POLICY COMMITTEE - Hamilton-Wentworth District … · POLICY COMMITTEE Title: Parent Engagement...

POLICY COMMITTEE Thursday November 21, 2013

100 King Street West, 6th Floor, Room E

6:00 p.m. 1. Call to Order T. White 2. Approval of the Agenda ENGAGEMENT 3. Parent Engagement Policy – initial draft, seeking approval for consultation 4. Community Engagement Policy – initial draft, seeking approval for consultation FINANCE AND ADMINISTRATION 5. Transportation Policy – Scoping document (major review) 6. Boundary Review Policy and Directive – initial draft – seeking approval for consultation Additional Matters Requiring Attention 7. Naming/Renaming a School Policy – feedback and discussion 8. Future Agenda Items

• Trustee Expense Policy • Harassment Policy • Safe School Pillar Policy

9. Next Policy Meeting: TBD 10. Adjournment

POLICY COMMITTEE

Title: Parent Engagement Pillar Policy: Engagement

Issue Identification

Scoping Report

Draft Policy Development

Stakeholder Consultation

Draft Policy Revisions and Approval

Policy Directive and Implementation

Policy Evaluation and Review

Ministry Mandated Policy

Revoking a Policy

Recommended Action:

That the Draft Parent Engagement Policy be approved for consultation.

Background: The Engagement Pillar Policy was developed to support the following policies:

• Student engagement • Parent engagement • Community engagement • Staff engagement

In May, 2013 the Parent Engagement Scoping document was approved by Trustees. This document, and input collected from HWDSB Parent Involvement Committee, was utilized to develop the attached DRAFT Parent Engagement Policy. This document has also been informed by the Ministry of Education, Parents in Partnership: A Parent Engagement Policy for Ontario Schools document and the 2013 Ministry of Education School Effectiveness Framework document. Connected to the Draft Parent Engagement Policy is Policy 7.11 School Council which staff will recommend to revoke once the Parent Engagement Policy is approved.

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Policy No.: TBA Page 1

Date Approved: Projected Review Date: PURPOSE: Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of parent participation, involvement and engagement contributing to student achievement and well-being. GUIDING PRINCIPLES:

• Parents are welcomed, encouraged, respected, recognized and valued as partners in their children’s learning and development.

• Parents are engaged through different ways that reflect our diverse community, in their child’s school and education.

• Parents are supported in their role at each stage of their child’s life including contributing to their children’s learning at home and school.

• Parents are assets whose contributions are recognized and celebrated.

• Parents are encouraged to share their perspective and voice at the classroom, school and system level.

• Interactions with parents are guided by the Hamilton Parent Charter including the right to:

o respect; o information; o be heard; o assistance; o be involved; o safety and security and o appeal.

• Parents are encouraged to have their perspective and voice heard through formal

structures such as Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and School.

INTENDED OUTCOMES: HWDSB and all its schools will:

• Ensure varied opportunities for parents to give input about their children, the school and the system, within safe, accepting, inclusive and healthy learning environments.

Policy No. TBA

Parent Engagement

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• Endeavour to identify and remove barriers to engagement by ensuring equity of opportunity and access by providing parents with access to information about their children’s education when they need it and in a format that meets their needs.

• Provide learning opportunities, resources and supports to help parents and families support student learning.

• Support parents to acquire the skills and tools they need to fully engage in their children’s education and the life of their school.

• Review and expand communication and outreach strategies to share information and

strategies related to supporting learning at home and parent engagement in schools.

• The Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and Schools have a meaningful role in supporting learning, well-being and achievement for students.

RESPONSIBILITY: Director of Education Members of Executive Council TERMINOLOGY: Parent: The use of the term “parent” is intended to be inclusive and representative of parents, guardians and caregivers. Parent Engagement: The way parents are involved through processes that promote effective parenting. This includes helping students with their learning; supporting parents in advocating for their child; encouraging parents to be on school councils, home and school associations, committees (school and board); providing feedback through consultations; promoting communication and meetings with teachers; and encouraging parents to volunteer in the classroom or on school trips. ACTION REQUIRED: Utilizing the Ministry of Education parent engagement framework of four strategies, Board and school staff will work with current and future parents of HWDSB students to ensure they are engaged and understand their role in their child’s education. The four strategies include:

• school climate • eliminating barriers • supports for parents • parent outreach.

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PROGRESS INDICATORS:

Intended Outcome Assessment Ensure varied opportunities for parents to give input about their children, the school and the system, within safe, accepting, inclusive and healthy learning environments.

Parent Voice Survey Positive School Climate Survey HWDSB Consultation Data

Endeavour to identify and remove barriers to engagement by ensuring equity of opportunity and access, provide parents with access to information about their children’s education when they need it and in a format that meets their needs.

Parent Voice Survey

Provide learning opportunities, resources and supports to help parents and families support student learning.

Parent Voice Survey

Support parents to acquire the skills and tools they need to fully engage in their children’s education and the life of their school.

Parent Voice Survey

Review and expand communication and outreach strategies to share information and strategies related to supporting learning at home and parent engagement in schools

Parent Voice Survey

The Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and Schools have a meaningful role in supporting learning, well-being and achievement for students.

