Connect * Collaborate * Communicate

Port Klang * Net Users Awareness Briefing Session WestPorts Auditorium 22 & 23 Nov 2012

Building Port Klang*Net

Welcome

BACKGROUND

1. Port Klang*Net – evolved from PKCS project since 1995.

2. Since 1995 EDI was introduced, not much progress.

3. Urgent calls by many key stakeholders to have a dynamic

electronic system in Port Klang instead of only PKCS.

4. The first step - initiate a discussion among key stakeholders.

5. First meeting – 18-May-2010. Meeting agreed to proceed.

6. Port Klang Net Steering Committee was formed comprising

of representative from key stakeholders in Port Klang.

7. Eight IT vendors were asked to provide RFP.

8. RA was selected – appointed by LPK/MOT on 19-Dec-2011

9. Had the 1st TWG meeting – 12-July-2011

10.On 22-Oct-2012 PKN SC decided to proceed with User

Registration+Vessel-ID+SCN modules.

Manufacturers Main Line

Operators

Shipping Agents

Forwarding

Agents

Port Authorities/ Free

Zone Authorities

Road Hauliers &

Transport Companies

Surveyors & Inspection Companies

AirFreight

Agents

Freight Forwarders

Banks

Warehouse

(Bonded & Private)

Singapore

Brunei Malaysia Philippines

Indonesia

Other European Countries

Germany

France

ASEAL

Port

Klang

*Net

Vietnam Cambodia

ASW

Thailand

DagangNet

(NSW)

Customs

OGAs FA/SA/FF

Connect + Collaborate + Communicate

Our

Approach

Port Klang*Net Service Blocks e

Po

rt K

la

ng

e

Re

gistratio

n

eExport eImport

eFreight

eCompliance

eTransport

ePort eMaritime

eWarehouse

eBilling

eSettlement

eInsurance eRail

Central Data Repository

ONLINE APPLICATION

FOR

REGISTRATION OF

PORT USERS

IN PORT KLANG

SALIENT POINTS TO NOTE 1. Registration is open to ALL.

2. Approval by FZA/LPK is subject to ‘Terms &

Conditions” stipulated in therein.

3. Registration by online application via LPK

website. Hyperlink to www.my1port.com

4. Supporting documents are needed before

processing is approved.

5. Approval process within 5 working days

subject full submission of documents.

6. Email alerts are provided by Port Klang*Net

7. Approval is valid for a period of 2 years.

Renewal is required but system will notify you.

Let’s

walk – thru

together

Dear Sir/Madam,

Welcome to Port Klang*Net.

You have successfully submitted your USER REGISTRATION with Port Klang*Net.

You are required by LPK procedures to submit the following supporting documents to the

service counter at Port Klang Authority within 3 working days before your application can

be processed and approved:

• Duly completed and signed original ZB4 form.

• Form 9 and/or 13 or Form B

• Form 49 & 24 or Form 32A

• Copy of Approval Letter from Customs for Agency

• Copy of Warehouse Lease/Rental

Upon receipt of the above supporting documents, your application will be processed by

an assigned officer and a respond will be forwarded to you within 5 working days.

The approval be dispatched to you via this registered email address providing all relevant

details.

Thank you.

1st

EMAIL

ALERT

Dear [Applicant Name],

Congratulation,

Your registration as a USER in Port Klang Free Zone Area has been duly approved. As a

Registered User, you are automatically registered in the Port Klang*Net System and you are

required to use the system to update any changes that may take place in your Company/

Firm/Directors/Shareholders profiles.

This User Registration Approval as a USER in Port Klang Free Zone is only valid for

two (2) years. You would be notified one (1) month prior to expiry date to renew your

USER REGISTRATION.

You are hereby assigned the following Port Klang*Net Login Account:

Account No: ASS0000014

User ID: MARY888

Password: 173195

Agent Code: BS8888

Login at the Port Klang*Net system at URL: http://my1port.com/LoginPage.aspx

Approval

EMAIL

ALERT

Password Reset

1. System shall prompt notify User the

password is due to expire.

2. Password will be expired after 90-days

period upon first usage.

3. A reminder will be sent to the assigned

email address 2 weeks before the expiry of

password.

4. User (admin) has to request to reactivate

the account if the password is expired.

Questions

THE ISSUANCE OF

VESSEL IDENTIFICATION

REFERENCE

(VSL - ID)

AND

SHIP CALL NUMBER

(SCN)

BACKGROUND

1. Since introduction of EDI, the issuing authority of Vessel ID

and SCN was North Port – on behalf of LPK.

