“REGION DETAIL FOR HEC / HEIS” ................................................................................................ 37
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Definitions
1. "Authorized Representative" means any representative appointed, from time to time, by the Purchaser or the Supplier.
2. “Goods" means equipment, machinery, and/or other materials / supplies which the Contractor is required to supply to the Purchaser under the Purchase Order/Contract against each item/sub-category.
3. “Services" means work to be done by the supplier or other such obligations which the Supplier is required to provide to the Purchaser under the Purchase Order/Contract.
4. “Repair/Maintenance” means repair/maintenance, upgradation of any existing item or replacement/purchase of item in case of complete damage of existing item or non-repair item.
5. “Group-A Firms” are those Pre-Qualified firms which will fulfill mandatory clauses as per Evaluation criteria (Group –A)
6. “Group-B Firms” those Pre-Qualified firms which will fulfill mandatory clauses as per Evaluation criteria (Group –B).
7. “Purchase” means purchase of any new Item/Software etc.
8. “RFP” means request for proposal.
9. “RFQ” means request for quotation.
10. "Purchaser" means Higher Education Commission.
11. “Supplier” means the Firm/ Contractor selected by the Purchaser to deliver the required Goods or Services under the Purchase Order/Contract.
12. “Purchase Order” means a document issued by the Purchaser to the Supplier for the delivery of Goods or Services or Repair/Maintenance as required by the Purchaser.
13. “Commencement Date of the Contract" means the date of signing of the Contract between the Purchaser and the Contractor.
14. “Contract" means the agreement entered into between the Purchaser and the Contractor, as recorded in the Contract Form signed by the parties, including all Schedules and Attachments thereto and all documents incorporated by reference therein.
15. “Contract Price" means the price payable to the Contractor under the Purchase Order/Contract for the full and proper performance of its contractual obligations.
16. “Day" means calendar day.
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1. INTRODUCTION Higher Education Commission IT Division is managing multiple flagship projects / Initiates of
HEC which includes but not limited to Pakistan Education & Research Network (PERN),
National Video Conferencing Network (NVCN), Pakistan Internet exchange (PIXP), Prime
Minister Laptop Scheme (PMLNS) ,Smart Universities, Digital Exchange, Smart Campuses,
Long Haul DWDM, Business Process Automation System(BPAS), Data Centers, Cloud
Services, IT LABs etc. for which IT division time to time floats tenders for the procurement of
goods and services for the IT related equipment / services acquisitions through Request for
Proposals (RFPs). Moreover to ensure the smooth operations & Services to HEC /
Universities for matters where urgent interventions are required, IT division acquires goods /
services from the suppliers through floating Request for quotations (RFQs).
Higher Education Commission, Sector H-9 Islamabad intends to Pre-Qualify Firms for supply
of Goods, Services & Repair/Maintenance under PPRA rule 15 & 16 under the categories (1.
Data Center Equipment, 2. Networking Equipment, 3. IT Equipment, 4. Electric Equipment,
5. HVAC, 6.Civil Work, 7. Trainings.). This exercise will enable all suppliers interested in
partnering with HEC for the supply of goods and services and will make them eligible to fairly
compete for any business opportunities that may be available at HEC for the supply of goods
and services.
2. OBJECTIVE
Higher Education Commission, Sector H-9 Islamabad intends to Pre-Qualify Firms in order
to:
a. Search for new suppliers of various goods and services on the market.
b. Create a list of suppliers as per category who shall be used every time , IT
Division has a requirement as per scope of Pre-Qualification
c. Bench mark market rates, quality and competitiveness
d. Explore Innovative solutions and develop local suppliers
e. Increase the procurement efficiency by decreasing the time communed in
Firms post shortlisting and evaluation.
f. Ensure the transparency in the procurement.
3. PRE-QUALIFICATION SCOPE
a. The Pre-qualification tenure will be three (3) years, subsequently at the end of
tenure the pre-qualification period may be extended to another term with the
approval of competent authority.
b. Under the pre-qualification, firms will be shortlisted for subsequent procurement of
goods and services as per firms proposed categories / subcategories on Form at
“Annex-D” for the procurements up-to 2 million rupees for each sub-category.
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c. The Request for Proposal (RFP) for procurement of goods and services exceeding
Rs. 0.2 million will be circulated among all the pre-qualified Firms. Whereas the
Request for Quotations (RFQs) as per the format mentioned at “Annex-E” shall be
called on emails to all prequalified firms for the specific procurement of goods and
services in consideration under Rs.0.2 million.
4. RESPONSE REQUIREMENTS
Potential bidders must follow the following requirement for their responses.
4.1. For this Pre-Qualification PPRA’s Rule 15 and 16 will be adopted.
4.2. Financial bids will be called from those firms only whom are Pre-Qualified by the competent authority.
4.3. All potential bidders must indicate their intention for selection, for single or multiple categories i.e. the potential bidder may participate in more than one category, as per the “Pre-Qualification Form” mentioned at “Annex-D”.
4.4. Bidders are required to submit a signed copy of Compliance Certificate (Annex- A) while affixing official stamp on it including name, title, fax number and e-mail address of the their authorized representative.
4.5. Bidders are required to fill and sign their project details while affixing official stamp on each as per the format mentioned at “Annex-B”- “Firms Refrence ” as provided in this RFP and must submit it along with Proposal.
4.6. Certificate of Company/Firm/Contractor Registration/Incorporation under the laws of Pakistan.
4.7. Valid Registration Certificate for Income Tax & Sales Tax.
4.8. Bidders applying for “Group-A Firm” has to submit the Bank draft as earnest money of amount Rs. 100,000 in favour of DG Finance HEC at the time of submission of pre-qualification bid which will be release after compeleiton of 1st Year.
