Page 1
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Asbestos Asbestos Resurveying Annually
UKAS
accredited
company for
testing and
inspection
Asbestos
management survey,
update asbestos log
book
Record all findings in the
service report .Agree all
follow up actions with
Client
Control of asbestos
regulations 2012.
AsbestosAsbestos
Management planAnnually Review. Annually Trained Person
Asbestos
management plan,
risk register and
action plan
Record all findings in the
service report .Agree all
follow up actions with
Client
Control of asbestos
regulations 2012
AsbestosAsbestos removal
or remedial works
Removal of
asbestos
containing
materials.
Where
management
survey
recommends
action, or as part
of a demolition
or refurbishment
Survey.
HSE licensed
contractor,
preferably
holding a 3 year
license
Licensed contractor,
14 day notification
may be required
Record all findings in the
service report .Agree all
follow up actions with
Client
Control of asbestos
regulations 2102
BuildingRefurb Demolition
Survey
Prior to any
demolition
/intrusive works
taking place
Prior to any
refurbishment
works taking
place
UKAS
accredited
company
Demolition
refurbishment
survey for areas
where intrusive work
is planned.
Record all findings in the
service report .Agree all
follow up actions with
Client
Control of asbestos
regulations 2012
Page 1 of 25 Version 1-12.01.2017
Page 2
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical /Building Automated Doors Routine servicing 6 Monthly
NICEIC/ECA
registered
contractor or
approved
equivalent
Thorough service
according to
manufacturer`s
recommendations,
check automatic
motion sensors,
check that in the
event of power
failure the doors
must revert back to
manual control
Record all findings in the
service report .Agree all
follow up actions with
Client
BS7036 1996 Parts 1,
2 and 3. Electricity at
work regulations
1998. BS7671 IEE
Wiring regulations.
Electrical /Building Car Park Barriers Routine Servicing 6 Monthly Competent
person
Through service and
inspection in line
with manufacture's
recommendations.
Record all findings in the
service report .Agree all
follow up actions with
Client
Electricity at work act
1998. IEE Wiring
regulations.
Electrical /Building Passenger Lifts
Systematic and
thorough
examination.
Every 2 months
depending on risk
assessment.
Normally every 6
months.
Competent
person
A thorough
examination of the
lift safety and its
associated
equipment, doors,
interlocks, worm and
other gearing,
governors,
suspension ropes
and chains.
Record data.
Health and safety at
work act 1974. The
lifting operations and
lifting equipment
regulations 1998
(LOLER) BS5655 Part
10.
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Page 3
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Building/Electrical-
UPS Systems
Uninterruptable
power supplyService of system
yearly or 6
monthly
depending on
size of
installation
NICEIC/ECA
registered
contractor.
Full system test,
check batteries
voltage currents,
load current and
bypass switches
Record all findings in the
service report. Agree all
follow up actions with
Client
Electricity at Work Act
1998. BS EN62040-
2:2006
Building/Intruder
AlarmIntruder Alarm
Monitoring and
inspection6 Monthly
Competent
person or
contractor.
Carryout full
monitoring and
inspection testing
according to
manufacturers
recommendations.
Record Results in log
book. Undertake
remedial action where
required.
Electricity at Work Act
1998, IEE Wiring
Regulations BS 7671.
Building/Lightning
Conductors
Lightning
Conductors
Check for damage
and deterioration. 11 Monthly
Competent
person
Inspection for
damage and
deterioration.
Electrical Inspect,
test and record the
continuity of
conductors; Bonds,
joints and the earth
resistance.
Record all findings in the
service report. Agree all
follow up actions with
Client
Section 32 of
BS6651`Protection of
structures against
lightning'.
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Page 4
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Building/Pottery
KilnsPottery Kilns
Annual Inspection -
Caution some
Kilns are known to
contain asbestos,
refer to register
AnnuallyNICEIC
contractor
Carry out full
inspection as per
manufacturer`s
instructions.
Record date of test and
name of tester. Record
must show actual
measured test values of
earth continuity and
insulation resistance.
Electricity at Work Act
1998, BS7671 IEE
Wiring regulations,
Provision and use of
power equipment
regulations 1998
(PUWER)
Building/Rain Water
HarvestingGround Level Type System Service Annually
Competent
personOperational
Check and clean all filters,
regular clean and check
gutters and filters. If
required chlorinate
storage tank.
Chlorination to be done
with Calcium
hypochlorite. Check
operation of pumps
BS8515:2009
Building Solar Physical inspection
Annually or
following
extreme weather
events
Competent
personVisual
Order repair by an
approved contractorFire/ electrical safety.
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Page 5
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Solar PV Roof Mounted System metering
and monitoringContinuous
Remote IT link
to
Orsis/Competen
t person.
Monitoring and data
collection
Oris web based can be
downloaded by
interested bodies and
disseminated as required.
