PowerPoint 2007 Book

8/2/2019 PowerPoint 2007 Book

http://slidepdf.com/reader/full/powerpoint-2007-book 1/28

Microsof t Pow erPo in t 2007

Last Update August 3, 2010 1

Table of ContentsI. PowerPoint Guidelines ......................................................................................................4

II. New Document ...................................................................................................................4

III. The Office Button ...............................................................................................................5

A. Open Existing Presentation ............................................................................................5B. Print Presentation ...........................................................................................................5

IV. Home Tab ..........................................................................................................................6

A. Clipboard Group ............................................................................................................6

1. Cut ............................................................................................................................62. Copy .........................................................................................................................6

3. Paste .........................................................................................................................6

4. Format Painter ..........................................................................................................6B. Slides Group...................................................................................................................71. New slides ................................................................................................................7

2. Move between slides ................................................................................................7

3. Choose a slide layout ...............................................................................................74. Delete slides .............................................................................................................7

C. Font Group .....................................................................................................................8

D. Paragraph Group ............................................................................................................81. Bullets ......................................................................................................................8

2. Numbering ...............................................................................................................8

3. Indents ......................................................................................................................84. Line Spacing ............................................................................................................9

5. Horizontal Alignment ..............................................................................................9

6. Text Direction ..........................................................................................................9

7. Vertical Text Alignments .........................................................................................9E. Drawing Group ..............................................................................................................9

1. Text box ...................................................................................................................9

2. Add Text to a slide ...................................................................................................93. Modify text box attributes ......................................................................................10

4. Drawing objects .....................................................................................................10

5. Change objects fill and line attributes ....................................................................106. Remove shape/object .............................................................................................10

7. Move objects ..........................................................................................................10

8. Rotate Objects ........................................................................................................10

9. Modify Object size or shape ..................................................................................1010. Group .....................................................................................................................11

11. Ungroup .................................................................................................................11

12. Stacking Order .......................................................................................................1113. Align Objects .........................................................................................................11

14. Rotate and Flip Objects ..........................................................................................11





F. Editing Group...............................................................................................................12

1. Find and Replace....................................................................................................12

V. Insert Tab .........................................................................................................................13

A. Tables Group ................................................................................................................13

1. Tables .....................................................................................................................13

B. Illustrations Group .......................................................................................................131. Pictures ...................................................................................................................13

2. Internet Pictures .....................................................................................................13

3. Screen Shots ...........................................................................................................134. Clip Art ..................................................................................................................14

5. Photo Album ..........................................................................................................14

6. Smart Art ................................................................................................................14

7. Chart .......................................................................................................................158. Resize Picture .........................................................................................................15

9. Remove Picture ......................................................................................................15C. Links Group .................................................................................................................16

1. Hyperlinks ..............................................................................................................16

D. Text Group ...................................................................................................................17

1. Draw a text box ......................................................................................................172. Header & Footer ....................................................................................................17

3. WordArt .................................................................................................................17

4. Date and Time ........................................................................................................185. Slide Numbering ....................................................................................................18

6. Symbol ...................................................................................................................18

E. Media Group ................................................................................................................19

1. Add Movie Clip .....................................................................................................192. Insert Sound Clip ...................................................................................................20

VI. Design Tab ........................................................................................................................21

A. Page Setup Group ........................................................................................................21

B. Themes Group ..............................................................................................................211. Themes ...................................................................................................................21

2. Colors .....................................................................................................................21

3. Fonts .......................................................................................................................21C. Background Group .......................................................................................................22

1. Background Styles .................................................................................................22

VII. Animation Tab ...............................................................................................................22

A. Preview Group .............................................................................................................22

B. Animations Group ........................................................................................................23

C. Transitions Group ........................................................................................................231. Slide Transition ......................................................................................................23

VII. Slide Show Tab ...............................................................................................................24





A. Start Slide Show Group ...............................................................................................24

B. Set Up Group ...............................................................................................................24 C.

IX. Review Tab .......................................................................................................................25 A.

