Business Reports: Excel vs PowerPoint

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8 Reasons Why PowerPoint is Better Than Excel for Business Reports

1. Made for presenting

2. Easy to organize

3. Greater multimedia capabilities

4. Cohesive themes

5. Better chart choices

6. Automatically updating data

7. See only end result

8. Ease of distribution

Reason #1: Made for Presenting

• Unlike Excel, PowerPoint is made for presenting

• Made to show to groups

• Easy to move back and forth through slides with a simple mouse click

• No busy menus or other distractions

Reason# 2: Easy to Organize

• Use PowerPoint’s slide sorter to reorder slides and work on your storyboard just by dragging slides to move them - more difficult to do within Excel

Reason#3: Greater Multimedia Capabilities

• PowerPoint handles graphics, pictures, audio and video seamlessly, unlike Excel

• Add stock photos, pictures of your products & people or illustrations

• Add demonstration videos

• Add animated graphics or charts

Reason #4: Cohesive Themes

• Have a common theme with colours, fonts, etc. throughout the presentation

• Make a change in the master theme and the entire presentation is updated

Reason #5: Better Chart Choices

• Excel has good standard carts, but PowerPoint can work with some specialty charts like:

• Tachometers/speedometers –instead of boring bar and graph charts

• Infographics – visual images used to represent information

Infographic Example

Reason# 6: Automatically Updating Data

• Connect your PowerPoint to data sources using DataChannel

• Your report is automatically updated with the latest figures and other data

• Date sources can include:• Excel spreadsheets• .csv file• RSS feeds• MySQL• Microsoft SQL Server• Oracle• XML• ODBC• OLE DB

Reason #7: See Only End Result

• No need to show raw data or formulae

• Skip the raw stuff and present the numbers in a graphically pleasing format

Reason #8: Distribution

• Distribution is easy.

• Distribute as:• Self running presentation

• Printed slides

• .pdf file

• Broadcast company wide using MessageChannel

• Upload and share worldwide through SlideShare

Conclusion: Best of Both Worlds• Data-driven PowerPoints give

you the power of data and calculation of Excel along with the expanded multimedia and presentation capabilities of PowerPoint

• Truly the best of both worlds

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