Prebid Meeting –Low Service 66” Steel Water Main …...2018/03/06 · 00 45 18 EEO &...

District of Columbia Water and Sewer Authority

Prebid Meeting – Low Service 66” Steel Water Main IFB 170020

Blue Plains Advanced Wastewater Treatment Plant

March 6, 2017, 10am

Introductions• DC Water team

Procurement Requirements• Bid due dates, costs, schedule, documents

• Bid Security and ROCIP

MBE/WBE• Outreach documentation & Good Faith Effort

• Water Works

Safety

Bidder questions

Construction Documents & Design Information

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Meeting Agenda

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DC Water Team

- Department of Engineering & Technical Services

- Procurement

- Safety

Getachew Melsew

Director

Craig Fricke

Planning Design Construction

Department of

Engineering and

Technical Services

Water Services

Department

William Elledge Deidre Saunders Paul Guttridge Daniel Nguyen

Procurement

Department

Program

Services

Quality

Assurance

4

Procurement Data

Bid documents:

- $50 @ procurement office at COF building

- Printed or CD

This project was advertised:

Bids are due, 2pm:

RFI questions due by:

Last addendum issued:

Project Estimated cost range:

Project duration from NTP date:

$6-$8 million

365 calendar days

Date 02/18/18 (Sun)

Date 04/04/18 (Wed)

5 days prior to bid date

10 days prior to bid dateDate 03/25/18 (Fri)

Date 03/30/18 (Fri)

Contractor Bond Requirements

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Bid bond or security required @ contract price

- (General Conditions, Article 5)

If awarded, payment and performance bond required

Successful bidder shall enroll in DC Water ROCIP program!• Web based interface enrollment

Specification Section 00 73 16

ROCIP Form 1-W collected by DC Water• Breakdown on your payroll costs & insurance costs attributable

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ROCIP

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ROCIP Form 1W

Chief Procurement

Officer

ComplianceEngineering

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DC Water Compliance

Program Oversight and Monitoring

Determine compliance with the Good Faith Efforts Determine MBE and WBE utilization to be achieved Review Contractors’ EPA form submittals Submit Annual EPA Reports

Monitor MBE and WBE participation after award Monthly Progress Reports DC Water Governance Committee Reports Annual Procurement Reports

District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager

Bidding Processes – MBE/DBE/WBE outreach

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DC Water: project goals 32% MBE, 6% WBE

MBE/WBE as defined by the EPA

EPA 40 CFR 33 part C – what does it mean?

a. Ensure subs aware of opportunities

- bidders list?

- Advertisement?

b. Timeliness: 30 days

c. Bid package plan for MBE/WBE

d. How do you encourage MBE pool participation?

e. Do you use DC Water or other outreach?

Any contractor interested in additional training or feedback on outreach & DC Water

programs, please contact us!

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Six (6) Affirmative Steps (or Six (6) Positive Steps), which are steps that must be undertaken by DC Water and contractors to

inform MBEs/WBEs and encourage their participation. These steps include the following:

A. Ensure DBEs were made aware of contracting opportunities to the fullest extent practicable through outreach and

recruitment activities.

B. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish

delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the

competitive process (including posting solicitation information for a minimum of 30 calendar days before the bid date).

C. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. This

included dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum

participation by DBEs in the competitive process.

D. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handleindividually.

E. Use the services and assistance of the Small Business Administration (SBA) and the Minority Business DevelopmentAgency (MBDA) of the Department of Commerce.

F. Require prime contractors, when subcontracts are being let, to undertake the affirmative steps A through E listed above.


EPA Fair Share Objectives – Good Faith Efforts

DC Water Compliance

GFE Checklist.docx

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SBA 8a Program

SBA SDB Program

A CertificationProgram that

meets the EPA Standards

Any State

DOT DBE

Program

1. The entity must be owned and/or controlled by (1) a socially and economically disadvantaged individual

2. A citizen of the United States; and

3. The entity must be owned and/or controlled by an individual with an initial and continued personal net worth of less than $750,000.

