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Portsmouth Christian AcademyLower School

Family Handbook

20 Seaborne DriveDover, NH 03820

603.742.3617

The mission of Portsmouth Christian Academy is to honor God through teaching and encouraging students to maximize their God-given intellectual, artistic, physical and spiritual potential in preparation for a life of Christian commitment and service to family, church, community and country.

Welcome

We are pleased that you will be a part of our school community this year. Our goal is to minister to your children and you in a way that fulfills our mission statement of maximizing each child’s God-given potential.

The following Family Handbook details policies and procedures of Portsmouth Christian Academy Lower School. We ask that all parents, with your children, carefully read the Handbook and refer to it throughout your year at PCA. The Handbook covers the most pertinent information for the day-to-day student experience, but it is not exhaustive. PCA reserves the right to amend policies and procedures as necessary during the school year.

When you have questions or suggestions, please feel free to call the Lower School office regarding PCA policies and procedures. It is our desire to partner with you to make this a successful year of learning for each child.

May the Lord richly bless each of you in the coming school year,

Connie Lawrence EdD

Lower School Principal

2 Revised Fall 2013

Table of Contents

ContentsWelcome.....................................................................................................................................................3

Table of Contents........................................................................................................................................4

Seminal Documents.....................................................................................................................................9

Statement of Faith..................................................................................................................................9

Vision......................................................................................................................................................9

Core Values...........................................................................................................................................10

Expected Student Outcomes (ESO).....................................................................................................11

General Information................................................................................................................................14

Daily Schedule......................................................................................................................................14

Two-hour Delay Procedure.................................................................................................................14

PCA Virtual Day....................................................................................................................................14

Schedule for 2-hour delay...............................................................................................................15

State Approval......................................................................................................................................15

National Membership..........................................................................................................................15

Accreditation........................................................................................................................................15

Athletic Membership...........................................................................................................................15

School Colors........................................................................................................................................15

Academic Policies and Practices.............................................................................................................16

Grading.................................................................................................................................................16

5 – Not Evident Progress Reports........................................................................................................16

Report Cards........................................................................................................................................16

Enrichment Grades..........................................................................................................................16

Weighted Numeric Average.............................................................................................................17

Acceleration Policy...........................................................................................................................17

Math Placement....................................................................................................................................17

Promotion Policy..................................................................................................................................17

Academic Achievement Recognition..................................................................................................18

Honors..............................................................................................................................................18

3 Revised Fall 2013

High Honors......................................................................................................................................18

Highest Honors Award....................................................................................................................18

Virtuous Student Recognition.............................................................................................................18

The Eagle Award..............................................................................................................................18

The Golden Eagle Award.................................................................................................................18

Perfect Attendance...............................................................................................................................19

Homework Policies..............................................................................................................................19

Length of Homework.......................................................................................................................19

Missing Homework..........................................................................................................................19

Writing Policy...................................................................................................................................19

Testing Policy.......................................................................................................................................19

Redemptive Discipline Policy..............................................................................................................22

Parent’s Part in the Redemptive Discipline Model............................................................................23

Classroom Rules...............................................................................................................................23

Classroom Behavior.........................................................................................................................24

Hallway Behavior.............................................................................................................................24

Consequences of Improper Behavior.................................................................................................24

Planning Meetings............................................................................................................................24

Inside Suspension............................................................................................................................24

Outside Suspension..........................................................................................................................24

Expulsion..........................................................................................................................................24

Playground Rules.................................................................................................................................24

Playground Equipment and Usage Guidelines...............................................................................25

Non-school Apparatus Use..............................................................................................................25

Bus Rules..............................................................................................................................................26

Expectations.....................................................................................................................................26

Dress Code..............................................................................................................................................27

General Philosophy................................................................................................................................27

Concept.............................................................................................................................................27

Applicability.......................................................................................................................................27

Policy Enforcement............................................................................................................................27

JH Women’s Dress Code...................................................................................................................30

4 Revised Fall 2013

K-5 Girls’ Dress Code.........................................................................................................................34

Illegal Substance Policy..........................................................................................................................37

School Life Policies.................................................................................................................................37

Weapons Policy.................................................................................................................................37

Search and Seizure.............................................................................................................................37

Lifestyle Policy...................................................................................................................................37

Sexual Harassment............................................................................................................................37

Bullying Policy....................................................................................................................................38

Dignity and Respect Policy.................................................................................................................38

Public Displays of Affection................................................................................................................38

Plagiarism..........................................................................................................................................38

Telephone Usage...............................................................................................................................38

iPOD/Music Policy.............................................................................................................................38

Laptops, Handhelds and Other Electronic Devices............................................................................39

Computer Usage Policy......................................................................................................................39

Emergency Plan.....................................................................................................................................39

Fire Drills............................................................................................................................................39

Lock Down.........................................................................................................................................39

Inclement Weather............................................................................................................................39

Health Information..................................................................................................................................40

Health Policies.......................................................................................................................................41

Required Health Documentation...........................................................................................................41

Physical Examinations............................................................................................................................41

Licensed Healthcare Provider............................................................................................................42

Immunizations...................................................................................................................................42

Medication............................................................................................................................................42

Prescription Medications...................................................................................................................42

Inhalers and Epipens..........................................................................................................................43

Short-term Prescription Medications................................................................................................43

Over-the-counter Medications..........................................................................................................43

Communicable Diseases........................................................................................................................43

Changes in Health Status.......................................................................................................................43

5 Revised Fall 2013

Emergency Treatment...........................................................................................................................44

Illness.....................................................................................................................................................44

Routine Appointments......................................................................................................................44

Dismissal Due to Illness......................................................................................................................44

Head Lice...............................................................................................................................................44

Student Attendance...............................................................................................................................45

Excused Absence...............................................................................................................................45

Tardiness...........................................................................................................................................45

Before & After Care Programs...............................................................................................................46

Before Care........................................................................................................................................46

After Care..........................................................................................................................................46

Early Dismissal Days...........................................................................................................................46

Vacations and Holidays......................................................................................................................46

Two-hour Delay.................................................................................................................................46

Snow Day Cancellations.....................................................................................................................46

Arrival....................................................................................................................................................46

Opening Exercises..............................................................................................................................47

Dismissal................................................................................................................................................47

Procedure..........................................................................................................................................47

Dismissal to After School Activities....................................................................................................47

Early Dismissal.......................................................................................................................................48

Traffic Patterns......................................................................................................................................49

Walking and Biking Policy......................................................................................................................50

Walkers..............................................................................................................................................50

Bikers.................................................................................................................................................50

Electronic Presence...............................................................................................................................52

PCA on the Web.................................................................................................................................52

Peek of the Week..............................................................................................................................52

The Eagle...........................................................................................................................................52

Veracross...........................................................................................................................................52

Meetings with the Teachers..................................................................................................................52

Back-to-School Night.........................................................................................................................52

6 Revised Fall 2013

Parent/Teacher Conferences.............................................................................................................52

School Cancellation/Delayed Opening Information...............................................................................53

Early Dismissal and Mass Notification...................................................................................................53

Additional Communication Policies.......................................................................................................53

Asbestos report:................................................................................................................................53

FERPA News:......................................................................................................................................54

Security and Confidentiality...............................................................................................................54

Additional Policies...................................................................................................................................55

Book Catalog Disclaimer....................................................................................................................55

Transportation on Field Trips.................................................................................................................55

General Rules While Riding on School Vehicles.................................................................................56

Gym.......................................................................................................................................................57

PCA Campus Rules.................................................................................................................................57

Parent and Student Contracts...............................................................................................................58

Notes:....................................................................................................................................................60

7 Revised Fall 2013

8 Revised Fall 2013

Seminal Documents

Statement of FaithThe basis of the Corporation shall be the Word of God. It will structure itself on the teachings of Christ and not on the doctrines of any particular denomination. Furthermore, it will not discourage or discriminate against the doctrines or members of any denomination, which embraces the Statement of Faith of the Corporation. Each member of the Board of Directors and each member of the staff of the Corporation having accepted Jesus Christ as personal Savior, shall subscribe annually in writing to the following Statement of Faith:

1. I believe the Bible is the Spirit-inspired and wholly authoritative Word of God.

(II Tim 3:16)

2. I believe that there is one God who is eternally existent in the three persons of the Father, Son and Holy Spirit. (I John 5:4-7)

3. I believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His substitutionary death on the cross, in His shed blood for the remission of sin, in His bodily resurrection from the dead, in His Ascension to the right hand of the Father, and in His personal return in power and glory. (John 10:30; Luke 1:34, 35; Hebrews 7:26; Acts 2:22; II Corinthians 5:21; I John 1:7; I Corinthians 15:4; Acts 2:33; Luke 21:27)

4. I believe that God created the heavens and the earth, light and darkness, the sky and waters, the sea and land, vegetation according to its various kinds, the day and night, the fish of the sea and the birds of the air, the creatures of the earth according to their kinds, and man in His image. (Genesis 1:1-27)

5. I believe that man was created good and upright, and that by voluntary transgression fell and thereby incurred physical and spiritual death, which is separation from God the Father. (Genesis 1:26-27; 2:17; 3:6; Romans 5:12-19)

6. I believe that man’s salvation is received through repentance for sin and faith in Jesus Christ, shown by a life that is growing in holiness. (Luke 13:3; Rom 10:9; I Corinthians 7:1)

7. I believe in leading a life that is sanctified by the power of the Holy Spirit where sanctification is the act of separation from that which is evil and being dedicated unto God. (Romans 8:13; 12:1-2)

8. I believe in the resurrection of both the saved and lost. The saved will enter into the resurrection of life with the Father according to Christ’s work, and the lost into the resurrection of the damned according to their own works. (John 5:24, 28-29)

9. I believe in the spiritual unity of the Body of Christ, that includes all those that are trusting Christ for their salvation and leading a sanctified life. (John 17:21-23)

Vision At PCA, we seek to use the blessings of our community and campus in ways that glorify the Lord. It is our desire to seek excellence in all that we do and to make the school available to more families who desire a faith-based education. Our growth goal is to achieve a total student enrollment of approximately one thousand students and to strike the appropriate balance between size and

9 Revised Fall 2013

quality. Our focus on academic and program excellence will continue as we strive to integrate the teaching and modeling of our Christian faith.

Operationally, we seek to enhance the reputation of Portsmouth Christian Academy as that of a school that exemplifies Christian schooling and stability for future years.