4.9. Bidders applying for “Group-B Firm” has to submit the Bank draft as earnest money of amount Rs. 50,000/- in favour of DG Finance HEC at the time of submission of pre-qualification bid which will be release after compeleiton of 1st Year.
4.10. Bidders appling for both the Groups has to submit the Bank draft as earnest money of amount Rs. 100,000 in favour of DG Finance HEC at the time of submission of pre-qualification bid which will be release after compeleiton of 1st Year
4.11. Incomplete and conditional responses will not be entertained.
4.12. The Commission reserves the right to accept/reject wholly or partially any response or cancel the pre-qualification process altogether at any stage of the pre-qualification process without assigning any reason.
4.13. Responses are liable to be rejected if; they are not conforming to the terms, conditions and specifications stipulated in this pre-qualification document.
4.14. Responses submitted via email or fax will not be entertained
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4.15. The term for Prequalification would be three (03) Years.
5. EVALUATION CRITERIA
5.1. The responses will be evaluated as per Evaluation Criteria mentioned at “Annex-C” and proposals compliance with Mandatory requirements against each category and its subcategory will only be shortlisted for further evaluation.
5.2. For qualifying, bidders shall fulfill all the requirements as laid out in Part A “Mandatory Requirements” of Evaluation Criteria. If any of the mandatory requirements is not met by the bidder, the bid will be cancelled straightaway and no further consideration will be given. Moreover, bidders will have to secure 70% (overall) score in the Evaluation Criteria for qualification in either group A or B.
5.3. Firms from the both groups will be asked to take part in bidding process.
5.4. Firms will be evalauted agianst Two groups i.e.
a) “Group -A Firms” are those Pre-Qualified firms which will fullfill mandatory clauses as per Evaluation criteria (Group –A)
b) “Group -B Firms” are those Pre-Qualified firms which will fullfill mandatory clauses as per Evaluation criteria (Group –B).
5.5. The potential bidders shall be evaluated only for those Category and its Group for which they have explicitly shown their intent to participate. This evaluation shall be separate and independent for each Category.
5.6. HEC may seek clarification from any of the participating bidders, at any stage during the pre-qualification process, as deem necessary.
6. GENERAL TERMS AND CONDITIONS
Following general terms & conditions apply on all potential bidders
6.1. The potential bidder should be registered with sales Tax and Income Tax Department.
6.2. An affidavit on legal stamp paper worth Rs. 100 to the effect that the firm has not been blacklisted by any Government/semi Government organization, and there is no litigation against the firm and agree to the Minnimum Clauses for Post-qualification Procumrnet as per Clauses- 6 & 7 and its sub caluses of this RFP.
6.3. Any procurement carried out through this pre-qualification will be liable for Minimum Terms & Conditions of Post -qualification Procurement mentioned at Caluses -6 & 7 of this RFP.
6.4. Firms/Contractors should note that during the period from the receipt of the proposal and till further notice from the authority, all queries should be communicated via Contact person and in writing only.
6.5. The Purchaser will not be responsible for any costs or expenses incurred by Firms/Contractors in connection with the preparation or delivery of proposals.
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6.6. Liquidated Damages
a) Selected prequalified Supplier/ Contractors are liable to participate / response to the queries floated time to time by HEC for RFPs and RFQs, In case of non-responsiveness or continous non-performnace / service degaradation by the Contractor, Contractor’s submitted Earnest Money may be forfeited, and Firm may be blacklisted for any future procurement.
b) If the pre-qualified bidder fail to provide supplies/services as per HCE requirements, HEC may forfiet his earnest money/security money and the work will be done at the risk and cost of contractor.
7. POST QUALIFICATION PROCUREMENT PROCEDURE
7.1. “Request for Proposal (RFP)”:
a) The Request for Proposal (RFP) for purchase/repair and
maintenance/services exceeding Rs. 0.2 million will be circulated among all
the pre-qualified Firms.
b) RFP will be floated based on the PPRA rules and its sub clauses as per the
nature and complexity of the project / department / services required.
c) All the pre-qualified firms will be responsible to respond to the purchaser
either through Courier Service/Email/Fax.
d) The pre-qualified firms are liable to respond to all the queries of HEC within
the stipulated time mentioned in the RFP.
e) The proposals/bids will be evaluated based on the Technical and Financial
Evaluation Criteria as led out in RFP.
f) The contract will be awarded to highest technically qualified and lowest
quoted bidder.
g) After the approval of any Work Award, a Contract Agreement (or an
Addendum of existing valid Contract Agreement of same project) on the
stamp paper shall be executed by HEC with selected prequalified bidder (i.e.
Contractor) within 15 days from the date of issuance of LoI (Letter of Intent)
/Work Order.
h) Payment will be made as per terms and conditions mentioned in RFP.
Invoices will be cleared as soon as possible not exceeding 30 days upon
receiving the invoice and complete supporting documents.
