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CITY OF PHOENIX
REQUEST FOR QUALIFICATIONS
WATER SERVICES DEPARTMENT
ELECTRICAL, INSTRUMENTATION, AND CONTROL SYSTEMS
INSPECTION AND TESTING SERVICES FOR WATER REMOTE
FACILITIES
PROJECT NO. WS85400011-1
JULY 20,2017
Pre-Submittal Meeting
Julie Smith, Contracts Specialist
Office of the City Engineer
Point of Contact for Submittals and RFQ Questions
[email protected] (602) 534-5788
Fred Ellis, Civil Engineer II (Project Manager)
Water Services Department
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Welcome and Introductions
Sign-in please
Sign-in sheet and PowerPoint will be posted on Procurement’s
website:
http://phoenix.gov/streets/procurement/current-opportunities
Click on respective project, then click on:
■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable)
Please hold questions until each Q&A period
This is the ONLY opportunity to discuss this project
with City staff
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Meeting Overview
Evaluation Criteria
Project Description and Scope of Work
Required Submittals
Bid Due Date
Questions
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Agenda
Evaluation Criteria General Information (10 Points)
Design Experience of the Prime Firm (20 Points)
Construction Administration and Inspection (10 Points)
Experience of Key Personnel and Subconsultants (25 Points)
Project Understanding and Approach (30 Points)
Overall evaluation of the firm and its perceived ability to provide the required services (5 Points)
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• The City has developed electrical, instrumentation andcontrol standards for the entire Water ServicesDepartment which are used to provide consistency inthe control systems.
• The selected consultant will be enforcing thesestandards on all projects.
• The areas of work are in the design phase, constructioninstallation inspections, and commissioning testing andcalibrations of the EIC systems.
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Project Description
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Scope of Work
• The selected firm will provide:
• Design support services consisting of presenting advice
and technical consultations relative to installation
techniques and procedures
• Attend design meetings
• Support the engineer with research of existing conditions
• Support the engineering consultant with the
understanding of the Water Services Departments
standards for EIC systems
• Provide construction and commissioning support services
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Submittal Requirements:
Cover Letter – which includes full firm name,
address, phone number, vendor number and email
address for contact person
Evaluation Criteria – Address the SOQ evaluation
criteria and include project organizational chart.
Additional Content – Resumes and other information
may be included (within the permitted page limit)
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Submittal Requirements:
Provide 7 copies of the State of Qualifications
Maximum 12 pages permitted to address all content
Paper size shall be 8 ½ x 11
Font size may not be less than 10 point
Each side of page containing evaluation criteria and
additional content will be counted toward the maximum
page limit noted above
Front/back covers, cover letter, Table of Content
pages, and divider (tab) pages will NOT be counted
toward the maximum page limit, unless they include
evaluation criteria and additional content
Receipt of Bid after the specified cut-off date
and time
Too few copies of the submittal
Deposit of Bid in the wrong location
Violating the “Contact with City Employees” policy
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Grounds for Disqualification
Vendor Registration To do business with the City you MUST register in procurePHX
at https://www.phoenix.gov/procure.
Phoenix values its relationships with its vendors.
To become a vendor with the city, you MUST complete the vendor self-registration process.
The vendor number must be listed on the cover of the SOQ when submitted
It takes the city about two business days to approve the registration.
Part of the registration process is determining your taxing jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W-9 form from the IRS.
For questions about procurePHX, please send an email to [email protected]
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12:00 P.M. Arizona local time
Friday, August 4, 2017
City Hall, 200 W. Washington Street
6th Floor, Submittal Box
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RFQ Due Date
Notifications / Addendum (if any)
Plan Holder List
Award / Bid Tabulation
Pre-submittal Power Point Presentation
Pre-Submittal Sign-in sheet
Sign-up for Newsletter
https://www.phoenix.gov/streets/procurement/current-opportunities
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Street Transportation Procurement
Section WEBPAGE
E-mail your questions to:
Thank You !!!
Julie Smith
Contract Specialist
(602) 534-5788
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Questions After Today