Focus Groups School Council Annual Report to the Community

REFERENCES: Government Documents Ministry of Education Parent Engagement Policy Regulation 330/10: School Councils and Parent Involvement Committees Regulation 612/00: School Councils Regulation 613/00: Operation of Schools Education Act HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters HWDSB Policies Engagement Pillar Naming/Renaming a School in Whole or in Part

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Public Consultation Fundraising Pupil Accommodation Review Volunteer Participation in Board Activities Educational Excursions Other Documents City of Hamilton/Best Start Network Parent Charter (Endorsed by Trustees in 2012)

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PARENT ENGAGEMENT Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 21, 2013 Superintendent: Sharon Stephanian Department: Leadership & Learning Policy Statement Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of parent participation, involvement and engagement contributing to student achievement and well-being. Communications Strategy To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Parent Engagement Policy. Target Audience

Group Classification Internal Contact Information

Trustees Executive Council Parent Involvement Committee Special Education Advisory Committee (SEAC)

School Councils Home & School Association French Immersion Advisory Committee Aboriginal Education Advisory Committee Parenting and Family Literacy Centres

External Association for Bright Children of Ontario - Hamilton

[email protected]

Ainslie Wood/Westdale Community Association of Resident Homeowners Inc.

[email protected]

Allison Park Community Association [email protected] Ancaster Community Council [email protected] Beasley Neighbourhood Association [email protected] Berrisfield Community Council [email protected] Bonnington, Buchanan, Mohawk, Southam Neighbourhood Association

[email protected]

Canadian Parents for French [email protected] Central Neighbourhood Association [email protected] Corktown Neighbourhood Association [email protected] Crown Point Community Planning Team [email protected] Delta West Community Association [email protected] Dundas Community Council [email protected]

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mailto:[email protected]


Durand Neighbourhood Association [email protected] Eastmount Community Council [email protected] Eleanor Community Council [email protected] Flamborough Community Council [email protected] Fruitland Road Community Association for Safe and Healthy Neighbourhoods

[email protected]

Gilkson Park Community Association [email protected] Gourley Park Community Association [email protected] Hamilton Beach Community Council "[email protected]

[email protected]" Hamilton Best Start [email protected] Hamilton East Mountain Community Association

[email protected]

Hamilton Family Network Kirkendall Neighbourhood Association [email protected] Landsdale Area Neighbourhood Association

[email protected]

McQuesten Community Planning Team [email protected] North Central Community Council [email protected] North End Neighbours [email protected] Parenting and Family Literacy Centres [email protected] Pleasant View Rate Payers Association [email protected] Quigley Road Area Planning Team [email protected] Red Hill Valley Neighbourhoods Association

[email protected]

Riverdale Planning Team [email protected] Robert Land Community Association [email protected] Rosedale Community Council [email protected] Scenic Woods Neighbourhood Association [email protected] School Advocacy Hamilton South Centre Community Council [email protected] South Sherman Community Planning Team

[email protected]

South Stipeley Neighbourhood Association [email protected] Spring Valley Community Association [email protected] Stinson Community Association [email protected] Strathcona Community Council [email protected] Templemead Community Council [email protected] Umbrella Family & Child Care Centres Waterdown Parents for French Immersion [email protected] Waterdown South Residents' Association [email protected]

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Tactics

Group Activity Internal Memo/Letter – where

applicable Media Release Social Media – Twitter, Facebook Website Focus Groups

External Letter

Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter

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POLICY COMMITTEE

Title: Community Engagement Policy Pillar Policy: Engagement


Scoping Report







Revoking a Policy

Recommended Action:

That the Draft Community Engagement Policy be approved for consultation.

Background: The Engagement Pillar Policy was developed to support the following policies:

• Student engagement • Parent engagement • Community engagement • Staff engagement

In May, 2013 the Community Engagement Scoping document was approved by Trustees. This document, and anecdotal feedback was utilized to develop the attached Draft Community Engagement Policy. As per discussion in the spring, Alcoholic Beverages on Board Premises Directive will fall under this policy.

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Date Approved: Projected Review Date: PURPOSE: Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of community participation, involvement and engagement contributing to student achievement and well-being. GUIDING PRINCIPLES:

• HWDSB’s community members are welcomed, encouraged, respected, recognized and valued as partners in student learning.

• HWDSB is committed to open and inclusive processes and values stakeholder input and

participation.

• HWDSB is committed to collaborating with community agencies, organizations and public bodies to improve service and support for student achievement and well-being.

• HWDSB is committed to strengthening the community through engagement.

INTENDED OUTCOMES: HWDSB and all its schools will:

• Foster relationships (and partnerships) with community members in support student achievement and well-being.

• Provide the community with varied opportunities to give input.

• Remove barriers to engagement by ensuring equity of opportunity and access (including use of schools, outside of school hours, for students and the school community).

• Engage community in ways which reflect the diversity of our community.

RESPONSIBILITY: Director of Education Members of Executive Council

Policy No. TBA

Community Engagement

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TERMINOLOGY: Community Engagement: “Community engagement is a process in which schools and communities come together to collaborate. It is about communicating and partnering with parents, neighbours, businesses, service organizations, cultural associations and government. Its purpose is to bring schools resources, expertise and supports that will help students achieve high standards and strengthen families and communities. In addition, community engagement offers partners a chance to provide programs and services right at the heart of their communities and allows communities greater access to and maximization of school space” (British Columbia, Neighbourhood Learning Centres, 2013). Community Engagement includes the interactive process between the Board and its internal and external stakeholders, so that they have a role in planning and decision making within the education system. It encompasses a wide variety of activities along a continuum, from information sharing to consultations. Stakeholders: a person or group who is involved in, or affected by a course of action ACTION REQUIRED: To provide responsive support to schools and departments, staff will identify needs in support of student achievement and well-being; follow best practices to identify community leads in support of student achievement and well-being; and identify current community engagement taking place in schools and departments. PROGRESS INDICATORS:

Intended Outcome Assessment Foster relationships (and partnerships) with community members in support student achievement and well-being.

