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Naveed Saeed Rana

Human Resource Information

Systems (HRIS)

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Course Description

The purpose of the course is To learn basic concepts, technology, application, and management

of HRIS

Increase student understanding of IT and its application for humanresource

Focus on what the technology brings to HRs most critical functions

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Learning Outcomes

On completion of this course, students should be able to:

explain the concepts of Human Resource Information

Systems(HRIS)

understand the practical aspects of implementation of HRIS

within organizations

understand the database concepts required for information

system implementations

Actively participation in HRIS improvement within organizations

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Course Text

Michael J. Kavanagh & Mohan Thite

Human Resource Information Systems

Basics, Applications, and Future Directions,

SAGE Publications

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Week Tentative Schedule

1 Introduction; discussion of syllabi; student expectations

A Primer on HRIS

Why do we need HRIS

Overview of System Development Process for HRIS

2 Database Concepts and Applications in HRISDatabase Management Systems

Data Sharing Across Locations

Data Sharing between Levels

Overview of MS Access

3 Data warehouses, Business Intelligence, and Data Mining

Systems Considerations in the design of and HRISHRIS Customers/Users/Data Importance

HRIS Architecture

4 System Implementation Process

System Development Life Cycle

Quiz1

5 Group Formation and Project AssignmentsHR Administration and HRIS

6 Goal Achievement and the Balanced Scorecard

HRM and the Balanced Scorecard

HR Strategic Goad Achievement and the Balanced Scorecard

Case Study -1

Program

ExeuctionPlan

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7 System Design and Acquisitions

Assessing Systems Feasibility

Creating and Using the DFD

HR MetricsQuiz-2

8 Mid-Term Exam

9 Systems Model of Training & Development

E-Learning

HRIS Applications in Training

Case Study2

10 Change Management Implementation, Integration, and Maintenance of

the Change Process

Organizational and Individual issues in HRIS Implementation

11 Job Analysis and HR Planning

Recruitment and Selections in an Internet ContextExploration and Sharing by Students/ Interactive Session

12 Project SubmissionPayroll and the HRIS

Project Submission

Week Tentative Schedule

Program

ExeuctionPlan

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13 Project Presentation and viva

14 Project Presentation and viva

15 Guest Speaker

16 Final Exam

Week Tentative Schedule

Program

ExeuctionPlan

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What is an Information System?

An Information System (IS) can be any organized combination of

people, hardware, software, communication network, data

resources, and policies and procedures that stores, retrieves and

disseminates information in an organization.

Three basic interacting components:

Input

Processing (transformation process)

Output

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A Primer on HRIS

System used to acquire, store, manipulate,

analyze, retrieve and distribute information

regarding an organizations human resources.An HRIS is not simply computer hardware and associated HR

related software. Although an HRIS includes hardware and

software, it also include people, forms, policies and procedures,

and data.

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A Primer on HRIS

Company that does not have a computerized system

still has an HRM system.

If a company did not have a paper system, the

development and implementation of a computerized

system would be extremely difficult.

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Fundamental Role of IS in Business

Basic roles of Information Systems are:

Support Business Processes and operations

Support Decision Making

Support Competitive Advantages

At any stage Information System is designed to support

business processes and operations and also provide dataor

accept datafrom the system and help in making effective

strategic plans, support in decision making and help in

achieving competitive advantages

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Components of an INFORMATION System

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A Primer on HRIS

The purpose of HRIS is to provide service, in the form of

accurate and timely information, to the clients of the

system.

As there are a variety of potential users of HR information,it may be used:

For strategic, tactical and operational decision making: e.g. to plan

for needed employees in a merger:

To avoid litigation: e.g. to identify discrimination

To evaluate programs e.g. policies, or practices

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Why do we need HRIS

Providing a comprehensive information picture as single,

comprehensive database

Increasing competitiveness by improving HR operations and

improving management processes

Collecting appropriate data and converting them to information

and knowledge for improved timeliness and quality of decision

making

Producing a greater number and variety of accurate and real-

time HR-related reports

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Why do we need HRIS

Streamlining and enhancing the efficiency and

effectiveness of HR administrative functions

Shifting the focus of HR from the processing of

transactions to strategic HRM

Reengineering HR processes and functions

Improving employee satisfaction by delivering HRservices more quickly and accurately

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Why do we need HRIS

The size of the organizational, with large firms

generally reaping greater benefits

The amount of top management support and

commitment

The availability of resource (tie, money and

personnel)

The HR philosophy of the company as well as its

vision, organizational culture, structure and systems

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Why do we need HRIS

The size of the organizational, with large firms

generally reaping greater benefits

The amount of top management support and

commitment

The availability of resource (tie, money and

personnel)

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Transaction processing systems

Perform and record daily routine transactions necessary to

conduct business

Examples: sales order entry, payroll, shipping

Allow managers to monitor status of operations and

relations with external environment

Serve operational levels

Serve predefined, structured goals and decision making

Types of Information Systems

18

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Types of Information Systems

A Payroll TPS

A TPS for payroll

processing captures

employee payment

transaction data (such

as a time card).

System outputsinclude online and

hard-copy reports for

management and

employee paychecks.

FIGURE 2-2

Pearson Education 201219

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Management information systems

Serve middle management

Provide reports on firms current performance, based on

data from TPS

Provide answers to routine questions with predefined

procedure for answering them

Typically have little analytic capability

20

Types of Information Systems

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How Management Information Systems Obtain Their Data from the Organizations TPS

In the system illustrated by this diagram, three TPS supply summarized transaction data to the MIS

reporting system at the end of the time period. Managers gain access to the organizational data

through the MIS, which provides them with the appropriate reports.

FIGURE 2-3

Pearson Education 201221

Types of Information Systems

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Decision support systems

Serve middle management

Support non-routine decision making

Example: What is impact on production schedule if December

sales doubled?

Often use external information as well from TPS and MIS

Model driven DSS

Voyage-estimating systems

Data driven DSS

Intrawests marketing analysis systems Pearson Education 201222

Types of Information Systems

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Voyage-Estimating Decision Support System

This DSS operates on a powerful PC. It is used daily by managers who must develop bids on shippingcontracts.

FIGURE 2-5

Pearson Education 201223

Types of Information Systems

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Different Types of HRIS

Systems are placed in three categories

Electronic Data Processing (EDP)

Management Information Systems (MIS)

Decision Support Systems (DSS)

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Different Types of HRIS

EDP:

A focus on data, storage, processing, and flows at the

operational level

Efficient transaction processing

Scheduled and optimized computer runs

Integrated files for related jobs

Summary reports for management

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Different Types of HRIS

Human Resource Management decision systems

(HRMDS)

Report formation and generation based on identified managerial

needs for decision making

Categorization of reports by management level

Timing of report generation based on frequency of managerial

use daily, weekly and monthly

Historical information retained and reported in a timely manner to

their previous decisions

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System Development Process for

and HRIS

Software Development Life Cycle

Planning

Analysis

Design

Implementation

Maintenance

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Model of Organizational Functioning

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