Core ValuesPortsmouth Christian Academy is dedicated to the following core values:

ACCOUNTABILITY In recognizing our sinful nature and need for the saving work of Jesus Christ

In recognizing that we bear responsibility in conflict and follow the mandate of Matthew 18 to bring resolution and restitution

In recognizing that we are gifted by God and responsible to use those gifts to their fullest in order to build the Kingdom within and around us

CHRIST-CENTEREDNESS In recognizing all truth is God’s truth, as defined in the canonical books of Scripture

In providing education that recognizes God as sovereign creator and immanent ruler

In recognizing that life is to be lived in full submission to His will as outlined by His Word

COMPASSION In discerning how to love the sinner, but not the sin

In partnering with parents to raise a child up in the wisdom and admonition of the Lord

In serving with passion

COMMUNITY In witnessing Christ to those in the local and distant community

In sharing a positive school culture that nurtures, mentors and encourages

In recognizing the Kingdom of God as more than the local church

EXCELLENCE In developing habits of mind that pursue excellence in order to glorify and serve God in every

dimension of life

In developing habits of personal reflection, allowing the Holy Spirit to speak and direct in the search for excellence

In using strengths to improve weaknesses in order to maximize the potential of each student and create a passion for learning about God’s world

10 Revised Fall 2013

HUMILITY In recognizing man’s sinful state and the holiness of God

In desiring to pursue servanthood and servant leadership

In striving to build relationships that are edifying

INTEGRITY In setting purpose, establishing behavior and choosing lifestyle

In developing professional pursuits and relationships

In developing a character that displays consistent honesty

TRUTH In being wise, holding to God’s absolute truths

In establishing and choosing to follow standards of truth as outlined in God’s Word

In being critical thinkers, showing the courage to seek and follow truth

Expected Student Outcomes (ESO)Earning a diploma from Portsmouth Christian Academy demonstrates the attainment of outcomes that serve as a foundation for all of life. Students who gain mastery in these prescribed areas have created a significant platform for future success.

The outcomes are a measure of the efficacy of the Portsmouth Christian Academy experience. As such, they are only meaningful to the extent to which they are assessed, measured, used for strategic decision making and communicated to our students and broader constituency groups.

1. Academic Preparedness: Communication, Computation and Information CompetencyStudents demonstrate academic preparedness when they:

a. Write cogently in a wide variety of media (research, essay, persuasive essay, business communication, electronic, creative writing, poetry and journalism)

b. Possess and use vocabulary appropriate for effective communication, including persuasion in the public square.

c. Speak clearly and coherently using effective presentation methods in both formal and informal settings.

d. Have moderate spoken and/or written fluency in a non-native language.

e. Successfully apply at selective institutions of higher learning.

f. Demonstrably possess the academic skills to succeed in college (research, written communication skills, note taking, time management, self awareness, goal setting, critical thinking, etc.).

g. Articulate the distinctions among competing worldviews and evaluate them in terms of a biblical perspective.

h. Demonstrate the content mastery in each academic discipline necessary to permit higher order analysis and further learning at the baccalaureate level.


i. Demonstrate computational accuracy in a variety of applications: basic life functions (e.g. balancing a checkbook), skills needed for higher level college mathematics and widely needed business functions.

j. Evaluate authority, veracity and bias of information from varied sources.

k. Demonstrate a working knowledge of computer functions, software applications and problem solving in the context of holistic learning.

2. Christian CharacterStudents demonstrate appropriate Christian character when they:a. Exhibit biblical discernment and discretion in decision-making.

b. Model godly behavior in their roles as son/daughter, friend and, if applicable, sister/brother.

c. Display biblical leadership concepts in church, civic, political or social organizations in the community.

d. Demonstrate stewardship of the earth and its resources in reflection of the responsibility given by God to humans.

e. Display essential values in life: integrity, work ethic, respect for authority, self control, maturity, care for the less fortunate, etc.

f. Demonstrate an understanding of the body as “the temple of the Holy Spirit” through applying concepts of lifetime fitness, stress management skills and healthy nutrition.

3. Critical & Creative ThinkingStudents demonstrate critical & creative thinking skills when they:a. Evaluate strengths, weakness and fallacies of logic in arguments and information.

b. Recognize their own learning style and make adjustments as necessary to improve their ability to receive, process and synthesize information.

c. Compare, contrast and/or apply biblical principles and concepts in a diversity of fields.

d. Locate, evaluate and select appropriate evidence to support or discredit an argument or position.

e. Construct a persuasive argument that is based on sound reasoning and evidence.

f. Apply lessons from the past or learned knowledge and skills to new and varied situations.

g. Apply the principles of scientific, quantitative and/or qualitative reasoning to solve problems.

h. Devise and defend a logical hypothesis to explain observed phenomena

i. Demonstrate creative problem solving skills.

j. Develop comparative and critical knowledge of works of art in various media, including connecting that knowledge to philosophy and history.


k. Demonstrate skills in an artistic field (music, photography, painting, sculpture, graphic design, architecture, drama, etc.).

4. Social Interaction and Global EngagementStudents possess effective social interaction and global engagement skills when they:a. Demonstrate respect and appropriate social acumen both in face-to-face and

written interactions and communications.

b. Develop skills in leadership that are then applied in at least one institutional context (school, church, civic organization).

c. Work effectively as a leader and/or participant in group settings.

d. Apply biblical principles for conflict resolution.

e. Develop an ability to work cross culturally for a variety of ends: finance, trade, research, evangelism and knowledge exchange.

f. Demonstrate knowledge of and appropriate respect for people, created in the image of God, who do not share the same race, gender, religion, socioeconomic background, age, moral values, linguistic background or physical abilities.

g. Demonstrate knowledge of and appreciation for the impact of the Christian faith in history and culture.

h. Demonstrate active listening skills and effective interpersonal communication.


General Information

Daily Schedule7:00 Before Care Opens

7:55 Students Arrive at GYM (free of charge)

8:15 6-8 Tardy

8:15 K-5 Opening Exercises; 6-8 Classes Begin

8:30 K-5 Tardy; K-5 Classes Begin

2:45 K-5 Classes End

2:45 Kaleidoscope Begins

2:50 K-5 Walkers Dismissed

2:55 K-5 Dismissal Begins

3:15 6-8 Classes End

3:20 K-5 Students Taken to After Care

3:20 6-8 Dismissed

3:30 PCA Buses Depart

3:30 6-8 Students taken to After Care

5:45 After Care Closes

Two-hour Delay ProcedureWhenever appropriate, PCA will announce a two-hour delay on days when the weather is questionable. This choice gives us time to evaluate the severity of the storm, and it also gives the public transportation department the time to clear and salt the roads, allowing for a safer commute.

PCA Virtual DayWhen the forecast indicates a strong probability for the need to cancel, students will be sent home with a “Blizzard Bag.” The material in the bag is designed to help the student continue learning while at home. Activities may include the following:

Reading and responding to content material Reinforcement of math skills to improve mastery Science projects, particularly relating to the storm Writing assignments Make-up work (perhaps)

The amount of time spent on these assignments should not exceed three hours and, while parents may assist, the work is intended to be done with a relative degree of independence. Students not completing


the work of the school day, as outlined in the Blizzard Bag, will be counted “absent” but will still be require to complete the learning.

Schedule for 2-hour delayPCA buses will run on a two-hour delay, but Dover buses will run according to the Dover schedule; please watch for Dover delays and be at the Bus Stop early.

9:00 Before Care Opens

9:55 Students Arrive at GYM (free of charge)

10:15 K-5 Opening Exercises; 6-8 Classes Begin

10:30 K-5 Classes Begin

State ApprovalPortsmouth Christian Academy is approved by the State of New Hampshire for attendance and program as an educational institution in good standing.

National MembershipPortsmouth Christian Academy is a member of the Association of Christian Schools International (ACSI).

AccreditationPortsmouth Christian Academy PCAP through 12 is fully accredited for the period of 2010 – 2020 by the following organizations:

New England Association of Schools and Colleges (NEASC) Association of Christian School International (ACSI)

Athletic MembershipPortsmouth Christian Academy is a member of the New Hampshire Interscholastic Athletic Association (NHIAA) as a Class S school and is subject to the rules and regulations of that organization. Details can be found at the NHIAA website (www.nhiaa.org).

School ColorsThe school’s colors are maroon and gray.

The school mascot is the eagle (Eli), based on the verse in Isaiah 40:31:

…but they who wait for the Lord shall renew their strength; they shall mount up with wings like eagles; they shall run and not be weary; they shall walk and not faint.


http://www.nhiaa.org/

Academic Policies and PracticesThis section of the Handbook addresses important information about academics, including weighted numeric average, grade scale, report cards, awards and non-academic rewards.

GradingThe primary level (K-2) is a skills-based program in which much time is given to developing proficiency in decoding, comprehension, numeracy, number sense and fluency in both reading and math. Formal assessments of students in Kindergarten through Grade 2 focus on the degree to which these skills are mastered and numeric scores reflect that level of mastery demonstrated in phonics, math, reading fluency or writing skills.

Other parts of the report card indicate developmental levels that the teacher observes. These areas may be accessed via checklists, anecdotal records and daily performance over a period of time. On the report card, they are indicated in the following categories:

Achievement LevelsE – Extending

M – Meets Expectations

P – Progressing

D – Developing

NE – Not Evident

NA – Not Applicable

Work Habits, Effort, Conduct1 – Always Evident

2 – Usually Evident

3 – Sometimes Evident

4 – Seldom Evident

5 – Not Evident Progress ReportsAt mid-quarter, the Mid-Quarter Grade Alert form is sent home for students earning lower than an 80% average in any given content area. The purpose of these notifications is to alert that parent that additional support or action must be taken to help the student be successful. Please do not hesitate to contact your child’s teacher for suggestions, if you receive these reports.

Report CardsReport cards are issued every eight to nine weeks, one for each quarter of the school year.


Enrichment GradesGrades K-8 will receive enrichment grades based on conduct, effort and, where measurable, academic achievement. Skill that is considered God-given, rather than acquired, will not be a basis for grading, but maximizing one’s giftedness is expected.

Weighted Numeric AverageThe grading for a course is based on a weighted numeric average (WNA) according to the number of periods the course is taken per week. Both enrichment and academic courses count in a student’s average, because it is our philosophy that the education of the whole child is important.

The Weighted Numeric Average (WNA) is to determine honors awards for grades three through eight and is felt to accurately represent the students who are strong in several subjects, but weaker in one, to aspire to honors status.

Acceleration PolicyIt is our strong desire to help each student learn to his or her fullest potential. Acceleration is one of the means by which the school can help a student who is making greater-than-expected progress in learning. Our accelerated programs are meant to offer increased skills, faster pacing and more in-depth learning in specific areas. For that reason, it is expected that, in addition to having a strong desire to be in the program, the student will value the opportunity to participate in accelerated programs, be self-regulated, display strong organizational skills and indicate growth in the learning program.

Math PlacementIt is our goal to see every student feel, “I am good in math.” Consequently, we teach math concepts to the point of mastery. This means that math clusters are paced differently in order to allow students as much time as needed without too much time to grow bored. To achieve this, students in grade 4 through 8 are assigned to instructional clusters based on their needs as indicated in the following measurements:

NWEA testing

Day-to-day performance

Pre- and post-testing

Teacher observation

Clusters are flexible and assignments may change, based on student need. Ultimately, understanding math concepts without mastering them leaves the student frustrated and without the conditional knowledge needed to problem-solve.