Annual review of where and who we engage.

Provide the community with varied opportunities to give input.

Review of the tools/formats used for communication and consultation.

Remove barriers to engagement by ensuring equity of opportunity and access (including use of schools, outside of school hours, for students and the school community).

Community Engagement Report Card Community Use of Schools Report Card Priority Schools Data

Engage community in ways which reflect the diversity of our community

Community Engagement Report Card

REFERENCES: Government Documents Regulation 330/10: School Councils and Parent Involvement Committees Regulation 464/97: Special Education Advisory Committees Regulation 613/00: Operation of Schools Education Act

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HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters HWDSB Policies Engagement Pillar Community Use of Board Facilities Facilities Partnership Naming/Renaming a School in Whole or in Part Partnership Public Consultation Visual Identity Volunteer Educational Excursions

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COMMUNITY ENGAGEMENT Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 21, 2013 Superintendent: Sharon Stephanian Department: Leadership & Learning Policy Statement Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of community participation, involvement and engagement contributing to student achievement and well-being. Communications Strategy To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Community Engagement Policy. Target Audience

Group Classification Internal Contact Information

Trustees Executive Council Principals’ Council Parent Involvement Committee (PIC) Special Education Advisory Committee (SEAC)

School Councils Home & School Association French Immersion Advisory Committee Aboriginal Education Advisory Committee Parenting and Family Literacy Centres

External Aboriginal Frontline Workers Group [email protected] Aboriginal Healthy Babies and Healthy Children

[email protected]

Afghan Association of Hamilton [email protected] Arab Cultural and Heritage Centre [email protected] Bangladesh Association of Hamilton [email protected] Banyan Community Services [email protected] Barbadian Canadian and Friends Hamilton

[email protected]

Big Brothers/Big Sisters of Hamilton/Burlington

[email protected]

BOND [email protected] Centre français Hamilton Inc. [email protected]

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http://www.inform.hamilton.ca/bresults.asp?OL1=Centre+fran%C3%A7ais+Hamilton+Inc%2E

City of Hamilton [email protected] Environment Hamilton [email protected] Friends of Rural Communities and the Environment (FORCE)

[email protected]

Friends of the Eramosa Karst [email protected] Hamilton Best Start [email protected] Hamilton's Centre for Civic Inclusion

[email protected]

Hamilton Chinese Community Services Centre

[email protected]

Hamilton Conservatory for the Arts [email protected] Hamilton Executive Director's Aboriginal Coalition

[email protected]

Iraqi - Canadian Association of Hamilton

[email protected]

McMaster University Metis Nation of Ontario [email protected] Metis Womens Circle [email protected]

[email protected] Native Women's Centre [email protected]

[email protected] [email protected] [email protected]

Niagara Peninsula Aboriginal Area Management Board

[email protected]

Niwasa Aboriginal Education Programs [email protected] Sacajawea Non-Project Housing Inc. [email protected]

[email protected] Scouts Canada [email protected] SHAE [email protected] Social Planning Research Council [email protected] Somali Women of Hamilton

[email protected]

Sudanese League of Hamilton [email protected] The Canadian Metis Council [email protected] The SOOT Group [email protected] Trinidad and Tobago Association of Hamilton

[email protected]

Urban Native Homes Incorporated [email protected] [email protected] [email protected]

Waterdown District Children’s Centre White Rabbit Treatment Homes [email protected] YWCA Hamilton [email protected]

In addition to these groups, please see the attached appendix of community groups.

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http://www.inform.hamilton.ca/bresults.asp?OL1=Hamilton%27s+Centre+for+Civic+Inclusion

http://www.inform.hamilton.ca/bresults.asp?OL1=Hamilton+Chinese+Community+Services+Centre

http://www.inform.hamilton.ca/bresults.asp?OL1=Hamilton+Chinese+Community+Services+Centre







Tactics

Group Activity Internal Memo/Letter – where applicable

Media Release Social Media – Twitter, Facebook Website

External Letter

Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter Focus Groups

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Appendix A Audience for Consultation

AbleLiving Services Inc.

Ace Ministries

Adas Israel Congregation of Hamilton

Adult Basic Education Association of Hamilton

Affiliated Services for Children and Youth

Afro-Canadian Caribbean Association of Hamilton and District Inc

AIDS Network

Alberton Presbyterian Church

Alcoholics for Christ

Alzheimer Society of Hamilton and Halton

Ancaster Agricultural Society

Ancaster Canadian Reformed Church

Ancaster Christian Reformed Church

Ancaster Community Food Drive

Ancaster Community Services

Ancaster Community Skating Program

Ancaster Girls Hockey Association

Ancaster Heritage Days

Ancaster Horticultural Society

Ancaster Little League

Ancaster Masters Swim Club

Ancaster Mens Fitness

Ancaster Mens Slo-Pitch League Inc.

