PRE‐PROPOSAL MEETING South Shore WRF 

Post‐Secondary Capacity ImprovementsMMSD Contract No. S03003D01

June 1, 2016

Introductions• Lori Cipparone, P.E.

PROJECT MANAGER

• Cary Solberg, P.E. SECTION MANAGER – TECHNICAL SERVICES

• Jen RuhnkePROCUREMENT SPECIALIST‐ PROCUREMENT

• Sheila CharnonSWMBE AND LOCAL OFFICE INFO

Presentation Outline

• Introductions• Project Summary

• Project Background • Contract Task Overview• Budget • Schedule

• Proposal Requirements• Proposal Format• SWMBE Requirements

• Questions

There will be a tour of the project at South Shore WRF at 11:30 a.m. following this meeting. 

Project Background• Project developed out of the recommendations in the 

South Shore WRF Capacity Analysis Report, 2011

• Preliminary Engineering Study (S02008E01) was started in August 2013 to further develop these projects.

• Testing and analysis completed:– Back and front clarifier modeling and initial testing (June 2014)– Front clarifier pilot modifications testing (August 2015)– Aeration basin flow testing (May 2015)– Hydraulic model completed with several hydraulic profile runs

• All reports are essentially complete, with only minor edits remaining.

Project Background

• Preliminary Engineering Report summarizes the final recommendations

• Technical Memo Report includes 11 technical memos and appendices.

• Some design info in appendixes

0 Overview of Technical Investigations

1 Hydraulic Modeling

2 Capacity Review and Regulatory Requirements

3 Coordination of South Shore WRF Capacity Projects

4 Aeration Basin Hydraulic Improvements

5 Secondary Clarifier System Review

6 Front Secondary Clarifier Pilot Modifications

7 Parshall Flume Hydraulic Improvements

8 Effluent Pumping Capacity Increase

9 Power Reliability – Effluent Gates & Pump Station

10 Disinfection System Evaluation

11 Preliminary and Primary Treatment Analysis

Project BackgroundTM‐8:  Effluent Pump Station Upgrade

Front Secondary Clarifiers

Aeration Basins

Primary Clarifiers

Preliminary Treatment

Back Secondary Clarifiers

TM ‐9 :  Power Reliability

TM ‐10:  Disinfection System

• Design phase has been divided into two consulting contracts, covering different areas of the WRF.

• Two different consultants will be selected to provide engineering services for design and construction.

• Design of all recommended projects must be completed by 12/31/17.

Project Background

Treatment Process Type of Improvement Proposed Project

Preliminary Treatment

Capacity Raise bypass weir 0.3 feet

Primary Treatment Capacity Install four new 42‐inch primary influent magnetic flow meters

Aeration Capacity Remove step feed meters from eight aeration basinsAeration Capacity Rehabilitate step feed in AB 1‐2, AB 27‐28Return Activated Sludge

Capacity Add one 16.2 MGD RAS pump for redundancy on each side of the plant

Front and Back Secondary Clarifiers

Capacity Front: Install new influent skirts 36‐inches deep, plug orifices 1, 2, 3, 6, and 8 on each side, block 5.0 feet on each weir corner. Back: Air release vents

Disinfection Capacity Replace five sodium bisulfite pumps

Disinfection Reliability Relocate injection points and install piping and diffusers for chlorination and dechlorination

Parshall Flumes Reliability Install two AV meters for high flow  (Note: Separate MMSD contract.)

Effluent Pumping Capacity Install baffle walls in wet wells

Effluent Pumping Capacity Rehabilitate remaining four pumps to new 85 MGD capacity and provide new right angle drives and 250 HP motors

Effluent Pumping Capacity Install five VFDs with harmonic filters; install related electrical equipment

Standby Power Reliability Install 50 kW standby generator and conduit and wiring to Building 347

Recommended projects in the PE Report: 

Bisulfite Addition

Contract Task Overview

Effluent Pump Station

Disinfection Buildings Hypochlorite Addition

Design and construction of the Effluent Pump Station upgrade, disinfection improvements, and an emergency backup generator.

