PowerSchool

GPA/Class Rank

Transcripts (Revised 05/19/14)

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GPA Calculation:

There is no GPA calculation in PowerSchool. GPA is dynamic - the system

automatically recalculates a student’s GPA when a grade is added or edited in the

student’s historical grades.

Class Rank Calculation:

Unlike GPA, class rank is not dynamic in PowerSchool. You must use the Class

Rank process to calculate class rank. (Best practice – if you make a grade change

in a student’s historical grades, you need to recalculate the class rank.)

Before completing the Class Rank process, make sure that any students that are

not included in class rank (post graduates, GED students, etc.) are tagged as such

on their “Other Information” page.

1. On the Start Page, click School under the Setup heading on the left toolbar.

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2. Scroll down the page and click Class Rank under the Grading section.

3. Click on Recalculation Frequency.

4. Click on Recalculate now. Wait while the system calculates Rank – this may

take a while. DO NOT CLICK ON THE SUBMIT BUTTON – EVER!!!! (By

clicking on the Submit button, the system will calculate the class rank twice

and it will be listed on reports twice for every student. The only way to

correct this is to manually delete the doubled rank.)

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View GPA and Class Rank Information:

1. Look up the student on the Start Page and click on their name.

2. Choose Cumulative Info under the Academics heading on the left toolbar.

3. The student’s cumulative information page will appear.

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Reports

Transcripts

1. On the Start Page, search for the desired student, pull up one of their student pages, and then return to the Start Page. Your Current Selection should now only contain this student. (You may also select a grade level, such as 12, and enter this as your selection.)

2. Click System Reports under the Reports heading on the left toolbar.

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3. Click the State tab on the Reports page.

4. Click Transcript Report under the Virginia State Reports heading.

5. Complete the following fields on the Student Transcripts Report page (leave all fields that are not listed below at the default setting):

a. Students to Include – make sure the radio button is checked for the selected student(s) only

b. Grade Levels – (9-12) should be highlighted

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c. Include 8th grade courses, Include 7th grade courses, Include 6th grade courses – make sure the boxes are checked beside of these options

d. Include Course Details – make sure the box is checked beside this option

e. Choose mark to display on the transcript – make sure that Grade is chosen

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f. Select the GPA Method to display for each term – leave this option at (Don’t Display Term GPA)

g. Select the GPA Method to be used to determine class rank – make sure that Added Value is chosen. (MCPS uses only Added Value for the GPA method. If this method is not chosen, the incorrect Rank will print on the student’s transcript.)

h. Select the GPA Methods to display in the GPA Summary – make sure that GPA is the only option chosen. (GPA uses Added Value for the GPA method – which is the only method used by MCPS. If this method is not chosen, the incorrect GPA will print on the student’s transcript. By choosing GPA for this field, the word “GPA” and not “Added Value” will print on the transcript.)

i. Select the Tests to display in the Test Scores and Dates Summary – choose SAT if you want SAT test scores to print on the transcript

j. Click Submit

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Class Ranking Report

1. On the Start Page, click System Reports under the Reports heading on the left toolbar.

2. Scroll down the page and click Class Ranking under the Grades and Gradebooks section.

3. Choose the Grade Level for the list you are generating and make sure the Class Rank Method is Added Value. Leave the other fields blank.

4. Click Submit

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5. The class ranking report will generate. Follow these steps to print the report.

1. Click File on the toolbar at the top of the Firefox browser.

2. Click Print Preview

3. Click Page Setup on the toolbar at the top of the page.

4. Choose Landscape for the Orientation and click the checkbox beside of

Print Background (colors & images) in the Options box. Click OK.

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5. Click Print on the toolbar at the top of the page.

Example report:

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Verified Credit Report

1. On the Start Page, search for the desired student, pull up one of their student pages, and then return to the Start Page. Your Current Selection should now only contain this student.

2. Click System Reports under the Reports heading on the left toolbar.

3. Click the State tab on the Reports page.

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4. Click Verified Credits Report under the Virginia State Reports heading.

5. Leave all options at their default settings except for:

a. Students to Include – Select the radio button beside of “The selected 1 student only

b. Grade Range – Use the pull down menu to select Grades 6 – 12

6. Click Submit.

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This report currently pulls the incorrect field for the verified credits earned for English Reading and Writing. As you can see, this student passed both SOL’s and should have 2 verified credits for English. This is what the report will look like when this issue is corrected.