1. Spelling ..................................................................................................................252. Research .................................................................................................................25

3. Thesaurus ...............................................................................................................25

X. View Tab ..........................................................................................................................26

A. Presentation Views Group ...........................................................................................26

B. Show Hide Group ........................................................................................................26C. Zoom Group ...............................................................................................................26

D. Color/Grayscale Group ................................................................................................26

XI Format Tab (will vary depending on text or objects) ...................................................27

A. Insert Shapes Group

1. Draw or change shapes2. Edit Shape – allows you to edit shape handles to any size/shape)3. Text Box – add a text box)

B. Shape Styles Group

1. Shape Fill2. Shape Outline

3. Shape Effects

C. WordArt Styles1. WordArt

2. Text Fill

3. Text Outline

4. Text EffectsD. Arrange Group

1. Change Stacking Order ..........................................................................................282. Align Objects on a page .........................................................................................28

3. Rotate .....................................................................................................................28

4. Group .....................................................................................................................28E. Size Group ...................................................................................................................28

1. Crop Picture ...........................................................................................................28







III. The Office Button ........................................................

A. Open Existing Presentation 1. Click Office Button2. Select Open

3. Navigate to your saved presentation

4. Click on the file to open

5.

Click the open button

B. Print Presentation You can print out individual slides, slide thumbnails,

an outline of your show or an entire slide show from

the print menu

1. Click Office Button2. Choose print

2. In the area marked “Print What” –

Slides – prints one slide per page

Handouts – allows you to select 1-9 slides per pagefrom the Handouts box

Notes Pages – prints one slide with notes at bottom

Outline View – outline view of slides and content on onepage



Microso f t Pow erPo in t 2007


IV. Home Tab ........................................................................

A. Clipboard Group1. Cut

1. Select the desired text or object

2. Click the cut button from the clipboard group

2. Copy

1. Select the desired text or object

2. Click the copy button from the clipboard group

3. Paste1. Click in the location where you wish the object/text to appear2. Click the paste option from the clipboard group

NOTE: Paste special – allows you to paste the text without any formatting. This isgood to use when pasting from the Internet

4. Format Painter

Allows you to copy the formatting from one text block to another

a. Highlight the text that has the formatting you want

b. Click the format painter button from the Clipboard group

c. Highlight the text you wish to format

NOTE: double clicking the format painter will allow you to copy the formatting toseveral groups of text.

Group

Tabs

Dialog

boxes

Drop down

menu







C. Font Group Set font size, style and color

1. Select the desired text

2. Choose font, size, style

D. Paragraph Group

1. Bullets

a. Select the text you wish to bullett

b. Click the Bullet pull down menuc. Select the type of bulleting you wish to use

2. Numbering

a. Select the text you wish to bullettb. Click the Bullet pull down menu

c. Select the type of bulleting you wish to use

3. Indents1. Select the text you wish to indent

2. Click the Indent key to increase or decrease the indent

Erase all

formatting

Change

case

Character

spacing

Indents

Columns

Line

spacing





4. Line Spacing

1. Select the text you wish ro change

2. Click the Line spacing pull down menu

3. Click the desired Line Spacing4. Click the Line Spacing pull down menu again

5. Choose Line Spacing Options to remove extra spacing before and after

paragraphs

5. Horizontal alignment

Choose these tools to change text to left, center, right or justified

6. Text Direction

1.Click the text box

2.Click the Home Tab3.Choose Text Direction from the Paragraph group

7. Vertical Text Alignment

Options

Top

MiddleBottom

E. Drawing Group1. Text Box

1. Click the Home tab

2. Click the Text Box tool in the Drawingsgroup

3. Click and Drag a text box in the

desire location

NOTE: Text boxes can be moved, sized,

formatted like any other object

2. Add text to a slideOnce you have chosen a background you are ready

to add text. Depending on the layout option youchose you will probably have a slide with a text

box already on it.

