Practice Exercises SAP Basics

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

ISSUER:F and IT Date: May-13 Rev : 04 70000307

SAP Basics Training Course

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Brief Scope: This course introduces learners to the basics functions in SAP. These functions apply to people in all job roles and this course is a pre-requisite for all other SAP courses. The course duration is 3.0 hours




Last updated on 20 May 2013 Page 2

Name and Signature

Rev Date Modification description Prepared by Approved by Authorized by

04 19-05-13 Rephrasing text to clarify and improve understanding

Charles McEwan Training Specialist

[ Put name here ] [ put job title here ]

[ Put name here ] [ put job title here ]





Table of Contents

Ex.1 - Logging on to the SAP End User Training Client ...................................................... 4

Ex.2 – Open the SAP Basics Presentation from the SATORP intranet .............................. 5

Ex.3 – SAP Screens and Menus - (In the Quality Training Client 220). ........................... 6

Ex.4 – Searching in SAP (Simulation on the Web-Site). ...................................................11

Ex.5 – Searching in SAP (In the Quality Training Client 220). ........................................12

Ex.6 – Favorites – (In the Quality Training Client 220). .....................................................17

Ex.7 – Multiple Sessions - (In the Quality Training Client 220). .....................................19

Practicing at your own workstation. ....................................................................................20

SAP Advanced Course. ........................................................................................................20

Appendix 1 – Installing the SAP End User Training Client on your PC ............................21





Ex.1 - Logging on to the SAP End User Training Client

You can practice in the quality client but

DO NOT PRACTICE IN THE PRODUCTION CLIENT

Note: In the SAP End User Training client you are allowed to experiment and make mistakes.

The name of this client is Quality 220.

Note: If you are practicing at your own workstation and the SAP logon button is

not on your desktop, email the Helpdesk and ask for it to be installed.

1. Click the SAP Logon icon on your Desktop.

If you do not see the Quality option in the SAP Logon

window, refer to Appendix 1 to add it to your window.

Note: With the Quality client visible in the Logon window, you can now log on.

2. Click on Quality in the SAP Logon window.

3. Click the Log On button.

4. Enter 220 in the Client field.

5. Enter the login ID Learner11.

6. Enter the password satorp. (MUST BE LOWER CASE)

7. Click the Enter button.

8. You can now begin the exercises.





Ex.2 – Open the SAP Basics Presentation from the SATORP intranet

Open the power point presentation for the SAP basics course by following the steps below:

1. Go to the SATORP Home page by opening Internet Explorer.

2. Click on the Training button.

3. Click on the Training Courses link.

4. Click on the title.

5. Open the folder.

6. Open the folder.

7. Open the SAP Basics presentation.

8. To view the presentation in Slide Show mode, click on the Slide Show button.

When you have finished the presentation, perform the following exercises .





Ex.3 – SAP Screens and Menus - (In the Quality Training Client 220).

You opened SAP in Exercise 2. Now you will perform some actions.

Making the Command Field Appear and Disappear

1. Click on the arrow beside the Command field. Note: The Command field

will disappear.

2. To reveal the Command field click on the arrow beside the Enter button.

View the Menus

3. At the top left of your screen, click on Menu to reveal the

drop down list.

4. Move your cursor over Edit on the top menu to view the

options on the Edit drop down box.

5. Display the drop down list for the System menu.

What is the last item in the list? ___________

SAP and User Menus

Note: You can see the SAP User and SAP Menu

buttons near the top left of your screen.

6. WITHOUT CLICKING, place your cursor over the User Menu button. Note: A message

will appear to tell you the name of the button.

7. WITHOUT CLICKING, place your cursor over the SAP Menu button. Note: A message

will appear to tell you the name of the button.

8. What is the name of the button? _____________





9. Click on the User Menu button. Note Transactions are indicated by cubes.

10. Double click on transaction . It will open the transaction.

11. To return to the SAP Easy Access screen, click on the Back button.

12. Click on the SAP menu button.

Note To view transactions (cubes) in the SAP menu you have to open the folders.

Drilling down in the SAP Menus

11. Expand the Logistics folder by clicking on the arrow beside it.

12. Expand the Materials Management folder by clicking the arrow.

13. Expand the Purchasing folder.

14. Expand the Purchase Requisition folder

Note: The transactions are indicated by cubes.

15. Double click on the Display transaction.

Note: The name of the

transaction is shown at the

top of the screen.

16. Use the Back button to return to the Easy Access screen.

17. Type ME53N into the Command field near the top left of your screen.






19. What is name of the transaction? ___________________________________ Note: This is

the same title displayed in step 16.

