PRE-PROPOSAL MEETINGPRE-PROPOSAL MEETINGRFTA Solicitation No. 11-005RFTA Solicitation No. 11-005

Automated Vehicle Locator (AVL) & Computer-Aided Automated Vehicle Locator (AVL) & Computer-Aided Dispatch (CAD) System and Related ServicesDispatch (CAD) System and Related Services

WHO IS RFTA?WHO IS RFTA?

• A regional public transportation agency;

• The 2nd largest transit agency in Colorado;

• Service Area covers State Hwy 82 and the I-70 corridor to Rifle;

• We carry an average of 4.85 million passengers annually.

WHAT IS VelociWHAT IS VelociRFTARFTA??• VelociRFTA is the name given to our BRT, or Bus Rapid Transit,

project which began in Nov 2008• VelociRFTA will provide service along the Hwy 82 Corridor from

Glenwood Springs to Aspen.

BRT Station Sites

BACKGROUND & PURPOSEBACKGROUND & PURPOSE

This procurement is

1. A part of RFTA’s overall BRT Program

2. In accordance with the Western Colorado Regional ITS Architecture Plan

3. Intended to:– Produce efficiencies in Operations– Provide the ability to better monitor system performance– Assist each agency in fulfilling its’ Mission Statement

AVL/CAD: Regional IntegrationAVL/CAD: Regional IntegrationEAGLE COUNTY REGIONAL TRANSIT AUTHORITYEAGLE COUNTY REGIONAL TRANSIT AUTHORITY

• Will be procuring and deploying all of the technologies listed in this RFP

• Accelerated Deployment – November 2011November 2011

• Acceptance in conjunction with RFTA’s project schedule

• Vendor should evaluate and propose solutions for the following scenarios:Option 1 = Independent SystemsOption 2 = An Integrated SystemOption 3 = 3rd Party Hosting

AVL/CAD: Regional IntegrationAVL/CAD: Regional Integration

TOWN OF SNOWMASS VILLAGETOWN OF SNOWMASS VILLAGE• RFTA operates the buses servicing this area

• Snowmass Village operates an indoor transit facility

• Seeks to procure seven (7) real-time arrival departure signs– Deployment by November 2011November 2011

REQUIRED DOCUMENTSREQUIRED DOCUMENTS(pp. 12-15)(pp. 12-15)

TECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONS

• AVL & other data communications between all components of the system will be transmitted over a new data network– This new network will be designed and installed as a part of

this project.

• Vendor should evaluate and propose the optimal solution for integrating the AVL/CAD system with current voice communications

• Integration with the existing voice communication system shall be submitted as an option.

THE PROCESS: Initial ReviewTHE PROCESS: Initial Review

• The Responsive Proposer– Submits response on or before the due date

• April 4, 2011 @ 4:00 p.m. (MT)April 4, 2011 @ 4:00 p.m. (MT)

– Conforms in all material aspects to the requirements of the solicitation and does not require further discussions with the Proposer → see pp. 12-15 and the Checklist for assistance

• The Responsible Proposer– Possesses the ability to successfully perform according to the

specifications outlined in the RFP– Willingness to comply with the T’s & C’s outlined in the proposed

contract → Part III Pro Forma Contract

THE PROCESS: Evaluation & THE PROCESS: Evaluation & AwardAward• Evaluation Criteria

– Responsiveness & System Design – Performance Capabilities– Cost Proposal

• IF Necessary:– RFTA will announce a Short List of Vendors

• Interviews and Presentations will be required

– RFTA will Request Best and Final Offers

• Recommendation of Award to CEO

• CEO Awards Contract

QUESTIONS ?QUESTIONS ?