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Industry BriefingIndustry Briefing
FacilitiesFacilities OperationsOperations
Repair andRepair andMaintenance Maintenance
( FORM )( FORM )ProcurementProcurement
October 11, 2002October 11, 2002
10/10/2002 11:07 AM FORM Industry Briefing Slide 2
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Industry BriefingIndustry Briefing
on theon the
FACILITIES OPERATIONS, REPAIR & FACILITIES OPERATIONS, REPAIR & MAINTENANCE (FORM)MAINTENANCE (FORM)
procurementprocurement
NASA Glenn Research CenterNASA Glenn Research Center
21000 Brookpark Road21000 Brookpark Road
Cleveland, OhioCleveland, Ohio
Building #3 (Administration Bldg.)Building #3 (Administration Bldg.)
9:00am - 3:00pm 9:00am - 3:00pm
October 11, 2002October 11, 2002
10/10/2002 11:07 AM FORM Industry Briefing Slide 3
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AgendaAgenda
Badging & Sign In (Front Gate & Bldg #3 lobby)Badging & Sign In (Front Gate & Bldg #3 lobby) 8:30 – 9:008:30 – 9:00
Welcoming RemarksWelcoming Remarks Rick DanksRick Danks 9:00 – 9:309:00 – 9:30
Contract OverviewContract Overview Mark MantheyMark Manthey 9:30 – 10:159:30 – 10:15
(BREAK 10:15 - 10:30)(BREAK 10:15 - 10:30)
Solicitation OverviewSolicitation Overview Mark MantheyMark Manthey 10:30 – 11:1510:30 – 11:15
MP2 ReviewMP2 Review Brad KaustinenBrad Kaustinen 11:15 – 11:3011:15 – 11:30
Award TermAward Term Lynn IrvineLynn Irvine 11:30 – 11:4511:30 – 11:45
(LUNCH 11:45 - 1:00)(LUNCH 11:45 - 1:00)
Systems ReviewsSystems Reviews Lynn IrvineLynn Irvine 1:00 – 1:301:00 – 1:30
Tour of GRC FacilitiesTour of GRC Facilities Phil KallPhil Kall 1:30 – 3:001:30 – 3:00
Closing RemarksClosing Remarks Mark MantheyMark Manthey 3:00 – 3:15 3:00 – 3:15
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Welcoming RemarksWelcoming RemarksOverview and ExpectationsOverview and Expectations
Rick DanksRick Danks
Deputy Chief, Facilities and Test Engineering Deputy Chief, Facilities and Test Engineering DivisionDivision
10/10/2002 11:07 AM FORM Industry Briefing Slide 5
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Welcome to the Welcome to the John H. Glenn Research CenterJohn H. Glenn Research Center
Color Picture of GRCColor Picture of GRC
10/10/2002 11:07 AM FORM Industry Briefing Slide 6
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• FTED assures safe and reliable infrastructure FTED assures safe and reliable infrastructure to support the research and business mission to support the research and business mission of GRCof GRC
• Among our goals are minimizing costs of test Among our goals are minimizing costs of test services and to assure viable facilities to services and to assure viable facilities to meet customer requirementsmeet customer requirements
We enable the mission by providing:We enable the mission by providing:
• Uptime for equipment (aka reliability & Uptime for equipment (aka reliability & availability)availability)
• A productive & safe work environmentA productive & safe work environment
What is This Procurement About?What is This Procurement About?
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A Little Bit of GRC A Little Bit of GRC Maintenance Performance Maintenance Performance
HistoryHistory
10/10/2002 11:07 AM FORM Industry Briefing Slide 8
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GRC BMAR Trend - Actual
$0
$20
$40
$60
$80
$100
$120
$140
FY 98 FY 99 FY 00 FY 01 FY 02
$ M
illi
on
Revised 09/04/02
GRC Metrics:GRC Metrics:Backlog of Maintenance and RepairBacklog of Maintenance and Repair
10/10/2002 11:07 AM FORM Industry Briefing Slide 9
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GRC PT&I Performed/Scheduled
50
60
70
80
90
100
FY 98 FY 99 FY 00 FY 01 FY 02
Pe
rce
nta
ge
GRC Metrics: GRC Metrics: Predictive Testing & Inspection CompletionPredictive Testing & Inspection Completion
10/10/2002 11:07 AM FORM Industry Briefing Slide 10
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GRC Percent Unplanned Repair of Total Maintenance Funding
0
10
20
30
40
50
FY 98 FY 99 FY 00 FY 01 FY 02
Pe
rce
nt
To
tal M
&R
GRC Metrics:GRC Metrics:
Unplanned Maintenance %Unplanned Maintenance %
10/10/2002 11:07 AM FORM Industry Briefing Slide 11
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GRC Trouble Calls
3000
3500
4000
4500
5000
5500
6000
6500
7000
7500
FY 98 FY 99 FY 00 FY 01
FY
Qu
an
tityFTED Metrics:FTED Metrics:Trouble CallsTrouble Calls
10/10/2002 11:07 AM FORM Industry Briefing Slide 12
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FTED P/S Costing Performance
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
FY 98 FY 99 FY00 FY01 FY 02
Fiscal Year
$ k
Cost Target
FTED Metrics:FTED Metrics:Program Support Costing PerformanceProgram Support Costing Performance
10/10/2002 11:07 AM FORM Industry Briefing Slide 13
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GRC % On Time Starts
80
85
90
95
100
FY 98 FY 99 FY 00 FY 01 FY 02Fiscal Year
PE
RC
EN
TFTED Metrics:FTED Metrics:On Time StartsOn Time Starts
10/10/2002 11:07 AM FORM Industry Briefing Slide 14
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Test Hours
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
FY 98 FY 99 FY 00 FY 01Fiscal Year
Ho
urs
Test Hours Run
Test Hours Scheduled
Courtesy HoursCPS Test Delay Hours
FTED Metrics:FTED Metrics:Research Test HoursResearch Test Hours
10/10/2002 11:07 AM FORM Industry Briefing Slide 15
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Maintenance & Repair OVERALL CUSTOMER RATING
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
5.5
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
SC
OR
E 1
- 5
FTED Metrics:FTED Metrics:Customer SatisfactionCustomer Satisfaction
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Agency Maintenance Metric Agency Maintenance Metric TrendsTrends
How Does GRC Measure Up?How Does GRC Measure Up?
