Practice, Practice, Practice

Final, Oral PresentationFinal, Oral Presentation

Image is Everything! (almost)Good Presentation = Good Memories of You

Business Consulting ServicesBusiness Consulting Services

This is the last “lecture/discussion” day.

Final presentations are less than 4 weeks away!

Practice, Practice, Practice

Presentation ScorecardPresentation ScorecardJudges Scorecard

Team ___________

Presentation Content 1 2 3 4

Overall Quality of Recommendations

The message, or point, is memorable

Addresses key issues – without getting off target

Format & Slides 1 2 3 4

Presentation is logically delivered

Slides use graphics and text to communicate and support the message.

Slides are not a “Report Dump”

Delivery & Appearance 1 2 3 4

Delivery is clear and engaging – (It tells a story.)

Speech is clear and easily heard

Smooth transitions between presenters

Non-speakers support the speakers

Practice, Practice, Practice

Content: Presentation ObjectiveContent: Presentation Objective

To make your message understood and remembered.

Challenge: Hold the audience attention long enough to make your point

Practice, Practice, Practice

Content: Tools of an Effective Content: Tools of an Effective PresenterPresenter

Audience AnalysisStructureVisualsEquipmentPhysical SkillsQ & A Control

Practice, Practice, Practice

Content: Audience AnalysisContent: Audience Analysis

Who is in the audience? Decision makers?Are they more or less expert than you?

What do they want to know?Details? The “Big Picture”?

Practice, Practice, Practice

Content: Preparing Your PresentationContent: Preparing Your Presentation

3 to 4 major points within a 30 minute presentation.

Rule of Thumb: 1 hour of prep time for each 5 minutes of presentation.

Practice, Practice, Practice

Content: StructureContent: Structure

IntroductionsSpeaker’s introduction.

Statement of the objective, the purpose or goal of the presentation.

Practice, Practice, Practice

Content: StructureContent: Structure

SituationIs there a problem?Is there an opportunity?Why are you addressing this audience?Is there any background you need to share at

this point?

Practice, Practice, Practice

Content: StructureContent: Structure

ConsequencesWhat is the impact of the situation?Are there any adverse affects (money loss,

employee turnover, lost opportunity) that will impress the audience?

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Content: StructureContent: Structure

ProposalWhat is your idea to address the situation?Don’t mention in the presentation the

alternatives you considered.

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Content: StructureContent: Structure

BenefitsWhat will be the benefits of your proposal?

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Content: StructureContent: Structure

ProofsWhat evidence do you have that your idea is a

good one?Examples of how your proposal has worked

before.StatisticsA well-chosen analogy.

Practice, Practice, Practice

Content: StructureContent: Structure

SummaryBrief recap of the situation, the proposal and

the benefits.

Practice, Practice, Practice

Content: StructureContent: Structure

ImplementationHow can your audience put your idea into

action?This should include who does what and when it

should be done.

Practice, Practice, Practice

Content: Preparing Your PresentationContent: Preparing Your Presentation

Options for structuring the body of the presentation: Timeline - Arranged in sequential order. Climax - The main points are delivered in order of

increasing importance. Problem/Solution - A problem is presented, a solution

is suggested, and benefits are then given. Classification - The important items are the major

points. Simple to complex - Ideas are listed from the simplest

to the most complex. Can also be done in reverse order.

Practice, Practice, Practice

Format & Slides:Format & Slides:

Your visuals should be: Simple Bold (easy to read) Colorful

Visual Aids Words Graphs Flow and org charts Schematics Photos Maps Clip art

Practice, Practice, Practice

Format & Slides:Format & Slides:

Why use visuals?– Emphasize key points for audience & presenter– Present information clearly, concisely, vividly

Types of visuals– Text, chart, concept

Practice, Practice, Practice

Benchmark Analysis

Analyze women related magazines / newspapers

Extract key insights

Recommendations for WIP

A benchmark analysis provides the basis for a list of recommendations

•…•…•…

Benchmark Analysis

Publication: EMMA

Publication overview: EMMA is a feminist magazine that comes out the last Thursday of even months. EMMA is available in every Geman-speaking country at large news-stands or by subscription.

Classic topics: Women in public life (science, theatre, movies etc.), women in oppressing …

In Progress

Hospital ExpendituresHospital Expenditures

Source: A Community Leader’s Guide to Hospital Finance

Practice, Practice, Practice

Format & Slides:Format & Slides:

Use slides to structure your presentation– Use an agenda slide– Use slide titles that create logical connections

between the agenda slide & subsequent slides

Practice, Practice, Practice

Format & Slides:Format & Slides:

Use design principles– Create slides that focus attention on the

message– Avoid elements that distract from your message

Practice, Practice, Practice

Format & Slides:Format & Slides:

Slides are ineffective when they– Are difficult to read– Do not have a clear message– Present too much information– Use a distracting design or animation– Use too many colors

Practice, Practice, Practice

Presentation: EquipmentPresentation: Equipment

Flipcharts Overheads Slides Laptop

Seating Handouts Lighting Projection equipment Extension cords Temperature control

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

Dress appropriately.Dress just a little nicer than your client.It’s always easier to take off a jacket than to

wish you had one with you.Get a good night’s sleep.

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

VolumeSpeak loud enough for people in the furthest

seats to hear youSpeak clearly

PostureNo fig-leaf positionDon’t sway or fidget

Stand in the “at ease” position

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

TakeTurnTalk

ConnectConveyContinue

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

Practice, Practice, Practice Know your topic & your presentation Practice live in front of coworkers, family, or

friends. Videotape your practice.

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

Do not put both hands in your pockets for long periods of time

Do not lean on the podium for long periods. Speak to the audience...NOT to the visual aids. Speak clearly and loudly enough for all to hear. Learn the name of each participant as quickly as

possible.

Practice, Practice, Practice

Delivery & AppearanceDelivery & Appearance

Preplanning Notes: Purpose - What do you want from the audience or

what does the audience need from you? Audience - How much knowledge do they have? Logistics - time, audience size, room size Equipment - slide projector, screen, flip chart Set up - Arrive early! Ensure the room is ready (chairs

and tables arranged, presentation materials, name tags, audiovisual equipment).

Practice, Practice, Practice

Tips from ToastmastersTips from Toastmasters10 Tips For Successful Public Speaking

1.Know the room.

2.Know the audience.

3.Know your material.

4.Relax.

5.Visualize yourself giving your speech.

6.Realize that people want you to succeed.

7.Gain experience.

8.Don't apologize.

9.Concentrate on the message -- not the medium.

10.Turn nervousness into positive energy.

Practice, Practice, Practice

Thank You!Thank You!

Questions?