Promotion Policy To be considered for promotion, the students are expected to do the following:

Pass all core courses with a minimum numeric average of 60%. (Core courses are those that receive full credit for the year and normally consist of math, history, language arts and science.)

Have a minimum total numeric average of 65%.

Have no more than 25 absences.


Be in attendance for more than 147 school days (85% of the year) or, if transferring into PCA after the start of the school year, attend at least 85% of the school days available after the enrollment.

Action of the Promotion CommitteeThis committee will review the record of all students who fail to meet the promotion criteria. The committee will be comprised of the following individuals:

Principal

Assistant principal

Teacher representative from the sending class

Teacher representative from the receiving grade

Resource teacher

After the review of records, the committee will make a recommendation to the Head of School with regard to promotion, retention in grade or dismissal. The Head of School will review the recommendation and make a final decision.

Academic Achievement RecognitionThere are many facets of educating the whole child, but recognizing academic achievement is one of those. Quarterly, students are encouraged to create goals that include both input and outcomes. In quarterly assemblies, recognition is given for achievement of these goals. The academic achievements are given for the following attainments:

HonorsHonors will be awarded to students who achieve a WNA of 89 – 94.99%.

High HonorsHigh Honors will be awarded to students who achieve a WNA of 95% or higher.

Highest Honors AwardHighest honors will be awarded to the students who have earned a WNA of 97% or higher for the entire school year.

Virtuous Student Recognition This award is given weekly for exemplary traits of character such as helpfulness, faithfulness, responsibility, etc. These PCA virtues are discussed with students during the school year.

The Eagle Award Any school staff member may present this award anytime throughout the school year. It is a certificate, which may be obtained from office personnel, and is presented for behavior that exemplifies the biblical standard Portsmouth Christian Academy upholds for behavior in scholarship, kindness, compassion, service, etc.


The Golden Eagle AwardThis award is given each year to a student who exemplifies Portsmouth Christian Academy’s standard for achieving and sustaining academic, social, athletic and spiritual excellence. Because of its unique nature, candidates are selected by the teaching staff and voted upon by those members of the staff and administration who have taught or coached them.

Perfect AttendanceA quarterly merit award will be given for perfect attendance throughout the quarter. An annual Perfect Attendance Award will be given for cumulative perfect attendance at the Annual Awards presentations. Students who are tardy or have been dismissed early are not eligible to receive Perfect Attendance for the quarter.

Homework Policies

Length of HomeworkAs an institution that encourages family time as well as self-regulation skills, Portsmouth Christian Academy wants to make homework a meaningful activity with a realistic amount of time spent. This helps students review lessons of the day or prepare for future learning and move to skill mastery, without taking too much family time . The recommended policy is ten minutes times the grade level of the child. Recognizing that what takes one child ten minutes may take another thirty, it is critical that there is communication with teachers so adjustments can be made to this amount of homework when needed.

Missing HomeworkStudents who miss work due to absences will be given the number of school days equal to the absences to make up the work before points are taken off from the grade. Absence due to family vacation may be made up according to the desire of the teacher.

In the primary grades, students may be asked to stay in from recess to complete missing homework assignments, if the missing work will impede further learning.

At the elementary and junior high level, teachers will work with students to create a plan for homework completion. It is our desire to balance the need for responsibility and independence with the need for student efficacy. If missing homework is chronic and/or intentional, there will be points taken from the grade. The Assistant Principal or Resource Director will assist the student, as needed.

Monthly Scripture memorization should be considered a month-long homework assignment. Since the goal is to make students appreciate Scripture, a controversial spirit is discouraged. The teacher can provide additional ideas to assist in the memory process.

Writing PolicyThe Independent Investigation Method, IIM, accomplishes many of the learning objectives that are incorporated into our writing curriculum. A complete explanation of the entire research model is available upon request from the Lower School office or can be found at www.iimresearch.com. If your child is struggling with any part of the process, please let his or her teacher know so that we can assist.


Testing PolicyPCA evaluates student learning by administering the Northwest Educational Assessment (NWEA) test throughout the school year. This national, standardized test is widely respected and provides the staff with information concerning trends and relative performance. In addition, this ongoing performance assessment provides the teacher with information on specific strengths and weaknesses of each student, assisting in promoting greater differentiation of instruction.

Note: The NWEA test is a performance assessment that measures how the student uses the concepts that have been taught. Consequently, it is possible for a student to demonstrate knowledge on chapter tests, but score poorly on a NWEA test. This indicates to us that the student has not yet mastered a skill well enough to recognize when to use it and helps us know how to provide more experience in the skill area.


School CultureThis section of the Handbook covers the redemptive discipline model, the dress code and other school policies, including conflict resolution and the recognition of exemplary academic performance and good conduct. Students should be aware that the expectations of the school culture section are in effect at all times when students are on campus, attending school-sponsored activities or representing the school off campus.


Redemptive Discipline PolicyThe Redemptive Discipline Policy is based on Matthew 18 and includes the following steps:

Step 1: Awareness and Reconciliation 1. If someone is saying or doing something unkind, please ask them to stop.

2. If the offensive behavior continues, please get an adult involved. The adult may be a teacher, an administrator or the parent.

a. The purpose of this step is not to create a “tattling” environment, but to ensure that Christ-like procedures are used in reconciliation. Children have neither the authority nor maturity to carry out this step, if the first step resulted in no behavior change.

b. When parents become aware of a concern, we ask that you contact the teacher immediately. While it may be that it is already known, it may also be unknown.

Conflict resolution takes time, please be patient with the process. You will not see or hear of what we are doing with the other child, nor will that family hear about what we are doing with you. Our goal is to teach students how to problem-solve.

In addition to the reporting process, listed above, students are encouraged to help their classroom community grow following the model presented in Ruth Sidney Charney’s book, Teaching Children to Care. Teachers schedule regular class meetings to help students develop the skills of posing problems, problem solving and taking responsibility for building community at PCA. Initially, these meetings engage students in cooperative rule-setting addressing such items as expressing mutual respect and serving the PCA community. As the year progresses, classroom meetings address concerns that arise within the classroom. If your son or daughter has a concern, you may help him or her in stating the problem as a community issue to put into the Problem Pot.

Step 2: Problem-solvingIf the problem is going to take teaching time, it will be referred to the Assistant Principal. These tend to be those problems that are very repetitious or harmful. The Assistant Principal will engage the family and student in determining why the behavior is persistent and how to provide assistance to the student to gain better self-control. During this faze, Charlottes Sande’s model, The Young Peacemaker: Teaching Students to Respond to Conflict God’s Way, may be used. This model is selected because students can understand it easily, and it is based on the Word of God and is based on the following principles:

1. The Word of God is totally reliable and amazingly practical. When the Bible commands our children (and us) to live at peace with others, it also provides detailed and concrete guidance on how to carry out that sometimes-difficult task.

2. Conflict is not necessarily wrong or destructive. If we teach our children to respond to it in a biblical manner, conflict can become an opportunity for them to please and honor God, to serve other people, and grow to be like Christ.

3. Many of the conflicts students experience are caused or aggravated by sin. Like adults, children wrestle with strong desires that sometimes get out of hand. We can and should use appropriate discipline to help them learn self-control and proper outward behavior. But it is even more


important that we help them understand the root causes of their conflicts (pride, selfishness, greed, unforgiveness, etc.) and encourage them to ask God to free them from these sinful attitudes. Since Christ alone can offer such freedom, the gospel is an essential part of true peacemaking.

4. The most important skills of a peacemaker are repentance, confession and forgiveness. True reconciliation comes only when students take responsibility for their wrongs, express sorrow for hurting others, and commit themselves to forgiving one another as God has forgiven them (Sande 9).

It is our desire to help our students gain accurate insights into important peacemaking questions such as the following:

What is at the heart of conflict? Is it possible to honor God in conflict? How can I take responsibility for my contribution to a conflict? How can I go and talk to someone if we are in a fight? How can we be friends again if there is a wall between us now?

Step 3: Behavioral ContractIf Steps 1 and 2 have proven unsuccessful in changing a student’s behavior and it is deemed out of compliance with the school culture at PCA, the student will be put on a behavioral contract that indicates behaviors that must change immediately. Failure to comply will result in actions indicated as written on the contract.

Parent’s Part in the Redemptive Discipline Model PCA firmly believes in the principles of conflict resolution expressed in Matthew 18.

Step 1: If a parent or student has a question or a problem related to the school, this is the procedure to follow in resolving the issue: The parent should ask to make an appointment with the teacher or let the teacher know that the child is having a problem. This step allows the teacher to gather information and deal with a situation that may only be spoken of at home.

Step 2: If, after discussion with the teacher, the problem is not resolved, or if the resolution is going to use up valuable teaching time, the parent should schedule an appointment with the Principal or Assistant Principal. This is the problem-solving phase of the model. It is an opportunity for us to look at the multiple layers of the problem.

Step 3: If, after attempting multiple solution, the problem continues, the child may be put on a Behavioral Contract. At this point, it may also be appropriate for the family to speak to the Principal for final resolution.

Students, parents and staff are expected to follow this model.

Classroom RulesAt the beginning of each year, teachers will work with the students to create and publish a list of classroom rules that will define individual grading policies, behavioral expectations, and consequences for breaking classroom rules. Students are expected to be familiar with and follow these classroom rules.


Classroom BehaviorIt is always our goal to provide a positive learning environment for students. To that end, students at Portsmouth Christian Academy are expected to maintain a safe, productive and cooperative learning environment and to participate in all school activities in a friendly and helpful manner. They are also expected to abide by the rules of good sportsmanship during recess, gym and on the athletic field. When a student chooses to not adhere to the required behavior norms, he/she may be subject to disciplinary action.

Hallway BehaviorIn order to protect the learning environment, students and adults are asked to quietly move in an orderly fashion through the hallways. The focus should be placed on the need to respect the rights and needs of others as they engage in the learning process.

Consequences of Improper BehaviorLogical consequences are always the first choice for disciplining our students. However, sometimes the offense is egregious enough or persistent enough that further action must be taken. Such actions may include the following:

Planning Meetings Student meets with the Assistant Principal in order to plan for the upcoming activity,

assisting the student in developing forethought and avoid impulsive behaviors

Missing recess or other events, when it is felt that this is a logical consequence. The goal of this time is reflection on the privilege and how the student’s behavior is diminishing fun opportunities of other students.

Inside SuspensionThe administration can issue inside suspensions for acts of gross misconduct, persistent disruption, blatant disrespect or intention to harm another person.

Outside SuspensionThe administration can issue outside suspensions in cases of repeated gross misconduct or when allowing the student on campus is believed to jeopardize student safety or negatively affect normal school operations.

ExpulsionCases of extreme misconduct or frequent suspensions may result in the recommendation of expulsion by the Principal to the Head of School.

Playground RulesStudents are encouraged to engage in cooperative play. Students have the opportunity to play with various playground balls and equipment. Students may bring balls and toys from home, but each item must meet PCA playground equipment and usage guidelines (see below for guidelines). Students may join structured play such as basketball, jump rope and various other activities. On the playground, students are expected to treat each student and adult in a Christ-like manner.