Emergency Generator for Effluent Sluice Gates & 

Disinfection

Contract Task Overview

1. Project Management Tasks

2. Design Services

3. Bid and Award Services

4. Engineering Services during Construction

5. O&M Manual, Training, and Startup

6. Applications Engineering

Contract Task Overview1. Project Management

• Consultant team coordination, management and scheduling

• Communications with District and Veolia Water representatives

• Project initiation “kick‐off” meeting

• Workshop presentations and coordination

• Opinions of probable cost

• Contract management and invoicing

• Quality Assurance/Quality Control

• Progress meetings and reports – monthly updates with the District PM are required

Contract Task Overview

WORKSHOP 1Design Start –

Preliminary Design

Information Collection

WORKSHOP 2Design –

Alternatives Evaluation

WORKSHOP 7Essentially-Complete Plans and Specs &

Final Construction

Schedule, Sequences Strategy

Camera-Ready Contract Documents

BID ADVERTISEMENT

WORKSHOP 3Design – Final Alternatives

and Work Scope

WORKSHOP 5Final Design

Report

WORKSHOP 4Draft Design

Report

Construction

Draft Design Report

Final Design Report

Final Draft Design Report

WDNRSubmittal

Preliminary Plans & Specs

Essentially Complete

Plans & Specs

WORKSHOP 6Preliminary Plans and Specs &Initial

Construction Schedule,

Sequences, Strategy

Applications Engineering

Start-up

O&M Manuals, Training, Record Drawings

Contract Task Overview2. Design Tasks

Design Report:

Section 1 –Introduction –Background and Goals

Section 2 ‐ Design Evaluation for each project element  ‐See Tables 2, 3, 4

Table 1 DESIGN REPORT OUTLINE AND TASKS

# SECTION BRIEF DESCRIPTION ES Executive Summary Summarize the findings in this Design Report.

Complete this after all report sections are finished. Section 1: Introduction 1 Introduction -

Background & Goals Summary of background information and goals based on PE Report and subsequent information.

Section 2: Design Evaluation For each of these Project Elements, complete the sections 2.1 through 2.7 listed below: A – Effluent Pump Station Upgrade B – Disinfection System Modifications C – Emergency Power Generator and ModificationsFor Sections 2.1 to 2.4, see Tables 2, 3, and 4 for required topics to cover for each Project Element: 2.1 Design Requirements 2.2 Design Elements 2.3 Design Alternatives to Evaluate 2.4 Investigations, Analysis, and Results For Sections 2.5 to 2.8, see Sections 2.4.1 to 2.4.3 below for requirements: 2.5 Other Design Considerations

Regulations and Permitting – Air and Wastewater Environmental Hazards Identification Critical Construction-Related Operations and Strategies

2.6 Life-Cycle Cost Estimates for Design Alternatives Capital Costs O&M Costs Energy Savings Sustainability

2.7 Design Alternatives Evaluation Ranking of Alternatives Final Selected Alternatives

Effluent Pump Station UpgradeKEY DESIGN ELEMENTS 

Target capacity will be 340 MGD to provide additional flexibility to operate plant over 320 MGD.  • Rebuild or replace pumps• Replace motors, gear boxes• New VFDs• Install baffle walls or make other 

modifications• Environmental • Electrical – including VFD space 

needed• New control strategy• Other?

Effluent Pump Station UpgradeINVESTIGATIONS AND ANALYSIS 

Design Evaluations:• Rebuilding versus replacing pumps• Verify design and operation through 

physical hydraulic model• Evaluate control options for pumps

Investigations:• Inspect wet wells• Site visit• Operation check• Physical hydraulic modeling of the 

design• Environmental survey

Disinfection System UpgradeKEY DESIGN ELEMENTS 

Target capacity to be identified – 320 or  340 MGD.  • Relocate hypochlorite addition 

point, if needed• Increase sodium bisulfite pumping 

capacity • Install new diffusers or mixers for 

both sodium hypochlorite and sodium bisulfite

• Electrical and I&C modifications related to these changes

Disinfection System UpgradeINVESTIGATIONS AND ANALYSIS 

Design Evaluations:• Evaluate location• Mixing options for chemical 

additionInvestigations:• Recommend design flow and dosing ranges• Evaluate dosing locations• Evaluate diffusers versus mixing devices• Field testing plan for location of chemical 

addition and diffuser or mixer performance 

Emergency Backup Power GeneratorKEY DESIGN ELEMENTS 

Capacity to be confirmed as 50 KW diesel generator:  • Covers effluent sluice gate operation• Covers operation of disinfection system• Location of generator• Outdoor pad and weather protection• Site improvements• Electrical• I&C setup to operate generator 

independently.  All items switch back to standard power at end of event.