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7.2. “Request for Quotations (RFQs)”:
a) Request for Quotations (RFQs) as per the format mentioned at “Annex-E”
shall be called on emails to all prequalified firms for the specific
repair/maintenance/purchase job in consideration.
b) The response time, resolution time, repair time and replacement time shall
be communicated within the email for which the RFQ has been requested.
c) The quotations submitted in conformance response time, resolution time,
repair time and replacement time shared in email received within stipulated
time will be accepted for further consideration.
d) The work/purchase order shall be placed to the firm on least cost basis
method.
e) The Selected Firm/Contractor shall be responsible to complete the job within
given time from the date of issuance of work order.
f) The Selected Firm/Contractor shall provide all necessary supporting
documents along with GST invoice, delivery challan and other relevant
documents as required by the Purchaser.
g) The Application for invoice shall be accompanied by such invoices, receipts
or other documentary evidence as the Purchaser may require; state the
amount claimed; and set forth in detail, the Goods/ repair and maintenance
works or Services up to the date of the application for Payment.
h) Payment will be made on full delivery of Goods or Services or completion of
Repair/Maintenance Works, after taking over/satisfactory report on job card
and completing all formalities and provision of complete necessary
supporting documents by the Supplier.
8. MINIMUM TERMS & CONDITIONS FOR POST QUALIFICATION PROCUREMENT
Following Conditions of the Purchase/Services/Repair & Maintenance will be applied to the post-qualifications procurements:
8.1. Incomplete and conditional responses will not be accepted.
8.2. The selected pre-qualified bidder will be responsible to deliver equipment at the sites at its own risk and cost.
8.3. The supplier will confirm the Acceptance / Acknowledgment of its receipt on Purchase Orders/ Work Order after the receipt of the Purchase Orders/ Work Order from the Purchaser.
8.4. All goods must be accompanied by Delivery Challan on which the Order No., quantity and supplier's name is clearly shown.
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8.5. The period of deliveries/Repair & Maintenance will commence from the date of the receipt of the Purchase Order by the supplier or as specified on the Purchase Order/Work Order.
8.6. Unless otherwise 'agreed', delivery of the material against Purchase Order shall be made at designated HEC offices/Regional Offices, Universities /HEis & PERN POP sites as per the RFP/ RFQ.
8.7. The Purchaser reserves the right to inspect any goods when received and Repair & Maintenance work at designated HEC offices by Authorized Officials as per Purchase /Work order issued to the Firm.
8.8. A satisfactory report regarding goods delivered/ Repair & Maintenance work shall be furnished by the Purchaser's Authorized Officer.
8.9. Goods supplied must correspond in all respects, with the Purchase Order and must conform in every respect to sample specification. In the absence of sample, goods supplied must be the best and of first class workmanship, failure to comply with this Clause will render the goods liable to be rejected.
8.10. All items must be new, original and meet in all respects with the description details and conditions of the Purchase Order, and must be in good condition on receipt, otherwise they will be liable to rejection.
8.11. The supplier will deliver the goods ordered to the authorized representative of the Purchaser who will sign on each delivery note, otherwise the Purchaser will not be held responsible for the goods delivered contrary, to this instruction.
8.12. In case of rejection of goods or items, it will be at supplier’s risk and expense. Any item received damaged will not be accepted and will be removed by the supplier for replacement at their expense.
8.13. Liquidated Damages
a) In case of delay the Executive Director, HEC reserves the right to impose
a penalty not exceeding 10% of the total amount of the Work/Purchase
Order contract at the rate of 1% for each week of delay
b) If the Firm/Vendor fails to complete work as per HEC requirement, the
Executive Director, HEC reserves the right to reject it altogether or impose
a penalty not exceeding 50% of the total amount of the contract.
8.14. Force Majeure
a) “Force Majeure” means an event which is beyond the reasonable control of a party and which makes a party’s performance of its obligations under the Purchase Order/Work Order/Contract impossible or so impractical as to be considered impossible under the circumstances, and includes, but is not limited to, War, Riots, Storm, Flood or other industrial actions (except where such strikes, lockouts or other industrial issues are within the power of the party invoking Force Majeure), confiscation or any other action by Government agencies. In all disputes between the parties as to matters arising pursuant to this Purchase Order/Work Order/Contract, the dispute be referred for resolution by arbitration under the Pakistan Arbitration Act, 1940, as amended, by one or more arbitrators selected in accordance with said Law. The place for arbitration shall be decided by the purchaser.
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b) Force Majeure shall not include (i) any event which is caused by the negligence or intentional action of a Party or Agents or Employees, nor (ii) any event which a diligent Party could reasonably have been expected to both (A) take into account at the time of the conclusion of this Purchase Order/Work Order/Contract and (B) avoid or overcome in the carrying out of its obligations here under.
c) Force Majeure shall not include insufficiency of funds or failure to make any payment required hereunder.
8.15. Blacklisting
a) If the Supplier fails / delays in performance of any of the obligations, under
the Purchase Order/Work Order/Contract and violates any of the provisions,
breach of any of the terms and conditions of the Purchase Order/Contract,
the Purchaser may, at any time, without prejudice to any other right of action
/ remedy it may have, blacklist the Supplier, either indefinitely or for a stated
period.
b) If The Supplier is found to have engaged in corrupt or fraudulent practices in
competing for the award of the Purchase/Work Order/Contract, The
Purchaser may, at any time, without prejudice to any other right of action /
remedy it may have, blacklist The Supplier, either indefinitely or for a stated
period.
8.16. Dispute Resolution
a) The Purchaser and The Supplier shall make every effort to amicably resolve,
by direct informal negotiation, any disagreement or dispute arising between
them under or in connection with the Contract.
b) In case of any dispute, the matter will be referred to Executive Director
(HEC), whose decision will be binding on both parties.