Because the goals of recess time centers around gross motor activity and cooperative play, trading cards, electronic games and other activities that prove to be less active and exclusive are not permitted.

Playground Equipment and Usage GuidelinesAll balls and toys brought from home are to be labeled with the student’s name. Students will be responsible for their ball or toy at all times while on the playground and are encouraged to share.

To assist in safety, only Nerf-style balls, playground balls, or tennis balls are allowed on the playground.

Students are encouraged to engage in gross motor play when at recess. However, occasionally a student may bring paper and pencil or books to the playground. These items may only be used while sitting in a designated safe area.

Playground Safety Guidelines Students must wear sneakers or rubber bottomed shoes while on playground apparatus. Only one

student at a time may go down the slide.

Students must quickly clear the bottom of the slide after taking their turn.

Students are not permitted on top of the uppermost bars of the equipment

All equipment that can be operated independently may be used by students who can operate the equipment independently (i.e., swings and monkey bars).

Students will keep their hands to themselves at all times (with the exception of an organized, monitored game such as tag).

Students are not to grab, hold or push another student.

Students will line up quietly and immediately when two blows from a whistle are sounded.

Students will keep their coats at the wall, or another designated place, when not wearing them.

Students entering the building during recess must check in and out with the staff person monitoring the door.

Consequences of Misbehavior in the Play AreasGood sportsmanship is required of all student athletes at PCA, whether during recess, PE, or while representing the school on organized teams. Inappropriate behavior may result in the student having to miss this opportunity.

Non-school Apparatus UseSkateboards, roller blades, scooters and other such apparatus are not permitted on campus due to safety, liability and health insurance issues. Sledding may be done only as an organized and supervised activity. None of these items may be used on school property after school or on weekends.


Bus Rules

Expectations1. PCA students are expected to live by the same standards of Christian conduct wherever

they are. Consequently, kindness, encouragement, politeness and all the other virtues should be seen on the bus.

2. A conversational tone of voice should be used so that the noise does not exceed a comfortable level.

3. Respect for another’s person and property must be shown at all times. Abuse of either will be disciplined because it is the purpose of PCA to encourage kindness to all. (Unkind behavior on the bus may result in loss of riding privileges.)

4. At any time, the word of the bus driver will be final. In order to maintain a consistent standard of behavior, a student reported for inappropriate behavior by the driver will be disciplined according to Handbook policy and may lose bus privileges without refund.

5. Safety is of primary concern. Small children will be asked to sit in the front, older students will be asked to take turns monitoring and helping. Seats may be assigned if the driver feels this is needed for safety.

6. Buses will leave pick-up sites promptly in order to deliver students according schedule.

7. Conditions of contracted bus service:

a. Family receives daily bus service to Dover and return each school day, including snow days.

b. Bus service fees can be paid in total or included in FACTS.

c. Students who lose their bus privilege but remain enrolled will not receive a refund.

d. Fees are per student.

e. Families must agree to sign a bus behavior contract before the student will be permitted to board the bus.

f. Seats will be contracted on a first come, first served basis.

g.


Dress Code

General PhilosophyWe believe that a student’s individuality is more properly expressed by what he or she does and believes than by what is worn. In short, the heart of the child is far more important than how one chooses to adorn one’s body. Neatness, good grooming and modest fashions are appropriate in a school that encourages students to focus attention on more meaningful matters than the latest fashions. The purpose of this dress code is to offer the students several options of comfortable, attractive and reasonably priced clothing that will reflect well on the students and the school. We do not want extremes, and we do not want students testing the limits of the policy. The key to the dress code is the fit and style of the clothing. Baggy/form-fitting clothes and other variations from the required style are not acceptable. Our suggestion is to err on the side of conservative dress, hairstyle and clothing accessories. When in doubt, please ask the dress code question before the item in question is worn to school.

Concept This dress code policy contains information concerning the acceptable styles, colors and combinations of clothing for males and females. Students are free to choose from several options contained on the clothing chart unless it is a “dress up” day (e.g., chapel, graduation, award ceremonies) or “casual ” day (e.g., Spirit Week, certain field trips).

Dress code charts may also be accessed on PCA’s website.

ApplicabilityThe dress code is applicable to PCA students and their guests. Exceptions may be granted by the Principal because of medical or religious reasons.

Policy EnforcementThe faculty and principals are the sole arbiters of the dress code policy. When students in grades kindergarten through eighth are determined to be in violation of the dress code, an email notification will be made home to inform the parent(s)/guardian(s) of the infraction. When three email notifications have been made, any future infractions will require the parent to bring to school the proper dress code. The student will remain out of class until determined to be in compliance with the dress code or until a satisfactory plan for compliance is in place. Continued noncompliance may result in more significant action. Suggestions or questions concerning the policy should be brought to the attention of the Assistant Principal.


It is impossible for a dress code to address each possible piece of clothing or adornment. The following is provided in an attempt to clarify what is acceptable dress code attire. Additional information under Notes is intended to further clarify some of the more common areas of concern.

Portsmouth Christian Academy Dress CodeWhere do I buy dress code clothing?Land’s End (www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900027376) and JCPenney’s (www.jcp.com) are the only approved school uniform vendors for PCA. Items may not be purchased elsewhere.

When going to the Land’s End site, please enter your child’s age and gender, no other identifying personal information is necessary. “Boy’s” or “Men’s” sizes are acceptable.“Girl’s” or “Women’s” sizes are acceptable.

When going to the JCP site, select “kids” or “juniors” sizing, “School Uniform” tab.

JH Men’s Dress Code Category Details Colors NotesEveryday Tops Standard fit polo

(short or long sleeve; Interlock or mesh)

White, Grey, Burgundy, Black, Green, Yellow, Red, Light Blue, Navy, Cobalt

Land’s End login must be used to access PCA approved styles.Must have a PCA-approved logo.Shirts must be tucked into bottoms.Short-sleeved shirts may not be worn over long-sleeved shirts.White Chapel shirt is also acceptable.

Everyday Bottoms

Chino pants, flat front or pleated

Cargo pants/shorts, 2 pocketShorts, flat or pleated (<2” above knee)

Khaki or Navy

Land’s End login must be used to access PCA approved styles.Belt must be worn if item has belt loops.

Chapel Tops Standard collar shirtButton-down ShirtShort or long-sleeve

White Land’s End login must be used to access PCA approved styles.Ties are required to be worn on chapel days. Ties may be removed for recess only.

Chapel Bottoms


Navy or Khaki

Land’s End login must be used to access PCA approved styles.Belt is to be worn if item has loops.Cargo pants and shorts are not allowed on Chapel days.

PE Tops T-shirt, Performance or Essential

White, Grey,

Land’s End login must be used to access PCA approved styles.


http://www.jcp.com/

http://www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900027376

http://www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900027376

Short or long sleeveCrew-collared sweatshirt

Burgundy Must have PCA-approved logo.Solid colorPCA team t-shirts in these colors are also acceptable. Sweatshirts must be worn over approved t-shirt.

PE Bottoms Athletic shorts (<2” above knee)Sweat pants

Black, Grey, Burgundy

Solid color and loose-fitting

Shoes Closed-toed shoes

Athletic

Dress shoes must be worn on chapel day.Non-marking athletic shoes must be kept at school for P.E.

Additional Layers

Crew sweaterV-neck sweaterVestZip cardigan sweaterButton cardigan sweaterHooded cable sweater½-zip fleeceFleece vest or jacket

White,Burgundy,Navy,Green,Yellow,Black,

May have a PCA-approved logo. Must be worn over approved collared shirt.

Accessories et. al.

Socks

Belts

Ties

Hair

Solid color

Solid color

Solid burgundy

Belts will be in good repair with the belt tip neatly tucked into the belt retainer. Large buckles are not permitted.Ties may be worn at any time that a dress shirt is being worn in accordance with the dress code. Ties should be worn snug against the shirt collar and will be belt length. No string or bow ties are permitted.Male students will wear hair neatly combed, in traditional man’s style and of natural color. Hair length will not


It is impossible for a dress code to address each possible piece of clothing or adornment.The following is provided in an attempt to provide information regarding some of the more common areas of concern.

Tattoos

PiercingJewelry

Outerwear

Hats

exceed the collar and neither tails nor pony tails are permitted. Gelling, spiking, or chiseling hair to make it look tiered or unusual is not permitted. Tattoos are not permitted.All students are discouraged from piercing any part of their body. Piercing jewelry may not be worn in school.Unless otherwise instructed, outer garments are to be removed upon entering the school and placed on an assigned coat hook or in a locker. Hooded sweatshirts and fleece (not specified above) are considered outerwear.All hats, kerchiefs and head coverings will be removed upon entering the school building and will remain off until departure.

JH Women’s Dress CodeCategory Details Colors NotesEveryday Tops Standard fit polo

Feminine-fit polo

Short or long sleeve

Interlock or mesh

White, Grey, Burgundy, Black, Green, Yellow, Red, Light Blue, Navy, Cobalt, Pink

Land’s End login must be used to access PCA approved styles.Must have a PCA-approve logo.Shirts must be tucked into bottoms.Short-sleeved shirts may not be worn over long-sleeved shirts.White Chapel tops are also acceptable.

Everyday Bottoms

Chino pants

Shorts(<2” above knee)

Skirts/skorts (<2” above knee)

Khaki or Navy

Land’s End login must be used to access PCA approved styles.Belt must be worn if item has belt loops.Chapel bottoms are also acceptable.Several hem lengths are available to accommodate body styles, but please


remember skirts/skorts must be <2” above knee in actual fit.

Chapel Tops Rounded or standard collar Button-down blouseShort or long-sleeve

White Land’s End login must be used to access PCA approved styles.Blouses may be worn untucked.Undergarments (e.g., camis) may not be visible.

Chapel Bottoms

Skirt Navy or Khaki

Land’s End login must be used to access PCA approved styles.Several hem lengths are available to accommodate body styles, but please remember skirts must be <2” above knee in actual fit.

PE Tops T-shirt, Performance or EssentialShort or long sleeveCrew-collared sweatshirt

White, Grey, Burgundy

Land’s End login must be used to access PCA approved styles.Must have PCA-approved logo.Solid color.PCA team t-shirts in these colors are also acceptable.Sweatshirts must be worn over approved t-shirt.



Females will need to use Boy’s or Men’s sizing for shorts in order to meet the length requirement and may purchase solid black, grey, or burgundy girls athletic shorts from another source if they meet the <2” above the knee rule.

Solid color and loose-fittingShoes <2” heel, closed-toed shoes

Sandal with ankle strap

Athletic

Dress shoes must be worn on chapel day.Non-marking sneakers are to be left at school.

Additional Layers

Crew sweaterV-neck sweaterVestZip cardigan sweaterButton cardigan sweaterHooded cable sweater½-zip fleece

White, Burgundy, Navy, Green, Yellow, Black

May have a PCA-approved logo. Must be worn over approved collared shirt.