10/10/2002 11:07 AM FORM Industry Briefing Slide 17
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Agency BMAR Trend
0
25
50
75
100
125
150
175
200
FY 98 FY 99 FY 00 FY 01 FY02
$ M
illio
n
Code MCode RCode Y/S
GRC
Agency Metrics:Agency Metrics:Backlog of Maintenance and RepairBacklog of Maintenance and Repair
10/10/2002 11:07 AM FORM Industry Briefing Slide 18
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AGENCY BREAKDOWN REPAIR % TOTAL M&R COSTS
0
10
20
30
40
50
60
FY 98 FY 99 FY 00 FY 01 FY02
PE
RC
EN
T
Code MCode RCode U/S
GRC
Agency Metrics:Agency Metrics:% Breakdown Repair Costs% Breakdown Repair Costs
10/10/2002 11:07 AM FORM Industry Briefing Slide 19
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Maintenance Funding % of CRV
0.0
0.5
1.0
1.5
2.0
2.5
3.0
FY 98 FY 99 FY 00 FY 01 FY02
Pe
rce
nt
Code MCode RCode Y/S
2-4% NRC Threshhold
GRC
Agency Metrics:Agency Metrics:Maintenance & Repair $ v.s. % CRVMaintenance & Repair $ v.s. % CRV
10/10/2002 11:07 AM FORM Industry Briefing Slide 20
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Facility Complexity Index
100
200
300
400
500
600
700
800
900
1000
1100
FY 98 FY 99 FY 00 FY 01 FY02
$ C
RV
/ S
q f
t
Code MCode RCode Y/S
GRC
Agency Metrics:Agency Metrics:Complexity Index ( $ CRV / Sq Ft)Complexity Index ( $ CRV / Sq Ft)
10/10/2002 11:07 AM FORM Industry Briefing Slide 21
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Maintenance Funding per Sq. Ft.
$0
$2
$4
$6
$8
$10
$12
FY 98 FY 99 FY 00 FY 01 FY02
$/S
q. F
t.
Code MCode RCode Y/S
GRC
Agency Metrics:Agency Metrics:Maintenance Funding/Sq FtMaintenance Funding/Sq Ft
10/10/2002 11:07 AM FORM Industry Briefing Slide 22
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We are interested in those who can:We are interested in those who can:
• Maintain, enhance, or improve our Maintain, enhance, or improve our performance & effectiveness as performance & effectiveness as demonstrated by the metricsdemonstrated by the metrics
• Demonstrate they can exceed our Demonstrate they can exceed our expectationsexpectations
• Be proactively responsive and customer Be proactively responsive and customer focusedfocused
What are we Looking for?What are we Looking for?
10/10/2002 11:07 AM FORM Industry Briefing Slide 23
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GRC has a legacy & reputation for GRC has a legacy & reputation for outstanding facilities operation & outstanding facilities operation &
maintenancemaintenance
We intend to keep both at a high levelWe intend to keep both at a high level
In SummaryIn Summary
10/10/2002 11:07 AM FORM Industry Briefing Slide 24
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Enjoy your time with us and….
Have Fun!
Last…
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Contract OverviewContract Overview
Mark MantheyMark Manthey
(Contracting Officer)(Contracting Officer)
10/10/2002 11:07 AM FORM Industry Briefing Slide 26
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The IFORM Contract The IFORM Contract
Contract No.:Contract No.: NAS3-98030NAS3-98030Contractor:Contractor: Call Henry, IncCall Henry, IncContract Period:Contract Period: March 1, 1998 – February 28, March 1, 1998 – February 28,
20032003Services:Services: PM, PT&I, Operations, Roads & PM, PT&I, Operations, Roads &
Grounds, and Service and Repair Grounds, and Service and Repair CallsCalls
Set-Aside Status:Set-Aside Status: Small BusinessSmall BusinessContract ValueContract Value FFP~$6.4M/yearFFP~$6.4M/year
IDIQ~$2.5M/yearIDIQ~$2.5M/yearContract type:Contract type: Firm Fixed Price + FP OrdersFirm Fixed Price + FP Orders
10/10/2002 11:07 AM FORM Industry Briefing Slide 27
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What’s New?What’s New?
1. New FFP item, “Minor Service 1. New FFP item, “Minor Service
Requests”Requests”
2. “Award Term” Feature2. “Award Term” Feature
3. Eliminated “Performance Requirements3. Eliminated “Performance Requirements
Summary”Summary”
4. All Government Equipment Phased Out4. All Government Equipment Phased Out
10/10/2002 11:07 AM FORM Industry Briefing Slide 28
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FORM Contract StructureFORM Contract Structure
•Clauses & Provisions, or “Boilerplate” Clauses & Provisions, or “Boilerplate” (63 (63 pages)pages)
• Solicitation/Offer/Award Form (SF33)Solicitation/Offer/Award Form (SF33)• Contract Clauses (Sections B through J)Contract Clauses (Sections B through J)• Solicitation Provisions (Section K, L & M)Solicitation Provisions (Section K, L & M)
•Statement of Work (Section C) Statement of Work (Section C) (89 pages)(89 pages)
• General Requirements (C1 through C7)General Requirements (C1 through C7)• Operations and Maintenance (C8 through Operations and Maintenance (C8 through
C17)C17)
•Maintenance Checklists Maintenance Checklists (175 pages)(175 pages)
•Equipment Lists Equipment Lists (535 pages)(535 pages)
•Other AttachmentsOther Attachments
10/10/2002 11:07 AM FORM Industry Briefing Slide 29
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Categories of ServicesCategories of Services
1.1. Recurring ServicesRecurring Services• Firm Fixed PriceFirm Fixed Price• Specified Quantities of Equipment, Specified Quantities of Equipment,
SystemsSystems2.2. IDIQ (Indefinite Delivery/Indefinite Quantity) IDIQ (Indefinite Delivery/Indefinite Quantity)
ServicesServices• Fixed Pricing RatesFixed Pricing Rates
o Burdened hourly ratesBurdened hourly rateso Equipment & Material mark-ups Equipment & Material mark-ups onlyonly
• Fixed Price Delivery OrdersFixed Price Delivery Orders• $250K minimum, $3.5M maximum $250K minimum, $3.5M maximum
annuallyannually
10/10/2002 11:07 AM FORM Industry Briefing Slide 30
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Types of Recurring ServicesTypes of Recurring Services
• 154 Preventative Maintenance 154 Preventative Maintenance RequirementsRequirements
• 12 Predictive Testing & Inspection 12 Predictive Testing & Inspection RequirementsRequirements
• 15 Operations Requirements15 Operations Requirements• Minor Service RequestsMinor Service Requests
• Less Than $400 EachLess Than $400 Each• ~ 600 Per Year~ 600 Per Year
• Trouble CallsTrouble Calls• Less Than $2,000 EachLess Than $2,000 Each• ~6400 Per Year~6400 Per Year
10/10/2002 11:07 AM FORM Industry Briefing Slide 31
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““Variation in Quantities” ClauseVariation in Quantities” Clause
• Limits Quantity Variations Which Require Limits Quantity Variations Which Require Contract ChangesContract Changeso Accommodates Vast Majority of Equipment Accommodates Vast Majority of Equipment
ChangesChangeso Triggers Price Revision for Quantity Triggers Price Revision for Quantity
Variations of 10% or MoreVariations of 10% or More
• Applicable to All Recurring Services Applicable to All Recurring Services ExceptExcept Operations Operations
10/10/2002 11:07 AM FORM Industry Briefing Slide 32
