PowerPoint 2013 Essentials Sample Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee! With our training courseware you are able to: • Add your name and logo (and remove ours). • Add your own content to make the training more relevant to your clients (i.e. using examples and case studies from within your organization or city) • Train unlimited users within your organization. • No Annual Renewal Fees • Download training material on your time from our secure servers [email protected][email protected]Any technical issues or questions can be addressed by our support team [email protected]Our Product Catalog contains our entire library of available and upcoming courses. Please follow this link: http://corporatetrainingmaterials.com/product_catalog.pdf Review our License Agreement to answer any licensing questions you may have. Please follow this link: http://corporatetrainingmaterials.com/license_agreement.pdf United States International 73 Greentree Drive, Box #68 116 Provost Street Dover, Delaware 19904 New Glasgow, NS, Canada Toll-free:1-877-610-3660 Phone: 001-902-695-3660 Fax: 1-877-610-3661 Fax: 001-902-695-3661
Transcript
PowerPoint 2013 Essentials
Sample
Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee!
With our training courseware you are able to: • Add your name and logo (and remove ours). • Add your own content to make the training more relevant to your clients (i.e. using
examples and case studies from within your organization or city) • Train unlimited users within your organization. • No Annual Renewal Fees • Download training material on your time from our secure servers
Any technical issues or questions can be addressed by our support team [email protected]
Our Product Catalog contains our entire library of available and upcoming courses. Please follow this link: http://corporatetrainingmaterials.com/product_catalog.pdf
Review our License Agreement to answer any licensing questions you may have. Please follow this link: http://corporatetrainingmaterials.com/license_agreement.pdf
United States International 73 Greentree Drive, Box #68 116 Provost StreetDover, Delaware 19904 New Glasgow, NS, Canada Toll-free:1-877-610-3660 Phone: 001-902-695-3660 Fax: 1-877-610-3661 Fax: 001-902-695-3661
Full Course Table of Contents ........................................................................................................... 39
Preface
What is Courseware? Welcome to Corporate Training Materials, a completely new training experience!
Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a take-home reference sheet for the student. You simply need to prepare and train!
Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and e-mail training materials.
How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants’ industry, or additional information. You can, of course, also use all of your word processor’s other features, including text formatting and editing tools (such as cutting and pasting).
To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click “Update entire table” and press OK.
(You will also want to perform this step if you add modules or move them around.)
If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once.
If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options.
For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do:
Now, we can change our formatting and it will apply to all the headings in the document.
For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Corporate Training Materials.
Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.)
We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are included within a separate activities folder and can be reproduced and used where indicated. If you would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets.
We recommend these additional materials for all workshops:
• Laptop with projector, for PowerPoint slides
• Quick Reference Sheets for students to take home
• Timer or watch (separate from your laptop)
• Masking tape
• Blank paper
Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants.
• Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold.
o Use examples, case studies, and stories that are relevant to the group.
o Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately.
o Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.)
• Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures.
• Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life.
• Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops.
And now, time for the training!
Icebreakers
Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an Icebreaker to help facilitate the beginning of the course, as it helps “break the ice” with the participants. If the participants are new to each other, an icebreaker is a great way to introduce everyone to each other. If the participants all know each other it can still help loosen up the room and begin the training session on positive note. Below you will see one of the icebreakers that can be utilized from the Icebreakers folder.
Icebreaker: Friends Indeed
Purpose
Have the participants moving around and help to make introductions to each other.
Materials Required
• Name card for each person • Markers
Preparation
Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to shoulder. They should place their name card at their feet. Then they can take a step back. You as the facilitator should take the place in the center of the circle.
Activity
Explain that there is one less place than people in the group, as you are in the middle and will be participating. You will call out a statement that applies to you, and anyone to whom that statement applies must find another place in the circle.
Examples:
• Friends who have cats at home • Friends who are wearing blue • Friends who don’t like ice cream
The odd person out must stand in the center and make a statement.
The rules:
• You cannot move immediately to your left or right, or back to your place. • Let’s be adults: no kicking, punching, body-checking, etc.
Play a few rounds until everyone has had a chance to move around.
