2/2/2017 1 DIR Cooperative Contracts Texas State Library and Archives Commission February 2, 2017 Using the Department of Information Resources to meet your needs Agenda DIR Cooperative Contracts Process o Purchasing IT Products and Services o Navigating the Website o E-Rate o Data and Reports o Negotiating Price o Terms and Conditions Questions and Answers STATE APPROVED PURCHASING METHODS The State of Texas provides a myriad of purchasing methods or opportunities. Each method provides you with the unique opportunity to make a best value determination and save state taxpayers valuable money. Section 2.4 of the Procurement Manual will provide additional information on selecting a Procurement Method Department of Information Resources (DIR) (Gov’t Code, §2157.068; & 1 TAC, §201.18) DIR is a state agency created in 1989 that serves as the chief information office for the State of Texas. DIR provides contracts for computer hardware, software, technical services, and telecommunications infrastructure and services for the state. All DIR contracts are competitively bid and comply with applicable purchasing laws. Most contracts offered by DIR are Cooperative Contracts meaning the purchase order (PO), with the DIR contract number referenced, is issued directly to the vendor. State agencies are required to purchase information technology (IT) commodity items through contracts established by DIR with the exception of the following: · Agency first obtains an exemption from DIR · DIR procurements do not exceed $1,000 · Procurement exceeds $ 1million dollars
Transcript
2/2/2017
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DIR Cooperative Contracts
Texas State Library and Archives Commission February 2, 2017
Using the Department of Information Resources
to meet your needs
Agenda
DIR Cooperative Contracts Process o Purchasing IT Products and Services
o Navigating the Website
o E-Rate
o Data and Reports
o Negotiating Price
o Terms and Conditions
Questions and Answers
STATE APPROVED PURCHASING METHODS
The State of Texas
provides a myriad of
purchasing methods or
opportunities. Each
method provides you
with the unique
opportunity to make a
best value
determination and save
state taxpayers
valuable money.
Section 2.4 of the
Procurement Manual
will provide additional
information on
selecting a
Procurement Method
Department of Information Resources (DIR)
(Gov’t Code, §2157.068; & 1 TAC, §201.18)
DIR is a state agency created in 1989 that serves as the chief information
office for the State of Texas. DIR provides contracts for computer hardware,
software, technical services, and telecommunications infrastructure and
services for the state. All DIR contracts are competitively bid and comply with
applicable purchasing laws. Most contracts offered by DIR are Cooperative
Contracts meaning the purchase order (PO), with the DIR contract number
referenced, is issued directly to the vendor.
State agencies are required to purchase information technology (IT)
commodity items through contracts established by DIR with the exception of
the following:
· Agency first obtains an exemption from DIR
· DIR procurements do not exceed $1,000
· Procurement exceeds $ 1million dollars
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STATE APPROVED PURCHASING METHODS
Telecommunications "Telecommunications services" are defined as intercity communications facilities or services that do not include single agency point-to-point radio systems or facilities, or services of criminal justice information communication systems. Gov’t Code, Chapter 2170 requires state agencies to procure telecommunications services through DIR. DIR shall evaluate requests for waivers based on cost-effectiveness to the state government as a whole. Hardware, Software, and Technical Services Gov’t Code, §2157.068 requires state agencies to purchase hardware, software, and technical services through DIR’s cooperative contracts. Hardware, software, and technical services are defined as commercial software, hardware, or technology services, other than telecommunications services for which DIR determines that a reasonable demand exists in two or more state agencies. The term includes seat management, through which a state agency transfers its personal computer equipment and service responsibilities to a private vendor to manage the personal computing needs for each desktop in the state agency, including all necessary hardware, software, and support services. The Request for Offer method of procurement is mainly used to procure Automated Information System (AIS) and Information Technology (IT) services.
Cooperative Contracting Process
HOW DOES DIR ESTABLISH CONTRACTS?
Cooperative Contracts
What do they do?
Create savings for taxpayers
Leverage the state’s buying power to lower prices
Contain best value
Optimize the purchase of IT commodities and services
Streamlines process for customers
• Reduces duplicate efforts: all contracts competitively procured
• Reduces purchasing and contract cycle time: customers issue P.O. directly to DIR vendor
Simplifies sales process for vendors
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Who are DIR’s Customers?
Eligible Customers Include • State Agencies
• Higher Education
• K-12 Independent School Districts
• Private Schools
• Private or Independent Institutions of Higher Education
• ERCOT
• Cities
• Counties
• LCRA
• Volunteer Fire Departments
• Municipal Water Districts
• Out of State Governmental Entities
• Assistance Organizations registered with the Texas Facilities Commission or the Texas Comptroller of Public
Accounts
Available Services
IT Staffing Services – over 125 vendors
Training – Instructor Led and Computer Based
End-User IT Outsourcing (seat management) – 18 vendors
Managed Document Output – 4 vendors
Deliverables Based IT Services (DBITS) – over 70 vendors
Searches using the alpha index search do not show the AIS asterisk indicator
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E-Rate Program
What is E-Rate? The E-Rate program provides discounts to public K-12 schools and libraries purchasing telecommunications services, internet access, internet connections and basic maintenance of internal connections.
Who can Participate in E-Rate? Eligible entities include K-12 public schools, school districts, charter schools, and libraries. Applicants must file proper Schools and Libraries Division forms in a timely manner.
How we make using E-Rate Easy Simplified the procurement process for products and services that qualify for E-Rate funding by filing Form 470 with the Universal Service Administrative Co. (USAC). Eligible Contracts are designated on the contract page as:
Questions about the E-Rate process? Contact Henry Stokes, TSLAC Library Technology Consultant [email protected]
E-Rate Funding DIR addresses the Competitive Bidding requirement