9. CLARIFICATIONS The Contact details for all correspondence in relation to this Pre-Qualification is as
follows:
Ch. Abdullah Fayyaz Chattha Mr. Saria Saleem Malik
3 Location of Offices (Islamabad / Rawalpindi), Lahore and Karachi (Documentary Proof Required)
Location of Offices Islamabad/Lahore/Karachi/Quetta/Hyderabad / Peshawar (Documentary Proof Required)
4
The Bidder Must be Certified Partner for the proposed category (with the certified competencies) and corresponding Certificate in Pakistan (Documentary Proof Required)
The Bidder Must be Authorized Dealer / Reseller / Partner for the proposed category (with the certified competencies) and corresponding Certificate in Pakistan (Documentary Proof Required)
5 Company must be in operations from last Five Years (Documentary Proof Required)
Company must be in operations from last Seven Years (Documentary Proof Required)
6 Minimum 10 million Financial Turnover annually in relevant category (Documentary Proof Required)
Minimum 2 million Financial Turnover annually for the last two year in similar Projects (Documentary Proof Required)
7 At least Five years of relevant experience Documentary Proof Required)
At least Seven years of relevant experience (Documentary Proof Required)
8
Must have completed 10 Similar Projects not less than Rs. 500,000 in terms of Supply, Installation, Integration and Commissioning, repair/maintenance and Services as per selected categories (Documentary Proof Required)
Must have completed 8 Similar Projects not less than Rs. 25,000 in terms of Supply, Installation, Integration and Commissioning, repair/maintenance and Services as per selected categories (Documentary Proof Required)
9
Must have completed 5 Similar Projects in last two year not less than Rs. 500,000 in terms of Supply, Installation, Integration and Commissioning, repair/maintenance and Services as per selected categories in government sector (Documentary Proof Required) ( references per ANNEXURE-B “FIRMS REFERENCES” required)
Must have completed 4 Similar Projects not less than Rs. 25,000 in terms of Supply, Installation, Integration and Commissioning, repair/maintenance and Services as per selected categories in government sector from last five years ( Firms references endorsed by Clients as per ANNEXURE-B “FIRMS REFERENCES” required)
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10
An affidavit on legal stamp paper worth Rs. 100 to the effect that the firm has not been blacklisted by any Government/semi Government organization.
An affidavit on legal stamp paper worth Rs. 100 to the effect that the firm has not been blacklisted by any Government/semi Government organization.
Sr.No
Attributes Max. Score
Weightage Criteria
Reference Page#
(Documentary Proof)
Part-B: General Evaluation- Corporate Profile
11 Location of Offices 10 10
No. of offices of Bid in consideration/ Maximum No. amongst all the Bids * 10
No. of Certified Technical Resource as per selected category of Bid in consideration/ Maximum No. amongst all the Bids * 10
Number of Certified resources on bidder letter head
13
Location of bidder Warehouses/ supplies depot in Pakistan
10 10
No. Warehouses or Depot of Bid in consideration/ Maximum no. of Warehouses or Depots amongst all the Bids *10
Bidder letter head with address of Warehouses
14
Financial Strength
10 10
Turnover of Bid in consideration/Maximum Turnover amongst all the Bids * 10
Audit Report / Financial Report/Tax return for last two years.
15 Company in operation (Years) 10 10
No. of Years of Bid in consideration/ Maximum No. amongst all the Bids *10
NTN Registration Certificate &
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SECP Registration,
Sub-Total 50
Weight of Part B is 20% and the Score will be calculated by the following formula: Firm's Score = Marks Obtained by Firm in Part B / Total Max. Marks of Part B *20
20
Part-C: Relevant Experience
16
Similar Projects Completed in last Two calendar years (Supply of goods/ Repair & Maintenance/ Services relevant to selected category) 10 10
No. of Projects of Bid in consideration/ Maximum No. amongst all the Bids * 10
Purchase/Work Order/LOI Copies
17
Similar Projects Completed in Higher Education Sector (Supply of goods/ Repair & Maintenance/ Services relevant to selected category) 10 10
No. of Projects of Bid in consideration/ Maximum No. amongst all the Bids * 10
Purchase/Work Order/LOI Copies
18
Similar Projects Completed in Banks/Telecom Sector (Supply of goods/ Repair & Maintenance/ Services relevant to selected category) 10 10
No. of Projects of Bid in consideration/ Maximum No. amongst all the Bids * 10
Purchase/Work Order/LOI Copies
19
Firm has completed similar activities at different cities in a single project in Pakistan (Supply of goods/ Repair & Maintenance/ Services relevant to selected category) 10 10
No. of Projects of Bid in consideration/ Maximum No. amongst all the Bids * 10
Purchase/Work Order/LOI Copies
20 SLA in Hand in Pakistan (Supply of goods/ Repair & Maintenance/ Services relevant to selected category) 10 10
No. of SLA's of Bid in consideration/ Maximum No. amongst all the Bids * 10
Purchase/Work Order/LOI Copies
Sub-Total 50
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Weight of Part C is 20% and the Score will be calculated by the following formula: Firm's Score = Marks Obtained by Firm in Part C / Total Max. Marks of Part C *20
20
Part-D: Staff Strength
21 Management Team 10 10
No. of Resources of Bid in consideration/ Maximum No. amongst all the Bids * 10
List of Management resources on direct payroll on bidder letter head
22 Technical Team 10 10
No. of Resources of Bid in consideration/ Maximum No. amongst all the Bids * 10
List of Technical resources on direct payroll on bidder letter head
23 HR strength in other regions except (Islamabad/Lahore/Karachi) 10 10
No. of Resources of Bid in consideration/ Maximum No. amongst all the Bids * 10
List of HR resources on direct payroll on bidder letter head
Sub-Total 30
Weight of Part D is 20% and the Score will be calculated by the following formula: Firm's Score = Marks Obtained by Firm in Part D / Total Max. Marks of Part D *20
20
Part-E: Service Operations
24 Firm has Customer Compliant Management System with adequate Controls. 10 10
If have implemented online system
Online URL and Login should be share
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25 Service Operations time ( Bidders offering services over the weeks) (In hours ) 10 10
No. of Hours of Bid in consideration/ Maximum No. Hours amongst all the Bids *10
Documentary Proof against selected category on bidders letter head
Sub-Total 20
Weight of Part E is 20% and the Score will be calculated by the following formula: Firm's Score = Marks Obtained by Firm in Part E / Total Max. Marks of Part E *20
20
Part-F: Proposal
26
Distinguished Features, Relevant category product installed capacity, number of years of association with product principle, Technical resources and product availability at number of cities, KPI's success etc. 10 10
To be assigned by Technical Committee
27
Firms having implementation of Quality Control Mechanism and standards (Six sigma, ISO 9000, ISO 27001, ISO 22301 etc.) in organization , Logistics , Swift Delivery , Covered region etc. 10 10
To be assigned by Technical Committee
Sub-Total 20
Weight of Part F is 20% and the Score will be calculated by the following formula: Firm's Score = Marks Obtained by Firm in Part F / Total Max. Marks of Part F *20
20
Firm's Total Score = Sum of Scores from Part-B to Part-F)
100
Note: Bidders will have to secure 70% (overall) score in the Evaluation Criteria for qualification
both groups.
