Position Description Executive Advisor HR – PD – Executive Advisor – V2.0 Page 1 of 3 Issue Date: August 2018 Review Date: August 2020 Location/s Support Services, Eight Mile Plains Reporting to Chief Executive Officer (CEO) Direct Reports Nil Level Level E Date Updated August 2018 About the Role Reporting to the CEO, this position will provide high level advice and support to the CEO. This includes governance and administrative activities related to the CEO’s role as Company Secretary, and ensuring the efficient management of the office of the CEO. The position will also assist in the rollout and implementation of key projects. Key Responsibilities Governance Fulfil the duties required in supporting the CEO in the role of Company Secretary including: o Preparation of documents for the Board and management of minutes; o Supporting the Board in the application of the Board Governance Manual. Project Management Develop, monitor and review projects plans for projects that the CEO is responsible for. Provide project coordination when required, and play a key role in change management, internal communications and reporting for CEO projects. Identify gaps in the organisations rollout and implementation of key projects. Continuous Improvement Draft and support the implementation of procedures in the role of Sub Process Manager, for areas of the business that the CEO holds Process Owner responsibility. Undertake tasks that support the ongoing implementation of Governance policies and procedures. This would include collaborating with the Strategy and Innovation Group, the Corporate Services Group and the People and Culture Group. Media and Public Relations In the absence of the Manager – Communications, be a point of contact for media enquiries. Provide media responses on behalf of the CEO that are reflective of RAQ’s values and direction. Executive Support Support the CEO to manage information exchange and ensure effective communication occurs across key stakeholder groups. Assist in the preparation of papers, including those for the Board, Sub Committees of the Board; Executive and Senior Management Meetings. Assist in the preparation of agendas and capturing of minutes for meetings such as Board Meetings, Sub Committee Meetings; Executive and Senior Management Meetings. Distribute Board papers within specified timeframes via the RAQ Board portal. Draft correspondence to be sent on behalf of and signed by the CEO. Ensure that urgent enquiries and emerging issues are brought to the CEO’s attention.
Transcript
Position Description Executive Advisor
HR – PD – Executive Advisor – V2.0 Page 1 of 3 Issue Date: August 2018 Review Date: August 2020
Location/s Support Services, Eight Mile Plains
Reporting to Chief Executive Officer (CEO)
Direct Reports Nil
Level Level E
Date Updated August 2018
About the Role Reporting to the CEO, this position will provide high level advice and support to the CEO. This includes governance and administrative activities related to the CEO’s role as Company Secretary, and ensuring the efficient management of the office of the CEO. The position will also assist in the rollout and implementation of key projects.
Key Responsibilities
Governance Fulfil the duties required in supporting the CEO in the role of Company Secretary including: o Preparation of documents for the Board and management of minutes; o Supporting the Board in the application of the Board Governance Manual.
Project Management Develop, monitor and review projects plans for projects that the CEO is responsible for.
Provide project coordination when required, and play a key role in change management, internal communications and reporting for CEO projects.
Identify gaps in the organisations rollout and implementation of key projects.
Continuous Improvement
Draft and support the implementation of procedures in the role of Sub Process Manager, for areas of the business that the CEO holds Process Owner responsibility.
Undertake tasks that support the ongoing implementation of Governance policies and procedures. This would include collaborating with the Strategy and Innovation Group, the Corporate Services Group and the People and Culture Group.
Media and Public Relations
In the absence of the Manager – Communications, be a point of contact for media enquiries.
Provide media responses on behalf of the CEO that are reflective of RAQ’s values and direction.
Executive Support
Support the CEO to manage information exchange and ensure effective communication occurs across key stakeholder groups.
Assist in the preparation of papers, including those for the Board, Sub Committees of the Board; Executive and Senior Management Meetings.
Assist in the preparation of agendas and capturing of minutes for meetings such as Board Meetings, Sub Committee Meetings; Executive and Senior Management Meetings.
Distribute Board papers within specified timeframes via the RAQ Board portal.
Draft correspondence to be sent on behalf of and signed by the CEO.
Ensure that urgent enquiries and emerging issues are brought to the CEO’s attention.
Position Description Executive Advisor
HR – PD – Executive Advisor – V2.0 Page 2 of 3 Issue Date: August 2018 Review Date: August 2020
Executive Support
cont’d
Assist with the recording and storage of information in accordance with records management policies and procedures.
Provide administrative support to the CEO as required.
Leadership Share collective responsibility for delivering organisational objectives, through active engagement and collaboration with employees at all levels in the organisation.
Other Organisational Responsibilities
Adhere to all organisational policies, procedures, standards and practices.
Act only in ways that advances RAQ objectives, values and reputation.
Other duties, consistent with skills and experience, as directed by the reporting manager.
Core Competencies
Business Acumen Applies knowledge of the business and the industry to advance the organisation's goals.
Inspires Others Creates a climate where people are motivated to do their best to help the organisation achieve its objectives.
Service Excellence Builds strong client relationships and delivers client-centric solutions. Seeks ways to improve outcomes for clients as consistent with RAQ’s Mission, Vision and Values.
Professionalism Gains the confidence and trust of others through honesty, integrity, and authenticity.
Inclusion Interacts with all stakeholders in ways that demonstrate respect of social and cultural differences, and a commitment to challenging attendant social inequities.
About You To be successful in this position you will have:
Required Highly Desired
Qualifications Undergraduate level qualification in Business or Project Management.
Experience A strong track record of managing and delivering projects within specified timeframes.
Previous delivery of support to senior management.
Delivery of policy and procedure development, review and implementation.
Previous experience in a complex industry.
Experience in governance and Company Secretary duties.
Knowledge
Understanding of project management principles and application of relevant associated tools.
Ability to identify effective frameworks that match organisational need and context.
An understanding of Governance and Board functions.
Understanding of project management principles and application of relevant associated tools.
Comprehensive understanding of change management principles.
Position Description Executive Advisor
HR – PD – Executive Advisor – V2.0 Page 3 of 3 Issue Date: August 2018 Review Date: August 2020
Knowledge cont’d An understanding of how to source relevant organisational information to understand business requirements and preempt potential project challenges.
A sound knowledge of the Not-for-Profit sector.
Skills Solid leadership and emotional intelligence skills, with demonstrated ability to collaborate, engage and influence others.
Ability to identify opportunities for change and influence change, and lead continuous improvement initiatives.
Capacity to be highly confidential, discreet and tactful.
Highly developed communication skills, both written and verbal, including an ability to prepare high level reports to the Executive and external parties.
A lateral thinker with an ability to manage a multitude of complex tasks and projects simultaneously.
It should be noted that Position Descriptions are under constant review and may be changed