Any faults or disruption
prompt an order for
repair by an approved
contractor
To comply with
Ofgem if it is a
registered system.
Page 5 of 25 Version 1-12.01.2017
Page 6
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical Automated Doors Routine servicing 6 Monthly
NICEIC/ECA
registered
contractor or
approved
equivalent
Thorough service
according to
manufacturer`s
recommendations,
check automatic
motion sensors,
check that in the
event of power
failure the doors
must revert back to
manual control
Record all findings in the
service report .Agree all
follow up actions with
Client
BS7036 1996 Parts 1,
2 and 3. Electricity at
Work Act 1998.
BS7671 IEE Wiring
regulations.
Electrical Car Park Barriers Routine Servicing 6 Monthly Competent
person
Through service and
inspection in line
with manufacture's
recommendations.
Record all findings in the
service report .Agree all
follow up actions with
Client
Electricity at Work Act
1998. IEE Wiring
regulations.
Electrical CCTVInspection and
testingAnnually.
Trained
technician
Full inspection and
testing. Written
records including
date of test, next
test date, defects
found and record of
repairs.
Written records
including date of test,
next test date, defects
found and record of
repairs.
Electricity at Work Act
1998 IEE Wiring
regulations BS7671.
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical
Combined
inspection and
testing
Undertake
combined
inspection and
testing of portable
appliances
Varies according
to type of
equipment and
environment -
see
http://www.hse.
gov.uk/pubns/bo
oks/hsg107.htm
NICEIC/ECA
registered
contractor or
approved
equivalent
Combined test and
inspection.
Document records of
items tested and
place stickers on
items. Log any faults
identified and take
remedial action.
Document records of
items tested and place
stickers on items. Log any
faults identified and take
remedial action.
Electricity at Work Act
1998.
PUWER
ElectricalElectrical Portable
Appliances Visual inspection
6 Monthly , or
before use if
used
infrequently.
Competent
person
Carry out visual
inspection if
individual has
enough training and
knowledge.
Log any faults identified
and take remedial action.
Remove failed items from
service
Electricity at Work Act
1998
ElectricalElectrical Stage
Lighting
Inspection and
testing of portable
dimmer racks with
no fixed cabling,
plugs, sockets and
flexible leads.
Every 3 months
and after every
alteration. Or
before use if
equipment if
used
infrequently.
Competent
person
Inspection and
testing of all stage
lighting
Document records, log
faults. Take remedial
action.
Electricity at Work Act
1998
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Page 8
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
ElectricalEmergency lighting-
Fick Test
Carry out function
test of emergency
lighting units by
performing a "Flick
Test" which
consists of the
momentary
operational test of
each emergency
fitting, usually
from a local fish
key.
Monthly.Competent
person.Visual & functional
Record results in log
book. Arrange for any
failed fittings to be
repaired.
Electricity at Work Act
1998.
BS 5266-1 2016.
BS EN 50172:2004
BS 5266-8:2004.
Electrical Emergency lighting
Full rated duration
discharge test of
each fitting.
Perform battery
maintenance if
applicable
Annual
NICEIC/ECA
registered
contractor or
approved
equivalent
Performance
Certification to BS5266
and update log book.
Repair any failed units.
Electricity at Work Act
1998.
BS 5266-1 2016.
BS EN 50172:2004
BS 5266-8:2004
Electrical
Fire detection and
alarm systems
(general).
Verification of
system statusDaily
Nominated
person
Check of Fire Panel
for any displayed
faults
Record all findings in the
service report .Agree all
follow up actions with
Client
BS5839 1:2013
Page 8 of 25 Version 1 08.12.2016
Page 9
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical
Fire detection and
alarm systems
(general).
Testing of
sounders and call
points
Weekly.Nominated
person.
Activation of manual
call point to confirm
system operation of
indicating
equipment. Call
points are to be
tested on a
rotational basis.
Record details of device
tested in log book.BS5839 1:2013
Electrical
Fire detection and
alarm systems
(general).
Inspection and test
of entire system
Yearly - This can
be split down to
multiple visits per
year.
Qualified Fire
Alarm Engineer
Function test of all
devices on system
and analysis of
previous false
activations along
with other
requirements of
clause 45 of BS5839
Inspection and test
certificate BS5839 1:2013
ElectricalFire Risk
Assessment
Visual inspection
and
recommendations.
Yearly. Responsible
person
A visual survey
carried out by a
responsible person
and implement fire
management plan
Record all findings in the
service report .Agree all
follow up actions with
Client
The Regulatory
Reform (fire safety)
2005, PAS 79 2012
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Page 10
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical Fixed electrical
installation
Testing of all fixed
wiring and
distribution
boards.
Is determined in
accordance with
BS7671 guidance
note 3 and the
testing engineer.