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ANNEXURE-D
“PRE-QUALIFICATION FORM”
a) Particulars
Company Name
Abbreviated Name
Operational Region /City South □ North □ Central □ [As per List at Annexure F ( Operational Regions)]
b) Financial Strength of the Firm Company Net Worth (PKR) Company Turn Over (PKR) for the last three year
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c) Categories Detail
CATEGORY-I “DATA CENTER EQUIPMENT”
Sr. No SUBCATEG
ORY DESCRIPTION
Please Tick
()
Category /
Items to be
participate
Brand
relevant
document
required
(Authorized
Distribution
/Reseller )
(Firms
Dealing in )
1.
Server Server &Server Accessories HDDs,
RAMs, NICs Power Supplies, Mother
Boards), Storage & Storage Accessories
(HDDs, Tape Drives, Power Supplies),
etc.. Specification/Model No. of Servers
will be share later.
2.
Rack
Accessories
(Rack 6U,8U, 12U, 27U , 36U, 42U), (
Patch Panel 12Port, 24Port, 48Port),(
Patch Cords CAT 6 UTP 3 Meters, Patch
Cords: CAT 6 UTP 5 Meters, CAT 6 UTP
10 Meters), (PDU 42U Rack), (KVM for
42U RACK),( Rail Kit) etc.
3.
Fire
Suppression
and
Detection
System
All types of Automatic & Manual Fire Suppression/Detection System, Fire Extinguishers, Fire Alarm Control Panel, Smoke Detectors, Heat Detectors, Humidity, Water, Light sensors, Piping/Ducting/Sprinkles, All type of relevant Civil, Installation/repair Work. etc.(Detailed scope of work and Items/ Specifications will be shared as per requirement of purchaser)
4.
Surveillance CCTV Cameras, Sensors, Walk Through Gates, Biometric System etc. All Types included. etc. (Detailed scope of work/Items and
Specifications will be shared as per
current Technology available in the
market or requirement of purchaser)
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CATEGORY-II “NETWORKING EQUIPMENT”
5. Network
Equipment &
Services
Switches (12-Port, 24 Port, 48 Port
Gigabit etc. Network Switches), I/O,
UTP CAT-6 Cable, Cable Ducting, Back
boxes & Face plates double insert,
Security/High Availability/Publishing
Appliances (Firewall , Load Balancers ,
Traffic Accelerators , Net flow Analyzers
, Data leakage Preventions , Web
Publishing appliances etc.), Installation
/Commissioning (Network Installation,
Configuration, UTP cable laying,
termination and node testing),
Connectors (RJ-45 etc.), Labelling Tool
& Accessories (Labelling Tool Full kit
with Ribbon, Battery), Digital Fibre /LAN
Tester (UTP LAN/Fibre Tester), Wireless
Access Point etc..
Detailed Items/Specifications shall be
share as per current technology
available in the market or requirement of
purchaser
6.
Video
conferencing
Video conferencing Terminals /codecs MCU’s Recoding Servers Gatekeeper Streaming Engine Streaming cards Video mixer and switcher software LED’s Audio Mixers Amplifiers Speakers Video conferencing room setup (wood paneling, carpet, ceiling, power cabling, paint, curtains and wallpapers) Multimedia Video Camera controller with LCD PTz Camera Training Mics (Ceiling, table, collar) Audio and video cables Racks Audio and Video connectors and converters etc..