Fleece vest or jacket

Accessories et. al.

Tights

Leggings

Belts

Hair

TattoosPiercing

Jewelry

Outerwear

Hats

Solid color

Solid color

Solid color

Belts will be in good repair with the belt tip neatly tucked into the belt retainer. Large buckles are not permitted.Hair will be neatly worn and of natural color. Gelling, spiking or chiseling hair to make it look tiered or unusual is not permitted.Tattoos are not permitted.All students are discouraged from piercing any part of their body. However, pierced ears are permitted, wearing up to two earrings in each ear lobe.Female students may wear earrings, necklaces, bracelets, and watches as long as they are worn in a tasteful manner as determined by the teacher and/or Assistant Principal.Unless otherwise instructed, outer garments are to be removed upon entering the school and placed on an assigned coat hook or in a locker. Hooded sweatshirts and fleece (not specified above) are considered outerwear.All hats, kerchiefs and head coverings will be removed upon entering the school building and will remain off until departure.


K-5 Boys’ Dress CodeCategory Details Colors NotesEveryday Tops

Standard fit poloShort or long-sleeveInterlock or meshTurtleneck

White or Burgundy

Land’s End login must be used to access PCA approved styles.Must have a PCA-approved logo.Shirts must be tucked into bottoms.Short-sleeved shirts may not be worn over long-sleeved shirts. White Chapel shirt is also acceptable.

Everyday Bottoms

Chino pants, flat front or pleatedShorts, flat or pleated (<2” above knee)

Khaki Land’s End login must be used to access PCA approved styles.In grades 3-5, belt must be worn if the item has belt loops.

Chapel Tops Standard collarButton-downShort or long-sleeve

White or Light Blue

Land’s End login must be used to access PCA approved styles.Ties are required to be worn on chapel days. Ties may be removed for recess only.

Chapel Bottoms


Khaki Land’s End login must be used to access PCA approved styles.Shorts are not allowed on Chapel days.In grades 3-5, belt must be worn if the item has belt loops.

PE Tops T-shirt, Performance or EssentialShort or long-sleeveCrew-collared sweatshirt


Land’s End login must be used to access PCA approved styles.Must have a PCA-approved logo.Solid colorPCA team t-shirts in these colors are also acceptable.Sweatshirts must be worn over approved T-shirt.



Solid color, loose-fitting


Shoes Closed-toe shoes

Athletic

Dress shoes must be worn on chapel days for grades 3-5. Rubber soled shoes should be brought to school if recess is scheduled.Only students wearing rubber-soled will be permitted on playground equipment. Non-marking athletic shoes must be left at school for P.E.

Additional Layers (for in-school wear)

Crew sweaterV-neck sweaterVestZip cardigan sweaterButton cardigan sweater

White or Burgundy

May have a PCA-approved logo.Must be worn over an approved, collared shirt.



Accessories SocksBelts

Ties

Hair

TattoosPiercing

JewelryOutwear

Hats

Solid colorSolid color

Solid Burgundy

Belts will be in good repair with the belt tip neatly tucked into the belt retainer.Ties may be worn at any time that a dress shirt is being worn in accordance with the dress code. Ties should be worn snug against the shirt collar and will be belt length. No string or bow ties are permitted. Male students will wear their hair neatly combed, in traditional men’s style and of natural color. Male students’ hair length will not exceed the collar and neither tails nor pony tails are permitted. Gelling, spiking or chiseling hair to make it look tiered or unusual is not permitted.Tattoos are not permitted.All students are discouraged from piercing any part of their body. Male students in K-5 may wear watches.Unless otherwise instructed, outer garments are to be removed upon entering the school and placed on an assigned coat hook or in a locker. Hooded sweatshirts and fleece are considered outerwear.All hats, scarves, kerchiefs and other head coverings will be removed upon entering the school building and will remain off until departure. Hats worn on the playground will be in good taste and worn as designed (e.g. visor forward).


K-5 Girls’ Dress CodeCategory Details Colors NotesEveryday Tops Standard fit polo

Feminine-fit poloShort or long sleeveInterlock or meshTurtleneck

White orBurgundy

Land’s End login must be used to access PCA approved styles.Must have a PCA-approve logo.Shirts must be tucked into bottoms.Short-sleeved shirts may not be worn over long-sleeved shirts.White Chapel tops are also acceptable.

Everyday Bottoms

Chino pantsShorts (<2” above knee)

Skirts/skorts (<2” above knee)

Jumpers (<2” above knee)

Khaki Land’s End login must be used to access PCA approved styles.Belt must be worn if item has belt loops in grades 3-5.Chapel bottoms are also acceptable.Several hem lengths are available to accommodate body styles, but please remember skirts/skorts must be <2” above knee in actual fit.Jumpers must be worn over an approved dress code top.

Chapel Tops Knit poloRounded “Peter-Pan” collarShort or long-sleeve

White orLight Blue

Land’s End login must be used to access PCA approved styles.Ruffled collar is also acceptable.

Chapel Bottoms

SkirtJumpers (<2” above knee)

Khaki Land’s End login must be used to access PCA approved styles.Several hem lengths are available to accommodate body styles, but please remember skirts must be <2” above knee in actual fit.

PE Tops T-shirt, Performance or Essential Short or long sleeveCrew-collared sweatshirt


Land’s End login must be used to access PCA approved styles.Must have PCA-approved logo. Solid colorPCA team t-shirts in these colors are also acceptable.Sweatshirts must be worn over approved T-shirt.



Females will need to use Boy’s or Men’s sizing for shorts in order to meet the length requirement and may purchase solid black, grey, or burgundy girls athletic shorts from


another source if they meet the <2” above the knee rule.Solid color and loose-fitting

Shoes <2” heel, closed-toed shoes

Sandals with ankle strap

No flip-flops

Athletic

Dress shoes must be worn on chapel day for grades 3-5.Rubber soled shoes should be brought to school, if recess is scheduled.Only students wearing rubber-soled shoes will be permitted on playground equipment.Clean, non-marking soles; Non-marking sneakers are to be left at school.

Additional Layers(for in-school wear)

Crew sweaterV-neck sweaterVestZip cardigan sweaterButton cardigan sweater

White or Burgundy

May have a PCA-approved logo. Must be worn over approved collared shirt.Outer layers must be waist length.

Accessories etc.

Tights and socks

Leggings

Belts

Hair

TattoosPiercing

Jewelry

Solid color

Solid color

Solid color

Belts will be in good repair with the belt tip neatly tucked into the belt retainer. Large and ostentatious belt buckles are not permitted.Ribbons, scarves, sashes, etc are not considered belts.Belts are optional for K-2 students.

Hair will be neatly worn and of natural color. Gelling, spiking or chiseling hair to make it look tiered or unusual is not permitted.Tattoos are not permitted.All students are discouraged from piercing any part of their body. However, pierced ears are permitted, for females wearing up to two earrings in each ear lobe.Female students may wear earrings,



Outerwear

Hats

necklaces, bracelets and watches as long as they are worn in a tasteful manner as determined by the teacher and/or Asst. Principal.Unless otherwise instructed, outer garments are to be removed upon entering the school and placed on an assigned coat hook or in a locker. Hooded sweatshirts and fleece are considered outerwear.All hats, scarves, kerchiefs and head coverings will be removed upon entering the school building and will remain off until departure. Hats worn on the playground will be in good taste and worn as designed (e.g. visor forward).

Illegal Substance PolicyNo tobacco product, alcoholic beverages or non-prescription controlled substances are allowed on campus. All medications, prescription or over-the-counter, need to be kept and distributed by the school nurse. Possession and/or unauthorized use of such products by students may result in immediate expulsion. Illegal substances found in backpacks and lockers will be presumed to be the property of the student who owns or uses the respective backpack or locker.

Students suspected to be under the influence of drugs or alcohol while at school will be sent to an administrator who will conduct a search of the student’s backpack and desk. The student will be asked to empty his/her pockets and belongings. The administrator will call the parents to notify them that a search has taken place. The police will be called if any illegal substances are found.

School Life PoliciesWeapons PolicyAccording to New Hampshire state law RSA 193-D, it is a violation of the Safe Schools Zone Act for anyone – students, staff, parents and townspeople—to bring any form of weapon onto school property. The police must be notified if this law is broken.

Search and SeizureIllegal, hazardous or inappropriate items brought onto the campus are subject to seizure by the administration and or security coordinator. Accordingly, Lower School personnel may search lockers, backpacks, desks or any other items located on campus at any time without the permission of the owner. The possession of any illegal substance or any weapon may result in immediate expulsion.


Lifestyle Policy The biblical and philosophical goal of Portsmouth Christian Academy is to develop students into mature, Christ-like individuals who will be able to exhibit a Christ-like life. Of necessity, this involves the school’s understanding and belief of what qualities or characteristics exemplify a Christ-like life. Even though parents may personally believe differently, while enrolled at Portsmouth Christian Academy, all students are expected to exhibit the qualities of a Christ-like life espoused and taught by the school and to refrain from certain activities or behaviors. Thus, PCA retains the right to refuse enrollment to or to expel any student who engages in sexual immorality, including but not limited to, such behaviors as heterosexual activity outside of marriage (e.g., premarital sex and cohabitation), homosexual or lesbian sexual activity, sexual harassment, use or viewing of pornographic material or websites or sexual abuse or improprieties toward minors as defined by Scripture and federal or state law.

PCA’s goal, as a biblically-based institution, is to work in conjunction with the home to mold students to be Christ-like (Deuteronomy 6:6-9). On occasion, the atmosphere or conduct within a particular home may be counter to or in opposition to the biblical lifestyle the school teaches. This includes, but is not necessarily limited to, sexual immorality, homosexual behavior or inability to support the moral principles of the school. In such cases, the school reserves the right within its sole discretion, to refuse admission of an applicant or to discontinue enrollment of a student.

Sexual HarassmentSexual harassment of any student, staff or campus visitor will not be tolerated. Sexual harassment includes any unwelcome physical contact, sexual remarks, physical descriptions, gestures or obscene behavior. It can also include repeated requests for dates or the development of a more intimate relationship with a person after a clear indication that the requests are not welcome. All claims of sexual harassment will be immediately investigated. If the initial investigation shows that the claims have merit, the alleged offending student may be asked not to attend school until the issue is resolved. Sexual harassment may result in the expulsion of the offender.

Bullying PolicyThe Lower School is committed to providing all pupils a safe school environment in which all members of the school community are treated with respect. This policy is intended to comply with State of New Hampshire RSA 193-F, which specifically identifies “bullying” as a form of pupil harassment. Conduct constituting bullying will not be tolerated and is prohibited by this policy, in accordance with RSA 193-F.

Dignity and Respect PolicyAs members of a Christian school community, it is expected that students will treat staff members and other students with dignity and respect. Teasing, bullying or disparaging other students, persistently discussing sensitive issues, unwelcome joking, innuendo or inappropriate comments regarding an individual’s racial or ethnic background, physical appearance or physical capabilities are all considered inappropriate and persistence will be disciplined.