Training Manual Sample
On the following pages is a sample module from our Training Manual. Each of our courses contains twelve modules with three to five lessons per module. It is in the same format and contains the same material as the Instructor Guide, which is then shown after the Training Manual sample, but does not contain the Lesson Plans box which assists the trainer during facilitation.
The Training Manual can be easily updated, edited, or customized to add your business name and company logo or that of your clients. It provides each participant with a copy of the material where they can follow along with the instructor.
Sample Module: Showtime! You are almost ready to give a presentation. This module will help you with the final preparations, including our top five PowerPoint tips. We’ll discuss how to start a show, how to navigate through the show, how to use different pointers during your presentation, and how to switch to a blank screen.
The audience only pays attention as long as you know where you are going.
Philip Crosby
Our Top Five PowerPoint Tips
There are many things you can do to ensure an effective and successful presentation. Our top five tips for preparing your presentation are:
1. Know your audience.
It’s important to know your audience so that you know how to tailor your presentation. The target audience will help you determine your language choice, the amount of background information required, and the amount of detail required in your presentation. If you have done a good job of identifying and understanding your audience, you can keep your presentation interesting to them.
2. Preview the presentation on the actual equipment.
Often a presentation looks very different on a high resolution monitor than it will on an overhead projector. Sounds may carry differently in the room you are presenting than in your office. You may need to make changes to your presentation after viewing in it the actual environment. Also, nothing is more frustrating than having technical difficulties ruin your presentation. A preview before the actual presentation will help you be prepared. Pay attention to the colors and sounds especially, and then evaluate whether you need to make changes. If so, preview the revised presentation as well!
3. Keep your slides simple.
Putting too much on slides is distracting to the audience. They will spend time trying to read it all, instead of listening to you. Too much animation or overuse of illustrations can have the same effect. Make sure that everything on your slide has a purpose, and is of an appropriate size. The best design is a straightforward, simple one with clean, easy-to-understand content. Use colors that work well together, and are pleasing to the eye.
4. Add interest by varying the slide type.
Presentations that are nothing but bulleted points are boring. Consider using a diagram to explain a point, or letting a photograph speak for you. There are many different content layouts in PowerPoint that you can use to spice up your presentation.
5. Maintain consistency from slide to slide.
Keep your presentation professional looking by being consistent. While it is fun to try all the different animations and transitions, using too many different ones will brand your presentation as unprofessional. Use different font and enhancements sparingly, and keep the same look throughout your presentation. Consistent use of fonts, colors, transitions, animations, and even word choice will help give your presentation a professional polish.
Starting a Show
To preview the show, use the following procedure.
1. Select the Slide Show tab from the Ribbon. 2. Select From Beginning.
The slide show begins. Remember that if you planned to have your slides advance by mouse click, you’ll need to click for each slide change.
Press Esc to end the show.
About the In Show Tools
Review the presentation tools. Hover the mouse in the bottom left corner to see the tools. This first illustration shows all of the tools, with the Preview Slide tool highlighted.
Pointer Tools (We’ll cover these in more detail in the next lesson.)
The Navigation tools are new for 2013. When you click the Navigation icon on the tool bar, the presentation is paused. The following illustration shows an example of how you can navigate to another slide (including hidden slides) in your presentation.
The Zoom tool is also new for 2013. When you click on the Zoom tool, PowerPoint shades the screen except for a rectangle. You can place the rectangle anywhere on the slide. When you click, PowerPoint zooms to that area.
Once you have zoomed to another area, you can pan by dragging your mouse.
Right-click to return to normal view.
Here are the additional tools available from the in-show tool bar.
Changing Your Pointer
To change pointers, use the following procedure.
1. Select the Pointer tool from the bottom left corner of the presentation. 2. Select the type of pointer. If you have selected Pen or Highlighter, you can choose a color for the
pen or highlighter tool. If you choose a color, the pointer automatically changes to Pen.
Switching to a Blank Screen
To switch to a blank screen, use the following procedure.
1. Select the Navigation tool from the bottom left corner of the presentation. Or right-click to display the navigation context menu.