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CATEGORY-III “IT EQUIPMENT”
7. IT
Accessories
Desktop Computers, LCD, Laptop Note Book, 2 in 1 Laptops, Desktop Laser Jet Printer, Colour Laser Jet Printer, RFID CARD Printer & Accessories, Printer, Label Printer & Accessories. Drum, Toners, Maintenance Kit, Multimedia Projector (2200Lums, 3000Lums, Mini Multimedia Projectors), Scanners, Smart LED TV, Multimedia Presenter (Standard), Keyboard (Wired/Wireless), Mouse (Wired/Wireless), PDA (Personal Data Assistance), Power Cables (Printer, LCD, Laptop Charger, PDU Loop Back Cables), USB Data Cable (Printer, Scanner etc.), HDMI & VGA Cables (10Ft, 20ft, 40ft, 100ft etc.), USB storage Device (8GB, 16GB, 32GB, 64GB , 1TB etc.), External Drives (500GB, 750GB, 1TB), Laptop/Desktop HDDs (500GB, 750Gb, 1TB etc.), Laptops Batteries & Charges, Desktop Accessories (Motherboard, HDDs, RAMs, Power Supply etc.), Rechargeable battery Cells + Charger (All types), Sound System (All in One Sound System, USB Input, Mic Input etc.), Laptop Bags (All types included), External Drive (DVD, Floppy Drive etc.), MFP (Multi-Functional Printer), Photocopiers/Fax Machines (All types included), etc.. Detailed Specifications and Items/Work shall be share as per current Technology available in the market or requirement of purchaser
8. Software’s Adobe Photoshop, Adobe Reader,
Adobe writer, SPSS, CORAL Draw,
Inpage Urdu, Antiviruses, AutoDesk,
Winzip, WINRAR, AutoCAD, Adobe
Design, Adobe Creative Cloud.
Solarwinds , Qradar , Metlab , Adventnet
AD Manager Plus etc. , Academic
Software, Solarwinds Network
Performance Monitor, Solarwinds
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Network Bandwidth Analyzer Pack,
Solarwinds Network Troubleshooting
Bundle, Solarwinds NetFlow Traffic
Analyzer, Solarwinds Network
Configuration Manager, Solarwinds IP
Control Bundle, Solarwinds IP Address
Manager, Solarwinds VoIP & Network
Quality Manager, Solarwinds Log &
Event Manager, Solarwinds Engineer's
Toolset, Solarwinds Server & Application
Monitor, Solarwinds Virtualization
Manager, Solarwinds Storage Resource
Monitor, Solarwinds Web Performance
Monitor, Solarwinds Application Stack
Management Bundle, Solarwinds
Application Performance Optimization
Pack, Solarwinds Security Information
and Event Management, Solarwinds
Web Help Desk
Manage Engine ADmanager Plus,
Manage Engine O365 Manager Plus,
manage Engine AD360, Manage Engine
Analytics Plus, Manage Engine
Applications Manager, Manage Engine
OpManager, Manage Engine
ServiceDesk Plus, Manage Engine
EventLog Analyzer, Manage Engine
Firewall Analyzer etc..
9. Licenses Digital certificates, SSL certificates, PKI Certificates. etc..
10. Telephone
Exchange
Equipment
(Telephone Set Analog, Digital), Telephone Cable, Connectors RJ11, Exchange Fuse, IP Phone etc..
Page 24 of 37
CATEGORY-IV “ELECTRICAL EQUIPMENT”
Sr.No SUBCATEGORY DESCRIPTION Please Tick
()
Category /
Items to
be
participate
Brand
(Firms
Dealing in )
11. Uninterruptible
Power Supply
(UPS) and Its
Related
Accessories
UPS’s (6.5 KVA, 1KVA, 3KVA, 6KV,
10KVA, 20 KVA, 30 KVA. Modular UPS’s
40, 50, 60, 80 and 100 KVA and
upgradable. All types and capacity/brand
are included), Batteries (All types and
capacity included), UPS Parts (All parts
included), etc.
(Detailed Specifications and items will be
shared as per current Technology
available in the market or requirement of
purchaser)
12.
Stabilizer All types and capacity/brand and its
parts are included (30, 50, 80, 100, 150,
200, 250, 300, 350, 400 KVA) etc.
(Detail of Items and Specifications will
be shared as per current Technology
available in the market or requirement of
purchaser)
13.
Generator & Its
Accessories
Generators Diesel/Petrol/Gas [5 KVA,
10 KVA, 15 KVA, 20 KVA, 50 KVA, 100
KVA, 150 KVA, 200 KVA, 250 KVA, 300
KVA, 350 KVA, 400 KVA, 500 KVA, 600
KVA. All types and capacity/brand are
included], Generator
Sequencing/Paralleling Panel
[Different Capacity], Generator Parts
[Engine, Fuel valves, Status meters,
Radiator, Generator Module, Battery
Charger, AC / DC relays, Under voltage /
overvoltage relay, Breakers, Turbo-
chargers, Fuel injector (s), Starter,
Alternator, Electronic components etc. All
parts included], Generator
Page 25 of 37
Consumables [Oil filter, Air Filters, Fuel
Filters, Fuel/Water Separators, Engine
Oil, Battery etc. All types included],
Generator Canopy [All type and
capacity], Earth Pit System [Bore Type
& Plate Type for Generator, System,
building etc. All types and capacity are
included], Power Cable [All types and
capacity/brand are included], Control
Cable [All types and capacity/brand are
included], Earth Cable [All types and
capacity/brand are included], Automatic
Transfer Switch (ATS) Panel [Relays,
Timers, Bus Bars, Neutral Bars, MCB
Circuit Breakers, Indication Lights,
Ammeter, Voltmeter, External Manual
Supply selection switch, Control Circuit,
Distribution Box, MCCB Breakers,
Magnetic Contactors etc. ATS panel for
any type of generator capacity], Static
Transfer Switch (STS) Panel [Relays,
Timers, Bus Bars, Neutral Bars, MCB
Circuit Breakers, Indication Lights,
Ammeter, Voltmeter, External Manual
Supply selection switch, Distribution Box,
MCCB Breakers, Magnetic Contactors
etc. STS panel for any type of input and
output supply capacity), Electric
Distribution Box (HT/LT DB/Panel)
[Relays, Timers, Bus Bars, Neutral Bars,
MCB Circuit Breakers, Indication Lights,
Ammeter, Voltmeter, External Manual
Supply selection switch, Distribution Box,
MCCB Breakers, Magnetic Contactors,
Current Transformer, Potential
Transformer etc. DB/panel for any type of
input and output supply capacity],
Breakers [All types and capacity/brand
are included], Magnetic Contactors [All
types and capacity/brand are included],
Page 26 of 37
Relay [All types and capacity/brand are
included], Timers [All types and
capacity/brand are included], Bus Bars
[All types and capacity are included.