Certifications Accepted By The EPA


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a. Payment of subcontractors: Within 30 days from the date the prime contractor is paidby DC Water, the prime contractor must pay its subcontractors for work adequatelyperformed.

b. DBE Termination: A prime contractor must notify DC Water (in writing) beforeterminating a DBE subcontractor for failure to complete work under a subcontract forwhatever reason.

c. Replacing a subcontractor: A prime contractor must implement the Six Good FaithEfforts when replacing a DBE subcontractor, even if the prime contractor has achievedthe fair share objectives.

DC Water ComplianceEPA Fair Share Objectives – On-going Requirements


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As part of the DC Water Board of Directors Strategic Initiative, DC WaterWorksencourages and supports the development and employment of local residents asemployees on DC Water construction and service projects.

Program launched in October 2016

Multiple elements to the Program:

o Contractor Workforce Utilization Goals

o New Hire Goals

o Job/Candidate Referral Process

o Job Readiness and Training Program

o Outreach

o Comprehensive Monitoring and Reporting

DC WaterWorks ProgramDC Water Works – A Local Hiring Initiative


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DC WaterWorks Program

Program Goals

Fifty-One (51%) of the total contractor workforce will be local residents.

Sixty percent (60%) of new jobs created by contracts or procurements entered into by DC Water with contractors will be filled by local residents.

o New Jobs mean both union and non-union job openings, including vacancies created as a result of internal promotions, terminations or other separations, and expansions of the contractor’s workforce.


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How DC Water Works can Work for You

DC Water works with a set of Strategic Partners to identify candidates with specific skills and expertisebased on your expressed employment needs. Examples include:o Foremano Laborerso Skilled Laborerso Operatorso Technical


DC Water Works

LAYCDC

UDC

DOES

Job Corps

MORCA

Earth Conservation

Core

Building Futures


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Contractor

Skilled Worker “Ready to Employ” Referral Process

DC Water Works

Strategic Partners

1) Contractors Submit New Employment Opportunity to DC Water

2) DC Water reviews opportunity, consults with its Strategic Partners to identify candidates.

3) Strategic Partners Submit Resumes to DC Water for review to be forwarded to Contractor for consideration

4) DC Water will forward the “screened” resumes of candidates to the hiring Contractor.

5) Contractor will review the candidates provided and determine which, if any should be considered for interview/hiring.



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Benefits of DC Water Works

High Job visibility: Contractor vacancies are placed on DC Water’s website, and shared via a weekly job listing.

Targeted Job Fairs: Coordinated by request.

Follow up: DC Water Works provides wrap around services for 6 months.



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Contractor Responsibilities

Contractors• Submit new employment opportunities with the Job Center (unless exempted) • Allow three (3) Business Days to make referrals of candidates• Work with the Skills Training Provider(s) to place graduates of training program• Submit employment plans• Participate in surveys, job fairs, additional outreach initiatives



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Bid Submission

PROCUREMENT DEPARTMENT : Blue Plains COF BUILDING until 2pm bid due date

VISITOR CENTER – 1pm – bid deadline

Sealed envelope, marked with bid event name, solicitation #

Bid Submittal Checklist = see next page!

Section 00 20 00 - ARTICLE 13 BIDDER’S QUALIFICATION AND FINANCING DOCUMENTATION

• § 13.1 Each Bidder shall submit a “Contractor’s Qualification Statement”; see Section 00 40 30. This form must be notarized.

• § 13.2 Each Bidder shall submit a Contractor’s Qualification Statement (Section 00 40 30) in a separate envelope marked with IFB Number, Bidder’s name and with the notation “BIDDER’S QUALIFICATION STATEMENT ENCLOSED”.

• § 13.3 Each Bidder shall submit a current financial statement by a Certified Public Accountant in a separate envelope marked with IFB Number, Bidder’s name and with the notation “FINANCIAL STATEMENT ENCLOSED”.

Section 00 40 30 – Question #63 references Technical Spec Paragraph needing documentation to be provided.