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““Variation in Quantities” Clause Variation in Quantities” Clause (cont’d)(cont’d)
• Mechanics of AdjustmentMechanics of Adjustment1.1. Baseline Quantities Established During Baseline Quantities Established During
Phase-in.Phase-in.2.2. Actual Quantities Continually Reflected Actual Quantities Continually Reflected
in CMMS in CMMS (e-mail notification of changes)(e-mail notification of changes)
3.3. Actual vs. Baseline Quantities Actual vs. Baseline Quantities Determined AnnuallyDetermined Annually
4.4. Price Revision Based on Unit Prices Price Revision Based on Unit Prices (Adjusted per Clause B.2)(Adjusted per Clause B.2)
10/10/2002 11:07 AM FORM Industry Briefing Slide 33
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Types of IDIQ RequirementsTypes of IDIQ Requirements
• Replacement of Obsolete ItemsReplacement of Obsolete Items
• Repairs to Existing EquipmentRepairs to Existing Equipment
• Changes to Existing SystemsChanges to Existing Systems
• Miscellaneous Service RequestsMiscellaneous Service Requests
• Completion of <$2000 Trouble CallsCompletion of <$2000 Trouble Calls
10/10/2002 11:07 AM FORM Industry Briefing Slide 34
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Delivery Order Process Delivery Order Process
1.1. Requirement IdentificationRequirement Identification– Government Planned ItemGovernment Planned Item– Contractor Identification During ServicingContractor Identification During Servicing
2.2. Contractor Notified of IDIQ Requirement Contractor Notified of IDIQ Requirement via CMMSvia CMMS
3.3. Contractor Proposes Firm Fixed PriceContractor Proposes Firm Fixed Price– Uses Fixed Pricing Rates (Labor, Mark-ups)Uses Fixed Pricing Rates (Labor, Mark-ups)– Provides Supporting Cost DataProvides Supporting Cost Data
4.4. Price Accepted, Negotiated, Price Accepted, Negotiated, oror Rejected Rejected5.5. Delivery Order Issued Delivery Order Issued ifif Agreement Agreement
Reached on PriceReached on Price
10/10/2002 11:07 AM FORM Industry Briefing Slide 35
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Delivery Order Process (continued) Delivery Order Process (continued)
• 10-Day Contractor Response Will Be 10-Day Contractor Response Will Be
RequiredRequired
• Magnitude of IDIQ RequirementsMagnitude of IDIQ Requirements
• ~ 650 Orders Annually~ 650 Orders Annually
• 11stst FY Quarter “Valley” FY Quarter “Valley”
• 44thth FY Quarter Peak FY Quarter Peak
• No Separate Recovery of Estimating No Separate Recovery of Estimating
CostsCosts
• ~85% of Work Estimated is Ordered~85% of Work Estimated is Ordered
10/10/2002 11:07 AM FORM Industry Briefing Slide 36
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Performance-Based AspectsPerformance-Based Aspects
1.1. Performance Standards (SOW Section Performance Standards (SOW Section C3)C3)– QualityQuality
• WorkmanshipWorkmanship• Compliance with Codes and StandardsCompliance with Codes and Standards• MaterialsMaterials• CleanlinessCleanliness
– TimelinessTimeliness• Service Call Response TimeService Call Response Time• IDIQ Proposal Response TimeIDIQ Proposal Response Time• Adherence to PM/PT&I ScheduleAdherence to PM/PT&I Schedule
– DocumentationDocumentation• NotificationsNotifications• CMMS ReportingCMMS Reporting
– Customer SatisfactionCustomer Satisfaction
10/10/2002 11:07 AM FORM Industry Briefing Slide 37
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Performance-Based Aspects Performance-Based Aspects (continued)(continued)
2.2. Government RemediesGovernment Remedies– Require Contractor Correction or Re-Require Contractor Correction or Re-
performanceperformance– Reduce Price = to Reduced ValueReduce Price = to Reduced Value– Assess Cost of Re-performance by Third Assess Cost of Re-performance by Third
PartyParty
3.3. Unit Prices Unit Prices – Basis for Determining Price ReductionsBasis for Determining Price Reductions– Needed for Each Contract RequirementNeeded for Each Contract Requirement– Required For Each Contract RequirementRequired For Each Contract Requirement– Must Sum to Firm Fixed PricesMust Sum to Firm Fixed Prices
10/10/2002 11:07 AM FORM Industry Briefing Slide 38
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Period of Performance Period of Performance
• 45-day Phase-in Period (begins at 45-day Phase-in Period (begins at contract award)contract award)
• Projected Contract Start Date of May 12, Projected Contract Start Date of May 12, 2003*2003*
• Three-Year Base PeriodThree-Year Base Period• Two One-year Government Option Two One-year Government Option
PeriodsPeriods• Five One-year “Award Term” PeriodsFive One-year “Award Term” Periods• Maximum of 10 yearsMaximum of 10 years * contingent on adjustment of existing contract * contingent on adjustment of existing contract
expiration datesexpiration dates
10/10/2002 11:07 AM FORM Industry Briefing Slide 39
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Billing & PaymentsBilling & Payments
• Separate Invoices for Recurring Separate Invoices for Recurring Services & IDIQ ServicesServices & IDIQ Services
• Recurring ServicesRecurring Services• Semi-monthly Payments Semi-monthly Payments • 1/241/24thth of Annual Firm Fixed Price of Annual Firm Fixed Price
• IDIQ ServicesIDIQ Services• Monthly paymentsMonthly payments• Itemized by Itemized by CompletedCompleted Delivery Delivery
OrderOrder• Payment Within 30 Calendar DaysPayment Within 30 Calendar Days
10/10/2002 11:07 AM FORM Industry Briefing Slide 40
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Government Furnished ItemsGovernment Furnished Items
• Office SpaceOffice Space• Existing FurnitureExisting Furniture• All Utilities, Network ConnectionsAll Utilities, Network Connections
• Shop SpaceShop Space• Storage AreasStorage Areas
• Building 107Building 107• Building 208 (2/3 of space)Building 208 (2/3 of space)
• Shop EquipmentShop Equipment• Grounds Maintenance EquipmentGrounds Maintenance Equipment• Residual Small Tools & MaterialsResidual Small Tools & Materials
10/10/2002 11:07 AM FORM Industry Briefing Slide 41
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Government Property Management Government Property Management
1.1. Contractor Liable for Loss or Damage Contractor Liable for Loss or Damage (Other Than Wear and Tear) (Other Than Wear and Tear)
2.2. Contractor Responsible for Contractor Responsible for Maintenance and RepairMaintenance and Repair
3.3. ““Special Purpose” Equipment (EMCS)Special Purpose” Equipment (EMCS)– Government Responsible for UpgradesGovernment Responsible for Upgrades– Contractor Responsible for Operation and Contractor Responsible for Operation and
Maintenance Maintenance
10/10/2002 11:07 AM FORM Industry Briefing Slide 42
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Contractor Furnished ItemsContractor Furnished Items
• Office Equipment (copiers, fax machines, etc.)Office Equipment (copiers, fax machines, etc.)
