Bills of Lading and Containers
IFCSUM
LINELINE
IMPORTIMPORTIMPORTIMPORT
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
MANIFEST
BAPLIEBAPLIE
Bay Plan
(Containers & Cargo)
Manifest - Bills of Lading and Containers
BAYPLAN
LINELINE
IFCSUM
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
MANIFEST
Manifest - Bills of Lading and Containers
LINELINE
IFCSUM
Bay Plan
(Containers & Cargo)
BAYPLANBAPLIEBAPLIE
COPRARCOPRARSTATUS
LIST COPRARCOPRARSTATUS
LIST
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
Bay Plan
(Containers & Cargo)
Manifest - Bills of Lading and Containers
BAYPLAN
VesselDischargeClearance
LINELINE
IFCSUM
BAPLIEBAPLIE
CUSRESCUSRES
MANIFESTSTATUS
LIST
SECURITYSCREEN
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
MANIFESTSTATUS
LIST
Manifest - Bills of Lading and Containers
BAYPLAN
VESSEL READY TO DISCHARGE.......VESSEL READY TO DISCHARGE.......
LINELINE
Bay Plan
(Containers & Cargo)
IFCSUM
BAPLIEBAPLIE
VesselDischargeClearance
CUSRESCUSRES
SECURITYSCREEN
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
Progressive Discharge Report
CUSCAR
COARRICOARRI
LINELINE
Container Discharge Report
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
Import clearance
CUSCAR
CUSRESCOARRICOARRI
Container Discharge Report
CUSTOMSENTRY
COMMERCIALCLEARING
LINELINE
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMSLINELINE
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMSLINELINE
VEHICLE BOOKING
DATE/TIMEOF DELIVERY
Local MessageLocal Message
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
LINE
DELIVERY
ORDER
ELECTRONIC
OR PAPER
AGENTAGENT
Import processing and billing
IMPORTIMPORT
IMPORTIMPORTIMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMSAGENTAGENT
Import processing and billing
DTIN-GATE
LINE
DELIVERY
ORDER
ELECTRONIC
OR PAPER
DELIVERY
TICKET
IMPORTIMPORTIMPORTIMPORT
TERMINALTERMINAL CUSTOMSCUSTOMS
POCU 1234567
Container Departure Msg
CUSRESCUSTOMS
&
PORT
OUT-GATE
CODECOCODECO
Container Delivery Message
AGENTAGENT
Vehicle Booking Systemusing
Transponders
• Port Botany Sydney has an efficient VBS system utilising transponder technology.
• Port Botany Sydney has an efficient VBS system utilising transponder technology.
Paperless Delivery
P&O Ports use:
• EDI Vehicle Booking System
• Transponders
• Radio Data Technology
To provide delivery of containers.
P&O Ports use:
• EDI Vehicle Booking System
• Transponders
• Radio Data Technology
To provide delivery of containers.
Paperless Delivery
Electronic Bayplan
via EDI
Electronic Bayplan
via EDI
Pre-Arrival of Container
updated to computer system
Pre-Arrival of Container
updated to computer system
C.T.O.C.T.O.
Computers
• Container 123
• Container details
Computers
• Container 123
• Container details
Paperless Delivery
SCA Clearance
via EDI
SCA Clearance
via EDI
Sea Cargo Automation Clearance
updates computer
Sea Cargo Automation Clearance
updates computer
C.T.O.C.T.O.
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
Paperless Delivery
Shipping Company
via EDI
Shipping Company
via EDI
Container discharged
Discharge message sent to Shipping
Company
Container discharged
Discharge message sent to Shipping
Company
C.T.O.C.T.O.
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
Paperless Delivery
Ex Shipping Company
via EDI
Ex Shipping Company
via EDI
Shipping Company sends CTO
Shipping Company Clearance
- Security Number
- Transport Company
Shipping Company sends CTO
Shipping Company Clearance
- Security Number
- Transport Company
C.T.O.C.T.O.
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
Paperless Delivery
Transport company makes VBS booking
- Transport Company checked
- Security number checked
- ACS/AQIS cleared
- Shipping Company cleared
Transport company makes VBS booking
- Transport Company checked
- Security number checked
- ACS/AQIS cleared
- Shipping Company cleared
C.T.O.C.T.O.
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
• Date & Time for Delivery
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
• Date & Time for Delivery
Paperless Delivery
Transport Company notifies transponder number of truck.Transport Company notifies transponder number of truck.
C.T.O.C.T.O.
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
• Date & Time for Delivery
• Transponder Number
Computer
• Container 123
• Container details
• ACS Clearance
• AQIS Clearance
• PAD Location
• Shipping Company Clearance
• Security Number
• Transport Company
• Date & Time for Delivery
• Transponder Number
Paperless Delivery
• Truck Arrives
• Transponder Read
• Computer Files Searched
• Delivery Docket Printed
• Truck called to location
• Message to forklift via Radio Data Transmission
• Container Delivered
• EDI message to ACS/AQIS
• EDI delivery message to shipping company
• Truck Arrives
• Transponder Read
• Computer Files Searched
• Delivery Docket Printed
• Truck called to location
• Message to forklift via Radio Data Transmission
• Container Delivered
• EDI message to ACS/AQIS
• EDI delivery message to shipping company
Paperless Delivery
Results
• Delivery of import container with no exchange of paperwork.
• All messaging done by EDI
Results
• Delivery of import container with no exchange of paperwork.
• All messaging done by EDI
Benefits
• No data entry by Shipping Company or CTO staff
• Computer systems automatically updated via EDI messages.
• Faster truck turn-around as driver does not have to leave truck to have paperwork checked at terminal gate.
• Improved Security
• No data entry by Shipping Company or CTO staff
• Computer systems automatically updated via EDI messages.
• Faster truck turn-around as driver does not have to leave truck to have paperwork checked at terminal gate.
• Improved Security
P&O Ports EDI
P&O Ports currently processes approx. 10 million EDI messages annually.P&O Ports currently processes approx. 10 million EDI messages annually.
P&O Ports EDI via Internet
Reliability
P&O Ports believes that reliability of the Internet is as good as any other network.
Reliability is very much linked to:
• The quality of your ISP
• Your own implementation (Mail server, Firewall, etc)
Reliability
P&O Ports believes that reliability of the Internet is as good as any other network.
Reliability is very much linked to:
• The quality of your ISP
• Your own implementation (Mail server, Firewall, etc)
Summary
P&O Ports believes efficient Port Operations can be achieved using Electronic Commerce Systems.
• Saves data entry
• Reduces errors
• Gives timely information
We work closely with our clients in the development.
P&O Ports believes efficient Port Operations can be achieved using Electronic Commerce Systems.
• Saves data entry
• Reduces errors
• Gives timely information
We work closely with our clients in the development.
Question / Answer
Session