POTENTIAL SITES (SOMS / WGS, MMS)

• Metro Manila• Cebu• Tagaytay• Clark• Subic

• Iloilo• Bacolod• Boracay• Davao

DATE EVENT ESTIMATED ATTENDANCE

Dec . 2014 • 4-5 Dec: Informal Senior Official’s Meeting 250 to 300 (+40 press)

January2015

• 30 Jan to 1 Feb: Senior Officials’ Meeting 1 (SOM1)

900 to 1200 (+60 press)(including local delegates)

May2015

• 6-22 May: SOM 2• 23-25 May: Ministers Responsible for Trade

900 – 1200 (+60 press)500 (+150 press)

June2015

• Human Resources Ministerial Meeting• Energy Ministerial Meeting

500 (+150 press)500 (+150 press)

August2015

• Food Security Ministerial Meeting• 24 Aug. To 8 Sept.: SOM 3

500 (+150 press)900 – 1200 (+60 press)

September 2015

• Women and the Economy Summit• SME Ministerial Meeting

500 (+150 press)500 (+150 press)

October2015

• Science and Technology Ministerial Meeting• Oceans Ministerial Meeting

500 (+150 press)500 (+150 press)

November 2015

• Transportation Ministerial Meeting• Finance Ministerial Meeting

500 (+150 press)500 (+150 press)

26 Oct. to Nov. or

9-14 Nov.

• Concluding SOM• APEC CEO Summit• APEC Ministerial Meeting (AMM)• APEC Economic Leaders’ Meeting (AELM)

3000 to 4000 for entire AELM week; 300-400 CEO’s(20 to 50/economy);

300-400 press

Meeting Level

AttendeesConvention Requirements

(minimum)Accommodation

Requirements

APEC Economic Leaders’ Meeting (AELM)  Once per year, 6 days long

21 Heads of Economies (with spouse)

Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director

  21 Ministers for Foreign Affairs

and 21 Ministers for Trade (with spouse)

  21 APEC Senior Officials

  63 CEOs / high-level business

leaders

VIP guests (by invitation)

  Approx. 3,000 to 4,000 attendees

total (government, private sector, media, etc.)

1 AELM Plenary room: 250 pax

1 APEC CEO Summit Room: 300 pax

10 committee meeting rooms: 150 pax each

15 bilateral meeting rooms: 25 pax each

1 common delegation room: 50 pax

21 delegation rooms: 10-20 pax each

1 Office of APEC Host Economy SOM Chair: 10 pax

1 APEC Secretariat working room: 20 pax

5 host economy conference secretariat rooms: 20 pax each

1 press room: 100 pax

21 Presidential Suite or private villa for each Head of Economy (plus spouse)

  42 Suites for

Ministers (plus spouse)

  21 + 4 Suites or

Junior Suites for Senior Officials

  Conventional

hotel rooms for other delegates

APEC Hosting Considerations

APEC Hosting Considerations

Meeting Level AttendeesConvention Requirements

(minimum)Accommodation

Requirements

APEC Sectoral Ministerial Meetings  7-8 meetings per year, 3 days each (excludes APEC Ministerial Meeting)

21 Ministers for relevant sector

  Approx. 500 to 700

attendees total

1 plenary room: 250 pax 5 meeting rooms: 150 pax

each 21 economy delegation

rooms: 10 pax each 1 common delegation room:

50 pax 5 bilateral meeting rooms:

25 pax each 1 press room: 50 pax 1 host economy conference

secretariat room: 10 pax

21 Suites for Ministers (plus spouse)

  Conventional hotel

rooms for other delegates

APEC Hosting Considerations

Meeting Level AttendeesConvention Requirements

(minimum)Accommodation

Requirements

APEC Senior Officials’ Meetings (SOM)  4 meetings per year, 17 to 21 days each

21 Senior Officials (Foreign Affairs)

Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director

  Other government

representatives (see: Working Groups)

  Approx. 900 to 1,200

attendees total

1 plenary room: 250 pax 10 meeting rooms: 150

pax each 21 economy delegation

rooms: 10 pax each 1 common delegation

room: 50 pax 15 bilateral meeting

rooms: 25 pax each 1 press room: 50 pax 1 Philippine SOM

coordination room: 25 pax 2 Philippine

secretariat/accreditation rooms: 50 pax each

1 host economy conference secretariat room: 10 pax

21 + 4 Suites for Senior Officials

  Conventional

hotel rooms for other delegates

APEC Hosting Considerations

Meeting Level AttendeesConvention Requirements

(minimum)Accommodation

Requirements

APEC Working Group (WG) meetings 50 to 70 meetings per year, 2-3 days each (often held during SOMs)

Government representatives from concerned agencies

  Approx. 150 to 300

attendees per working group

1 plenary room: 150 to 300 pax

21 economy delegation rooms: 5-10 pax each

1 host economy conference secretariat room: 10 pax

Conventional hotel rooms for delegates

APEC Economic Leaders’ Meeting

Accommodations

Particulars No. of Persons No. of NightsAPEC Leaders (with spouse) 42 3APEC Foreign Ministers (with spouse) 42 4APEC Trade Ministers (with spouse) 42 4APEC Executive Director and APEC Secretariat 31 7Host Economy SOM Chair for APEC 1 7Philippine Senior Official for APEC 1 7VIP Invited Guests 3 3APEC-NOC 30 7Security Officers 200 7Liaison Officers 70 7Protocol Officers 60 7Conference Secretariat 50 7