• Information Technology Equipment & ServicesInformation Technology Equipment & Services
• Must Use ODIN for Network, Phone Line AccessMust Use ODIN for Network, Phone Line Access
• Optional ODIN Use for HardwareOptional ODIN Use for Hardware
• Contractor Personnel TransportationContractor Personnel Transportation
• Replacement of Government Equipment Replacement of Government Equipment
• Material Receiving, Hauling ServicesMaterial Receiving, Hauling Services
10/10/2002 11:07 AM FORM Industry Briefing Slide 43
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Security ClassificationSecurity Classification
• Contract Classified “Secret”Contract Classified “Secret”
• Classification Due to Work on Security Classification Due to Work on Security
SystemsSystems
• Requires Contractor Facility ClearanceRequires Contractor Facility Clearance
10/10/2002 11:07 AM FORM Industry Briefing Slide 45
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Solicitation OverviewSolicitation Overview
Mark MantheyMark Manthey
(Procurement Officer)(Procurement Officer)
10/10/2002 11:07 AM FORM Industry Briefing Slide 46
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Small Business Set-AsideSmall Business Set-Aside
1.1. SBO Wants to Maintain PrecedentSBO Wants to Maintain Precedent
2.2. NAICS Code is 561210, “Base NAICS Code is 561210, “Base Maintenance”Maintenance”
3.3. Size Standard is $23 million/yearSize Standard is $23 million/year
4.4. Prime Must be Small, Perform Prime Must be Small, Perform 50% or More of Labor Effort50% or More of Labor Effort
5.5. SB Prime Must Manage ContractSB Prime Must Manage Contract
10/10/2002 11:07 AM FORM Industry Briefing Slide 47
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Proposal PreparationProposal Preparation
• Three VolumesThree Volumes
I.I. Mission SuitabilityMission Suitability
II.II. PricesPrices
III.III. Past PerformancePast Performance
• Printed and Electronic Printed and Electronic
VersionsVersions
• Completed Contract Completed Contract
Document Document
10/10/2002 11:07 AM FORM Industry Briefing Slide 48
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Proposal Size Limitations!Proposal Size Limitations!
1.1. Mission Suitability Volume - 75 PagesMission Suitability Volume - 75 Pages– Page Size LimitationsPage Size Limitations
• Margins SpecifiedMargins Specified• Font Size LimitationFont Size Limitation• Limited ExceptionsLimited Exceptions
– Strictly EnforcedStrictly Enforced
2.2. Past Performance Oral PresentationPast Performance Oral Presentation– Chart Size LimitationsChart Size Limitations– 90-minute Limit90-minute Limit– Past Performance Info OnlyPast Performance Info Only
10/10/2002 11:07 AM FORM Industry Briefing Slide 49
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Proposal Submission DatesProposal Submission Dates
1.1. Past Performance (Volume III) Due Past Performance (Volume III) Due Monday, Dec 2Monday, Dec 2ndnd
– Easier to PrepareEasier to Prepare– Applies to Charts and QuestionnairesApplies to Charts and Questionnaires– Allows Government to Prepare for OralsAllows Government to Prepare for Orals
2.2. Other Volumes Due Monday, Dec 16Other Volumes Due Monday, Dec 16thth
3.3. Direct Delivery to SEC FacilityDirect Delivery to SEC Facility
10/10/2002 11:07 AM FORM Industry Briefing Slide 50
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Volume I - Mission SuitabilityVolume I - Mission Suitability
Scored SubfactorsScored Subfactors
1.1. Quality ControlQuality Control
2.2. Management and Key PersonnelManagement and Key Personnel
3.3. Understanding the RequirementsUnderstanding the Requirements
4.4. Safety and HealthSafety and Health
10/10/2002 11:07 AM FORM Industry Briefing Slide 51
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Quality ControlQuality Control
InstructionInstruction1.1. Service CallsService Calls
– Annual VolumeAnnual Volume– TimelinessTimeliness– Quality Quality
2.2. Operations, PM, PT&IOperations, PM, PT&I– Ops Requirements Ops Requirements
PerformedPerformed– Checklists FollowedChecklists Followed– PM/PT&I SchedulesPM/PT&I Schedules– Work StandardsWork Standards
EvaluationEvaluation1.1. Service CallsService Calls
– Completeness of Completeness of PlanPlan
– Compliance With All Compliance With All StandardsStandards
2.2. Operations, PM, PT&IOperations, PM, PT&I– 100% Operational100% Operational– Would Checklists be Would Checklists be
Followed?Followed?– Schedule AdherenceSchedule Adherence– Expected QualityExpected Quality
10/10/2002 11:07 AM FORM Industry Briefing Slide 52
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Quality Control (continued)Quality Control (continued)
InstructionInstruction
3.3. Inventory ControlInventory Control– AvailabilityAvailability– QualityQuality
4.4. Reporting/Reporting/CommunicationCommunication– CMMS InputCMMS Input– Customer Customer
CommunicationCommunication– Inspection Inspection
RecordsRecords
EvaluationEvaluation3.3. Inventory ControlInventory Control
– Potential Work Delays Potential Work Delays
4.4. Reporting/Reporting/CommunicationCommunication– Currency of DataCurrency of Data– Ease of Access to Status Ease of Access to Status
InformationInformation– Impact on Government Impact on Government
QA BurdenQA Burden
10/10/2002 11:07 AM FORM Industry Briefing Slide 53
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Quality Control (continued)Quality Control (continued)