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BID SUBMITTAL CHECKLIST 00 40 25

SUBMISSION REQUIREMENT ITEMS SUBMITTED (BIDDER’S INITIALS)

SECTION NUMBER

DOCUMENT TITLE

00 40 00 BID FORM

00 40 10 SCHEDULES OF PRICES

00 40 20 BID BOND

00 40 21 CERTIFICATION OF OUTREACH EFFORTS

00 40 22 DC WATER GOOD FAITH EFFORTS CHECKLIST

00 40 25 BID DOCUMENT CHECKLIST

00 40 30CONTRACTOR’S QUALIFICATION STATEMENT (Notarized and in separate envelope)

00 40 31 CONTRACTOR’S INTENT TO SUBCONTRACT CIPP

00 45 01 CONTRACTOR IDENTIFICATION NUMBER

00 45 02 WELLS FARGO FORM 1W

00 45 03 NON-COLLUSION AFFIDAVIT

00 45 04 DC WATER CERTIFICATION REGARDING A DRUG FREE WORKPLACE

00 45 08DC WATER CONTRACTOR’S INTENT TO SUBCONTRACTMBE OR WBE

00 45 09 DC WATER WBE – MBE INTENT TO SUBCONTRACT

00 45 13 PAYMENT TO SUBCONTRACTORS AND SUPPLIERS CERTIFICATE

00 45 14 DC WATER DEBARMENT STATUS STATEMENT

0045 15CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY & VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION

00 45 17 ASSURANCE OF COMPLIANCE W/EEO GOALS

SUBMISSION REQUIREMENT

SUBMITTED

(BIDDER’S

INITIALS)

SECTION

NUMBERDOCUMENT TITLE

00 45 18 EEO & NON-SEGREGATED FACILITIES CERTIFICATE

00 45 19 DISCLOSURE OF LOBBYING ACTIVITIES

00 45 20 DC WATER WORKS – EMPLOYMENT PLAN (30 days after contract award)

00 45 21 DC WATER WORKS PROGRAM – DISCLOSURE STATMENT

00 45 22NOTICE TO LABOR UNIONS OR OTHER ORGANIZATIONS OF WORKERS

NONDISCRIMINATION IN EMPLOYMENT(Use only if local funding)

00 45 23 SUBCONTRACTING APPROVAL REQUEST (Dept. of Engineering)

00 45 24 SUBCONTRACTING APPROVAL REQUEST (Clean River)_

00 45 25 D.C. TAX CERTIFICATION AFFIDAVIT

00 45 26 EPA CERTIFICATION REGARDING LOBBYING

00 45 30 DBE SUBCONTRACTOR PERFORMANCE FORM

00 45 31 DBE SUBCONTRACTOR UTILIZATION FORM

CLASS “A” BUSINESS LICENSE (See Section 00 20 00, Art. 18)

CONTRACTOR’S QUALIFICATION STATEMENT (See Section 00 20 00, Art.

13.1)

CERTIFIED FINANCIAL STATEMENT (See Section 00 20 00, Art. 13.3)

MBE & WBE OUTREACH PLAN (See Section 00 20 00, Art 31.3)

APPENDICIES

FR-W-9 REQUEST FOR TAXPAYER ID. NUMBER & CERTIFICATION

FR-500 COMBINED BUSINESS TAX REGISTRATION APPLICATION

MBE/WBE OUTREACH

GOOD FAITH EFFORT BID SUBMITTAL CHECKLIST

RESPONSES FROM CORRESPONDENCE OUTREACH

CALL LOG

ADS IN WASHINGTON POST, MINORITY NEWSPAPERS

WEBSITE POSTINGS, I.E., SMALL BUSINESS ADMINISTRATION (SBA) AND

THE MINORITY BUSINESS DEVELOPMENT AGENCY OF THE DEPARTMENT

OF COMMERCE

BLUEBOOK PROJECT REPORT

MBE/WBE SUMMARY TO INCLUDE PERCENTAGES

CURRENT MBE/WBE CERTIFICATIONS OF SELECTIONS

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Safety

SAFETY REQUIREMENTS & GUIDELINES

Bidder responsibility analysis: will review your safety record • with DC Water (ROCIP staff have past work safety reports)

• As a contractor in all venues

Safety planning & execution• No issues

• No injuries

• No work slowdowns or stoppages!

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Safety

Personal Protective Equipment

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Safety

Worker in an un-shored Excavation

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Safety

Work performed inside of the shoring in an excavation

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Safety

Traffic Control : inside the barriers too!

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Safety

Utility locator marking before you dig

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Safety

Use a marking kit to show utility damage and

locator marking

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Safety

Section 01 15 21 – Confined Space Entry

• Permit Safety Program

• Lock Out/Tag Out, entry, operating, and emergency procedures

• DC Water Pump Station Operators shall be notified before and after each entry according to the approved lock out/tag out procedures. Contact personnel shall be established at the pre-construction meeting.