A. Click in the text boxB. Type the desired text

C. Change size, style and font and text color as desired

Text Box

attributes

Drawing

tools

OrderGroup

Align

Shape

Attributes

Text box

Text Box





4. Modify Text Box attributes

You can also modify the text box, its line attributes, and it color attributes

5. Drawing objects 1. Click the Home Tab

2. Drawing Group

3. Click on the shape you wish to draw line, rectangle…2. Click and drag on the slide where you want the object/shape to appear

NOTE: holding the shift key down while dragging will allow you to draw perfectsquares, circles and straight lines

6. Change the objects fill and line attributes

1. Click on the object to select it (handles will appear)

2. Choose the desired options

Shape fill color

Shape outline

Shape Effects

7. Remove shape/object 1. Click on the shape (handles will appear)2. Press the delete key on the keyboard

NOTE: The Undo button will undo the process

8. Move objects

1. Click in the center of the object (handles will appear)

2. Click and drag the object to desired location

9. Rotate Objects

1. Draw your object

2. Click on the object (handles will appear)3. Click and drag the rotate tool

10. Modify Object size or shape 1. Click on object (handles will appear)

2. Click and drag a handle to desired size and shape

Handl

Undo

Redo





11. Group (joining two or more objects so that they are treated as

one)

a. Select object #1

b. Hold shift and select object #2 (repeat for all objects you wish to group)C. Right click on one of the selected objects

d. Choose group and group

NOTE: Once objects have been grouped they will be treated as if they are one object.

They will be sized together, moved together etc.

12. Ungroup – remove grouping

a. Select object

b. Right click and choose ungroup

NOTE: once objects have been ungrouped they will be treated as separate objects

13. Stacking Order

Objects drawn on the screen may overlap each other.To change this order do the following:

a. Select the object

b. Right click choose Bring to Front or Send to Back

14. Align objects on a slide 1. Select the objects you wish to align

(hold shift to select more than one object)

2. Choose Home Tab

3. Choose Drawing Group4. Choose Arrange pull down menu

5. Choose Align

6. Choose desired alignment options

15. Rotate/flip objects

1. Select the object you wish to rotate/flip

2. Home Tab3. Drawing Group

4. select the desired rotation option





F. Editing Group

1. Find and Replace

Find allows you to find a particular word or phrase in your slide show and movequickly to it.

Replace allows you to find text in your presentation and replace it with other textquickly

Find

1. Click the Home Tab2. Click Find in the Editing Group

3. Type the word/phrase you wish to find

4. Click the Find Next button

2. Replace

1. Click the Home Tab2. Click Replace in the Editing Group

3. Type the word to find in the find box

4. Type the word to replace it with in thereplace box

NOTE: Make sure to check Find Whole Words only





V. Insert Tab ................................................................

A. Tables Group

1. Table

Adds a “Word-like” table to a slide.

1. Click Insert Tab2. Click Table in the Tables Group

3. Click and drag across the rows and columnsyou want

B. Illustrations Group

1. Pictures

Pictures from digital cameras, scanned pictures etc. can be placed on slides

1. Save your picture to a file

2. Click Insert Tab3. Click Picture from the Illustrations tab

4. Navigate to desired picture

5. Click on desired picture file6. Click Insert Button

2. Internet pictures 1. Locate the picture on the Internet2. Right click on the picture and select Copy

3. Click on the slide – Right click and paste

4. Modify picture as desired (size, location)

3. Screen Shots (Pictures without a copy) Occasionally a web page will not allow you to copy their pictures or you may

wish to grab a picture without a copy operation (like the pictures above that

are screen shots from PowerPoint)1. Locate desired picture

2. Press Print Screen button on keyboard3. Click the slide you wish to place the picture upon

4. Click Paste Icon or (edit menu and paste)

NOTE: A screen shot takes a picture of the entire screen it will be necessary to crop thepicture once you bring it into PowerPoint





4. Clip Art

1. Click Insert Tab

2. Illustrations Group

3. Choose Clip Art

4. Clip Art manager will appear5. Type a search word in the “Search for box”

5. Select a picture from the clip art list6. Click and drag the picture onto your slide

5. Photo Album

The Photo Album tool allows you to insert multipleslides with multiple pictures. It is a quick and easy way

to create a photo album

1. Click the Insert Tab2. Choose the Photo Album tool from the

Illustrations Group

3. Click the File/Disk button to add pictures to your

Album. You can add multiple picturesOptions

Album layout – select number of pictures to place on a slide

Frame Shape – put a frame around each pictureTheme – browse for slide background themes

4. Click create button to create your album

6. Smart art

A SmartArt graphic is a visual representationof your information and ideas. You can create

SmartArt graphics by choosing from among manydifferent layouts to quickly, easily, and effectivelycommunicate your message.