InstructionInstruction5.5. Delivery OrdersDelivery Orders
1.1. Price EstimatingPrice Estimating2.2. TimelinessTimeliness3.3. QualityQuality
6.6. Workforce Workforce QualificationsQualifications1.1. Necessary Skills, Necessary Skills,
KnowledgeKnowledge2.2. MotivatorsMotivators
EvaluationEvaluation5.5. Delivery OrdersDelivery Orders
1.1. Promptness of Promptness of QuotesQuotes
2.2. Assurance of Price Assurance of Price ReasonablenessReasonableness
3.3. Adherence to Stds.Adherence to Stds.
6.6. Workforce Workforce QualificationsQualifications– Certifications Certifications
CurrentCurrent– Awareness of Awareness of
Req’sReq’s– Level of MotivationLevel of Motivation
10/10/2002 11:07 AM FORM Industry Briefing Slide 54
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Management and Key PersonnelManagement and Key Personnel
InstructionInstruction1.1. Phase-In PlanPhase-In Plan
– Schedule of Schedule of ActivitiesActivities
– NarrativeNarrative– Phase-in StaffingPhase-in Staffing
2.2. Organization PlanOrganization Plan– Org. Chart, Org. Chart,
StaffingStaffing– Key Positions*Key Positions*– NarrativeNarrative– Workload Workload
FluctuationsFluctuations– SubcontractorsSubcontractors
EvaluationEvaluation1.1. Phase-In PlanPhase-In Plan
– Readiness on Day 1Readiness on Day 1
2.2. Organization PlanOrganization Plan– Consistency with Consistency with
Proposed ApproachesProposed Approaches– Capacity to Handle Capacity to Handle
Workload FluctuationsWorkload Fluctuations– Key Functions ID’dKey Functions ID’d– Prime in ControlPrime in Control
10/10/2002 11:07 AM FORM Industry Briefing Slide 55
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Management and Key Personnel Management and Key Personnel (cont’d)(cont’d)
InstructionInstruction
3.3. Key Personnel *Key Personnel *– Qualification Qualification
RequirementsRequirements– Actual Actual
QualificationsQualifications– Recruiting PlansRecruiting Plans
EvaluationEvaluation3.3. Key PersonnelKey Personnel
– Requirements Requirements AppropriateAppropriate
– Assurance of Ability Assurance of Ability to Continually to Continually Provide Qualified Provide Qualified PersonnelPersonnel
– Emphasis on Team Emphasis on Team of Personnelof Personnel
10/10/2002 11:07 AM FORM Industry Briefing Slide 56
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Understanding the RequirementsUnderstanding the Requirements
1.1. Staffing PlanStaffing Plan– Planned Annual Planned Annual
Productive HoursProductive Hours– Summarized by Summarized by
SystemSystem– Itemized by Craft Itemized by Craft
and Skill Leveland Skill Level– Estimating ProcessEstimating Process
2.2. Risk ManagementRisk Management– Risk IdentificationRisk Identification– Risk Mgmt ProcessRisk Mgmt Process
1.1. Staffing PlanStaffing Plan– Adequacy of Staffing to Adequacy of Staffing to
Meet Recurring Meet Recurring Services WorkloadServices Workload
– Soundness of Soundness of Estimating RationaleEstimating Rationale
2.2. Risk ManagementRisk Management– ID’s Risks Reflect ID’s Risks Reflect
UnderstandingUnderstanding– Risks Would be Risks Would be
Effectively ManagedEffectively Managed
10/10/2002 11:07 AM FORM Industry Briefing Slide 57
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Safety and HealthSafety and Health
1.1. Safety & Health Safety & Health PlanPlan– Required Content Required Content
Specified in J-L2 Specified in J-L2 – Site-specific Site-specific
Hazard Hazard Identification Identification ProcessProcess
– 10-page Limit10-page Limit
2.2. Safety & Health Safety & Health ManagementManagement– Employee Employee
Awareness of S&H Awareness of S&H PracticesPractices
1.1. Safety & Health PlanSafety & Health Plan– Demonstrated Demonstrated
Understanding of Understanding of Required ContentRequired Content
– Effectiveness of Effectiveness of Hazard ID ProcessHazard ID Process
2.2. Safety & Health Safety & Health ManagementManagement– Likely Application of Likely Application of
Safety Practices by Safety Practices by EmployeesEmployees
10/10/2002 11:07 AM FORM Industry Briefing Slide 58
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Volume II - Prices Volume II - Prices
1.1. No Cost or Pricing Data RequiredNo Cost or Pricing Data Required2.2. Annual Firm Fixed PricesAnnual Firm Fixed Prices
– Systems Subtotals and Contract TotalsSystems Subtotals and Contract Totals– Unit Prices Unit Prices – Unit price adjustment factorsUnit price adjustment factors
3.3. Annual Fixed Pricing RatesAnnual Fixed Pricing Rates– Fully-burdened Hourly RatesFully-burdened Hourly Rates– Mark-up RatesMark-up Rates– Extended PricesExtended Prices
4.4. Phase-in PricePhase-in Price
10/10/2002 11:07 AM FORM Industry Briefing Slide 59
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Wage Escalation PricingWage Escalation Pricing
1.1. Price Adjustment Provided for in Price Adjustment Provided for in
ContractContract
2.2. DO NOT Include Contingency for Wage DO NOT Include Contingency for Wage
or Fringe Benefit Increasesor Fringe Benefit Increases
3.3. CBA’s Specify Wages For Several YearsCBA’s Specify Wages For Several Years– Teamsters through 12/31/07Teamsters through 12/31/07
– IBEW through 4/30/05IBEW through 4/30/05
10/10/2002 11:07 AM FORM Industry Briefing Slide 60
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Evaluation of PricesEvaluation of Prices
1.1. Maximum 10-year Price is BasisMaximum 10-year Price is Basis– Firm Fixed PricesFirm Fixed Prices– Phase-in PricePhase-in Price– Extended Fixed Pricing RatesExtended Fixed Pricing Rates
2.2. ““Unbalanced Pricing” May Cause RejectionUnbalanced Pricing” May Cause Rejection
3.3. Reasonableness Based on Price Reasonableness Based on Price CompetitionCompetition
4.4. Excessively Excessively Low Low Prices May Cause Prices May Cause RejectionRejection
10/10/2002 11:07 AM FORM Industry Briefing Slide 61
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Historical InformationHistorical Information
1.1. Detailed Trouble Call, Minor Service Detailed Trouble Call, Minor Service Requests Requests – Annual Hours by CraftAnnual Hours by Craft– Time-Phased by MonthTime-Phased by Month
2.2. Delivery Order HistoryDelivery Order History– Annual Hours by CraftAnnual Hours by Craft– Time-Phased by MonthTime-Phased by Month– Annual Materials & Equipment CostsAnnual Materials & Equipment Costs
10/10/2002 11:07 AM FORM Industry Briefing Slide 62
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Volume III – Past PerformanceVolume III – Past Performance
PreparationPreparation1.1. Relevant Technical Relevant Technical
Past PerformancePast Performance– Past 3 YearsPast 3 Years– Systems/Equipment Systems/Equipment
DescriptionsDescriptions– Contract/Project Contract/Project
Sizes, TypesSizes, Types
2.2. Quality of Quality of PerformancePerformance– Client Client
QuestionnairesQuestionnaires– Corrective ActionsCorrective Actions
EvaluationEvaluation1.1. Relevant Technical Past Relevant Technical Past
PerformancePerformance– Emphasis on Similarity Emphasis on Similarity
of Major Systems of Major Systems – Emphasis on Prime vs. Emphasis on Prime vs.
