POWERPOINT ESSENTIALS BY: Andrea Fuentes #9

VIEWING A PRESENTATION IN DIFFERENT WAYS

• PowerPoint´s various views enable you to see your presentation in variety of ways.

• Normal view: focus on an individual slide. The slide you are currently editing is calles the current

slide.

• Slide sorter view: displays all the slides in a presentation on a single screen.

• Notes Page view: shows one slide at a time, along with any notes that are associated with the

slide.

• Slide Show view: lets you preview your presentation on the screen, so you can see it the way

your audience will see it.

• Reading view: is like Slide Show view except it´s in a wondow rather than filling the entire

screen.

CHANGE THE PRESENTATION´S VIEW COLOR

• You can modify your presentation´s view by changing its

color. PowerPoint provides Color, Grayscales; and Black

and White options located in the Color or Grayscale group

in the View tab.

• Using zoom: PowerPoint´s zoom tools let you change the

magnification of slides on the screen.

PRESENTATION BASICS

• PowerPoint can save presentations in several

different file formats.

PRINTING A PRESENTATION

• PowerPoint´s Print Preview features shows you how your slides will

look on paper before you print them.

• You can preview and print a presentation in several different formats:

• Full Pages Slides: One slide prints per page as large as possible.

• Notes Page: One slide prints per page with any notes below it.

• Outline: The text of the presentation prints in outline from; graphics

do not print.

• Handouts: Multiple slides print per page, designed for to an audience.

WORKING WITH TEXT

• Alining Paragraphs: by default, PowerPoint aligns text along

the left margin. PowerPoint provides four alingment options:

• Align text Left: aligns the paragraph at the left.

• Center: aligns the paragraph in the center.

• Align Text Right: aligns the paragraph at the right.

• Justify: aligns text to both the left and right margins.

• Line spacing: drop-down list in the Paragraph dialog box enables you to select

from these setings:

• Single: sets the spacing to what single spacing would be for the font size in use.

• 1.5 Lines: sets the spacing halfway between single spacing and double spacing.

• Double: sets the spacing to what double spacing woubl be for the font size in

use.

• Multiple: enables you to specify a multipler for spacing.

• Working with bulleted list: bulleted are small dots, or other graphics that appear

before a short phrase or word. A bulleted list is a set of paragraphs that each

start with a bullet symbol.

FORMATING A TEXT BOX

• PowerPoint´s styles allow you to quikly format any text or

placeholder with a combination or fill, border, and effect

formats to make the object stand out on the slide.

• Workng with a text box: you can format the text withhin a text

box in a number of ways.

• Aligning text in a text box: you can use the same aligment

options in a text box.

• Setting up columns in a text box: PowerPoint

enables you to create columns in text boxes to

present information you want to set up in lists

across the slide but do not want to place in

PowerPoint tables.

• Turning spelling options off: Sometimes is

possiblyou want the PowerPoint spelling or

grammar optionss to ignore misspellings in some

texts.

DESIGNING A PRESENTATION

• PowerPoint makes it easy to see how a theme will look on your slides by offering a live

preview: As you move the mouse.

• Changing theme colors: you can select from other theme, or you can create your own color

theme.

• To create a unique appereance, you can choosse new colors from theme elements in the

Create New Theme Colors dialog box.

• Changing Theme Fonts: each theme supplies a combination of two fonts to be applied to

headings and text. Collectively these two fonts are called a font theme.

• Applying A Custume Background: the same background options for text boxes also apply to

slide backgrounds. You can apply a solid color or gardient fill, or select a picture or texture

for the background.

ISERTING A DATE, FOOTER, AND SLIDE NUMBERS

• A footer is text that repeats at the bottom of each slide in a

presentation. Use a footer to record the slide title, company name,

or other important inforation thet you want the audience to keep in

mind as they view the slides.

• Removing Sections: sections offer an easy way of selecting groups

of slides together, so you can move them, format them, or even

delete them. When you no longer need a section, you can delete it

selecting the section header and right-click on it and then click on

one of the available options to remove sections.