Neutral, Phase, Earth bus bars],
PVC/UPVC/GI Pipes [All Sizes and
types included], Cable Ducts, Cable
Tray, Rack Power Distribution Units
[PDU without Monitoring Functionality,
Rack PDU with Monitoring Functionality.
All types included), Electric Meters
[Digital Clamp Meter, Earth Resistance
Meter, Temperature Meters, Battery
Capacity Monitoring Meters, Heat Meters
etc.], Automatic Phase
Sequencing/Correction Panel
[Different Capacity], Civil and
Installation Work [All type of related
Civil and Installation work], Other
Accessories [Thimbles, Cable Sleeves,
Connectors, Voltmeters, Ammeters, etc.]
etc.
(Detailed Specifications and required
items/works will be shared as per current
Technology available in the market or
requirement of purchaser)
14.
Solar
System/Accessori
es
Solar PV Panel [All types/brand
included], Solar Inverters [All
types/brand included], Charge
Controllers [All types/brand included],
Dry Batteries [Gel/AGM. All brands
included], Cables [Power/Control. All
types/brand included], Distribution
Boxes, Battery Racks, Other Relevant
Accessories [Breakers, Ducts,
Thimbles, Cable Sleeves, Cable Trays
etc.], Relevant Civil Work, etc.
(Detailed Specifications and required
items/works will be shared as per current
Page 27 of 37
Technology available in the market or
requirement of purchaser)
15.
Electrical
System/Accessori
es
Electric Equipment Rack [All types and
capacity/brand are included.
Local/Branded. For UPS’s and Batteries,
Generators, Stabilizers or any other
equipment etc.], Lights [Flood Light,
Emergency Light, Tube Light, Energy
Saver, Ceiling/Wall lights etc. All types
included], Fan [Pedestal Fan, Ceiling
Fan, Wall mounted Fan, Exhaust Fan
etc. All types included], Industrial
Sockets [All types], Electricity Meter
[All types and capacity included],
Sensors [Smoke Sensors, Thermal and
Heat Sensor, Light Sensors, Movement
Sensor, Sensor, Water Sensor, Electric
Current and Potential Sensors, Vibration
Sensors etc. All types Included],
Repeller [Electronic Reptile, Insect
Repeller etc.), Earth Pit System [Bore
Type & Plate Type for Generator,
System, building etc. All types and
capacity are included], Power Cable [All
types and capacity/brand are included],
Control Cable [All types and
capacity/brand are included], Earth
Cable [All types and capacity/brand are
included], Automatic Transfer Switch
(ATS) Panel [Relays, Timers, Bus Bars,
Neutral Bars, MCB Circuit Breakers,
Indication Lights, Ammeter, Voltmeter,
External Manual Supply selection switch,
Control Circuit, Distribution Box, MCCB
Breakers, Magnetic Contactors etc. ATS
panel for any type of generator capacity],
Static Transfer Switch (STS) Panel
[Relays, Timers, Bus Bars, Neutral Bars,
MCB Circuit Breakers, Indication Lights,
Ammeter, Voltmeter, External Manual
Page 28 of 37
Supply selection switch, Distribution Box,
MCCB Breakers, Magnetic Contactors
etc. STS panel for any type of input and
output supply capacity), Electric
Distribution Box (HT/LT DB/Panel)
[Relays, Timers, Bus Bars, Neutral Bars,
MCB Circuit Breakers, Indication Lights,
Ammeter, Voltmeter, External Manual
Supply selection switch, Distribution Box,
MCCB Breakers, Magnetic Contactors,
Current Transformer, Potential
Transformer etc. DB/panel for any type of
input and output supply capacity],
Breakers [All types and capacity/brand
are included], Magnetic Contactors [All
types and capacity/brand are included],
Relay [All types and capacity/brand are
included], Timers [All types and
capacity/brand are included], Bus Bars
[All types and capacity are included.
Neutral, Phase, Earth bus bars],
PVC/UPVC/GI Pipes [All Sizes and
types included], Cable Ducts, Cable
Tray, Rack Power Distribution Units
[PDU without Monitoring Functionality,
Rack PDU with Monitoring Functionality.
All types included), Electric Meters
[Digital Clamp Meter, Earth Resistance
Meter, Temperature Meters, Battery
Capacity Monitoring Meters, Heat Meters
etc.], Automatic Phase
Sequencing/Correction Panel
[Different Capacity], Civil and
Installation Work [All type of related
Civil and Installation work], Other
Accessories [Thimbles, Cable Sleeves,
Connectors, Voltmeters, Ammeters, etc.]
etc.