Subcontracted Subcontracted ExperienceExperience
2.2. Quality of PerformanceQuality of Performance– Client RatingsClient Ratings– Response to ProblemsResponse to Problems
10/10/2002 11:07 AM FORM Industry Briefing Slide 63
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Volume III – Past Performance Volume III – Past Performance (continued)(continued)
Other Subfactors…Other Subfactors…3.3. Labor Relations ExperienceLabor Relations Experience
• Performance RecordPerformance Record• Personnel Policies & PracticesPersonnel Policies & Practices
4.4. Safety and Health ExperienceSafety and Health Experience• Safety Record vs. Industry AverageSafety Record vs. Industry Average
5.5. CMMS ExperienceCMMS Experience• Similarity to GRC CMMSSimilarity to GRC CMMS
6.6. Subcontract Management ExperienceSubcontract Management Experience• Rated by ClientsRated by Clients• Emphasis on Experience With Proposed SubEmphasis on Experience With Proposed Sub
10/10/2002 11:07 AM FORM Industry Briefing Slide 64
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Contract DocumentContract Document
• Must Be Completed and SignedMust Be Completed and Signed
• Due With Volumes I and IIIDue With Volumes I and III
• Prices, Rates Must Match Volume IIIPrices, Rates Must Match Volume III
• Proposed Higher Standards Must be Proposed Higher Standards Must be
IncorporatedIncorporated
• Clause Revisions Must be IdentifiedClause Revisions Must be Identified
10/10/2002 11:07 AM FORM Industry Briefing Slide 65
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Oral Presentation of Past PerformanceOral Presentation of Past Performance
1.1. Scheduled After Receipt of Volume IIIScheduled After Receipt of Volume III
2.2. Negative Findings Provided Offerors in Negative Findings Provided Offerors in AdvanceAdvance
3.3. Free and Open “Clarifications” PlannedFree and Open “Clarifications” Planned
4.4. 90 Minutes Allotted90 Minutes Allotted
5.5. Presenters Must be Company Officials*Presenters Must be Company Officials*
6.6. Major Subcontractors Should Present Major Subcontractors Should Present Own MaterialOwn Material
7.7. Video Tape Provided to OfferorsVideo Tape Provided to Offerors
10/10/2002 11:07 AM FORM Industry Briefing Slide 66
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Source Selection Procedures Source Selection Procedures
1.1. Selection and Award Planned Without Selection and Award Planned Without “Discussions”“Discussions”– No Proposal Revisions PermittedNo Proposal Revisions Permitted– Communication Limited to Communication Limited to
“Clarifications” “Clarifications” • Relevance of Past PerformanceRelevance of Past Performance• Response to Negative PP FindingsResponse to Negative PP Findings• Resolve Minor or Clerical ErrorsResolve Minor or Clerical Errors
2.2. Government Reserves Right to Hold Full Government Reserves Right to Hold Full DiscussionsDiscussions
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CMMSCMMSGovernment’s Computerized Government’s Computerized
Maintenance Management SystemMaintenance Management System
Brad KaustinenBrad KaustinenBusiness Systems OfficeBusiness Systems OfficeContracts ManagementContracts Management
10/10/2002 11:07 AM FORM Industry Briefing Slide 69
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CMMSCMMS
1.1. The Computerized Maintenance Management The Computerized Maintenance Management System (CMMS) used by the NASA Glenn System (CMMS) used by the NASA Glenn Research Center is the Datastream Systems MP2 Research Center is the Datastream Systems MP2 6.06.0
2.2. It is an MS SQL Server based productIt is an MS SQL Server based product
3.3. CMMS is networked on-site throughout the labCMMS is networked on-site throughout the lab
4.4. CMMS is also provided to other on-site CMMS is also provided to other on-site performance-based contractors to initiate, track performance-based contractors to initiate, track and record their workand record their work
5.5. All work performed by contractor requires a CMMS All work performed by contractor requires a CMMS Work OrderWork Order
10/10/2002 11:07 AM FORM Industry Briefing Slide 70
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CMMSCMMS
GOVERNMENT’S RESPONSIBILITYGOVERNMENT’S RESPONSIBILITY1.1. Maintain Operating SystemMaintain Operating System2.2. Upgrade Software VersionsUpgrade Software Versions3.3. Provide Servers to Run MP2Provide Servers to Run MP24.4. Troubleshoot MP2 SystemTroubleshoot MP2 System5.5. Train Personnel in the Use and Operation of Train Personnel in the Use and Operation of
MP2MP2
CONTRACTOR’S RESPONSIBILITYCONTRACTOR’S RESPONSIBILITY1.1. Provide daily updates per Section C.5Provide daily updates per Section C.52.2. Submit equipment and PM task record changes, Submit equipment and PM task record changes,
additions, deletions to the Government for additions, deletions to the Government for review and inclusionreview and inclusion
10/10/2002 11:07 AM FORM Industry Briefing Slide 71
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CMMSCMMS
EQUIPMENT MODULEEQUIPMENT MODULE1.1. Supplied to Contractor in Read-Only Mode with Supplied to Contractor in Read-Only Mode with
All Necessary Equipment Records LoadedAll Necessary Equipment Records Loaded2.2. Any Additions, Deletions, Corrections Submitted Any Additions, Deletions, Corrections Submitted
to the Government for Review and Inclusionto the Government for Review and Inclusion3.3. Required in MP2 to Create PM Tasks and Work Required in MP2 to Create PM Tasks and Work
OrdersOrders
WORK ORDER MODULEWORK ORDER MODULE1.1. Government Initiates Work OrderGovernment Initiates Work Order2.2. Contractor Documents Work Performed per Contractor Documents Work Performed per
Section C.5Section C.5
10/10/2002 11:07 AM FORM Industry Briefing Slide 72
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CMMS
PM TASK MODULEPM TASK MODULE
1.1. Supplied to Contractor in Read-Only Mode Supplied to Contractor in Read-Only Mode with All Necessary PM Check sheets, with All Necessary PM Check sheets, Frequencies and Next Due DatesFrequencies and Next Due Dates
2.2. Any Additions, Deletions, Changes Submitted Any Additions, Deletions, Changes Submitted to the Government for Review and Inclusionto the Government for Review and Inclusion
