PRE-SUBMITTAL CONFERENCEREQUEST FOR QUALIFICATION (RFQ)
ON-CALL AVIATION PLANNING SERVICESAT GEORGE BUSH INTERCONTINENTAL AIRPORT (IAH);
WILLIAM P. HOBBY AIRPORT (HOU); and ELLINGTON AIRPORT (EFD)RFQ NO. H37-OCAPS-2016-038
Andre’ Morrow, C.P.M., CPPBSr. Procurement Specialist
Houston Airport System
Monday, September 26, 2016, 1:00 PM Supply Chain Management Office18600 Lee Rd., Humble, TX 77338
PRE-SUBMITTAL CONFERENCE AGENDAON-CALL AVIATION PLANNING SERVICES
FOR IAH, HOU, EFD and VARIOUS OTHER PROPERTIESRFQ NO. H37-OCAPS-2016-038
I. Opening Remarks Devon Tiner, P.E., PMPInterim Procurement Officer
II. Solicitation Overview Andre’ K. Morrow, C.P.M., CPPBSenior Procurement Specialist, HAS
III. Office of Business Opportunity Jason A. McLemoreDeputy Assistant Director
IV. Project Scope and Overview Jarrett SimmonsAssistant Director of Aviation – Asset Planning
V. Questions/Answers
SOLICITATION OVERVIEW
Solicitation PurposeThe City of Houston (City), Houston Airport System (HAS),invites interested firms to submit Statements of Qualification(SOQ) to provide On-call Aviation Planning Services in supportof activities and operations at facilities owned and operated bythe City of Houston including George Bush IntercontinentalAirport, William P. Hobby Airport, Ellington Field, and variousother properties.
Statement of Qualifications Due Date and Time:Friday, October 20, 2016, 2:00 p.m.
Questions and Requests for Additional Information Due Date:Thursday, September 29, 2016 no later than 12:00 p.m. (Noon),must be received electronically and directed via email to:[email protected].
Please include the phrase “RFQ No.: H37-OCAPS-2016-038,On-Call Aviation Planning Services” in the subject line andprovide all applicable contact information.
IMPORTANT DATES/TIMES
ADDITIONAL INFORMATION AND SPECIFICATION CHANGES
Letter of Clarification(s) (LOC):Responses to questions received from potentialRespondent(s) and any changes to the Scope shallbe confirmed in writing and a LOC will be posted toHAS website: www.fly2houston.com prior to theSubmittal due date.
NO CONTACT PERIOD
NO CONTACT PERIODAll inquiries regarding this solicitation are to be directed to the designated City Representative (Andre’ Morrow).
Do not contact Council Members or City employees in an attempt to influence the outcome of the award. You will be able to speak publicly at the City Council Meeting.
PROCUREMENT TIMELINE
Description Scheduled DateAdvertisement of Solicitation 09/16/2016
Pre‐Submittal Conference 09/26/2016
Deadline for Submission of Questions 09/29/2016
Letter of Clarification Posted on SPD Website 10/07/2016 (estimated)
SOQ Due Date 10/20/2016 @ 2:00 p.m.
Shortlisted Firms Notified 11/11/2016 (estimated)
Oral Presentations/Interviews 11/30/2016 (estimated)
Submit to Council for Approval 01/25/2017 (estimated)
SUBMITTAL PROCEDURES
One (1) original (marked “original”) signed in BLUE ink, fifteen (15) hard copies, and fifteen (15) electronic copies (USB thumb drives) of its SOQ of the submittals AND in a separate, sealed envelope, clearly marked “Financial Statements”, one (1) stamped “Original” and one (1) copy of its Financial Statements with its Submittal will be received at the address below not later than 2:00 P.M., Friday, October 20, 2016:
Devon Tiner, P.E., PMPInterim Procurement OfficerSupply Chain ManagementHouston Airport System18600 Lee RoadHumble, Texas 77338
All submittals must be labeled on the outside of the box with theRespondent’s name and the name of the project.
SOQ SUBMIT TAL REQUIREMENTS
Each SOQ must be organized and follow the required format as stated in the RFQ.
Each Section must be appropriately tabbed and inclusive of all required submittals.
EXHIBITS (Continued)EVALUATION & SELECTION CRITERIA
Responses will be evaluated by an Evaluation Committee consistingof City of Houston personnel.
The award of a contract(s) will be made to the Respondent(s)offering the response which best meets the needs of the COH andHAS. The COH reserves the right to reject any offer if the Responsesubmitted fails to satisfy the COH that the Respondent is properlyqualified to provide the services contemplated as specified.