2. Vessel-ID was semi-manual by way of the P5 form.

3. Details of P5 not checked nor verified. Sometimes changes

to Vessel Profile was never reported.

4. Periodic reporting is rather cumbersome, thus accurate

reporting is always a challenge.

5. Vessel-ID & SCN are important to both Shipping Agents as

well as Forwarding Agents.

6. Currently, SCN when issued cannot be changed; thus

creating operational problems when vessels are delayed,

rotation changed and sometimes omitting the call.

7. Any changes to vessel schedule cannot be handled by

current mechanism. Thus ‘hanging-SCN” is now an issue.

8. CUSREP is only adequate for reporting voyage. Thus

CALINF is now introduced to overcome inadequacies.

No Data Elements No Data Elements No Data Elements

1 Ship Name 14 Type of Ship 27 Owner’s Agent

2 Ex Ship Name 15 Sub-Type of Ship 28 TEU Capacity

3 Call Sign 16 Type of Cargo 29 Name of Service

4 Ex Call Sign 17 Port of Registration 30 Port of Calls (Last & Next)

5 IMO Number 18 Nationality of ship 31 Co-Loaders

6 Year Built 19 Conference 32 Agency Code

7 GRT 20 Liner Name 33 Ledger Account No 1

8 NRT 21 Consortium 34 Ledger Account No 2

9 DWT 22 Principal Agent 35 Classification Society

10 LOA 23 Owner’s Name 36 Hull Insurance Company

11 Draft (Max) 24 Owner’s Address 37 Hull Insurance Validity

12 Beam 25 Charterer Name 38 Ship Registry Cert No

13 Class of Ship 26 Charterer’s Address

Data Elements for Vessel-ID

Principal Shipping

Agent

1. Apply Vessel ID – Web (CALINF956)

Port Klang

Authority

1. Vessel ID Application

2. Vessel ID Issued 2. Receive Vessel ID Registration

Shipping Agent

3. Apply SCN CUSREP956

3. Rec SCN CUSREP957

3. Rec SCN CALINF957

3. SCN Issued

CUSREP957

3. Rec Appln

Pilot Office

3. Rec SCN CALINF957

4. Issue ATA CALINF958

4. Rec ATA CALINF958

Customs

4. ATA Recd

4. Rec ATA CUSREP958 5. Issue ATD CALINF968

5. ATD Recd

5. Rec ATD CUSREP968

5. Rec ATD CUSREP958

5. Rec ATD CALINF968

Dagang

Net

Port Klang

Net

4. Rec ATA CUSREP958

Port Operator

1. Rec CALINF956

3. Rec SCN CALINF957

4. Rec ATA CALINF958

5. Rec ATD CALINF968

3. Rec SCN CUSREP957

Repository

Vessel ID & SCN Process Flow

Other Govt

Agencies Query on ATA / ATD

Forwarding Agents D/load Vessel ID & SCN into Cargo Declare

1. Rec Vessel ID CALINF956

VTMS

Office

1. Rec Vessel ID

3. Rec SCN

4. Update SCN (ATA)

5. Update SCN (ATD)

Vessel - ID

SCN

When to apply for Vessel-ID

1. Generally application for Vessel-ID is made when

vessel is making a maiden call at Port Klang.

2. Application must be made at least 14 days prior to

ETA.

3. Vessel that has changed agency is required to

submit a fresh Vessel-ID application.

4. Vessel having any major changes in the ownership/

nationality/ particulars like name/call-sign or

changes in structural dimensions must have these

changes notified via the system.

Issues to Discuss on SCN

1. Application for SCN by PSA must be applied at least

7 days before scheduled arrival date.

2. Feeders must apply for their SCN at least 14 days

before their scheduled arrival date.

3. Any change of ETA must be amended in PortKlang

Net System not later than 48 hours prior to actual ETA.

4. SCN applied and if used must be cancelled via

PortKlang Net System. System will check every issued

SCN on ETA with ATA. If there is no ATA after ETA

date, system will prompt user by email. Cancellation

must be submitted within 14 days after notification.

SCN APPLICATION

Use same system

currently in use

CUSREP

Application

Port Klang*Net

objective is enabling

Connectivity

+ Collaboration

+ Communication

with online system AI built-in

to facilitate all

Economic Operators

Questions

THANK YOU