Ancaster Ministerial Association

Ancaster Minor Hockey League

Ancaster Mixed Slo Pitch League

Ancaster Municipal Lawn Bowling Club

Ancaster Over 60 Club

Ancaster Saddle Club

Ancaster Small Fry Co-operative Pre-School

Ancaster Soccer Club

Ancaster Tennis Club

Ancaster Township Historical Society

Anglican Business and Professional Womens Association

Animal Welfare Association of Hamilton

Armenian Community Centre of Hamilton

Art Gallery of Hamilton

Association canadienne-française de l'Ontario

Association of Community Information Centres In Ontario

Association of Dundas Churches

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Association of Early Childhood Educators Ontario

Association of Early Childhood Educators Ontario

Autism Ontario

Autism/PDD Family Alliance

Babyshowers

Battlefield New Horizons Seniors

Best Buddies Canada

Beth Tikvah Foundation of Hamilton

Bethesda United Church

Beverly Heritage Society

Beyond the Valley Studio Tour

Bibles for Missions Thrift Store

Binbrook 4-H Club

Binbrook Baptist Church

Binbrook Seniors Club

Binbrook Womens Institute

Birthright

Body and Soul Club

Bosnian Islamic Centre of Hamilton

Bowman United Church

Boys and Girls Clubs of Hamilton

Brain Injury Services

Bridge From Prison to Community Hamilton (The)

Brighter Futures Association (The)

Business Improvement Areas

Business Improvement Areas

Cactus Capital Retirees Golf Club

Calvary Christian Reformed Church

Calvin Christian Reformed Church

Canada Family Action Coalition

Canadian Ballet Youth Ensemble

Canadian Blood Services

Canadian Cadet Organizations

Canadian Calorie Counters

Canadian Cancer Society

Canadian Celiac Association

Canadian Diabetes Association

Canadian Hard of Hearing Association

Canadian Hearing Society

Canadian Intensive Care Foundation

Canadian Mental Health Association

Canadian National Autism Foundation

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Canadian Red Cross Society

Cancer Assistance Program

Canterbury Hills Conference Centre

Carnegie Gallery (The)

Case United Church

Catholic Children's Aid Society of Hamilton

Catholic Family Services of Hamilton

Catholic Youth Organization

Centre de santé communautaire Hamilton / Niagara

Centre for Addiction and Mental Health

Chestnut Tree Pre-school Inc (The)

Cheyne Presbyterian Church

Children's Aid Society of Hamilton

CHOICES

Christ Church Anglican

Christian Horizons - West District

Christian Life Assembly

Christian Science Society

Church of Christ

Church of Jesus Christ of Latter-Day Saints (The)

Church of Our Saviour The Redeemer Anglican Church

Circle of Friends for Newcomers (Hamilton)

City Housing Hamilton Corp.

City of Hamilton

Civitan International

CNIB

Community Child Abuse Council of Canada

Community Information Hamilton (CIH)

Community Living Hamilton

Conway Opportunity Homes Inc.

Courage to Cope

Creek Community Church (The)

Croatian Cultural Draganici Club

Crohns and Colitis Foundation of Canada

Crown Jewels of Canada Society

Cystic Fibrosis Canada

Dante Alighieri Society

Dawn Patrol Child and Youth Services

De dwa da dehs nye>s Aboriginal Health Centre

Dodsworth and Brown

Dofasco Retirees Recreation Club

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Down Syndrome Association of Hamilton

Dr D Hitch

Dr. Bob Kemp Hospice Foundation Inc

Drummond House

Dufferin Masonic Lodge

Dundas Baptist Church

Dundas Blues Junior C Hockey Club

Dundas Cactus Festival

Dundas Calvin Christian School

Dundas Community Services

Dundas Concert Band

Dundas Co-op Housing Association

Dundas Dynamo Basketball Club

Dundas Girls Softball League

Dundas Heritage Association

Dundas International Buskerfest

Dundas Junior Civitan Club

Dundas Lawn Bowling Association

Dundas Learning Centre and Civitan Place (The)

Dundas Little League

Dundas Minor Baseball Association

Dundas Modular Railway Club

Dundas Museum & Archives

Dundas Panther Football

Dundas Pipe Band

Dundas Senior Citizen's Club

Dundas Studio Tour

Dundas Tennis Club Inc

Dundas Town Oldtimers Hockey League

Dundas Valley Historical Society

Dundas Valley School of Art

Dundas Womens Softball Association

Dundas Youth Soccer Club

Dutch-Canadian Legion

Eaton Place Flamborough

Ebenezer Reformed Church

Elizabeth Fry Society

Equestrian Association for the Disabled (The)

Erland Lee Museum

Family Counselling Centre of Brant

Federated Womens Institutes of Ontario

Flamborough Cadet Club

Flamborough Chamber of Commerce

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Flamborough Christian Fellowship

Flamborough Falcons

Flamborough Information and Community Services

FLK Taoist Tai, Dundas Location

Freelton Euchre Club

Friends of Battlefield House Museum

Garden Club of Dundas

Garstin Center for the Arts

Glanbrook Heritage Society

Glanbrook Home Support Programme

Glanbrook Minor Hockey

Glanbrook Non-Profit Housing Corporation

Glanbrook Old Pumpers

Glanbrook Rangers Junior C Hockey Club

Glanbrook Youth Soccer Club Inc

Glendale Golf and Country Club Limited

Good Shepherd Centre

Good Shepherd Non Profit Homes Inc.