1. Click Insert Tab2. Click SmartArt from Illustrations Group

3. Select a SmartArt design from the dialog box

4. Modify SmartArt text as needed





7. Chart

1. Move to the slide where you want to include a chart

2. Insert Menu and Chart

3. Fill in the variables on Presentation Datasheet4. Data will be transferred to the chart on the slide

5. Right click the chart to change the type of chart

and other specifications

NOTE: you may also copy and paste charts from Excel

8. Resize a picture

1. Click on the picture

2. Grab a corner handle and drag either in or out to resize image

NOTE: Be sure to use the corner handles only to keep Height-to-width perspective

9 . Remove a picture 1. Click on the picture to select it

2. Press delete key on the keyboard





C. Links Group

1. HyperLinks HyperLinks allow you to imbed internet addresses in your PowerPoint

presentation and link to them from your presentation

1. Select the text or click on the object you wish to use as a hyperlink 2. Click the Insert Tab

3. Click Hyperlink from the Links group

4. Choose Existing File or Web Page from the Link To: box

5. Type the Internet address (email address) or copy it from the Internet into theAddress box

6. Click OK button

NOTE 1: You can also link to documents you have created with the same function

NOTE 2: You can also link to email addresses.

NOTE 3: You can also link to other slides







6. Date and Time

Allows you to add a date and time that are automatically updated

1. Click the Insert Tab

2. Click Date and Time from the Text Group3. Choose the desired format

4. Click the box “Update automatically”

5. Click OK button

7. Slide Numbering

1. Click Insert Tab

2. Click Slide number from text group

3. Select desired settings4. Click Apply to all (will be repeated on all slides)

Click Apply to place on 1 slide

8. Symbol The symbols menu contains many symbols, much like clip art, that can be placed in

on slides1. Click Insert Tab

2. Click Symbols from the Text Group

3. Select a font style

NOTE: Each font will give you different symbols

4. Click the desired symbol5. Click Insert





E. Media Group

1. Add movie clips

Insert clips

1. Locate Windows Media, mpeg,, or mpg movie clips on the internet. (search

“mpeg video clips or Windows Media video clips)

2. When you locate the file (right click on the file name and choose Save target

as.

NOTE: You should save the video clip to the same folder that your PowerPoint

presentation will be saved especially if your PowerPoint will be used in different

locations and on different computers.

3.


4. Choose Movie from the media clips group

5. Navigate to the movie location

6. Click on the movie file7. Click the OK button

8. Decide how you wish the movie to be played

Mouse click

automatically

Insert movie sand sounds

(includingMP3) into

PowerPoint

Right click Choose

save target as





2. Insert Sound clips

1. Find a Sound File

The following sound files work well in PowerPoint. When searching for sound files

search for free sound files..snd

.midi

.wav

.mp3 (if you can find them)

2. Download the sound clip

1. Right click the sound file and chooseSave Target As

2. Save the file in the same folder where your

PowerPoint presentation is saved

3. Insert the sound file.


2. Choose Sound from the media clips group

3. Navigate to the saved sound file4. Click on the sound file

5. Click the OK button

6. Choose how you want the sound to play

Note: Sound files are linked to the presentation, not embedded. This means that thesound and video files need to be placed in the same folder as the presentation so that

when the file is played it can locate the file with the link. Embedded files are part of the

presentation and require no linking. Embedded files make the presentation much largerthan a linked file.





VI.Design Tab ........................................................................

A. Page Setup Group 1. Page Setup

Page setup allows you to size, number and desice the orientation of the slides in a

slide show1. Click the Design Tab

2. Choose Page setup from the Page Setup group

3. Choose desired options

4. Click OK button

B. Themes GroupThemes allow you to put a preset group of colors, font styles and backgrounds on a

presentation.