TOTAL 572

APEC Economic Leaders’ Meeting

Total Accommodation Requirements Particulars Persons No. of Nights

Subtotal Accommodations 572Accommodations Paid for by Delegates

Per Member-Economy (21):

Leaders’ Staff (10 x 21 Leaders) 210 5Ministry Officials and Staff (20 x 21 Leaders) 420 5Security, Technical, other Support (20 x 21 Leaders) 420 5

Private Sector and Business 1,500 4International and Local Media 1,000 6

Subtotal Accommodations Paid for by Delegates 3,550GRAND TOTAL ACCOMMODATION REQUIREMENTS 4,122

APEC Economic Leaders’ Meeting

Socials and Other FunctionsParticulars No. of Persons

Leaders’ Dinner (for Leaders and Ministers) 400Leaders’ Working Lunch 200Cultural Reception (for all delegates) 1,000Ministers’ Reception (Foreign and Trade Ministers +4) 200Ministers’ Working Lunch (Foreign and Trade Ministers +4) 150Senior Officials’ Reception (SO+6) 200Senior Officials’ Working Lunch (SO+1) 50Spouses’ Package 100

APEC Economic Leaders’ Meeting

Conference and Meeting Facilities RequirementsParticulars (No. of Rooms) Capacity No. of days

AELM Plenary Room (1) Pax 250 7APEC CEO Summit Room (1) 300 3Committee Meeting Rooms (10) 150 7Small Group / Bilateral Meeting Rooms (15) 25 7Common Delegation Room (1) 50 7Delegation Room (Twin-bed type) per Member-Economy (21) 5-10 7Other Requirements

Office of the Host Economy SOM Chair (1) 10 7APEC Secretariat Working Room (1) 20 7Host Economy Conference Secretariat Rooms (5) 10 10Press Room (1) 100 3

Sectoral Ministerial Meetings

AccommodationsParticulars No. of

Persons No. of NightsAPEC Ministers (with spouse) 42 3Philippine Delegation 8 4APEC-NOC Secretariat 10 4Security Officers 100 3Liaison Officers 21 4Conference Secretariat 50 4

TOTAL 231

Total Accommodation Requirements Particulars No. of

Persons No. of NightsSubtotal Accommodations 231Accommodations Paid for by Delegates

Per Member-Economy (21):

Ministry Officials and Staff (7 x 21 Heads of Delegation) 147 3PHL Security, Technical, other Support (5 x 21 Leaders) 105 4

International and Local Media 150 1Sub-total Accommodations Paid for by Delegates 402

GRAND TOTAL ACCOMMODATION REQUIREMENTS 633

Sectoral Ministerial Meetings

Conference and Meeting Facilities RequirementsParticulars Persons No. of days

Plenary Room (1) 250 3Meeting Rooms (5) 150 3Economy Delegation Rooms (21) 5-10 3Common Delegation Room (1) 50 3Bilateral Meeting Rooms (5) 25 3Press Room (1) 50 1Host Economy Conference Secretariat Room (2) 10 3

Sectoral Ministerial Meetings

APEC Senior Officials Meeting (SOM)

AccommodationsParticulars No. of Persons No. of Nights

APEC Secretariat Executive Director 1 12Host Economy SOM Chair for APEC 1 7Philippine Senior Official for APEC 1 7APEC-NOC 20 18-21Security Officers 50 18-21Liaison Officers 22 12Conference Secretariat 30 18-21TOTAL 125

APEC Senior Officials Meeting (SOM)

Total Accommodation Requirements Particulars No. of

PersonsNo. of Nights

Subtotal Accommodations 125Accommodations Paid for by Delegates

Per Member-Economy (21):

Senior Officials 21 7Other Working level Officials (30 to 50 x 21) 630 to 1050 5-17

Private Sector and Business 50 5APEC Observers 10 17

Subtotal Accommodations Paid for by Delegates 711 to 1131

GRAND TOTAL ACCOMMODATION REQUIREMENTS 836 to 1256

APEC Senior Officials Meeting (SOM)

Socials and Other FunctionsParticulars No. of Persons

SOM+1 Working Lunch 100Welcome Reception / Dinner for all Delegates (includes cultural presentation) 500Lunch (buffet) for all Delegates 500Meeting refreshments 500Cultural Tour (staggered attendance) 500

Conference and Meeting Facilities RequirementsParticulars Persons No. of days

Plenary Room (1) 250 4Meeting Rooms (10) 150 17Common Delegation Room (1) 50 17Philippine Secretariat / Accreditation Rooms (2) 50 17Philippine SOM Coordination Room (1) 25 17Bilateral Meeting Rooms (15) 25 17Press Room (1) 50 2Host Economy Conference Secretariat Room (1) 20 17

APEC Senior Officials Meeting (SOM)