Public Displays of AffectionAlthough brief greeting hugs are permissible, public displays of affection such as lingering hugs, kissing, handholding and sitting on another person’s lap are not allowed.


PlagiarismPlagiarism is the taking of intellectual property and claiming as one’s own. Throughout a student’s education, this will be considered an extremely serious offense and it is important to require students to avoid it. Instances of plagiarism will result in consequences that will be reviewed by an administrator.

Telephone UsageStudents are encouraged not to make phone calls during school hours, but occasionally, a call home is necessary. Students desiring to make a call home for school-related business may do so using the office phone, with permission from the classroom teacher. Likewise, students may make a call on a cell phone with permission from a teacher or administrator. Students bringing cell phones to school must keep their phones off and in their backpacks. At no time may a cell phone be on inside the building during school hours or dismissal time except with the direct permission of a teacher or administrator. If cell phones are found to be on without permission, the cell phone will be held by the teacher or administrator till the end of the day and parents may be notified.

iPOD/Music PolicyStudents may bring an iPOD or other types of radios or recorders to school, but they must be left in backpacks. At no time may they be used on campus without express permission of the supervising teacher or coach. Because the selection of music is considered part of family choice, students may listen to music with headphones while on the bus but may not share headphones or otherwise allow other passengers to listen to their music.

Teachers have the authority to limit or deny audio equipment use on buses during field trips.

Failure to comply with this policy may result in the removal of the child’s listening privileges and may result in losing riding privileges, without the refund of bus fee.

Laptops, Handhelds and Other Electronic DevicesWith the permission of the teacher, laptop computers may be used in class and the library for note taking or other school-related work; however, they may not be used to access the Internet without express permission from the teacher. At no time during the school day may students use electronic devices for games or text messaging each other. Inappropriately used electronic devices will be confiscated from students. Arrangements for the return of such confiscated items must be made with the teacher or administrator by the student and in some cases, the parent.

Computer Usage Policy Students may use the computers in the library and computer lab but must sign a contract to do so. The contract is signed upon enrollment in the school and students are expected to abide by the contract for the duration of school enrollment at PCA. A password will be issued only upon submission of the contract.

Students may not use school computers to access personal email accounts or any websites containing inappropriate content. Such inappropriate content includes, but is not limited to, obscene language, lewd or suggestive pictures, disparaging comments about individuals or groups or information about students or staff of PCA that is discussed without permission. Such sites may include sites developed by friends.


Emergency PlanStudents will participate in a variety of safety drills throughout the school year. This ensures that, in the case of emergency, time will not have to be spent telling each child what to do. Safety drills may include the following:

Fire DrillsAt the sound of the fire alarm, students are to stand and walk in a silent and orderly manner out of the building to a designated area. Exit plans are posted in each classroom. When instructed, students will return to the classroom in the same orderly manner. Students must walk in line. They are expected to remain silent and refrain from pushing or running. Teachers will remain with their classes. Practice drills will be held regularly during the school year.

Parents, who are in the building, are expected to follow the same procedures and are asked not to take their child from the line. Attendance is critical and the looking for the child can take valuable time.

Lock DownStudents will move to a safe spot in the classroom that is not visible from the outside.

Inclement WeatherIn case of high winds, students will move to the lower level of the building and sit on the floor in hallways, away from windows and flying debris.


Health InformationThis section of the Handbook includes information about student immunization requirements, health records and health-related dismissal procedures.


Health PoliciesPlease refer questions to Mrs. Donna Wyman

Phone: 603.742.3616 ext. 108

The PCA Nurse’s Office is staffed by a registered nurse licensed by the State of New Hampshire. The School Nurse will provide nursing care to students during regular school hours. The primary goal is to promote a healthy social environment and, in pursuit of that goal, PCA has established the following health-related policies:

Required Health DocumentationThe following must be submitted to the School Nurse for all new students before the first day of school, regardless of the grade level of the student:

Report of Physical Examination

Immunization Record (complete and updated)

The following must be submitted to the School Nurse for all new and returning students every year, before the first day of school:

Student Health Questionnaire

Permission to Administer Over-the-Counter Medications

Permission to Administer Prescription Medications (if applicable)

Forms are provided on the PCA website, in the Lower School office and directly from the School Nurse. Students may not begin classes without complete health and immunization records on file before the first day of school. The Principal may exclude from school those students not complying with this requirement.

Physical ExaminationsAll students must have a physical exam at least once upon entry into the Lower School and as often as required by the healthcare provider after that. PCA also reserves the right provided by State of New Hampshire law to request another physical should the school feel the need exists. A student may be asked to remain at home until the physical is performed.

Sometimes it is difficult to schedule a physical exam before the first day of school. You may schedule an appointment for a time after the first day of school if necessary; however, it is the responsibility of the parents to inform the School Nurse of the date of the appointment and to submit a completed and signed form once the exam has taken place.

Health information regarding allergies, physical disabilities, chronic conditions, past illnesses, current medications, developmental, behavioral and mental health issues must be made known to the School Nurse as they become known to the parents and must be substantiated by a licensed healthcare provider.


Licensed Healthcare ProviderThe State of New Hampshire defines licensed healthcare providers as licensed physicians, advanced registered nurse practitioners or physician’s assistants. Any forms signed by chiropractors, naturopathic physicians or others will not be accepted.

ImmunizationsState of New Hampshire law RSA 141-C:20 requires students to be immunized. Immunization records MUST include the day, month and year the immunization was given. Please see current immunization requirements from the State of NH for details.

State of New Hampshire immunization standards may be obtained from the School Nurse or your regular healthcare provider for more detail.

If a student has no record of immunizations, he or she will be conditionally enrolled when at least one dose of the required vaccines is administered. It is expected that the student will follow through with the remaining immunizations according to schedule in order to come into complete compliance.

Exemptions from ImmunizationsImmunization requirements may only be waived for medical or religious reasons.

To obtain a medical exemption from a specific vaccine, a healthcare provider must present to the school a signed and dated letter detailing the medical reasons why a particular immunization would be detrimental to the child’s health. This medical exemption must be presented on a yearly basis or until the child’s health permits the immunization.

To obtain a religious exemption from immunization, parents must present a notarized State of New Hampshire Religious Exemption from Immunizations form to the School Nurse before the first day of school. Further, parents realize that they will be asked to keep their unimmunized child home for the duration of any outbreak of vaccine-preventable disease until the threat of danger has passed.

MedicationAt PCA we follow State of New Hampshire laws and regulations regarding medication at school. This includes the following:

No student may carry or self-administer any medicines, including prescription and over-the-counter medicines (except for asthma inhalers and epipens, when written permission has been given by the healthcare provider). If they use their inhaler during school hours, they must check in with the School Nurse for evaluation.

Under no circumstances should students administer medications of any kind to other students .

Prescription MedicationsStudents who need to receive a prescription medication on a daily basis during school hours must submit a “Permission to Administer Prescription Medications” form signed by the prescribing healthcare provider and parent. These medicines must be given to the School Nurse in original pharmacy bottles. Pharmacists are able to prepare separate bottles of the prescription for use in school.


Inhalers and EpipensStudents may carry their inhalers and epipens during school hours, to sporting events and other after-school activities as long as Permission to Administer Prescription Medications form has been signed by a healthcare provider (this applies to students in grades 7-12). Students must inform the School Nurse when a dose has been self-administered.

Parents are requested to inform the School Nurse of any changes in their child’s medication, routine or condition.

Short-term Prescription MedicationsPrescription medicines taken for ten days or less only require written permission from the parent in order for the medication to be dispensed by the nurse. The medication must be delivered in an original pharmacy container. Pharmacists will prepare separate containers of the prescription for use in the school.

Over-the-counter MedicationsOver-the-counter medications, such as Tylenol, etc., will be available in the Nurse’s Office. Permission must be given by the parent and returned to the School Nurse before they may be dispensed to a student.

If your child requires a particular over-the-counter medication not normally dispensed by the School Nurse (e.g., Excedrin for migraines), please send in the medication with written permission so that this can be administered to your child when necessary. This medication will be reserved for your child’s use.

Communicable DiseasesA child must be kept home if he or she has a temperature of 100.0 F or more or any communicable disease, until it has been determined that the contagious phase of the disease has passed. Students must stay home until fever free (without the use of Tylenol or Motrin) for 24 hours. Parents are asked to support this policy strictly, and to help us prevent other students and staff from exposure to illness. A doctor’s re-admittance slip may be requested at the discretion of the Lower School Principal or nurse.

Changes in Health StatusIn order to assist students in their pursuit of a healthy and fulfilling experience at PCA, parents are asked to keep the School Nurse informed in writing of any and all changes in their child’s health status, including, but not limited to:

New diagnoses

Changes in diagnoses

Changes in medications or routines

New allergies

New treatment plans

Sports limitations

Physical disabilities or limitations


Emergency TreatmentThe School Nurse will provide nursing care in accordance with the scope of nursing practice as set forth by the New Hampshire Board of Nursing.

Injuries or illnesses requiring emergency medical services will result in a call to the Dover Fire and Rescue Squad and to the student’s parents or emergency contact. It is the attending emergency medical personnel’s decision to stabilize, treat and transport any sick or injured child to the nearest hospital, which is Wentworth-Douglass Hospital, Dover, New Hampshire. The decision to transport a child to a different medical facility other than Wentworth-Douglass Hospital will be made by the medical staff of Wentworth-Douglass Hospital in collaboration with the parent.

It is critical that parents keep the school informed of any changes in phone numbers, both at home and at work, including cell phone numbers, pagers, extension numbers and emergency contacts and their phone numbers, as well as of any changes in custody arrangements by making necessary changes in the Veracross system. It is the parents’/guardians’ responsibility to make these changes.

Illness

Routine AppointmentsParents are strongly encouraged to schedule any medical or dental appointments after school hours.

Dismissal Due to IllnessIf the School Nurse , in her best judgment, deems a student too ill to remain in class, a phone call will be made to the parents requesting that their child be taken home. If the parents cannot be reached in a reasonable amount of time, then a phone call will be placed to the parents’ designated emergency contact.

Head LiceIt is the policy of Portsmouth Christian Academy to notify a parent if their child has head lice. During this time, they must be treated with a medicated shampoo specific for head lice according to the directions that accompany the shampoo. Parents may contact the School Nurse for specific instructions on lice control. This treatment must be repeated again in 7 to 10 days. The School Nurse must examine students before they are readmitted to the classroom. Infected children must have received initial treatment and given evidence of no live lice in order to be readmitted to class. Classes in which students are found with lice will be checked for further cases, and notices will be sent home to parents to check their children.

Head lice are very small but may be seen with the naked eye. Because they move rapidly, one usually sees a rash caused by their biting and their eggs (nits) that attach at the base of a hair shaft. Mostly they are found on the back of the neck and around the ears.