EXHIBITS (Continued)Evaluation Criteria and ScoresRespondents Meeting The Minimum Qualifications Of This RFQ Shall Be Evaluated As Follows:
MINIMUM QUALIFICATIONS PASS/FAILMinimum Prior Master Plan / On-Call Experience Pass/Fail
DBE Compliance Pass/Fail
Financial Capabilities Pass/Fail
EVALUATION CRITERIA Score
Firm’s Background and Experience Providing Similar Services to Other Airport Operators 40
Background and Experience of Key Personnel 20
Management Approach and Understanding of Scope Requirements 25
Sub-Consultants 10DBE Goals – Attainment 5TOTAL SCORE 100
EXHIBITS (Continued)Evaluation Criteria
Respondents Must Meet The Following Minimum Qualification:
Prior Master Plan / On-Call Experience (Pass/ Fail)
The prime firm for each of these teams must have served as the prime contractor on atleast three (3) master plans and/or on-call aviation planning assignments at a top 30airport as defined by the 2014 Airport Council International (ACI) North AmericanAirports Passenger Ranking List (see Appendix) during the past five (5) years.
This requirement must be met by the prime firm and may not be met by a combinationof firms on a team.
Financial Capabilities
Respondent must provide audited financial statements if they are available. If auditedfinancial statements are not available, Respondent must provide tax returns withunaudited or reviewed financials for the last two (2) years.
FORMS TO BE SUBMITTED WITH STATEMENT OF QUALIFICATION
Exhibit A – Offer and Submittal Exhibit B – Ownership Information FormExhibit C – Pay or Play Acknowledgement Form *Exhibit D – Anti-Collusion Statement Exhibit E – Conflict of Interest QuestionnaireExhibit F – Bidder’s DBE Requirements:Exhibit F – Attachment “I” – Schedule of DBE Participation Exhibit F – Attachment “II” – DBE Letter Of IntentExhibit F – Attachment “III” – Certified DBE Subcontract TermsExhibit G – Equal Employment Opportunity ClauseExhibit H – Contact Directory FormExhibit I – Reference Verification Form Attachment B – Required Submittal Checklist
EXHIBITS (Continued).
FORMS TO BE SUBMITTED BY THE SUCCESSFUL FIRM
Exhibit J – Drug Detection and Deterrence Procedures
Exhibit K – Insurance Requirements, Sample Insurance Certificate and Endorsements
Exhibit L – Affidavit of Compliance with Affirmative Action Program
Exhibit M – Certification of Compliance with Pay or Play Program (POP-2) Program *
Exhibit N – Pay or Play Program List of Subcontractors (POP-3) Program *
Exhibit O – Contract and Contract Exception Chart
Exhibit P – Certificate of Interested Parties
Pay or Play Forms can be access via http://www.houstontx.gov/obo/popforms.html
EXHIBITS (Continued).
The Goal On On-Call Aviation Planning Services (OCAPS) forthe HAS Opportunity Is 25% DBE.
The OCAPS Contract Will Require You To Make A Good FaithEffort To Achieve These Goals With The Firms Listed in YourSchedule of DBE Participation (Exhibit F – Attachment “I”).
DIVERSITY REQUIREMENTS
PROGRAM REQUIREMENTS
• Deviations or Changes To Your Participation Plan
• Mediation Clauses For DBE Subcontractors
• Good Faith Efforts
• Subcontract Agreements
• Equal Employment Opportunity Requirements
On-Call Aviation Planning ServicesDBE Goal Achievement
There are resources available to assist you as you assemble your team of certifiedsubcontractors to help you achieve the 25% DBE participation goal for this federally funded project.Follow these easy steps to access the certified Directory.
• Log on to the City of Houston’s Website at www.houstontx.gov• Click on the Departments Link• Click on the Office of Business Opportunity• Click on the Certified Firm Directory ( listed under Reports, Directories and Search Tools
You will then be viewing a search parameter screen where you may enter a company name (Search byBusiness Name) or a business description (Search by Business Description). Additionally, check offthe applicable certification types you need at the bottom of the screen .Search by Certification Type.(DBE). The system will then provide you a list of currently certified companies for that business type.Clicking on the company’s name will give you the contact information for that company.
Or, if you know the name of the DBE company, you may go to the Texas Department ofTransportation’s web site for additional contact information.
• www.txdot.gov/business/partnerships/tucp• Under Resources, select TUCP DBE Directory
Please contact the HAS Office of Business Opportunity if you encounter any problems or have questions. We can help guide you through this process. That contact information is:
Janice Ruley HAS Contract Compliance Supervisor - 281 233-7853 - [email protected]
• Participating Firms Must Be Certified DBE
• Firms Must Be Certified DBE At Time Of Proposal Submission.If Not Certified DBE, They Will Not Be Counted TowardsContract Participation.
• Questions About Certification: Visit http://www.houstontx.gov/oboor By Phone (832) 393-0600.
CERTIFICATION
EXHIBITS (Continued).
IAH Terminal Redevelopment Program
On-Call Aviation Planning Services
(OCAPS) Program Overview
IAH Terminal Redevelopment Program
Thank You
Questions/Answers to be official must be inwriting and will be posted in the HAS website asa Letter(s) of Clarification:
www.fly2houston.com(Doing Business with HAS)
Questions and Requests for Additional Information Due Date:Thursday, September 29, 2016
no later than 12:00 p.m. (Noon)
QUESTIONS…