1. Themes

1. Click the Design Tab2. Click the desired theme from the Themes group

2. Colors

The colors option allows you to keep the same theme but

change the color palette to a predesigned option

3. Fonts

The fonts option allows you to keep the same theme but changeto a predetermined set of fonts.





C. Background group

1. Background styles

This option allows you to further modify a theme1. Click Design Tab

2. Click Background Styles in the Background Group

3. Choose format background option

4. Make choices from background menu

VII. Animation Tab ................................................................

A. Preview Groupo This option allows you to see what your slide will look like in presentation

mode

Slide Transition styles

(Moving from one slide to

another)Animation Styles





B. Animations GroupAnimation allows you to set up text and objects to move onto your slides on mouse

click or automatically.

1. Click the Text box/object you wish to animate

2. Click the Animate Tab

3. Choose Custom Animation from the Animations group

Custom Animation menu appears

4. Click the Add Effects Button5. Choose desired effects

NOTE: Each text box and object need to

be set for animation

C. Transitions Group

1. Slide transition

Slide transitions allow you to set a transition scheme between slides

and also allows you to run a “Hands-Off” slide show.

1. Click the Animation Tab

2. Choose desired transition from the Transition menu

Note: You can also set transition speed and sound





VIII. Slide Show Tab ..............................................................

The slide show tab allows you to set up how your presentation will be displayed

A. Start slide show group

From Beginning – starts slides from the first slide in your presentation

Current slide – begins slide show from the slide you are currently on

Custom slide show – allows you to reorganize and save slides in a different

slide configuration.

B. Set Up group

Set up slide show – allows you to set upOptions for your slide show

1. Click the Slide Show Tab

2. Choose Set Up Show from the

set Up Group

3. Choose the desired options

4. Click OK button

Hide Slide – Allows you to hide the slide you are presently on from the

presentation

Record Narration – add your voice to slides. Requires a microphone

Rehearse Timings – allows you to

Set slide show

timings

Record sound using a

microphone





C. Monitors Group – usually no changes needed

IX. Review Tab ....................................................................

A. Proofing group1. Spelling

Check the spelling in your presentation

1. Click the Review Tab

2. Click Spelling in the Proofing group3. Click on the correct work

4. Click Replace button

2. Research

Use Microsoft resources to find information

3. Thesaurus

1. Select the word you wish to find a synonym

2. Click the Review Tab3. Choose Thesaurus from the Proofing group

4. Click on the word you want to use

5. Click the pull down arrow

6. Choose Insert





X. View Tab ...........................................................................

A. Presentation Views Normal – one slide per screen

All slides on one screen – used for getting overview of presentation and alsofor moving slides in the presentation

Notes page – allows you to create notes for each slide

Slide Show – present your presentation

B. Show/HideOptions used for lining things up on a slide

Rulers

Gridlines

C. ZoomSee slides larger or smaller

D. Color/Grayscale Change slides to all grayscale or back to color





XI. Format Tab ......................................................................

A. Adjust groupModify pictures

Brightness

Contrast

Recolor

Compress pictures

B. Picture Styles GroupAdjust borders around pictures.

Blur edges, adjust picture shape

Picture border – color and thickness of border around picture




C. Arrange Group

Change stacking order of objects on a page1. Click the object you wish to change2. Click Format Tab

3. Select bring to front, send to back from the Arrange group

Align objects on a page

1. Click on the items on the page you wish to alignHold shift to select more than one item

2. Click the Format Tab

3. Click the Align pull down menu4. Select the desired arrange options

Rotate Objects on a page

1. Click the object/picture you wish to rotate

2. Click and Drag the Green handle at the top of the picture

D. Size Group Crop parts from a picture/object

1. Click the picture/object

2. Click the Format Tab

3. Click the crop tool from the size group4. Place the crop tool over one of the crop handles

5. Drag to remove parts of the picture/object

Change the height and width of a picture/object

NOTE: You can only crop the picture in a rectangle or square shape.

Original picturecropped picture

Crop

handles

Date post:	05-Apr-2018
Category:	Documents
Upload:	vrani
View:	217 times
Download:	0 times

PowerPoint 2007 Book

Documents