Note: The PR screen has

three sections. Header, Item

Overview, Item Details.

Note: The graphic shows the

three sections expanded. On

your screen you might see

one or more sections

collapsed but they can be

expanded as indicated

below.

Note: The Item Overview section of the screen may be

collapsed as shown in the graphic. If so expand this

section by clicking on the button.

20. Click on the scroll arrow at the bottom right of the Item Overview section to scroll right.





Going To a Different Transaction

21. In the Command field at the top left of your screen, type

ME23N

22. Click the Enter button. Note: NOTHING WILL HAPPEN because you are inside transaction

ME53N.

23. Use the Back button to return to the SAP Easy Access screen. Note: Now you will open

ME23N from the SAP Easy Access screen.

24. In the Command field, click on the drop down button Note: The

previous transactions you used will appear with the most recent appearing at the top.

25. Select ME23N from the drop down list.

26. Click the Enter button. Note: You will be in transaction ME23N – Display Purchase Order

27. The PO number is in the screen title. What is the number of the PO? _________________

Display Transaction Code in Status bar

Note: If you cannot see the transaction code at the bottom right of your screen

follow steps 28-30 below. If the transaction code is displayed, go to step 31.

28. IF the transaction code is

NOT displayed, click on the

arrow at the bottom right of

your screen.





29. THEN click on the icon.

30. THEN click the Transaction option in the pop-up

window.

Note: You will now see in the Taskbar at the bottom right of your screen.

Opening a Transaction From Within another Transaction

Note: From transaction ME23N you will now GO DIRECTLY to transaction MMBE.

31. In the Command field type . (DO NOT MISS THE SLASH ( / )

BEFORE THE n ).

32. Click the Enter button. Note: You will see transaction code MMBE at the bottom right of

your screen.

33. To return to the SAP Easy Access screen, click on the Exit button .





Ex.4 – Searching in SAP (Simulation on the Web-Site).

This exercise will be demonstrated by the instructor. If you want to do it yourself. Follow the

steps below. Before performing this exercise, make sure that you have viewed the section ‘SAP

Search Functions in the SAP Basics presentation.

To run the Navigation and Searching in SAP simulation, follow the steps below.

1. Go to the SATORP Home page

2. Click on the Training button.

3. Click on the Training Courses link.

4. Click on the title.

5. Open the folder.

6. Open the folder .

7. Open the folder.

8. Run the simulation





Ex.5 – Searching in SAP (In the Quality Training Client 220).

You should be at the SAP Easy Access screen.

1. Type PA20 into the Command field near the top left of

your screen and click the Enter button.

2. Click in the field and

click on the Matchcode button.

3. If the window appears, go to step 6.

4. If the HR Object Selection window appears….

…click on the Other search help button at the bottom of the window.

5. On the Selection of Input Help window, click on the Personnel ID

number button. Note: You will see the Personnel Number window on your screen.

6. At the top right of the Personnel Number window, click on

the Tab Selector button.





7. From the drop down list select the Last name – First name option from the list. Note: You

will be taken to the ‘Last name – First name’ tab.

8. In the Last name field type sah*

9. Click Start Search button. Note: You will see a list of last names beginning with ‘sah’.

10. Double click on one of the line items. Note: The personnel number (badge number) will

appear in the Personnel no. field.

11. Click on the Enter button. Note: The details of the person will appear onscreen.

Now you will search for a different employee number.

12. Click in the field and click on the Matchcode button.

13. At the top right of the Personnel Number window, click on the

Tab Selector button again.

14. From the drop down list select Organizational Assignment.

15. Click in the Employee group field and click on the drop down arrow.

16. In the window which appears, double click on the Contract option from the list. Note: the

code for Contract employees will appear in the Employee group field.

17. At the bottom left of the window, click the Start Search button.

Note: The list of contract employees will be displayed and the number of contract employees

will be displayed at the top and of the window..

Note: The name of the third person in the third should be John Smith. If not check that you

have followed the instructions correctly





Now you will sort the names in the list alphabetically.

18. To sort the names in the Name of Employee column, click on .

Note: The column will become sorted in ascending order.

19. Write the name of the first person on the list here: _____________________

20. Click on again. Note: The column will become sorted in

descending order.

21. Write the name of the first person on the list here: _____________________

Now you will use the Find button to search for a person in the list.

22. Click on the Find button

23. In the Find field type jo.

24. Click on the Find button. Note: The system will find Marjorie because it contains ‘jo’.

25. Click on the Find Next button. Note: The system will highlight John Smith because it

contains ‘jo’.

26. Click the Find button again and search using the word Jack.

27. What is the name of the person you have found? ______________

Note: Now you will search for another person whose name contains ‘Jack’.