Goodwill, The Amity Group

Gospel for Asia

Grace Covenant Church

Great Big Theatre Company

Gregorian Institute of Canada

Grief Support Groups

Gurdwara Sikh Sangat Hamilton

Gursikh Sangat Hamilton

Habitat for Humanity Canada

Hamilton Academy of Performing Arts

Hamilton Air Force Association and Club

Hamilton All Star Jazz Band Inc

Hamilton and District Scrabble Game Club

Hamilton Angling and Hunting Association

Hamilton Arts Council

Hamilton Association for the Advancement of Literature, Science and Art

Hamilton Burlington Society for the Prevention of Cruelty to Animals

Hamilton Challenger Baseball Association

Hamilton Community Foundation

Hamilton Concert Band

Hamilton Conservation Authority

Hamilton Conservation Foundation

Hamilton Cycling Club

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Hamilton District Society for Disabled Children

Hamilton District Society of Chefs and Cooks

Hamilton Dream Center (The)

Hamilton Food Share

Hamilton Gymnastic Academy

Hamilton Health Sciences

Hamilton Health Sciences Foundation

Hamilton Jewish Communal Projects

Hamilton Literacy Council

Hamilton Malayalee Samajam

Hamilton Men's Volleyball League

Hamilton Parrot Club

Hamilton Public Library

Hamilton Regional Indian Centre

Hamilton Senior Games

Hamilton Urban Core Community Health Centre

Hamilton Wentworth 4-H Association

Hamilton Wentworth Chapter of Native Women Inc.

Hamilton Wentworth Minor Football Association

Hamilton Wentworth Minor Hockey Association

Hamilton Wentworth Stroke Recovery Association

Hamilton. Community and Emergency Services

Hamilton's NFL Flag Football 5 on 5

HARRRP

Hatts Off Specialized Services

Health Initiatives for Youth Hamilton

Heart and Stroke Foundation of Ontario

Helen Zurbrigg Non-Profit Homes Inc

Hemophilia Ontario

Heritage Fellowship Baptist Church

Heritage Green

Heritage Green Baptist Church

Heritage Green Child Care Inc

Hindu Samaj Temple of Hamilton and Region

Homefront Cancer Services

Homestead Christian Care

Housing Help Centre for Hamilton

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Immaculate Heart of Mary Roman Catholic Church

Immigrant Culture and Art Association (ICAA)

Immigrant Women's Centre

Independent Order of Oddfellows

Industry Education Council of Hamilton

Interval House of Hamilton

IODE

Jacks and Jills Co-operative Preschool of Ancaster Inc

Jehovah's Witnesses

Jewish Federation of Hamilton

Jewish Community Centre of Hamilton and Area

Jewish Social Services of Hamilton

John Howard Society of Hamilton Burlington & Area

Junior Farmers' Association of Ontario

Junior League of Hamilton Burlington Inc.

Juvenile Diabetes Research Foundation

Kaleidoscope Singers

Kids for Kaga

Kingsview Community Church

Kiwanis Homes

Kiwanis International

Knights of Columbus

Knox Presbyterian Church

Krazy Kicks Summer Camp

Lakeview Retirement Living

L'Arche Hamilton

LGBTQ Community Wellness Centre of Hamilton

Lions Club International

Living Rock Ministries

Lung Association

Lynwood Charlton Centre

Malhar Group Music Circle (The)

Maranatha Free Reformed Church

Markland Group (The)

Marshall Memorial United Church

Masonic Lodge

Meadowlands Fellowship Christian Reformed Church

Medical Ministry Canada Inc

Men's Volleyball

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Mission Services of Hamilton

Mohawk College

Mount Hope United Church

Multiple Sclerosis Society of Canada

Navy League of Canada

Neighbour to Neighbour Centre - Hamilton

Neighbourhood and Community Associations

New Hope Christian Centre

Niagara Escarpment Foundation

Nigel Charlong Community Centre

North Hamilton Community Health Centre

One Mission Society International - Canada

Ontario Alliance of Christian Schools

Ontario Archaeological Society (The)

Ontario Early Years Centre

Ontario Lung Association

Ontario Network of Injured Workers Groups

Ontario Nurses Association

Optimist Club

Order of the Eastern Star

Our Lady of Assumption Roman Catholic Church

Overeaters Anonymous

Paramount Drive Alliance Church

Paramount Family Centre

Parents and Tots

Pentecostal Assemblies of Canada

Pilgrim Baptist Fellowship

Polish Full Gospel Church

Potters' Guild of Hamilton and Region

Presbytery of Hamilton of the Presbyterian Church in Canada.

Probus Club of Ancaster

Probus Club of Dundas

Ramgarhia Association Hamilton

Reach Forth Sports Ministry

Riverdale Seniors Punjabi Group

Rock Chapel United Church

Rockton United Church

Rotary International

Routes Your Centre

Roxborough Senior Centre

Royal Astronomical Society of Canada

Royal Botanical Gardens

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Royal Canadian Legion

Royal City Soccer Club

Running Rebels Girls Softball Club

Ryerson Park Seniors Apartments

Ryerson United Church

Rymal Road Community Church

Saltfleet Figure Skating Club

Saltfleet Go Ahead Soccer Club

Salvation Army

Salvation Army Community and Family Services

Segue Clinic

Seniors Activation Maintenance Program (SAM)

Seventh Day Adventist Church

Sheffield Community Centre

Sheffield Museum of Rural Life (The)

Sheffield United Church

Sister Servants of Mary Immaculate

Skills Canada - Ontario

Soroptimist International

Southwestern Ontario Organization of Parachutists

Spinal Cord Injury Ontario

St Andrews Presbyterian Church

St Anns Roman Catholic Church

St Augustines Roman Catholic Church

St Augustines Roman Catholic Church - Dundas

St Elizabeth Home Society

St Francis Xavier Roman Catholic Church

St Georges Benevolent Society of Hamilton

St James Anglican Church

St James Co-operative Nursery School of Dundas Inc

St Joachim Children's Centre of Ancaster Inc

St Johns Anglican Church

St Joseph's Estates

St Joseph's Villa

St Mark's Co-operative Preschool

St Marks United Church

St Matthew's House

St Matthew's House

St Matthew's House

St Pauls Presbyterian Church

St Pauls United Church

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St Thomas the Apostle Roman Catholic Church

