PositionControl-Part 1

February 2010Presenters: Rick Grunewald Pama Manoranjan

Course Objectives

1. Describe what position control is and its basic function

2. Explain what a position is

3. Understand the basic building blocks of DEPPS

4. Choose and complete appropriate position control forms

Course Objectives – Continued

5. Become familiar with position control and DEPPS terminology

6. Track the routing of each form

7. Navigate through the Query Position conversation in DEPPS and extract necessary information

What is position control?

•The process of creating and modifying positions within WSU’s Departmental Payroll Personnel System (DEPPS)

What is the Office of Position Control?

•The Position Control Office processes position transactions

•Provides support to the Budget Director through financial analysis of salaries and positions

POSITIONPOSITIONPOSITIONPOSITION

A specific set of duties and responsibilities and its concurrent financial resource requirements identified by a position number.

Position

The Building Blocks of DEPPS

POSITIONPOSITION

EMPLOYEEEMPLOYEE

ACCOUNTACCOUNT

Appointment

Assignment

POSITIONPOSITION

Position Control Forms

•Position Action

•Expense Assignment Action

•Position Identifying Description Change Form

Working with Position Control Forms

Exercise 1

•Set up a new position beginning 2/16/09

•Permanent, term=12, Acct 001-01-01B-4321-0002

•Area 90, Dept 8710

•Title 105G Administrative Asst 3

•Range 39 Step A 2598/month

•100% Allocation and 100% FTE

Exercise 2

•Abolish position 205796

•Last date of active position=3/31/09

•Area 37, Temp position, 9 month, Cycle Start=8/16, dept 2870

•Present Position Description: Vacant

•Effort 50%

•148-05-02A-7654-7778

Exercise 3•Do an Expense Assignment Action

•Name: Mark Perelli

•FTE 100%, permanent position #222111

•ID Number 24681012

•Transfer expense temporarily from 2/1/10 to 4/30/10 on 001-01-01B-1234-9999

•Original account= 001-01-01N-1234-0001

•Academic year faculty (8/16 thru 5/15)

Exercise 4•Put a new hire into position 278000 effective 2/1/09. I’ll give the Before stats.

•Position and Travel Exemption Sys Req #: 2050

•Name: Vicki Jackson

•Same title

•80% FTE and Allocation %

•(2161 X .80 =1728)

•Permanent funding change to:

• 001-01-01B-1148-0002

?

Routing

DEPPS Navigation

• Query Position QPSN• QP^######^APTSL• QP^######^ASG• ACRL• ALCN• BASE

Thank you for attending Position Control Training!

WSU employees attending this

session via videoconferencing and

who wish to have it recorded on their

training history must notify HRS

within three days of the session date:

hrstraining@wsu.edu

WSU employees attending this

session via videoconferencing and

who wish to have it recorded on their

training history must notify HRS

within three days of the session date:

hrstraining@wsu.edu