2. Select Screen. Select the type of screen to display. Or select Show Taskbar so that you can open another application.
To return to your presentation where you left off, simply click the screen.
Sample Module: Review Questions
1. What are the top five presentation tips?
2. To see the in-show tools, you need to press the Spacebar.
a) True b) False
3. This tool opens a new screen, where you can easily navigate to a new section in your presentation or a hidden slide.
a) True b) False
4. Name this tool. (The Navigation tool)
5. This tool allows you to search for text during your presentation.
a) True b) False
6. This tool allows you to pause the presentation with a black blank screen.
a) True b) False
7. When you select a color from the Pointer tools, PowerPoint automatically switches your pointer to a pen.
a) True b) False
Instructor Guide Sample
On the following pages is a sample module from our Instructor Guide. It provides the instructor with a copy of the material and a Lesson Plans box. Each Instructor Guide and Training Manual mirrors each other in terms of the content. They differ in that the Instructor Guide is customized towards the trainer, and Training Manual is customized for the participant.
The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to complete the lesson, any materials that are needed for the lesson, recommended activities, and additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.
Sample Module: Showtime! You are almost ready to give a presentation. This module will help you with the final preparations, including our top five PowerPoint tips. We’ll discuss how to start a show, how to navigate through the show, how to use different pointers during your presentation, and how to switch to a blank screen.
The audience only pays attention as long as you know where you are going.
Philip Crosby
Our Top Five PowerPoint Tips
Estimated Time 10 minutes
Topic Objective To discuss tips for preparing for successful presentations.
Topic Summary
Although there are many things you can do to ensure a successful presentation, we have collected some of the most helpful tips.
• Know your audience. • Preview the presentation on the actual equipment. • Keep your slides simple. • Add interest by varying the slide type. • Maintain consistency from slide to slide.
Materials Required • Flipchart • Markers
Recommended Activity Discuss the top five tips for using PowerPoint to develop presentations with the participants. Write the tips on the flipchart paper.
Stories to Share There is plenty of good information on the Internet to help you develop effective slides and become a better presenter.
Delivery Tips Encourage students to offer their own tips, and write them on the flip chart paper as well.
There are many things you can do to ensure an effective and successful presentation. Our top five tips for preparing your presentation are:
1. Know your audience.
It’s important to know your audience so that you know how to tailor your presentation. The target audience will help you determine your language choice, the amount of background information required, and the amount of detail required in your presentation. If you have done a good job of identifying and understanding your audience, you can keep your presentation interesting to them.
2. Preview the presentation on the actual equipment.
Often a presentation looks very different on a high resolution monitor than it will on an overhead projector. Sounds may carry differently in the room you are presenting than in your office. You may need to make changes to your presentation after viewing in it the actual environment. Also, nothing is more frustrating than having technical difficulties ruin your presentation. A preview before the actual presentation will help you be prepared. Pay attention to the colors and sounds especially, and then evaluate whether you need to make changes. If so, preview the revised presentation as well!
3. Keep your slides simple.
Putting too much on slides is distracting to the audience. They will spend time trying to read it all, instead of listening to you. Too much animation or overuse of illustrations can have the same effect. Make sure that everything on your slide has a purpose, and is of an appropriate size. The best design is a straightforward, simple one with clean, easy-to-understand content. Use colors that work well together, and are pleasing to the eye.
4. Add interest by varying the slide type.
Presentations that are nothing but bulleted points are boring. Consider using a diagram to explain a point, or letting a photograph speak for you. There are many different content layouts in PowerPoint that you can use to spice up your presentation.
5. Maintain consistency from slide to slide.
Keep your presentation professional looking by being consistent. While it is fun to try all the different animations and transitions, using too many different ones will brand your presentation as unprofessional. Use different font and enhancements sparingly, and keep the same look throughout your presentation. Consistent use of fonts, colors, transitions, animations, and even word choice will help give your presentation a professional polish.
Starting a Show
Estimated Time 5 minutes
Topic Objective To learn how to start a slide show.
Topic Summary Starting a slide show is just like the preview we covered in Module 10. You can start a slide show from the first slide, or from the currently selected slide.