Steel City Sound Youth Percussion and Prizm Winter Guard

Step Ahead

Stoney Creek Baptist Church

Stoney Creek Canada Flag Day Festival

Stoney Creek Chamber of Commerce

Stoney Creek Co-operative Pre-School

Stoney Creek Disabled Sports Association

Stoney Creek Garden Club and Horticultural Society

Stoney Creek Girls Hockey Association

Stoney Creek Historical Society

Stoney Creek Minor Hockey Association

Stoney Creek New Testament Church of God

Stoney Creek Quilters Guild

Stoney Creek Seniors Outreach Services

Stoney Creek Soccer Club

Stoney Creek Tennis Club

Stoney Creek United Church

Tapleytown United Church

TD Festival of Friends

The Church of the Ascension (Anglican)

The Good Shepherd Centre

The Kidney Foundation of Canada

The Salvation Army Mountain Citadel

Theatre Ancaster

Threshold School of Building

Toastmasters International

Todays Family - Early Learning and Child Care

Tourette Syndrome Foundation of Canada

Trillium Childhood Cancer Support Centre

Turning Point Church

Turning Points

Umbrella Family and Child Centres of Hamilton

United Way of Burlington & Greater Hamilton

Unity of Greater Hamilton

Valley Community Church

Wat Khmer Kampuchea Krom Buddhist

Waterdown Rod and Gun Club

Welcome Inn Community Centre

Wellwood Juravinski House

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Wellwood Resource Centre of Hamilton

Wesley Urban Ministries

West Flamboro Presbyterian Church

Westover Artist Club

Widows Support Group

Wild Waterworks

Wind Dancer Pony Rescue Foundation

Winona Gospel Church

Woodview Mental Health and Autism Services

YMCA of Hamilton / Burlington / Brantford

Young At Heart

Young Starters Development

Zion United Reformed Church of Sheffield

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November 20, 2013

POLICY COMMITTEE - COVER PAGE

Title: Transportation Policy


Scoping Report







Revoking a Policy

Recommended Action:

That the Transportation Policy scoping document be approved. Background: HWDSB is responsible for the provision of transportation to eligible students in a safe, effective and efficient manner. In May 2008, HWDSB and the Hamilton-Wentworth Catholic District School Board partnered together and formed the Hamilton-Wentworth Student Transportation Services (HWSTS) Consortium. The Member Boards operate 170 schools throughout the district with an approximate combined student enrollment of more than 70,000. HWSTS provides transportation services to approximately 28,000 students daily across the district via a number of transportation modes that include both yellow-and-black school buses and HSR Transit. The policy is the responsibility of HWDSB and this policy will ensure that transportation aligns with the strategic direction of the Board. It will include the transportation for Tier 3 programming in secondary schools. It will also ensure that the Board is able to provide safe and effective transportation services within the existing funding envelope.

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Policy No. 3.9 Transportation Page 1

Date Approved: March 2011 Projected Review Date: Sept. 2013 PURPOSE: It is the policy of Hamilton-Wentworth District School Board (HWDSB) that for eligible Hamilton-Wentworth District School Board registered students, home to school transportation will be safe, secure and on time, bringing students to school ready to learn, cost effectively, efficiently and within budget.

RESPONSIBILITY: Director of Education Members of Executive Council

ACTION REQUIRED: 1. Eligibility for Home to Designated School Transportation Service

a) Students residing within all developed urban areas as defined by the “Official Plan” and prepared by the local municipality, will be eligible for transportation services when the walking distance exceeds the following:

Walking Distance Elementary School JK – SK 1.0 kms Elementary School 1-8 1.6 kms Secondary School 9-12 3.2 kms

b) Students residing outside of developed urban areas will be eligible for transportation services when the walking distance exceeds .8 kms.

c) Students residing within the defined walking distance will be eligible for transportation

services when the Board agreed upon path of travel would be along a major arterial roadway that is situated between the student’s normal place of residence and their designated school; and this major arterial roadway has no municipally defined pedestrian walkway for sections greater than .8 kms that must be traveled while en route to the Board designated school.

Policy No. 3.9

Transportation

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d) Elementary students residing within the defined walking distance will be eligible for transportation services when the Board agreed upon path of travel would be along a major arterial roadway that is situated between the students normal place of residence and their designated school; and it is necessary to cross the major arterial roadway to attend the Board designated school but there are no traffic calming devices such as: traffic control lights, stop signs or crossing guard to assist with the crossing

2. Walking Distance

a) Walking distance is the distance from the student’s residence to the Board-designated school.

b) Measurements of distance for eligibility purposes will be determined from the municipal

road in front of the student’s residence to the nearest first maintained entrance of the school. The Board’s administration will be the primary determining source for distance calculations and eligibility within policy. The shortest and most direct route along roadways and municipally maintained walkways will normally be relied upon. Distance calculations will be applied consistently from the municipal road in front of all complexes and/or multiple housing units, i.e., townhouses, apartments. Board contracted vehicles will only be routed to travel on public roadways in order to provide for consistent and safe operations.

3. Pick Up/Drop Off Points

The distance between the municipal road in front of a student’s residence and the pick-up point or drop off point will not normally exceed .8 kms. The distance may exceed .8 kms when circumstance prohibits or limits the designated vehicle from safely travelling to a pick up point via public roadways. Under certain circumstances, Special Education students may be provided with door-to-door service.