Attendance Policies

Student AttendancePortsmouth Christian Academy is approved by the State of New Hampshire for attendance and program as an educational institution in good standing. As such, Portsmouth Christian Academy is required by the State of New Hampshire to operate according to State regulations and a student must attend to be eligible for promotion.

Excused AbsenceA student is allowed 25 days of excused absences. An excused absence is one in which the school has been informed either ahead of time or the day of the absence. These absences include such things as illness, extenuating circumstances or family emergency.

While it is understood that families have commitments that take students out of school, these periods should be limited due to the progress of the academic program. When a student must be taken out of school, with proper notice, the teacher will prepare assignments for the student to complete while away. These may or may not be the same assignments the student would receive if in class.

Tardiness Students in kindergarten through grade five are considered tardy if they arrive after Opening Exercises (8:30am).Students in JH are considered tardy if they arrive after 8:15 AM. Tardy students should report directly to the receptionist,

Timeliness is one of the easiest ways to promote growth of executive functioning skills. Chronic tardiness is strongly discouraged because, in addition to disruption of the class, the student is missing important information, preparation and instruction that make for a successful day. It also establishes a pattern in young children that will not serve them well in the work place and is difficult to break, as an adult.

Athletes or others participating in extracurricular activities, must attend school on the day of the game or event in order to be eligible to participate.

We ask that any early dismissal for elementary students at the end of the day be done by 2:30 PM in order to have it completed prior to dismissal of the classes. For security purposes, parents will be asked to wait in the lobby while someone is sent to get the child.

Early dismissal for JH students should take place through the receptionist. Parents may send a note to the teacher and LS office notifying of the desire to pick up a student early. The student may be sent for or, if a note has been sent, will be dismissed to the lobby at the proper time. (All students must be signed out at the front desk in order to account for all students at all times.

In order to maintain a secure and safe environment, at a very busy time of transition, no parents will be permitted to move to classes during dismissal.


Before & After Care Programs

Before Care If arriving between 7:00 AM – 7:55 AM, please have your children enter through the gym lobby

doors.

After Care All After Care attendees and any student not picked up during dismissal will be taken to the MPR

and the parent will be charged the indicated rate.

When picking up your child from Before- or After-Care, please sign out with the instructor, Writing in the roster the actual time of pick up and your signature.

Students will be released only to parents or authorized persons as listed in Veracross.

A note or phone contact with PCA staff is required for any changes to the above plan.

In the event of an emergency that prevents your arriving at school on time, please call the school. After 3:30 PM, call 603.742.3617, Ext. 139.

Early Dismissal Days Before Care is as usual.

After Care is from 12:30 PM to 5:45 PM. Please remember to send your child with a lunch!

Before & After Care is available on all early dismissal days, including the last day of school with the exception of the Wednesday prior to Thanksgiving break, Christmas break, and Auction Day.

Vacations and HolidaysIf there is no school, Kaleidoscope may still operate a Child Care program. Please watch the Headmaster’s Bulletin, check the web site or contact the school for further details.

Two-hour DelayThere is Before Care, beginning at 9:00 AM.

After Care will be in session

Snow Day CancellationsThere may be a Kaleidoscope option offered on these days. Please see the web site.

ArrivalPCA students arriving by car: Enter the loop in front of the school, proceed to the gymnasium entrance, student passengers will enter through the gymnasium lobby door and proceed directly to the gym* for Opening Exercises. Students must be sure to wipe feet and to walk only on the runners or tarps when proceeding to the bleachers

PCA students arriving by bus: The buses will park near the gym annex. Students will depart the bus, enter the gym and move directly to the designated area where the class sits for Opening Exercises.


Staff and others not involved in arrival: Enter the parking lot via the access road, park and walk to main building. Because all perimeter doors are locked, parents must enter the building through the center door.

Opening ExercisesPlease have your child at school in time for Opening Exercises. Opening Exercises is an important part of the day, because it sets the tone of the day for the school. *JH students will begin class at 8:15. It is also the time during which Virtuous Students are recognized.

Teachers of Kindergarten through grade 5 will meet students in the gym at 8: 10AM for Opening Exercises and then escort them to the classroom.

DismissalStudents in K-5 will be dismissed at 2:55 PM from the upper loop until 3:20 PM

Junior High students will be dismissed at 3:20 to the Lower Loop at the bottom of the sidewalk. When entering the lower loop to pick up a JH student, please avoid driving in the cross walk and travel at a save speed.

Procedure K-5: Your carpool number must be displayed during dismissal. Your carpool number (printed on

5 x 8 index card) will be available at Open House or sent to you via your youngest child’s teacher.

A staff person will call carpool number(s) into the school so that your child is waiting in the loading area. Please do not enter the circle until this has taken place.

No one should park and leave the car in the Upper or Lower Loops during dismissal.

When entering the Upper Loop, please pull as far toward the gym entrance as possible, and we will have your child come to you. This procedure allows us to safely load several students at the same time.

Please do not get out of your car. Staff will help load your child’s items, buckle his or her seatbelt, and safely close the car door.

Please use caution when pulling away from the curb as there are many children loading in a confined area. If in doubt, ask for assistance from the adult staff.

Students will not be dismissed to other drivers who do not have the right car pool number for any reason. When this occurs, the driver must park in the parking lot and wait for the school to reach a parent of the child. The wait may be long and/or fruitless. Please be sure to let someone in the school know if another person will be picking up your child.

There should be no parking or driving on any grassy area.

Dismissal to After School Activities Teachers will dismissK-5 students to Kaleidoscope activities at 2:45.

Athletic students or clubs may be dismissed to their coaches or leaders, but only when the announcement is made. Students may not leave the classroom to begin practice or to change unless they have been dismissed to the care of a coach or leader.


PCA bus students will be called to the gymnasium by the receptionist and should move there quickly. Upon arrival in the gymnasium, students sit on the bleachers according to the bus they ride. Students should load with the oldest in the back of the bus or according to the instructions of the driver or staff member unless they have been assigned a seat

Early DismissalIf a student must leave the school before his dismissal time (2:55 PM for K-5 and 3:20 PM for JH on full days; 11:55 AM for K-5 and 12:20 PM for JH on early dismissal days), the parent or guardian should pre-arrange with the Lower School and send a note to the classroom teacher with the time of the requested dismissal. The parent or guardian should first park in the parking lot and enter the building through the main doors in order to check in with the receptionist to sign out the student. The child must sign in with the receptionist at the time of return.


Traffic PatternsDrivers must adhere to the traffic flow diagram to ensure the safety of all children. Please do not park your automobile in the restricted areas. The children and staff expect this area to be free from traffic, and any vehicle in those areas poses a real safety threat. The following diagram indicates the traffic pattern to follow:

* No parking on Seaborne Drive


A. Driveway for buses, morning drop-off and upper loop student dismissal

B. Parking entrance for staff, visitors and driveway for lower loop student dismissal

C. Staff and visitor parking area

D. Exit for staff, visitors and lower loop student dismissal

E. Handicap parking area

F. During drop-off and upper loop dismissal, move forward to this line

1. AM entrance for bus and carpool students in grades K-8

2. Building entrance/exit for teachers, visitors and ALL late/early dismissal students

LL

UL

Holding line for lower loop

Holding line for upper loop

Walking and Biking PolicyDue to concerns for safety, both walking and biking to PCA are discouraged. However, should a family decide that it is in their best interest to have children walk or ride bikes to school, they may do so provided that the students meet the following requirements:

Walkers Must have parental permission in writing filed with the Lower School office.

Must be in grade four or higher.

Must always walk on the shoulder of the road and facing traffic.

Must wear reflective clothing if walking at night or in winter.

Will lose their walking privilege if unsafe or irresponsible acts while walking are reported.

Bikers Must have parental permission in writing filed in the Lower School office.

Must be in grade four or higher.

Must always ride on the shoulder of the road and in the same direction as traffic.

Must wear reflective clothing if riding at night or in late winter.

Will lose their biking privilege if unsafe or irresponsible acts while biking are reported.

Must wear a helmet at all times when riding on campus.

Must have a bike in good repair.

Must operate the bike in a safe and responsible manner.

Must secure the bike to the patio railing outside the multi-purpose room by use of an approved locking device.

PCA is not liable for any injury or damage to the student, student equipment or others as a result of the family’s decision to have their children walk or bike.


CommunicationThis section of the Handbook contains information about how Portsmouth Christian Academy maintains clear lines of contact with the families of students who attend.


Electronic PresencePCA on the WebParents may log onto www.pcaschool.org for information about PCA. Please check the website frequently for updates.

PCA also has a Facebook page that families are encouraged to access in order to see the events of our PCA community.

Peek of the WeekEach week, teachers create the “Peek of the Week,” a newsletter containing information regarding upcoming lessons, homework assignments, events, etc. We consider this communication to be a first line of partnering with parents, alerting you to timely information and opportunities. However, the tool is ineffective if not read. We encourage you to create a system for reviewing this with your child.

The EaglePeriodically, a newsletter, “The Eagle,” is mailed to all PCA families. “The Eagle” publishes information concerning policies, the state of the school and other information affecting the entire academy.

VeracrossAll PCA families have access to Veracross, our school database, which allows parents access to their children’s assignments, grades and attendance records. Instructions and passwords for accessing Veracross through the web are emailed to enrolled families.

Junior High students are issued a personal password to Veracross and we encourage parents to set up a time during which the student shares accomplishments, creates goals and monitors progress. These are critical executive functioning skills that will support him or her for a lifetime.

Meetings with the TeachersBack-to-School NightEach year, the Lower School hosts a Back-to-School Night. Back-to-School Night affords families the opportunity to learn more about curriculum, policies and procedures from classroom teachers. A date for Back-to-School Night is published in the annual calendar. The evening’s schedule includes time for families to visit multiple teachers.

Parent/Teacher ConferencesEach year after the first quarter, the Lower School schedules two early release days in order to conduct parent/teacher conferences in the afternoon. Dates for the conferences are published in the annual calendar. A second conference may be scheduled during February.

It is the purpose of the parent/teacher conference to communicate information regarding a student’s work habits, academic progress, social skills and attendance patterns.

Additionally, parents are encouraged to schedule parent/teacher conferences with their child’s teacher at any time that this communication would be beneficial for the child’s education.


School Cancellation/Delayed Opening Information The decision to cancel, delay, or release school is not taken lightly, and is driven solely by concerns for the safety of the children. PCA is unique in the sense that most of our children are transported to school by privately owned vehicles. Our families reside in forty different communities located in three states. Even though some town or main roads may be passable and safe, many secondary roads in the three-state region may be impassable and dangerous.

After listening to local radio and television stations, consulting people in the affected areas and, in some cases, calling the state police and public works personnel, the Head of School makes a decision that he believes is best for the majority of the school population. Parents must decide for themselves if the trip to school is safe in their area.

We know that any change to routine is disruptive and have tried to minimize cancellations and delayed openings. However, when we must, the announcement is broadcast over a regional radio station and television station and rarely later than 6:00 AM.