• Double shutdown required for manned entry of water main. Main requires a full shutdown to maintain a dry pipe interior condition for any work requiring manned entry into the pipe to perform work or inspect the pipe.

• Enhanced Confined Space is required at any location where the Contractor will cut a pressurized water main which is not protected by a double valve shut down.

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Bidder Questions & Due Dates

[email protected]

TIMELINES

Bid due date: April 4, 2018 (Wed)

Last DC Water addendum issue: Mar. 30th (Fri)

RFI questions deadline: Mar. 25th (Fri)

mailto:[email protected]

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Project Description

DETS Project Managers:

DETS Design PM: Yonas Kindanemariam

OBG Design PM: Louis Ragozzino

DETS Construction CM: Ignatius Ajemba

This project includes the following work as shown on the plans:

• Shutdown and dewatering approximately 17,000 linear feet of 66”water main

• Construction of up to 9 access/entry ports to 66-inch steel water main

• Installation of a new 66-inch butterfly valve and section of new 66-inch steel

pipe fitted with 24-inch access manways

• Installation of cathodic protection system at each access location

Project duration is: 365 days

Anticipated notice of intent to award: May 2018

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Project Description

8,000 feet of 66-inch steel main to be

inspection

Installation of 9 access manholes and 66-

inch butterfly isolation valve installation

Internal pipe inspection by visual, physical and

electronic testing (by others)

Documentation of observed conditions and

repairs (by others)

Minor joint and point repairs

Internal coating system repair

Cathodic protection system upgrade

Disinfection and placing back into service (by

others)

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Project Description

25 MG Brentwood

Reservoir

Twin 48-inch

PCCP connect to

the 66-inch Steel

Main

66-inch Steel

Main

Brentwood Reservoir inter-

connection With 66-inch Main

Project schedule coincides with

reservoir shutdown scheduled for

January 2019

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Project Description

Double Shutdown

required for manned

entry, after January 1,

2019.

Initial Single Shutdown

for installation of 8

access manholes and

66” butterfly isolation

valve.

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Project Description

Visual inspection and non-destructive testing of the interior of the 66-inch steel pipe, including joints, coatings and interior pipe wall condition.

Water Main Inspection (by others)

Full digital survey footage of key

joints, pipe shell spots and interior

pipe surfaces

Inch or mil gauge scale or

instrument depth of all isolated pits,

or range of pit depths

Condition and type of all joints

A verification ovality

Magnetic Flux Leak Detection (MFL)

inspection

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Project Description

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Project Description

Design of access ports into steel

main

9 access locations

24-inch min.

pipe access

for equipment

Reinforcement collar included

for pipe stiffening

Removal of asbestos felt coal tar

coating

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Project Description

Design of access manhole support

for traffic loading and keeping loads

off pipe.

Avoids excavation of material

adjacent to 66-inch steel main.

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Project Description

Insertion of 66-inch

butterfly isolation valve

and access manways in

cast in place concrete

vault.

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Permitting – Section 00 89 00

DC Water Provided Permits (Appendix B):• NPS – SUP for access to manholes on NPS property

• DDOT Manhole Access Permit

Contractor Permit Responsibility:• DCRA/ANC – After Hours Permit (Night time work)

• DDOT Traffic Control Plans

• DDOT Occupancy Permits – Construction Staging and Parking

• DDOT Public Space/Inconvenience Permits/Fees as applicable

• DC Water Fire Hydrant Use Permit

• DHS/AOC – Notification/Coordination

• Any other permits as stated in Section 00 89 00

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Production Constraints

Milestone – Section 00 50 00

Brentwood Reservoir shutdown

Project schedule coincides with reservoir shutdown scheduled for January 2019. Double shutdown cannot occur prior to reservoir coming off line.

Single shutdown – Only project section from Station 16+00 to Station 83+00 can accommodate single shutdown prior to January 2019, to allow for installation of 66-inch butterfly isolation valve and 7 additional access manholes.

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Questions/Comments

Questions or comments?

We will distribute a copy of the sign in sheets to all attendees at the

conclusion of the meeting

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