Materials Required • PowerPoint 2013 • The presentation from Module 10, or any PowerPoint presentation
Recommended Activity Have the participants start their slide shows.
Stories to Share It is helpful to put your first slide up a while before you start speaking. It sets the stage for your presentation, and gets the audience prepared. It also looks more professional than having the PowerPoint window showing.
Delivery Tips The keyboard shortcut for starting a show is F5. This starts the presentation from the first slide.
Show the participants how to preview the show. Use the following procedure.
1. Select the Slide Show tab from the Ribbon. 2. Select From Beginning.
The slide show begins. Remember that if you planned to have your slides advance by mouse click, you’ll need to click for each slide change.
Press Esc to end the show.
About the In Show Tools
Estimated Time 5 minutes
Topic Objective To learn how to use the presentation tools.
Topic Summary
When you start your presentation, you have a few choices for navigating through the show. You can click with the mouse anywhere on the slide. Depending on your settings, you may need to manually advance each animation. You can also press Enter or Pg Dn.
The presentation tools are available at the bottom left corner of your presentation screen. You can also display a context menu by right clicking anywhere on a slide. The tools are:
• Previous slide – Moves to the previous slide • Next slide – Moves to the next slide • Pointer Options – Allows you to change your pointer or pen options • Navigation tools – Allows you to navigate the presentation • Zoom and pan – Allows you to zoom into a selected area of a slide.
Once zoomed, you can pan to different areas of the slide. • Additional tools – Allow you to access a menu of additional options.
Materials Required • PowerPoint 2013 • The presentation from the previous topic
Planning Required You may want to have some slides hidden so that participants can practice accessing these slides, such as to answer questions.
Recommended Activity
Have the participants practice moving through a presentation using the presentation tools. They can practice not only moving forward, but also moving back a slide, or jumping to any slide in the presentation, or viewing a hidden slide.
Stories to Share
If you practice moving around in your presentation, you will be able to maintain your professionalism if you accidentally end up in the wrong place. It is also very helpful to know when you have to click to advance your text or graphics. If you have a wireless mouse, you can move around more naturally during the presentation.
Delivery Tips
Make sure that participants understand that moving forward in your presentation might mean changing slides, or it might mean playing the next animation on the current slide. We’ll discuss the pointer tools in the next topic.
Show the participants the presentation tools. Hover the mouse in the bottom left corner to see the tools. This first illustration shows all of the tools, with the Preview Slide tool highlighted.
Pointer Tools (We’ll cover these in more detail in the next lesson.)
The Navigation tools are new for 2013. When you click the Navigation icon on the tool bar, the presentation is paused. The following illustration shows an example of how you can navigate to another slide (including hidden slides) in your presentation.
The Zoom tool is also new for 2013. When you click on the Zoom tool, PowerPoint shades the screen except for a rectangle. You can place the rectangle anywhere on the slide. When you click, PowerPoint zooms to that area.
Once you have zoomed to another area, you can pan by dragging your mouse.
Right-click to return to normal view.
Here are the additional tools available from the in-show tool bar.
Changing Your Pointer
Estimated Time 5 minutes
Topic Objective To learn how to change the pointer during a presentation and use the pointers to annotate the slides.
Topic Summary
You can use the context menu or presentation tools at the bottom left of the screen to change the presentation pointer.
The available presentation pointers are:
• Laser pointer – Allows you to point out details on a slide • Pen – Allows you to write annotations on the slide • Highlighter – Allows you to highlight annotations on the slide • Eraser – Allows you to erase pen or highlighting on a slide
You can turn the laser pointer on and off. When the laser pointer is off, the cursor returns to the normal arrow.
Materials Required • PowerPoint 2013 • The presentation from the previous topic
Recommended Activity Have the participants practice using a variety of different pointers during their presentations.
Stories to Share
• You can save the annotations with your slide show so that the next time you run it you don’t have to draw them again.
• Drawing with your mouse takes practice, so make sure the first time you try it isn’t in front of an audience!
Delivery Tips You can erase all of the ink on a slide by pressing E. The eraser option is only available if you have made annotations on the slide.
Show the participants how to change pointers. Use the following procedure.
