Politecnico di Torino Research Information System

overview on project path and goals

euroCRIS Meeting

26-27 May 2011

Simone Martinetto

Head of Application Management

Division

Information Technology Area

Politecnico di Torino

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Agenda

• Politecnico di Torino requirements and goals• Research Information System – Main features• Data architecture guidelines• As IS - Application map • Program path and goals• To Be - Application map• Ongoing projects and roadmap• Conclusions

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Politecnico di Torino requirements and goals

• Main requirement and goals:

Ability to understand and represent the activities of the Research University

Strengthen the capabilities of raising research funding

Push on the dissemination of scientific production, for the benefit of technology transfer and to ensure that the research we fund and support in various ways has the greatest possible research impact

Strengthen the process of research assessment through the support of updated and reliable information

Meets the Open Access movement principles, the European Community guidelines for the free dissemination of knowledge and FP7 open access guidelines

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Research Information System – Main features

• RIS should have features such as:

Ability to map all research entities: project, publications, skills of research team, research laboratories and instruments…

uniqueness and ease of classification for all the entities (common classification tree and keywords set, areas and research themes)

CRM capabilities to manage relationships with companies and public agencies for funding and opportunity pipeline management

Web capabilities integrated with content management system (CMS) and with the university web portal

Improved integration between management systems and BPM system for research process.

Compliance with Open Access standard OAI-PMH and other international interoperability standards

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Data architecture guidelines

• Data point of view• Each information

• must be kept and managed on his master system • must be entered on the system once (no double data entry)• must be connected to others and referenced even across different

systems

ProjectManagementSystem

ERPSystem

Research InformationSystem

Human ResourceSystem

Projectsdata

Projectsdata

Timesheetdata

Timesheetdata

Researcherdata

Researcherdata

Publicationdata

Publicationdata

ProjectsCost

prospect

ProjectsCost

prospect

Researchercareer

Researchercareer

PublicationFull-text

PublicationFull-text

Contractdata

Contractdata

Research Teamdata

Research Teamdata

Class tree,Keywords

set

Class tree,Keywords

set

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As IS application map

Research resources andpublications management

Contractsand projectsmanagement

Attract partners, opportunitiesmanagement

Researchassessment

Promotion,dissemination,technology transfer

ResearchPublications

Catalog

ResearchPublications

Catalog

ProjectManagement

ProjectManagement

Project Timesheet

Project Timesheet

ContractsDatabase

ContractsDatabase

UniversityResearch Portal

UniversityResearch Portal

Research assessment

system

Research assessment

system

Researcher web pages

Researcher web pagesResearch team

and activities

Opportunities and prospect

contracts, agreements

Contacts and schedule management

Politecnico Intranet Management Application Portal (SWA) and Cineca UGOV-Research are the main application platforms. Many processes and information are supported by these systems, while others are still on individual spreadsheets or local database

Open Access Portal

Open Access Portal

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Program path and goals

• University Research Portal • Integration with Ugov-Research Information Catalog data• Extended research portal features with improved

navigation and search capabilities based on keywords and classification tree

• Web 2.0 extensions

Promotion,dissemination,technology transfer

• CRM and Research datamart • Research datamart will import information from the ERP

system, HR system, Project Management System, Research Information System to build complex data views

• The research datamart will provide reports for support CRM analisys (companies contacts organized by research areas, by revenue…)

Attract partners, opportunitiesmanagement

• Workflow system• Add a workflow system to support processes on

contracts and project management• Improve and extend capabilities for contracts database

Contractsand projectsmanagement

• Research Information Catalog• Deploy “UGOV-Anagrafe della ricerca” to manage

research entities and classification tree (research team, activities, assets, skills…)

Research resources andpublications management

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To Be - Application map

Research resources andpublications management

Contractsand projectsmanagement

Attract partners, opportunitiesmanagement

ResearchAssessment

Promotion,dissemination,technology transfer

ResearchPublications

Catalog

ResearchPublications

Catalog

Projectmanagement

Projectmanagement

ResearchInformation

catalog

ResearchInformation

catalog

Timesheet

Timesheet

CRM CRM

Open Access Portal

Open Access Portal

Workflow system

Workflow system

Research assessment

system

Research assessment

system

Research DatamartResearch Datamart

Researcher web pages

Researcher web pages

Research University

Portal

Research University

Portal

Contractsdatabase

Contractsdatabase

Program development will complete the application map with better integration between systems and no more local spreadsheets or databases.

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Ongoing projects and roadmap

• UGOV - Research Information catalog • Configuring beta version on preproduction system• Populating with sample data

• Contracts databases and workflow system• Functional analysis and requirements gathering for contracts database • Evaluating workflow system and systems integration activities

• Research portal • Last week we released the first version of Institutional Repository

(Open Access Portal) http://porto.polito.it

• Datamart and CRM system• beginning 2012

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Workflow system

Follow-up

tuning

Progetti - tuning

Project management - tuning

Ongoing projects and roadmap

20112011 2012201220092009 20102010

Project management

Research Catalog

Timesheet

Open Access Portal

Upgrade release & layout

Research Portal extension

Research information catalog

Contracts database

Research Datamart CRM

TBD

TBD

• We are at half of our way and there is still a lot of work to do

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Conclusions

• Connecting management systems (ERP, HR, workflow…) to the research system has many advantages:

• enables deepest data analysis and CRM capabilities to increase funding opportunities

• helps keeping information up to date and reliable

• No double data entry• researchers should have just one place to input data for all

different purposes (assessment, dissemination, knowledge repository).

• Publishing information is also the key for keeping data alive and updated.

With this approach we have improved dramatically the quality and update frequency of data on our publications repository.

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Thank you !

Contacts

simone.martinetto@polito.it

Thank you !

Contacts

simone.martinetto@polito.it