4. Safety Hazards

a) It is recognized that extraordinary circumstances related to safety hazards may warrant an exception to the walking distances for the determination of transportation service eligibility.

b) Parents have the primary responsibility for the safe arrival of their children to and from

school. The safety of children is also the joint responsibility of communities, municipalities, and policing authorities. Consequently, Board administration will catalogue identified issues and forward the related concerns to: catalogue identified issues and forward the related concerns to:

The City of Hamilton Hamilton Street Railway Hamilton Street Railway The appropriate policing authorities School principals in order to bring students’ and parents’ attention to the issue Other related agencies that may be of assistance.

c) A request for an exception to the walking distance for the determination of transportation

service eligibility may be submitted in accordance with the procedure regarding the identification of extraordinary circumstances related to safety hazards.

d) Administration is prepared to work with school principals and school councils to develop

programs that may assist students’ safety when coming to school or going home.

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5. School/Program of Choice

Eligibility for transportation services will not be extended to students who choose an alternate school program or course outside of their designated school catchment.

6. Courtesy Transportation

Courtesy transportation may be provided for students of the Board subject to the Courtesy Transportation Procedure and at no cost to the Board.

7. Special Education

The Board-designated school for Special Education students will be the school at which the student is placed in a self-contained classroom as determined by the Identification Placement and Review Committee. Eligibility for transportation services will be dependent on an assessment of the individual student’s physical or mental capabilities. Transportation services will be provided for secondary school students who meet all of the following criteria: the following criteria:

Student has been identified as exceptional by an Identification Placement Review Committee.

Out of catchment application is submitted by or on behalf of the student for special education program purposes.

Out of catchment application is approved by all of the following: o Principal of sending secondary school o Principal of receiving secondary school o Superintendent of Education for the receiving school

Student meets the distance eligibility requirement

8. Transportation Service Parameters

Arrival/Departure: Transported students registered in elementary grades JK to Grade 8 will arrive at school approximately 15 minutes prior to the first bell. Upon the dismissal bell, students will be picked up for departure home not later than approximately 15 minutes following. Transported secondary students will normally arrive at school and be picked up within 20 minutes of the first and last bell respectively. A longer period of time, not to exceed 40 minutes, may be applied in order to accommodate double or triple runs. This extended period of time does not apply to special education students placed in self-contained programs within secondary schools. Time On Vehicle: Length of time on a vehicle will not normally exceed 60 minutes one way.

9. JK Student Escort

Parents/guardians of JK students are to be advised to accompany and remain with the student until picked up by the transportation vehicle. No JK student will be left unattended at a pick up point. Parents/guardians are also to be advised to be on time and present at the drop off point to receive their JK student.

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10. Potential Expansion of Transportation Services

Notwithstanding statements elsewhere in this policy and conditional upon availability of transportation funding, some transportation services may be provided for the following program priorities: program priorities:

Assistance for student success – any additional provision to be limited to match the amount provided by the Ministry for transportation under the student success component of the Learning Opportunities grant.

French Immersion

It is explicitly noted that the nature and extent of any potential expansion of transportation services to address these program priorities is entirely subject to availability of funding.

11. Additional secondary transportation services may be offered at the discretion of administration subject to funding availability and subject to the following considerations: administration subject to funding availability and subject to the following considerations:

Program Equity Strategic directions

REFERENCES:

Government Documents N/A

HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters

HWDSB Policies N/A

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POLICY COMMITTEE - COVER PAGE

Title: Boundary Review Policy Pillar Policy: Finance and Administration


Scoping Report







Revoking a Policy

Recommended Action:

That Trustees on the Policy Committee approve the Boundary Review policy and directive for consultation.

Background: Staff has been working with a boundary review protocol for several years. The intent of the development of a Boundary Review policy is to formalize the process. The policy will provide an open, transparent and consistent approach with clear expectations on how boundary reviews will be conducted throughout HWDSB. The directive came to Trustees in September, but after further thought, staff felt it best to create a high level policy for the directive. Staff came back to Trustees in October with a scoping report to begin the process of writing the policy. The scoping report was approved at Board on Monday, November 11. The policy and directive take into account comments made by Trustees at previous policy meetings, as well as the Standing Committee meeting of November 4.

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Policy No. TBA

Date Approved: Projected Review Date:

Boundary Review

PURPOSE: Hamilton-Wentworth District School Board (HWDSB) believes in providing, operating and maintaining schools and facilities for students in an effective and efficient manner to support student achievement. GUIDING PRINCIPLES:

To achieve the greatest good for the greatest number of students and families.

Be mindful of the best and most prudent use of all resources available to HWDSB.

Adhere to the guiding principles as defined in the Long-Term Facilities Master Plan INTENDED OUTCOMES: To continuously monitor and plan for pupil accommodations through such factors as declining, increasing and shifting populations; current funding and operational realities; changing educational and program objectives; and physical limitations. RESPONSIBILITY: Director of Education Members of Executive Council TERMINOLOGY: Long-Term Facilities Master Plan: A comprehensive planning document illustrating the condition and utilization of current facilities, and possible accommodation solutions designed to enhance student achievement. ACTION REQUIRED: A boundary review SHALL begin under the following circumstance:

Initiated through the Long Term Facilities Master Plan, upon Board approval or

Recommendation from a Superintendent of Student Achievement, upon Board approval; Once a boundary review has been initiated, staff will take the following steps:

Create the Boundary Review Advisory Panel Conduct a community consultation


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Review data from the community consultation Seek Board approval

PROGRESS INDICATORS:

Intended Outcome Assessment To continuously monitor and plan for pupil accommodations through such factors as declining, increasing and shifting populations; current funding and operational realities; changing educational and program objectives; and physical limitations.