1. Select the Pointer tool from the bottom left corner of the presentation. 2. Select the type of pointer. If you have selected Pen or Highlighter, you can choose a color for the
pen or highlighter tool. If you choose a color, the pointer automatically changes to Pen.
Switching to a Blank Screen
Estimated Time 5 minutes
Topic Objective To learn how to switch to a blank screen during a presentation.
Topic Summary You can move to a blank black or white screen. Return to your presentation where you left off with a simple click. You can also use the Navigation tools to switch to another program, such as to display a spreadsheet or webpage.
Materials Required • PowerPoint 2013 • The presentation from the previous topic
Recommended Activity Have the participants practice switching to a blank screen and back to the presentation.
Stories to Share
A good time to use this is when a side discussion breaks out, or you move away from slide based material during your talk. Instead of leaving an irrelevant slide up, blank the screen. Once you are ready to return to your planned presentation, return to your presentation.
Delivery Tips Press B or W to switch to a blank black or white screen, and Space to return to the presentation.
Show the participants how to switch to a blank screen. Use the following procedure.
1. Select the Navigation tool from the bottom left corner of the presentation. Or right-click to display the navigation context menu.
2. Select Screen. Select the type of screen to display. Or select Show Taskbar so that you can open another application.
To return to your presentation where you left off, simply click the screen.
Sample Module: Review Questions
1. What are the top five presentation tips? (Know your audience, preview the presentation on the actual equipment, keep your slides simple, add interest by varying the slide type, and maintain consistency from slide to slide)
2. To see the in-show tools, you need to press the Spacebar.
a) True b) False
3. This tool opens a new screen, where you can easily navigate to a new section in your presentation or a hidden slide.
a) True b) False
4. Name this tool. (The Navigation tool)
5. This tool allows you to search for text during your presentation.
a) True b) False
6. This tool allows you to pause the presentation with a black blank screen.
a) True b) False
7. When you select a color from the Pointer tools, PowerPoint automatically switches your pointer to a pen.
a) True b) False
Quick Reference Sheets
Below is an example of our Quick reference Sheets. They are used to provide the participants with a quick way to reference the material after the course has been completed. They can be customized by the trainer to provide the material deemed the most important. They are a way the participants can look back and reference the material at a later date.
They are also very useful as a take-away from the workshop when branded. When a participant leaves with a Quick Reference Sheet it provides a great way to promote future business.
Adding a Basic Animation
To apply a standard animation using the animation gallery, use the following procedure.
1. Select the placeholder for the object you want to animate.
2. Select the Animations tab from the Ribbon.
3. Select the small down arrow next to the types of animations to see the entire gallery.
4. Select the type of animation you want to apply.
Review the Effect Options. Notice the numbers that PowerPoint adds. These show the order of the animations.
Saving Files
To save a presentation that has not been previously saved, use the following procedure.
1. Select the File tab on the Ribbon. 2. Select the Save command in the Backstage View. 3. Select the Place where you want to save the presentation. 4. If you choose your SkyDrive, you can select the Presentations
folder. If you choose your Computer, select your Current Folder or one of your Recent Folders. Or in either place, you can choose Browse to select a new location.
5. The Save As dialog opens. Enter a File Name, and if desired, navigate to a new location to store the file. Select Save.
Every course comes with a Certificate of Completion where the participants can be recognized for completing the course. It provides a record of their attendance and to be recognized for their participation in the workshop.
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PowerPoint Sample
Below you will find the PowerPoint sample. The slides are based on and created from the Training Manual. PowerPoint slides are a great tool to use during the facilitation of the material; they help to focus on the important points of information presented during the training.
The Parking Lot ....................................................................................................................................... 10
Using a Content Placeholder................................................................................................................... 37
Adding Text ............................................................................................................................................. 40
Using the Slides Tab ................................................................................................................................ 42
Our Top Five PowerPoint Tips ............................................................................................................... 110
Starting a Show ..................................................................................................................................... 112
About the In Show Tools ....................................................................................................................... 113
Changing Your Pointer .......................................................................................................................... 116
Switching to a Blank Screen .................................................................................................................. 117