3.3. Tasks Generated Into Work Orders by the Tasks Generated Into Work Orders by the Contractor at the Beginning of the Period Contractor at the Beginning of the Period When Tasks are DueWhen Tasks are Due
10/10/2002 11:07 AM FORM Industry Briefing Slide 73
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CMMSCMMS
OPTIONSOPTIONS
1.1. Other Modules of MP2 - Inventory, Purchasing - Other Modules of MP2 - Inventory, Purchasing - could be made available for use by the could be made available for use by the contractorcontractor
2.2. Reports may be generated through the MP2 Reports may be generated through the MP2 Report Module at the discretion of the Report Module at the discretion of the contractorcontractor
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Procurement ScheduleProcurement Schedule
Mark MantheyMark Manthey
(Contract Administrator)(Contract Administrator)
10/10/2002 11:07 AM FORM Industry Briefing Slide 75
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FORM Procurement ScheduleFORM Procurement ScheduleID Task Name Start Finish
1 Establish SEC Wed 7/31/02 Wed 7/31/02
2 Evaluation Criteria Wed 7/31/02 Tue 8/27/02
3 Historical Data Wed 7/31/02 Tue 8/27/02
4 Proposal Instructions Wed 7/31/02 Mon 8/26/02
5 Pre Draft RFP Review Tue 8/27/02 Wed 9/4/02
6 Prepare Draft RFP Thu 9/5/02 Fri 9/13/02
7 Review Draft RFP Mon 9/16/02 Fri 9/20/02
8 Finalize Draft RFP Mon 9/23/02 Fri 9/27/02
9 Issue Draft RFP Fri 9/27/02 Fri 9/27/02
10 Prep for industry Briefing Tue 8/27/02 Tue 10/8/02
11 Industry Briefing Fri 10/11/02 Fri 10/11/02
12 Receive Questions Mon 9/30/02 Mon 10/21/02
13 Prepare Final RFP Tue 10/22/02 Mon 10/28/02
14 Issue Final RFP Mon 10/28/02 Mon 10/28/02
15 Proposal Preparation Tue 10/29/02 Mon 12/16/02
16 Evaluation Planning Thu 10/31/02 Mon 12/16/02
17 Vol III of Proposal Due Mon 12/2/02 Mon 12/2/02
18 Volume I & II Due Mon 12/16/02 Mon 12/16/02
19 Evaluate Proposals Tue 12/17/02 Tue 2/25/03
20 Source Selection Tue 2/25/03 Tue 2/25/03
21 Debriefings Wed 3/5/03 Tue 3/18/03
22 Contract Award Tue 4/1/03 Tue 4/1/03
23 Phase-in Wed 4/2/03 Mon 5/12/03
24 Contract Start Date Mon 5/12/03 Mon 5/12/03
7/31
9/27
10/11
10/28
12/2
12/16
2/25
4/1
5/12
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun JulHalf 2, 2002 Half 1, 2003 Half 2, 2003
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Award TermAward Term
Lynn IrvineLynn Irvine
Chief, Systems Management and Chief, Systems Management and Maintenance BranchMaintenance Branch
10/10/2002 11:07 AM FORM Industry Briefing Slide 77
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AWARD TERMAWARD TERM
• NASA pilot program NASA pilot program • Extended contract period up to a total of 10 Extended contract period up to a total of 10
years based on contract performanceyears based on contract performance• Contract performance evaluated in accordance Contract performance evaluated in accordance
with future Contractor Performance Evaluation with future Contractor Performance Evaluation PlanPlan
• Evaluate performance every 6 months beginning Evaluate performance every 6 months beginning in year 4. Annual score used to award additional in year 4. Annual score used to award additional performance periods on a sliding scale:performance periods on a sliding scale:• ““Very Good” in years 4 and 5 to earn years 6 and 7Very Good” in years 4 and 5 to earn years 6 and 7• ““Excellent” in years 6, 7, and 8 to earn years 8, 9, and Excellent” in years 6, 7, and 8 to earn years 8, 9, and
10.10.
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Systems ReviewsSystems Reviews
Lynn IrvineLynn Irvine
Chief, Systems Management and Chief, Systems Management and Maintenance BranchMaintenance Branch
10/10/2002 11:07 AM FORM Industry Briefing Slide 80
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Systems Review: SOW Section C – 8Systems Review: SOW Section C – 8ENERGY MANAGEMENT CONTROL, LIFE SAFETY, ENERGY MANAGEMENT CONTROL, LIFE SAFETY,
AND SECURITY SYSTEMSAND SECURITY SYSTEMS
RECURRING SERVICES & TROUBLE CALLS RECURRING SERVICES & TROUBLE CALLS • OperateOperate
• EMCS and Life Safety SystemsEMCS and Life Safety Systems• Maintain and RepairMaintain and Repair
• Detection and Suppression SystemsDetection and Suppression Systems• Emergency and Exit LightingEmergency and Exit Lighting• Security SystemsSecurity Systems• EMCS and Life Safety SystemsEMCS and Life Safety Systems
10/10/2002 11:07 AM FORM Industry Briefing Slide 81
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Systems Review: SOW Section C - 9Systems Review: SOW Section C - 9ELECTRICAL DISTRIBUTION SYSTEMSELECTRICAL DISTRIBUTION SYSTEMS
RECURRING SERVICES & TROUBLE CALLS RECURRING SERVICES & TROUBLE CALLS • Maintain and Repair Maintain and Repair
– High and Low Voltage EquipmentHigh and Low Voltage Equipment• MotorsMotors• GeneratorsGenerators• TransformersTransformers• SwitchgearSwitchgear• LightingLighting• CablingCabling• BreakersBreakers
10/10/2002 11:07 AM FORM Industry Briefing Slide 82
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Systems Review: SOW Section C - 10Systems Review: SOW Section C - 10COMMUNICATION SYSTEMSCOMMUNICATION SYSTEMS
TROUBLE CALLS TROUBLE CALLS –Paging and Intercom SystemsPaging and Intercom Systems
10/10/2002 11:07 AM FORM Industry Briefing Slide 83
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Systems Review: SOW Section C - 11Systems Review: SOW Section C - 11PERSONNEL & MATERIAL HANDLING SYSTEMS PERSONNEL & MATERIAL HANDLING SYSTEMS
RECURRING SERVICES & TROUBLE CALLSRECURRING SERVICES & TROUBLE CALLS• Maintain and RepairMaintain and Repair
– ElevatorsElevators– CranesCranes– HoistsHoists– Overhead DoorsOverhead Doors– SlingsSlings– Rescue LinesRescue Lines
10/10/2002 11:07 AM FORM Industry Briefing Slide 84
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RECURRING SERVICES & TROUBLE CALLSRECURRING SERVICES & TROUBLE CALLS• Routine Grounds MaintenanceRoutine Grounds Maintenance
• Grass, Recreational, & Ornamental AreasGrass, Recreational, & Ornamental Areas• Animal & Pest ControlAnimal & Pest Control• Snow and Ice RemovalSnow and Ice Removal• SignsSigns• Fence Line Fence Line • Roadway and Parking LotsRoadway and Parking Lots
