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COMPREHENSIVE

PowerPoint Tutorial 1

Creating a

Presentation



XPXPObjectives

•Open and view an existing PowerPointpresentation

• Switch views and navigate a presentation

• View a presentation in Slide Show view• Plan a presentation

• Create a presentation using a template

New Perspectives on Microsoft Office PowerPoint 2007 2



XPXPObjectives

•Edit text on slides

• Add, move, and delete slides

• Promote and demote bulleted text

• Check the spelling in a presentation

• Use the Research task pane

• Create speaker notes

• Preview and print slides, handouts, and speaker

notes




XPXPWhat Is PowerPoint?

•PowerPoint is a powerful presentation graphicsprogram that provides everything you need to

produce an effective presentation in the form of

on-screen slides, a slide presentation on a Web

site, or black-and-white or color overheads

• Using PowerPoint, you can prepare each

component of a presentation: individual slides,

speaker notes, an outline, and audience

handouts




XPXPOpening an Existing PowerPoint

Presentation




XPXPSwitching Views and

Navigating a Presentation•

The PowerPoint window contains featurescommon to all Windows programs, as well as

features specific to PowerPoint

– Slide pane

– Notes pane

– Slides tab

• Thumbnails

– Outline tab




XPXPSwitching Views and

Navigating a Presentation•

At the lower right of the PowerPoint window, onthe status bar to the left of the Zoom slider, are

three buttons you can use to switch views

– Normal view

– Slide Sorter view

– Slide Show view




XPXPViewing a Presentation

in Slide Show View•

Slide Show view is the view you use when you presentan on-screen presentation to an audience

• When you click the Slide Show button on the status bar,

the slide show starts beginning with the current slide

• When you click the Slide Show button on the View tab

on the Ribbon or press the F5 key, the slide show starts

at the beginning of the presentation

•

In Slide Show view, you move from one slide to the nextby pressing the Spacebar, clicking the left mouse

button, or pressing the → key




XPXPViewing a Presentation

in Slide Show View•

When you prepare a slide show, you can addspecial effects to the show:

– Slide transitions

–

Animations – Progressive disclosure

– Footer




XPXPPlanning a Presentation

• Planning a presentation before you create it: – Improves the quality of your presentation

– Makes your presentation more effective and enjoyable

– Saves you time and effort

• As you plan your presentation, you should determine

the following aspects: – Purpose of the presentation

– Type of presentation

– Audience for the presentation

–Audience needs

– Location of the presentation

– Format




XPXPUsing Templates

•

PowerPoint helps you quickly create effectivepresentations by using a template

– A PowerPoint file that contains the colors,background format, font styles, and accent colors for

a presentation• Click the Office Button , and then click New

• In the pane on the left side of the New

Presentation dialog box, click New from existingin the list under Templates

• Double-click the template you wish to use




XPXPUsing Templates




XPXPModifying a Presentation

•

A placeholder is a region of a slide, or a locationin an outline, reserved for inserting text or

graphics

•

A text box is an object that contains text – An Active text box appears with dashed lines and

sizing handles around the text

– Sizing handles are small circles and squares on the

corners and sides of the text box




XPXPModifying a Presentation

• A bulleted list is a list of “paragraphs” with a special

character to the left of each paragraph

– Bulleted item

– First-level bullet

– Second-level bullet

• Subbullet

• A numbered list is a list of paragraphs that arenumbered consecutively on the slide

•

In all your presentations, you should follow the 6 x 6rule as much as possible: Keep each bulleted item to nomore than six words, and don’t include more than six

bulleted items on a slide




XPXPCreating Effective Text Presentations

• Think of your text presentation as a visual map of your oralpresentation. Show your organization by using overviews, makingheadings larger than subheadings, and including bulleted lists tohighlight key points and numbered steps to show sequences

• Follow the 6 × 6 rule: Use six or fewer items per screen, and use

phrases of six or fewer words. Omit unnecessary articles,pronouns, and adjectives

• Keep phrases parallel. For example, if one bulleted item startswith a verb, all the other bulleted items should start with a verb.Or, if one bulleted list is a complete sentence, all the items should

be complete sentences• Make sure your text is appropriate for your purpose and

audience




XPXPEditing Slides

•

The slide title text is a text box at the top of theslide that gives the title of the information on

that slide

•

The slide content is a large box in which you typea bulleted or numbered list or insert some other

kind of object

• You also can enter text using the Outline tab




XPXPEditing Slides




XPXPDeleting Slides

•

In Normal view, go to the slide you want todelete so it appears in the slide pane, and then

click the Delete button in the Slides group on the

Home tab

or

• Click the desired slide thumbnail in the Slides

tab, click the slide icon in the Outline tab, or in

Slide Sorter view, select the slides you want to

delete, and then press the Delete key




XPXPAdding a New Slide

and Choosing a Layout•

A layout is a predetermined way of organizingthe objects on a slide including placeholders for

title text and other objects

•

When you insert a new slide, it appears after thecurrent slide, with the default layout, Title and

Content


dd l d



XPXPAdding a New Slide

and Choosing a Layout




XPXPPromoting, Demoting,

and Moving Outline Text•

Working in the Outline tab gives you moreflexibility because you can see the outline of the

entire presentation

•

To promote an item means to raise the outlinelevel of that item

• To demote an item means to decrease the

outline level


i i




and Moving Outline Text


P i D i




and Moving Outline Text•

You can move outline text by dragging the text inthe Outline tab




XPXPMoving Slides in Slide Sorter View

•

In Slide Sorter view, PowerPoint displays all theslides as thumbnails, so that several slides can

appear on the screen at once

•

On the status bar, click the Slide Sorter button• Dragging and dropping slides in Slide Sorter view

will rearrange them in the presentation




XPXPMoving Slides in Slide Sorter View




XPXPChecking the Spelling in a Presentation

•

Before you print or present a slide show, youshould always perform a final check of the

spelling of all the slides in your presentation

•

PowerPoint does two types of spell check: – The regular type is when PowerPoint finds a word

that’s not in its dictionary

– The other type is called contextual spelling, which

checks the context in which a word is used




XPXPChecking the Spelling in a Presentation




XPXPUsing the Research Task Pane

•

PowerPoint enables you to search online servicesor Internet sites for additional help in creating a

presentation

•

A thesaurus contains a list of words and theirsynonyms, antonyms, and other related words

• You access the Research task pane by clicking the

Review tab on the Ribbon, and then clicking

either the Research or the Thesaurus button in

the Proofing group




XPXPUsing the Research Task Pane




XPXPCreating Speaker Notes

• Notes (also called speaker notes) help the speaker

remember what to say when a particular slide appears

during the presentation

• They appear in the notes pane below the slide pane in

Normal view• You can also print notes pages with a picture of and

notes about each slide




XPXPPreviewing and Printing a Presentation

•

PowerPoint provides several printing options – Color, grayscale, or pure black and white

– Handouts are printouts of the slides themselves;

these can be arranged with several slides printed on

a page

– Overhead transparency film

• Print Preview allows you to see the slides as they

will appear when they are printed









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