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PRE-REQUISITE: UNDERSTANDING OF THE

BASIC CMAA INVOICE

CMAA INVOICE - ADVANCED

Presented by:Dion Ortiz-Andres Sacramento County and

Linda Fortelka, Marin County

AGENDA

Funding Worksheet Understanding Offsets Funding Sources Worksheet Direct Charge Worksheets Reconciliation and Back-casting

FUNDING WORKSHEET

Purpose:

To offset funding against costs to arrive at the net cost in which Federal government is willing to share.

WHAT TO OFFSET?

Federal Funds, including Maintenance of Effort (MOE) and Match Funding

State General Funds that have been previously matched by the Federal Government including Medi-Cal fee for service funds

State General Funds specifically targeted or earmarked for the delivery of services

Insurance collected from non-governmental sources for the delivery of direct client services

WHAT NOT TO OFFSET

County General Funds Realignment funds Other Local Funds MAA Reimbursements Proposition 10 funds

FUNDING SOURCES WORKSHEET

Summarize your revenues quarterly Use your General Ledger Report to locate the

funding Annual Revenues received one time may be

divided equally into each of the 4 qtrs Use other internal methodology that fits your

claiming process Analyze all funding sources Determine allocation methodology for offset

to avoid double dipping Determine public funds eligible to use as

CPE

FUNDING SOURCES WORKSHEET

DIRECT CHARGE WORKSHEET 2

Section 1 and 2 are for PP&PD direct charges

Section 3 must be determined by you and supported by detail

Section 4 is formula driven and the calculated amount is transferred to the Detail Invoice Worksheet Cost Pool 3b

DIRECT CHARGE EXPENSES

MAA Coordination: Salaries, Benefits, Services & Supplies Costs

LGA Consortium Participation Fee (PPL08-015)

Direct MAA Expenses:Travel and TransportationFlyers and BrochuresSubcontractors

SUBCONTRACTORS

Claimable if the contract specifically describes the MAA activities to be performed and the contract specifies the amount for each MAA performed.

The contract must also identify how the Medi-Cal discount percentage will be determined if appropriate.

It is not necessary for the contractor to time survey.

DIRECT CHARGES WORKSHEET (WORKSHEET 2)

FY10/11 RECONCILIATION

Example of FY10/11 Interim Claim PPL 11-011 - CMAA Interim Claiming

Methodology Example of Actual FY10/11 Claim

using new Time Survey Codes Reconciliation Summary Invoice

RECONCILIATION SAMPLE

BACKCASTING METHODOLOGY