(Detailed Specifications and required
items/works will be shared as per current
Page 29 of 37
Technology available in the market or
requirement of purchaser)
CATEGORY-V “HVAC”
Sr.No SUB-CATEGORY DESCRIPTION
Please Tick ()
Category / Items to
be participate
Brand (Firms
Dealing in )
16. Comfort Cooling Units
All Types/capacity [1 Ton to capacity as per requirements Floor Standing and Wall mounted etc.], All parts [indoor/outdoor units, Drain Pipes, remotes, air cleaners, dust cleaners, capacitors, motors, remotes etc.], Related Civil/Electrical Works [digging, dismantling, piping, ducting, wiring, installation/commissioning], Refrigerant, Sensors [Heat, Temperature, Smoke, Humidity Sensors etc.], Power Cables, Control Cables, Other Accessories [Thimbles, Cable Sleeves, Connectors, Voltmeters, Ammeters, Capacitors etc.) are included etc. (Detail of items/works & Specifications will be shared as per current Technology available in the market or requirement of purchaser)
17. Precision Cooling Units
All Types/capacity [4 Ton, 8 Ton, 15 Ton etc.), All parts [indoor/outdoor units, Drain Pipes, remotes, air cleaners, dust cleaners, capacitors, motors, remotes etc.], Related Civil/Electrical Works [digging, dismantling, piping, ducting, wiring, installation/commissioning], Refrigerant, Sensors [Heat, Temperature, Smoke, Humidity Sensors etc.], Power Cables, Control Cables, Other Accessories [Thimbles, Cable Sleeves, Connectors, Voltmeters, Ammeters, Capacitors etc.) are included etc.
Page 30 of 37
(Detail of items/works & Specifications will be shared as per current Technology available in the market or requirement of purchaser)
18. VRF Cooling Units All Types/capacity, All parts [indoor/outdoor units, Drain Pipes, remotes, air cleaners, dust cleaners, capacitors, motors, remotes etc.], Related Civil/Electrical Works [digging, dismantling, piping, ducting, wiring, installation/commissioning], Refrigerant, Sensors [Heat, Temperature, Smoke, Humidity Sensors etc.], Power Cables, Control Cables, Other Accessories [Thimbles, Cable Sleeves, Connectors, Voltmeters, Ammeters, Capacitors, etc. (Detail of items/works & Specifications will be shared as per current Technology available in the market or requirement of purchaser)
CATEGORY-VI “CIVIL Work”
Sr.No SUB-CATEGORY DESCRIPTION
Please Tick
()
Category /
Items to be
participate
Brand
(Firms
Dealing in )
19. Civil Work All types of civil work included [Construction, demolition, glass windows, glass partitioning, Digging, Dismantling, Excavation, Concrete PAD Fabrication, false ceiling, raise flooring, trench and main hole fabrication, renovation work, paint, window shades, fiber shades, leakage seepage rectification, paneling, wallpapers, wall tiles, tiles installation, dampa false ceiling, flooring, pipes laying, cable laying etc.] etc. (Detailed scope of work and Specifications will be shared as per requirement of purchaser)
Page 31 of 37
20. Furniture All Types included [Detailed scope of work and Specifications will be shared as per requirement of purchaser]
Complaints If at any time during the Invitation Process a Supplier considers that it has
been unreasonably or unfairly treated and it has not been able to resolve the
issue with the Customer contact person, the Supplier may request for the
issue to be dealt with in accordance with the Customer’s complaint
management process and directed to:
Name: <insert>
Position: <insert>
Email: <insert>
Page 35 of 37
B) Supplier Response
Supplier response to Request for Quote For “Insert RFQ Subject”
Supplier name <insert>
GST/NTN No’s. <insert>
Address <insert>
Postal Address
(if different from
above)
<insert>
Contact Person Name:
Position:
Phone number: Email:
Quote details and
specifications
Add additional rows if applicable
Sr. No
Item/Description of Required Work
Qty Unit Rate (Inclusive all taxes)
Total Rate (Inclusive all taxes)
1
2
3
Deviation from the
Specifications
(if applicable)
<insert>
Additional terms The Supplier must include this information as part of its response (if
customer ask for the same):
Page 36 of 37
<If the customer requires any additional information from the Supplier,
then insert details here (e.g. provide CV’s, safety/risk management
plan)>.
<Supplier to insert/attach additional information requested above>
Warranty details
(if applicable)
If a warranty period applies to the goods/services then the Supplier
must insert details of the warranty offered here (e.g. warranty period
and warranty conditions)
<Supplier to insert warranty details if applicable>
Declarations
Authorization and
execution by Supplier
As the authorized officer named below, I certify that:
(a) I am authorized to submit the Supplier’s response as the Supplier’s representative.
(b) The Supplier understands and has complied with the Requirements of the Request for Quote.
(c) The Supplier’s response is complete, accurate and not misleading in any way.
Name:
Designation:
Signature &
Stamp
Date:
Page 37 of 37
ANNEXURE-F
“REGION DETAIL FOR HEC / HEIS”
North A Islamabad, Rawalpindi, Taxila, Wah Cantt any other city in region.
North B
Abottabad, Attock, Bannu, Chitral, Dera Ismail khan, Dir (Lower), Dir (Upper), Haripur, Havelian, Khanspur, Kohat, Mardan, Nowshera, Peshawar, Swabi, Swat, Gilgit, Baltistan, Skardu, any other city in region.
North C Kotli, Mirpur, Muzafarabad, Rawalakot, Sandhuti, any other city in region.
Central
Bahawalpur, Bahawalnagar, Chakwal, Depalpur, Dera Ghazi Khan, Faisalabad, Gujranwala, Gujrat, Jhang, Kasur, Lahore, Layyah, Mianwali, Multan, Rahimyarkhan, Sahiwal, Sargodha, Sialkot, Toba Tek Singh, Vehari, any other city in region.
South
Dadu, Ghotki, Hyderabad, Kalat, Karachi, Kech, Khuzdar, Larkana, Lasbela, Loralai, Mithi, Nasirabad, Pishin, Quetta, Sukkur, Tandojam, Thatta, Zhob any other city in region.
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