TROUBLE CALLSTROUBLE CALLS• SidewalksSidewalks• FencesFences• Traffic signal lightsTraffic signal lights• Motorized GatesMotorized Gates
Systems Review: SOW Section C - 12Systems Review: SOW Section C - 12GROUNDS, SURFACED AREAS, AND PEST CONTROLGROUNDS, SURFACED AREAS, AND PEST CONTROL
10/10/2002 11:07 AM FORM Industry Briefing Slide 85
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Systems Review: SOW Section C - 13Systems Review: SOW Section C - 13BUILDING AND STRUCTURESBUILDING AND STRUCTURES
RECURRING SERVICESRECURRING SERVICES• MaintainMaintain
– Handicap DoorsHandicap Doors
TROUBLE CALLSTROUBLE CALLS• RepairRepair
– Building and StructuresBuilding and Structures– Handicap DoorsHandicap Doors
10/10/2002 11:07 AM FORM Industry Briefing Slide 86
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Systems Review: SOW Section C - 14Systems Review: SOW Section C - 14 HEATING PLANTS AND HOT WATER BOILERSHEATING PLANTS AND HOT WATER BOILERS
• RECURRING SERVICES & TROUBLE CALLSRECURRING SERVICES & TROUBLE CALLS• Operate, Maintain and RepairOperate, Maintain and Repair
• BoilersBoilers• Feed Water SystemFeed Water System• Fuel SystemFuel System• Control SystemControl System• Chemical Water TreatmentChemical Water Treatment• Water SoftenersWater Softeners• PumpsPumps• Relief ValvesRelief Valves
10/10/2002 11:07 AM FORM Industry Briefing Slide 87
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RECURRING SERVICES & TROUBLE CALLSRECURRING SERVICES & TROUBLE CALLS• MAINTAIN AND REPAIRMAINTAIN AND REPAIR
• Air ConditionersAir Conditioners• ChillersChillers• Air HandlersAir Handlers• Laboratory HoodsLaboratory Hoods• Exhaust FansExhaust Fans• Refrigerated Cafeteria EquipmentRefrigerated Cafeteria Equipment• Cooling TowersCooling Towers
• OPERATEOPERATE• Chilled Water PlantsChilled Water Plants• Cooling Towers Water TreatmentCooling Towers Water Treatment
Systems Review: SOW Section C – 15Systems Review: SOW Section C – 15HEATING, VENTILATING, AIRHEATING, VENTILATING, AIR
CONDITIONING, AND REFRIGERATIONCONDITIONING, AND REFRIGERATION
10/10/2002 11:07 AM FORM Industry Briefing Slide 88
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Systems Review: SOW Section C - 16Systems Review: SOW Section C - 16UTILITY DISTRIBUTION SYSTEMUTILITY DISTRIBUTION SYSTEM
RECURRING SERVICES & TROUBLE CALLSRECURRING SERVICES & TROUBLE CALLS• Maintain and Repair:Maintain and Repair:
– Water Distribution SystemWater Distribution System– SteamSteam– Natural GasNatural Gas– SewerSewer– Service AirService Air– Backflow PreventersBackflow Preventers– PumpsPumps– ValvesValves
10/10/2002 11:07 AM FORM Industry Briefing Slide 89
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Systems Review: SOW Section C - 17Systems Review: SOW Section C - 17MAINTENANCE RELATED ENVIRONMENTAL SERVICESMAINTENANCE RELATED ENVIRONMENTAL SERVICES
TROUBLE CALLSTROUBLE CALLS1.1. Small Scale/Short Duration Asbestos AbatementSmall Scale/Short Duration Asbestos Abatement
2.2. Spill Clean-up (mercury, oil, solvents)Spill Clean-up (mercury, oil, solvents)
3.3. Remove/Repair Thermal InsulationRemove/Repair Thermal Insulation
4.4. Lead Paint RemovalLead Paint Removal
10/10/2002 11:07 AM FORM Industry Briefing Slide 91
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1.1. Building 500Building 500– Steam Boilers, Trane Chillers, Cafeteria, Cooling Steam Boilers, Trane Chillers, Cafeteria, Cooling
Tower, Typical Fan Coil Units, Elevators, back Tower, Typical Fan Coil Units, Elevators, back flow preventersflow preventers
2.2. Building 12Building 12– Steam Plant, EMCS, Water Treatment Steam Plant, EMCS, Water Treatment
LaboratoryLaboratory3.3. Building 13Building 13
– Typical Sub-Station “B”Typical Sub-Station “B”4.4. Building 9Building 9
– Chillers, Breakers, Pumps, Freon Detection, ADT Chillers, Breakers, Pumps, Freon Detection, ADT PanelPanel
5.5. Building 107Building 107– Shop, Shop Equipment, Office Space, Locker Shop, Shop Equipment, Office Space, Locker
Facility, Breaker, Retrofit ShopFacility, Breaker, Retrofit Shop
TOUR STOPSTOUR STOPS
10/10/2002 11:07 AM FORM Industry Briefing Slide 92
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• Start at your Group NumberStart at your Group Number
• Stay with your GroupStay with your Group
• No PhotographsNo Photographs
• Meet back in this room at 3:00 Meet back in this room at 3:00 PMPM
TOUR LogisticsTOUR Logistics
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Closing RemarksClosing Remarks
Mark MantheyMark Manthey
(Contracting Officer)(Contracting Officer)
10/10/2002 11:07 AM FORM Industry Briefing Slide 94
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Offeror / Government CommunicationsOfferor / Government Communications
• Offeror InputOfferor Inputo Draft RFP Comments Due October 1Draft RFP Comments Due October 1
Additional Data RequestsAdditional Data Requests Clarification of RFP LanguageClarification of RFP Language
o Questions After Final RFP Due 15 Days Questions After Final RFP Due 15 Days Before Proposal Due DateBefore Proposal Due Date
• Government RepliesGovernment Replieso Individual Questions and Answers Will Not be Individual Questions and Answers Will Not be
ReleasedReleased Protects Revealing Possible Offeror Protects Revealing Possible Offeror
ApproachesApproaches RFP Amendments Will be Made As RFP Amendments Will be Made As
NeededNeeded
10/10/2002 11:07 AM FORM Industry Briefing Slide 95
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R
E
L
I
M
I
N
A
R
Y
Offeror / Government CommunicationsOfferor / Government Communications
• Meeting Requests Accommodated Until Meeting Requests Accommodated Until Final RFP Final RFP
• FOIA-Processed Contract Documents Will FOIA-Processed Contract Documents Will be Posted to Web Sitebe Posted to Web Site
• Procurement ScheduleProcurement Schedule• Evaluation Schedule Posted After Proposals Evaluation Schedule Posted After Proposals
ReceivedReceived• Schedule Status Posted Every Two WeeksSchedule Status Posted Every Two Weeks
• All Documents Posted at Same Web SiteAll Documents Posted at Same Web Site• All Other Communications Through All Other Communications Through
Contracting OfficerContracting Officer