This will be measured through Long-Term Facilities Master Plan and annually reported to Trustees.

REFERENCES: Government Documents N/A HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters HWDSB Policies Finance and Administration Pillar Pupil Accommodation Review Facilities Partnerships Public Consultation Community Use of Board Facilities/Properties HWDSB Documents Long-Term Facilities Master Plan

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Title of Directive Page 1

Projected Review Date:

Boundary Review Directive Directive for Policy X.X Boundary Review

RATIONALE: School boards in Ontario are responsible for providing schools and facilities for their students and for operating and maintaining their schools as effectively and efficiently as possible to support student achievement. It may be necessary from time to time to make adjustments to school boundaries to balance enrolments between schools to optimize the use of existing “brick and mortar” facilities and decrease the dependence on temporary accommodations. The boundary review directive provides the method through which boundary review consultations will be conducted by Hamilton-Wentworth District School Board staff. TERMINOLOGY: Long-Term Facilities Master Plan: A comprehensive planning document illustrating the condition and utilization of current facilities, and possible accommodation solutions designed to enhance student achievement. Boundary Review Report: Initial report to the Board of Trustees outlining the rationale and scope of a potential boundary review. PROCEDURES: 1.0 Board Approval and Initiation of a Boundary Change Review (Boundary Review

Report)

1.1 The need for boundary reviews will be identified in the Long Term Facilities Master Plan, however, there may be, from time to time, the need to bring forth a boundary review recommendation outside of the Long Term Facilities Master Plan planning cycle.

1.2 Upon receiving a suggestion for a boundary review from a School Council, the Principal

of the school will approach the Superintendent of Student Achievement with the inquiry. 1.3 The Planning & Accommodation Division of the Facilities Management Department and

the Superintendent of Student Achievement (SOSA) for the schools identified brings forth a Boundary Review Report with a recommendation to the Board for approval for a boundary review consultation.

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Title of Directive Page 2

2.0 Boundary Review Advisory Panel

2.1 Boundary Review Advisory Panel may include the following membership:

I. Co-Chair: Cluster Superintendent of Student Achievement II. Co-Chair: Planning and Accommodation staff member

III. Trustee(s) of schools affected IV. Principals of schools affected V. Up to Two School Council Reps from each school affected.

2.2 The Boundary Review Advisory Panel will meet a minimum of once and will review the

following: I. Rationale for change

II. Preferred option(s) III. Enrolment & facility utilization impacts IV. Financial impacts V. Transportation impacts

VI. Community consultation. VII. Implementation considerations including phasing in of a boundary change,

timelines, temporary and permanent status of the boundary change.

2.3 The mandate of the Boundary Review Advisory Panel shall be to review the proposed rationale, options and impacts identified above and to provide local expertise or input. The Panel may suggest new options for considerations.

2.4 The Planning and Accommodation and the Superintendent of Student Achievement shall

present at least one recommendation for community consultation.

3.0 Community Consultation

3.1 The Superintendent of Student Achievement and the Planning and Accommodation will hold a public meeting to allow the community an opportunity to provide input regarding the recommendation(s).

The Ward Trustee will be made aware of the meeting date(s) and invited to attend.

4.0 Community Consultation Review

4.1 Planning & Accommodation and the Superintendent of Student Achievement will review

community feedback and make a final recommendation(s) to go to Standing Committee.

5.0 Board Approval

5.1 Planning & Accommodation and SOSA will present their recommendation, through the Director of Education, as well as the results of community consultation to the Board for their approval.

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Boundary Review Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 14, 2013 Superintendent Responsible: Daniel Del Bianco Department: Facilities Policy Statement Hamilton-Wentworth District School Board (HWDSB) believes in providing, operating and maintaining schools and facilities for students in an effective and efficient manner to support student achievement. Communications Strategy To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Boundary Review Policy. Target Audience

Group Classification Internal

Trustees Executive Council Hamilton-Wentworth Principals Council School Councils Home & School Association Parent Involvement Committee (PIC) Special Education Advisory Committee (SEAC) French Immersion Advisory Committee

External Ainslie Wood/Westdale Community Association of Resident Homeowners Inc. Allison Park Community Association Ancaster Community Council Beasley Neighbourhood Association Berrisfield Community Council Bonnington, Buchanan, Mohawk, Southam Neighbourhood Association Canadian Parents for French Central Neighbourhood Association Corktown Neighbourhood Association Crown Point Community Planning Team Delta West Community Association Dundas Community Council Durand Neighbourhood Association Eastmount Community Council

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Eleanor Community Council Flamborough Community Council Fruitland Road Community Association for Safe and Healthy Neighbourhoods Gilkson Park Community Association Gourley Park Community Association Hamilton Beach Community Council Hamilton East Mountain Community Association Kirkendall Neighbourhood Association Landsdale Area Neighbourhood Association McQuesten Community Planning Team North Central Community Council North End Neighbours Pleasant View Rate Payers Association Quigley Road Area Planning Team Red Hill Valley Neighbourhoods Association Riverdale Planning Team Robert Land Community Association Rosedale Community Council Scenic Woods Neighbourhood Association School Advocacy Hamilton South Centre Community Council South Sherman Community Planning Team South Stipeley Neighbourhood Association Spring Valley Community Association Stinson Community Association Strathcona Community Council Templemead Community Council Waterdown Parents for French Immersion Waterdown South Residents' Association

Tactics

Group Activity Internal Memo/Letter – where

applicable Media Release Social Media – Twitter, Facebook Website

External Letter Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter

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