Sources for determining if a delay or cancellation:

WOKQ FM/97.5 www.pcaschool.org

WMUR TV9 www.wmur.com

PCA web site pcaschool.org

PCA phone line 603.742.3617

Early Dismissal and Mass NotificationEarly dismissals are declared only under extreme circumstances. However, when circumstances dictate, the Head of School may declare that students will be dismissed before the normally scheduled time.

In the event of an early dismissal, or whenever mass notification is required, PCA uses an emergency notification system. This system is capable of automatically notifying each child’s points of contact (up to five per family) with important information in approximately five minutes. Parents must ensure that PCA has the most current telephone numbers for the family and the emergency contact, by keeping Veracross updated.

Once you have been notified of an early dismissal, please proceed to the school as soon as possible. Note that buses will not run, and bus students must be picked up at the school (this includes Dover buses). Follow the normal dismissal procedure upon arrival at school – display carpool number, enter loop and staff will help board your child(ren). Please do not enter the building to get your child.

Tune to the normal snow cancellation radio frequencies or the PCA website, if you suspect that an early dismissal is possible. We will ask the stations to broadcast our early dismissal announcement.

Additional Communication PoliciesAsbestos report: We are required to inform you that there is an “Asbestos File.” The file contains the following information: There is NO asbestos issue on the PCA campus. The asbestos file is available for review by all parents and staff. If you are interested in reviewing this file, please contact the Lower School office.


FERPA News: The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment requires that all educational institutions notify parents and students in attendance of their rights under FERPA.

“Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.

Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

School officials with legitimate educational interest;

Other schools to which a student is transferring;

Specified officials for audit or evaluation purposes;

Appropriate parties in connection with financial aid to a student;

Organizations conducting certain studies for or on behalf of the school;

Accrediting organizations;

To comply with a judicial order or lawfully issued subpoena;

Appropriate officials in cases of health and safety emergencies; and

State and local authorities, within a juvenile justice system, pursuant to specific state law.

Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them.

Security and ConfidentialitySecurity and confidentiality of information are matters of utmost concern to students and staff at Portsmouth Christian Academy. Individuals who have access to school information, including class lists, addresses and phone numbers, are in positions of trust relative to this information and must recognize the responsibilities entrusted to them in order to maintain the confidentiality of students and the integrity of the school. Such information should neither be disseminated to other parties nor used for personal purposes such as business or non-school related activities.


Additional Policies

Book Catalog Disclaimer PCA strongly encourages students to acquire and read books. Periodically, book catalogs that contain advertisements for books that appeal to a variety of tastes and beliefs are sent home. It is the responsibility of the parents, with the students, to decide which, if any, books should be purchased. The use of the catalog is never required.

Pet Policy Due to allergies and the unpredictability of action, students’ pets and other animals may be brought into the school only if their presence is directly related to an assigned educational task. The child’s teacher will determine whether the animal’s visit fulfills this requirement and issue written permission for you to present the receptionist when bringing the animal into school (e.g., How to groom a pet presentation).

When alternative presentation is not feasible, effort will be made to meet the pet outside. Pets that are unused to children or unreliable in response to strangers should not be brought for any reason.

Transportation on Field TripsThe use of carpools, for any reason, is not permitted for school activities without the permission of the Head of School. This policy is applicable to all activities at PCA.

For safety, large groups of students (in excess of 14) and chaperones, when space allows, will be transported by contracted or school-owned school buses and not vans or carpools. The cost of buses will be prorated to the passengers, excluding chaperones. If a family makes a credible claim to the Principal or teacher that they cannot afford the bus fee, PCA will seek to find funds for the child.

The school mini-buses may be used for the transportation of groups of 14 or fewer if the driver is qualified to drive the vehicle. The cost of the mini-buses will be prorated to the passengers, excluding chaperones.

VolunteersThe Head of School is responsible for developing and implementing procedures for the safe involvement of volunteers. Volunteers include all those who work with children in the school and/or participate in PCA field trips outside of the school. In keeping with our safety policies, all volunteers, including parents, will be required to undergo a background investigation check. To complete this BI check, volunteers are asked to complete the “Criminal Record Release Authorization” form (which can be found on our website) and present it, along with a form of government issued photo identification and fee to Kathy Deame, the Volunteer Coordinator.

General Rules While Riding on School Vehicles All passengers will remain belted and in their seats at all times.

There is no eating or drinking in the vehicles.

No extremities are to extend out the windows.

Gesturing to other vehicles is not permitted.

Passengers will obey the request of the driver.


Gym The following rules will allow us to use the gym safely and wisely, as well as care for it properly:

The only entrance to the gym is through the gym lobby doors at the end of the left wing of the main building. The two double glass doors in the gym that face the parking lot are EXIT ONLY doors and must not be used for entry.

Spectators and guests cannot bring or consume food or drink of any kind in the gym. With the permission of their coach, athletes may bring bottled water into the gym. Gatorade and other non-water drinks are strictly forbidden.

Everyone is asked to make sure that the soles of their shoes are clean before entering the gym. Please walk on the tarps and runners to avoid walking on the wood floor.

Fans will remain on at all times unless approved by the AD.

The double doors opening into the gym from the Elementary wing must remain closed at all times to avoid heat loss.

All spectators will sit in the bleachers. No one is permitted to sit along the end walls or along the sidelines.

Only persons authorized by the AD’s office will open and close bleachers.

PCA Campus RulesIn an effort to promote a safe school environment and to preserve the beauty of the campus, PCA requires the following:

No student is allowed to approach the riverbank or enter the river at any time. Violation of this rule may result in immediate expulsion.

All students must use the entry and exit doors assigned to their respective grades and schools.

Late arriving or tardy students will enter through the main entrance and report to the receptionist.

All guests and visitors will enter through the main entrance and be greeted by the receptionist. All visitors and guests must sign in and wear a “visitor” tag for the duration of their visit. Please sign out and remove your visitor tag when departing.

No one is permitted to walk or play on the grass in front of the building unless a class is outside with a teacher.

Students are not permitted to enter into any rooms that do not have adult supervision, with the exception of the rest rooms.

Only PCAP students are allowed to use the PCAP playground; only K-5 students are allowed to use the K-5 playground, unless and activity like Ready Buddies is occurring.

Parents are requested not to go to the classrooms at dismissal. Parents who come to classrooms to take out children are making the school unsafe for all other children by causing congestion and confusion in the halls and distracting the staff with questions. Please remain in the lobby and allow us to call for your child.


Parent and Student Contracts

Upon enrollment to PCA, it is understood that the student and parents will abide by the policies established by administrators and approved by the Board of Directors.


Parent Contract

Student Name: Enrollment Year

Portsmouth Christian Academy’s educational mission involves working with the home and the student to provide Christian schooling.. On occasion this cooperation between the school, student, and home may become difficult. To avoid such situations and to maintain enrollment, the school requires enrolling families to affirmatively support and cooperate with the school and agree, as a condition of admission to Portsmouth Christian Academy (PCA), to the following statements:

We have, as a family, read, discussed the importance of, and agree to support the Statement of Faith and the policies of PCA.

We acknowledge that our child will be taught the Christian faith, and we agree to and will support such instruction both in school and at home.

We understand that our child is expected to exhibit respectful behavior towards peers and adults at PCA.

We shall strive to ensure that all assigned work is accomplished in a timely and satisfactory manner.

Our child will participate in all normally scheduled school activities (e.g. PE, art, music, chapel, etc.), except those that have been excused by the Principal at the request of the parents or guardians.

We have read and understand the financial policies of the school and agree to make payments on a schedule agreed to by all parties.

We agree to read and abide by the policies found in the School Policies and Family Handbook.

We agree that our child may be photographed for PCA promotional materials. (To opt out of photography of your child, contact the Lower School office.)

Our child will abide by the school dress code.

Our child will abide by all policies regarding school transportation.

Our child will abide by the Computer/Internet Use Contract.

We agree to support, to the best of our ability, PCA fund-raising activities.

We will, to the best of our ability, strive to volunteer our time and talents to assist in PCA dchool activities, including field trips, concerts, etc.

We understand that attendance at Portsmouth Christian Academy is a privilege, and that privilege can be revoked at any time by the Head of School for good and sufficient reason after informing the parents of the rationale for such a decision.

We agree to support the school with our prayers and with positive attitudes. Following the principles of Matthew 18, we agree that complaints or negative comments will be shared first with the person(s) involved rather than with other people. If an agreement is not reached, we will take the issue to the next authority.

We agree to support the administration of PCA in establishing and enforcing disciplinary rules, creating and maintaining a positive learning environment for all students and establishing behavioral guidelines for all students. We realize we will not agree with all decisions that are made by the administration. In such events we will express our disagreements directly with the administration in a discreet, appropriate manner that will not compromise the administrators’ ability to effectively manage the situation.

We understand that, at the conclusion of any appellate action, the decisions of the head of school are final.

Parent Signature: _________________________________ Date: __________________________

Parent Name (please print)__________________________________________________________________


Student ContractStudent Name: Date of Entry:

Portsmouth Christian Academy’s educational mission involves working with the home and the student to provide Christian schooling. On occasion, this cooperation between the school, student, and home may become difficult. To avoid such situations and to maintain enrollment, the school requires enrolling students to affirmatively support and cooperate with the school and agree, as a condition of admission to Portsmouth Christian Academy (PCA), to the following statements:

I have read, discussed and understand the importance of, and agree to support the Statement of Faith and the policies of PCA.

I acknowledge that I will be taught the Christian faith, and I agree to and will support such instruction both in school and at home.

I understand that I am expected to exhibit respectful behavior towards peers and adults at PCA should be add something about bullying here?. Yes pp=

I will strive to complete all assigned work in a timely and satisfactory manner consistent with PCA standards.

I will participate in all normally scheduled school activities (e.g. PE, art, music, chapel, etc.), except those that have been excused by the principal at the request of my parents or guardians.

I agree to read and abide by the policies found in the School Policies and Family Handbook.

I will abide by the school dress code.

I will abide by all policies regarding school transportation.

I will abide by the Computer/Internet Use Contract.

I understand that attendance at PCA is a privilege and that I can be disenrolled at any time by the Head of School, for good and sufficient reason, after he/she informs my parents/guardians of the rationale for such a decision.

I agree to support, to the best of my ability, student fund-raising activities. (necessary?)

I will, to the best of my ability, strive to volunteer my time and talents to assist in PCA school activities.

I agree to support the school with my prayers and with a positive attitude. Following the principles of Matthew 18, I agree that complaints or negative comments will be shared first with the person(s) involved rather than with other people. If an agreement is not reached, I will take the issue to the next authority.

I understand that if at any time the school determines, in its sole discretion that my actions do not support the ministry or reflect a lack of cooperation and commitment to the home and school working together, the school has the right to disenroll me.

I understand that, at the conclusion of any appellate action, the decisions of the Head of School are final.

Student Signature _________________________________________ Date ______________________

Student name (please print): ___________________________________________________________


Notes:


Date post:	02-Feb-2018
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