Emergency GeneratorINVESTIGATIONS AND ANALYSIS 

Design Evaluations:• Confirm or modify 50 KW capacity• Location alternatives• Operating alternatives

Investigations:• Identify exact systems and 

equipment to be included• Air permit requirements to be 

confirmed and addressed

Section 3: Final Detailed Design and Construction Scope 3.1 Final Detailed Design

Description Detailed Technical Description of Work for Each Project Element: A – Effluent Pump Station Upgrade B – Disinfection System Modifications C – Emergency Power Generator and Modifications

3.1.1 – Civil Site Work All Civil Site work, including: Access road (generator) Surveying Exploratory Excavation

3.1.2 – Structural All structural work, including: Pump Station Structural Equipment pads

3.1.3 – Mechanical All Mechanical work, including: Effluent Pumps Sodium hypochlorite pumps Mixers (if selected)

3.1.4 – Electrical All Electrical work, including: NFPA 820 Evaluation

3.1.5 – Instrumentation and Control

All Instrumentation and Control work, including: Effluent Pump Station instruments and controls Disinfection system Emergency Power Generator System Applications Engineering for all Project Elements

3.1.5 – Environmental Environmental Remediation Work, including: Lead paint removal

3.2 Hydraulic Design Verification

Revise Visual Hydraulics model for final design elevations and run model to re-check hydraulics

3.3 Construction Schedule, Sequences, and Strategy

Construction sequence and schedule, taking account of operations and other projects.

3.4 Construction Cost Estimate and Procurement Recommendations

Contractor and bidding recommendations. Sole sourced items addressed (if any). Final construction cost estimate must be

provided before the Essentially-Complete documents workshop (Workshop 7).

Contract Task Overview

Design Report Section 3 –• Final Detailed Design 

and Construction Scope for all disciplines 

• Hydraulic design verification

• Construction sequencing & schedule

• Construction cost estimate and procurement

Contract DocumentsKEY POINTS 

2. Design TasksComplete Contract Documents for one contract.  Note the following:  • Surveying to be done by the District staff, to meet the Consultant’s 

request for information• Format for plans must be followed and meet Facilities Information 

standards ‐ can use Microstation or AutoCAD• Asset information table required in Plans• Sheet estimate requested for LOE and compensation estimate• Specifications should be requested early for editing, and any new 

specifications drafted• New electronic bidding format must be followed – all documents are in 

pdf format

Contract Task Overview3. Bid and Award 

• Pre‐Construction Meeting• Addenda• Bid evaluation

4. Engineering Services during Construction• Provide design support to Resident Engineer• Note construction period (assumed to be 3 years)• Attend progress meetings• Shop drawing review• Address RFIs• Complete record drawings

Contract Task Overview5. O&M Manual, Training, and Start‐up

• See list of the Part 2 O&M Manuals to be revised• Format of O&M Manuals is flexible • Complete O&M Manuals before training• Start‐up services and training will be critical for all project 

elements, particularly pump station and emergency generator

6. Applications Engineering• Complete AE services to be provided in this contract.  • However, coordination with and review of the design by 

MMSD’s I&C engineer is required, because of his previous experience with system design.

• Control narratives will be requested as early as possible during design.

Proposal RequirementsAll materials are posted on the MMSD Procurement website:www.v3.mmsd.com/

• RFP and all Attachments

• Addenda (watch for additions)

• Reference Materials are posted on a ftp site

• See link and list of references in Appendix D –Additional Reference Material

Schedule

June 15, 2016 Deadline for receipt of proposals (1:00 p.m.)

Sept. 26, 2016 Commission Award

Oct. 24, 2016 Notice to Proceed 

Dec. 31, 2017 Design Complete

May 1, 2018* Bid Advertisement 

Sept. 2018* Commission Award of Contract

Sept. 2021* Contract Completion

* Estimated schedule – to be determined. 