28. Click on the Find Next button. Note: Jack Newton will be highlighted

29. What is the personnel number of Jack Newton? ______________

30. Double click on the line item for Jack Newton. Note: The personnel number (badge number)

will appear in the Personnel no. field.

31. Click on the Enter button. Note: The details about Jack Newton will be displayed.

32. Click on the Back button until you return to the SAP Easy Access screen.





Now you will do a different search using the Multiple Selections button.

33. From the SAP Easy Access screen, type ME57 into the Command field.


35. In the Purchase Requisition Number fields, enter the numbers shown in the graphic.

36. Click on the Multiple Selections button to the right of the Purchase Requisition

Number field.

37. Click on the tab.

38. Enter the PR numbers as shown in the graphic.

39. Click the Copy button at the bottom left of the window.

40. Click the Execute button on the main

screen.

41. A list of PRs matching your search criteria will appear in the Document Overview panel.

42. Double click on any PR in the Document Overview panel to display the PR in the main

screen.





43. At the bottom right of your screen hide the transaction code by clicking on the arrow.






Ex.6 – Favorites – (In the Quality Training Client 220).

Before performing this exercise, make sure you have viewed the section ‘Favorites’ in the SAP

Basics presentation. Now you will practice using favorites in the SAP Training client.

1. You should be at the SAP Easy Access screen.

2. If there is one or more transactions in the Favorites

section of your SAP screen, right click on one and

select Delete favorite from the drop down list.

3. Repeat that until all favorites are deleted from the

Favorites section.

4. Click on the SAP Menu button.

FIRST METHOD TO ADD A FAVORITE

5. Open up any folder on the SAP menu and open up the sub-folders until you get to a

transaction (a cube).

6. Right click on a cube and select Add to Favorites from the drop down list. Note: The

transaction will be added to your favorites

7. Open the transaction in your favorites by double clicking on it

8. Use the Back button to return to the SAP Easy Access screen.

SECOND METHOD TO ADD A FAVORITE

9. From the top menu bar select: Favorites ->

Insert Transaction.

10. Type iw23 into the Transaction code field and

click the Continue button. Note: The

transaction will be added to your favorites

11. Use the second method as described above and add transaction MMBE to you favorites.





12. Right click on ONE of your favorites and select delete from the drop down list. Note:

The transaction will be deleted from your Favorites list.

ADDING A FAVORITES FOLDER AND PUTTING A TRANSACTION IN THE FOLDER

13. From the top menu bar select: Favorites -> Insert

Folder.

14. Type Reports into the Folder name field and click

the Continue button.

15. Click on the arrow beside the folder to open it.

16. From the top menu bar select: Favorites -> Insert Transaction.

17. Type ME57 into the Transaction code field and click the Continue button. Note:

The transaction will be added into your Reports folder.

DELETING A FAVORITES FOLDER

18. Right click on the Reports folder in the Favorites

section.

19. From the drop down list select Delete Favorite.

20. Click to confirm that you want to

delete the folder and its contents.





Ex.7 – Multiple Sessions - (In the Quality Training Client 220).

Before performing this exercise, make sure that you have viewed the section ‘Working With

Multiple Sessions’ section in the SAP Basics presentation.

1. In the SAP Quality client 220 open transaction ME53N.

2. Click on the Creates New Session button. Note: a new window appears.

3. To open the Stock Overview transaction, type MMBE in the Command field and press

Enter .

4. Move back and forth between ME53N and MMBE by using ALT+TAB.

5. Move back and forth between ME53N and MMBE by clicking the items on the task bar at

the bottom of the screen.






Practicing at your own workstation.

You can continue to use the SAP End User Training (Quality 220) client to practice from your

own workstations. It will not matter if you make mistakes.

SAP Advanced Course.

Once you have completed the SAP Basics course you can take the SAP Advanced course.

This is NOT a classroom course. You have to do it at your workstation. You can access the

SAP Advanced course from the web-site (details on the power point presentation). After

completing the SAP Advanced course, you can contact the SAP Training Team to arrange to

sit the test.





Appendix 1 – Installing the SAP End User Training Client on your PC

1. If the SAP logon button is not visible on the desktop ask the Helpdesk to install it for you.

If you cannot see the Quality client in the

SAP Logon window as shown in the

graphic, you can install it by following the

steps below.

2. click on the button

3. click on the button.

4. In the Description field, enter Quality.

5. In the Application Server field, enter Lyon.

6. In the System Number field, enter 01.

7. In the System ID field, enter QAJ.

8. Click .

9. The Quality client will now be available for you to use.

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