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Power to the People:
The IUB Libraries' Website Digital Asset
Management System
Doug Ryner, Tadas Paegle, & Julie Hardesty
IUB Libraries Website
http://www.libraries.iub.edu
IUB Libraries 16 campus libraries IUCAT Library Catalog (SIRSI Unicorn) 6.5 million items More than 350 subscription databases Over 40,000 electronic journals
IUB Libraries Website
In 2001… Large website consisting of over 8,000 pages
(some internal documents) Decentralized management system Hundreds of separate university server accounts Hundreds of web developers (constantly changing) HTML templates
IUB Libraries Web SystemPrevious Structure
~libFind Workflow User interface & site integration Reporting Strengths/weaknesses
Needs for Digital Asset Management
Flexibility Work with many sources of data Unique workflow Collaborative – distributed management Secure More powerful searching/browsing Usable
Needs could not be met by purchased or Third-party solution.
Development Timeline May 2001 – hired Web Administrator,
assembled team Summer 2001 – reviewed literature, assessed
project goals Fall 2001 - defined content, met with
stakeholders Spring 2002 - developed sitemap, hired
designer, user testing Summer 2002 – developed architecture,
developed interface, developed content Fall 2002 – Launched public site
IUB Libraries Web SystemNew Structure
IUB Libraries Web SystemWorkflow Structure
User Interface PHP, html / JavaScript User informed Find information:
Custom Search Engine Databases A-Z Databases by Subject Databases by Type Online Full-Text Journals
Library, collection or department websites About files & user guides System integration
Find Information
Metadata for Resources Resource Name Keywords Description Collection Name Alternative Title Vendor Name Coverage Dates Help Info LOC Subject Headings
Administrative Interface IUB Libraries Content Manager (CM) “Super Users” can add & delete “Advocates are assigned assets” Advocate/SU login – choose to manage
“resources” select asset they are assigned Subject Advocates – assign “resources” to
subjects Reporting (resource count, search report, log
activity) Library, collection & department “mini-sites”
also managed within the cm – most used resources
Real-time
Find Information
Workflow Super users add resource & either “Request
Proxy” or “Make Live” If proxy – email request & update form with
proxy url; then “make live” Email advocate and others Available via website Advocate/bibliographer metadata Resource is then properly treated within site
and available for “recommended resources,” subject categorization, and Google Search Appliance indexing
Find Information
Find Information
Find Information
Advantages Organization Simplicity Consistency Quality control Flexibility Responsiveness Separate content from presentation
Disadvantages Perceived loss of creativity Development time and effort
Major Obstacles Expertise and resources Communication and education Transition from old to new – staff and end
users Training Responding to user feedback while
continuing to develop and implement…
Current Projects Course Management
Twin Peaks Federated Searching
Administration in Content Manager SIRSI SingleSearch
What is next? ERM – Electronic Resource Management
Purchasing databases, licenses Usability
Find Information – Subject Access