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PowerPoint Lesson 1 PowerPoint Basics

Microsoft Office 2007:

Introductory

Pasewark & Pasewark

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Pasewark & Pasewark Microsoft Office 2007: Introductory 2

Objectives

Start PowerPoint.

Understand the elements of the PowerPoint window.

Open an existing presentation.

Save a presentation.

Navigate through a presentation.

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Objectives (continued)

Change views.

Use the Slides and Outline tabs.

Use the Ribbon.

Use the Slide pane and Notes pane.

Change the layout.

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Objectives (continued)

Delete a slide.

Print a presentation.

Exit PowerPoint.

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Vocabulary

Animation

Layout

Live Preview

Microsoft Office

Button

Normal view

Notes Page view

Outline tab

PowerPoint

presentation

Publishing

Quick Access

Toolbar

Ribbon

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Pasewark & Pasewark Microsoft Office 2007: Introductory 6

Vocabulary (continued)

Slide layout

Slide pane

Slide Show view

Slide Sorter view

Slides tab

Status bar

Tab

Task pane

Thumbnails

Title bar

Transition

Zoom Slider

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Pasewark & Pasewark Microsoft Office 2007: Introductory 7

Introduction to PowerPoint

Program to create professional presentations.

Presentation can include: – Text

– Drawn graphics

– Clip art

– Photographs

– Tables

– Charts

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Introduction to PowerPoint (continued)

The presentation also may include:

– Flash animation files

– Animated clip art

– Links to Web sites

– Sound

– Movie clips

You can publish the presentation to a Web

server for others to view on the Internet.

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Pasewark & Pasewark Microsoft Office 2007: Introductory 9

Starting PowerPoint

Click the Start button.

Click All Programs.

Click Microsoft Office.

Click Microsoft Office PowerPoint 2007.

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Reviewing the PowerPoint Window

Title bar is at the top and identifies the program you are working in and file name.

Microsoft Office Button opens the Office menu.

Quick Access Toolbar has buttons for frequently used commands.

The Ribbon has graphic command buttons organized by tabs and in groups.

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Reviewing the PowerPoint Window (continued)

The work area is divided into three panes: – Slides tab: Displays thumbnails including the

graphics.

– Outline tab: Displays the text on the slides.

– Slide pane: Where you do most of the work of adding text and graphics to the slide.

The status bar appears at the bottom and tells you which slide is displayed and total number of slides.

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Opening and Viewing an Existing Presentation

You can choose the presentation from the

Recent Documents list.

Click the Microsoft Office button to access

the Recent Documents list.

If the presentation is not on the list:

– Click Open on the Office menu.

– Locate the file name in the Open dialog box.

– Click the presentation and then click Open.

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Pasewark & Pasewark Microsoft Office 2007: Introductory 13

Opening and Viewing an Existing Presentation (continued)

A slide show is a series of slides.

Transition refers to the way each new slide

appears.

Animation is text and graphics that have

motion.

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Pasewark & Pasewark Microsoft Office 2007: Introductory 14

Saving a Presentation

The Save As dialog box is used to name a

presentation.

For a file that has previously been saved,

you can:

– Click the Save button on the Quick Access

Toolbar.

– Or press Ctrl+S to update the file to the latest

version.

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Pasewark & Pasewark Microsoft Office 2007: Introductory 15

Changing Views

You can view a presentation in four ways: – Normal view: You do most of your work in this

view.

– Notes Page view: Displays your slides on the top portion of the page, and your notes on the bottom.

– Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them.

– Slide Show view: Your presentation is shown full screen as if you were showing it to an audience.

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Changing Views (continued)

In Normal View you can have up to four panes: – Slides tab and Outline tab: Slides tab shows

thumbnails of your slides and Outline tab shows text in an outline format.

– Slide pane: Displays one slide at a time and is where you edit text.

– Notes pane: Is where you add speaker notes.

– Task pane: Opens up on the right for some tasks such as inserting clip art.

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Inserting a New Slide with a New Slide Layout

The slide layout is how objects are placed on a slide.

Objects are text, graphics, illustrations, tables, and charts.

The default layout includes placeholders for titles, text and content.

You can choose a layout when you insert a slide or to change an existing slide.

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Notes Page View

Notes Page view displays your slides on the top

portion of the page and your notes on the bottom

portion of the page.

You can use the notes to help guide you during the

presentation.

Notes are also helpful when printed with handouts.

To switch to this view, on the Ribbon, click the View

tab, in the Presentation Views group, click the Notes

Page button.

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Using Slide Sorter View

Slide Sorter view displays thumbnails of the slides

on the screen that you can rearrange easily.

This view gives you an overview of the entire

presentation.

Use Slide Sorter view to set slide timings, transitions,

and animations.

To switch to this view, click the View Shortcuts Slide

Sorter button on the status bar or the Slide Sorter

button on the View tab.

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Using Slide Show View

In Slide Show view you run your presentation on your computer as if it were a slide projector.

Each slide fills the screen.

Animations, sounds and videos play.

To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5.

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Deleting Slides

To delete a slide in Normal view, press the

Delete key when that slide is displayed.

You can also delete a slide using the Ribbon,

on the Home tab, in the Slides group, by

clicking the Delete button.

If you accidentally delete a slide, click the

Undo Delete Slide button on the Quick

Access Toolbar.

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Printing a Presentation

You can print handouts with thumbnails of your slides and a place for notes.

You can print your presentation as slides only, with notes, or as an outline.

You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically.

Click the Microsoft Office Button, then press Print to open the Print dialog box.

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Printing a Presentation (continued)

You can print all the slides, only the current

slide or any combination of slides.

You can also choose to print your slides in

color, Pure black and white, or Grayscale.

You can also choose if you want a border.

To make sure the slides fit on a page

correctly, there is a Scale to fit paper option.

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Closing a Presentation and Exiting PowerPoint

To close a presentation, click the Microsoft Office

Button, then click Close on the Office menu.

Or, click the presentation window Close button.

To exit PowerPoint, click the Microsoft Office Button,

then click Exit PowerPoint.

Or, click the Close button in the upper-right corner of

the title bar.

You will be prompted to save any changes to the file

before exiting.

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Summary

PowerPoint is an Office application that can help you create a professional presentation.

You can view your presentation in Normal view, Slide Sorter view, Slide Show view and Notes Page view.

You can insert slides, add text and objects to slides, and delete slides.

You can print your presentation as Slides, Slides with Notes, or in an Outline format. You can also print handouts with multiple slides on a page.

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Summary (continued)

To exit PowerPoint, click the Microsoft Office

Button, and then click Exit PowerPoint.