Schedule in ProposalProposers to provide beginning and end dates for the following milestones in their proposal, meeting the required scope in Attachment A and sequenced according to the project approach:  • Workshops 1 through 7• Pump Station Structural Inspection• Environmental Inspection• Physical Hydraulic Modeling Work (Effluent Pump Station)• Disinfection System Analysis• Hydraulic Profile Model Update• Draft Design Report• Final Design Report• Preliminary Plans and Specifications• Essentially‐Complete Plans and Specifications• Camera‐Ready Plans and Specifications• Submittal of Contract Documents and Design Report to WDNR

Proposal Format – LOE/CompensationThe District has a budget range for the Consultant scope of work of $570,000 to $670,000.• This includes one $60,000 allowance for Physical Hydraulic 

Modeling.• Bid and Award and Engineering Services during 

Construction will be treated as an allowance or fixed task amount as long as the project scope does not change.

• See Attachment D Excel Spreadsheet showing the task breakdown.  Please use this task breakdown at a minimum (other tasks and subtasks can be added).

• If a Proposer believes this range requires adjustment, a change must be requested (including justification) prior to June 8th to be considered.

TotalLabor

Total CostProject Phase TASKS

Labor Hours *

Labor Cost *

Labor Hours *

Labor Cost *

Labor Hours *

Labor Cost *

Labor Cost Expenses

Plus Expenses TOTALS

* Expand as needed to show appropriate staffing levelsCompany Name Company Name Company Name

Staff Name Staff Name

ATTACHMENT DENGINEERING SERVICES FOR SOUTH SHORE WRF POST-SECONDARY CAPACITY IMPROVEMENTS

CONTRACT NO. S03003D01LOE/COMPENSATION SPREADSHEET TEMPLATE

Staff Name

Proposal Requirements

Describe Qualifications of Firm and Team:

• Pump Rehabilitation and/or Replacement

• Physical Modeling and Analysis of Pump Station Capacity

• Disinfection System Design and Upgrades

• Emergency Power Generating Systems

• Electrical, Instrumentation, and Controls

• Plant Hydraulic Profile Modeling and Visual Hydraulics Experience

Proposal RequirementsProject Approach Description – Your Firm’s Approach to:

• Pump Station Hydraulic Modeling and Analysis

• Pump Station Structural Modifications

• Rebuild versus Replacement Pumps, Including Mechanical Evaluation

• Pump Station and Effluent Gate Control

• Disinfection System Mixing and Location Analysis

• Emergency Backup Generator Design

• Preliminary Drawing Number Estimate

S/W/MBE Participation & Other Programs

• Small, Women and Minority Business Enterprises (S/W/MBE) shall have the opportunity to participate in all RFPs. The S/W/MBE participation goal is at least 20%, with the following breakdown:

5% for small businesses 2% for women‐owned businesses 13% for minority‐owned businesses

• Local Office Preference – Note requirements for local office information required with the proposal, including a Local Office Summary Table.

• Online Contract and Vendor Management System (B2Gnow) – Prime consultant shall submit progress payment info and subconsultants will verify payment.

Questions on these Programs:Sheila Charnon

414‐225‐2134 or SCharnon@mmsd.com

Proposal Requirements

Additional questions must be submitted to: Jen Ruhnke, Procurement SpecialistTelephone:  414‐225‐2062E‐mail:  jruhnke@mmsd.com

Final proposal submittal:5 paper copies of technical proposal1 electronic copy on CD or DVD1 compensation proposal in separate envelope.  See Attachment D for template.

Proposal Requirements

EVALUATION POINTS

20 points Project Manager/Key Personnel**20 points Overall Qualifications of Firm/Team30 points Project Approach10 points S/W/MBE Involvement5 points Local Office Preference10 points Experience with MMSD15 points Compensation Requirements

Site Tour

Hard hats, safety boots, and safety glasses required.

Tour of the work location directly after this meeting. 

See directions handout.

Site Tour – South Shore WRF

WRF Main Gate

5th

Ave

Effluent Pump Station

Meet at the parking lot in front of the blue-roofed Field Office.

Questions?Thank you for your interest.