NICEIC/ECA
registered
contractor or
approved
equivalent with
operative
qualified in
testing &
inspecting.
Electrical Installation
Condition Report -
Formally known as
Periodic Inspection
Report.
Testing of complete
installation. Compiling
records, date of test,
date of next test, defects
found and record of
repairs to rectify defects
Electricity at Work Act
1998, BS7671 IEE
Wiring Regulations.
Catering Equipment
Gas appliances,
electrical
appliances,
pressure cookers
Maintenance and
repair
Annually
Inspection By:
Gas Safe
contractor/
NICEIC.
Gas Safe
contractor/
NICEIC
Carryout
maintenance in
accordance with
manufacturer`s
guidelines. Keep
records of service
and repair and date
of next visit
Record all findings in the
service report .Agree all
follow up actions with
Client
Gas Safe regulations
Provision and use of
work equipment
regulations
1998(PUWER)
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Page 11
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical GeneratorsMonitoring and
Load testingMonthly Competent Visual
Test the generator load.
Running the generator
for short periods off load
is detrimental to the
engine.
The main purpose of the
load test though is
obviously to prove that
the generator will pick
up and sustain the
intended load. Load tests
are I appreciate
disruptive, however they
are critical to ensure
confidence in system.
BS7909 : 2008 Code
of Practice for
temporary electrical
systems
• BS7671:2008
• AMPS: The
Association for
manufacturers power
generation
equipment and their
supplies
• AM8 : 1992 Private
and Standby
generation of
electricity
Page 11 of 25 Version 1 08.12.2016
Page 12
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical GeneratorMaintenance and
repair12monthly Competent
Service Test and
repair
Record all findings in the
service report .Agree all
follow up actions with
Client
BS7909 : 2008 Code
of Practice for
temporary electrical
systems
• BS7671:2008
• AMPS: The
Association for
manufacturers power
generation
equipment and their
supplies
• AM8 : 1992 Private
and Standby
generation of
electricity
Electrical Intruder AlarmMonitoring and
inspection6 Monthly
Competent
person or
contractor.
Carry out full
monitoring and
inspection testing
according to
manufacturers
recommendation.
Record Results in log
book. Undertake
remedial action where
required.
• BS7671:2008
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Page 13
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Kitchen VentilationKitchen ventilation
systems
System inspection
and installationYearly
Accredited
companyOperational
Record all findings in the
service report .Agree all
follow up actions with
Client
• AMPS: The
Association for
manufacturers power
generation
equipment and their
supplies
ElectricalLightening
Conductors
Check for damage
and deterioration. 11 Monthly
Competent
person
Inspection for
damage and
deterioration.
Electrical Inspect,
test and record the
continuity of
conductors; Bonds,
joints and the earth
resistance.
Record all findings in the
service report .Agree all
follow up actions with
Client
• AM8 : 1992 Private
and Standby
generation of
electricity
ElectricalLPHW Fan
Convector HeatersService.
Frequency:
Annually
Competent
person or
NICEIC/ECA
registered
contractor
Visual and electrical
inspection.
Clean filters check
thermostats and load
current to motor.
Ensure all inspection
panels are locked and
secure.
BS EN 16430-3 2014.
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Page 14
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
ElectricalOff peak storage
heaters. Service. Yearly: Inspection
NICEIC/ECA
registered
contractor
Visual and electrical
inspection.
Record all findings in the
service report .Agree all
follow up actions with
Client
Full operational,
carryout inspection of
elements, As test.
Relevant Legislation:
CP 1018:1971 IEE
Wiring regulations.
Electrical Passenger Lifts.
Systematic and
thorough
examination.
Every 2 months
depending on risk
assessment.
Normally every 6
months.
Competent
person
A thorough
examination of the
lift safety and its
associated
equipment, doors,
interlocks, worm and
other gearing,
governors,
suspension ropes
and chains.
Record data.Follow up
remedial works with
Client .
Health and safety at
work act 1974. The
lifting operations and
lifting equipment
regulations 1998
(LOLER) BS5655 Part
10.
Electrical Pottery Kilns
Annual Inspection -
Caution some
Kilns are known to
contain asbestos,
refer to register
AnnuallyNICEIC
contractor
Carry out full
inspection as per
manufacturer`s
instructions.
Record date of test and
name of tester. Record
must show actual
measured test values of
earth continuity and
insulation resistance.
Electricity at Work Act
1998, BS7671 IEE
Wiring regulations,
Provision and use of
power equipment
regulations 1998
(PUWER)
Page 14 of 25 Version 1 08.12.2016
Page 15
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Solar PV Roof Mounted System metering
and monitoringContinuous
Remote IT link
to
Orsis/Competen
t person.
Monitoring and data collection
Oris web based can be
downloaded by
interested bodies and
disseminated as required.
Any faults or disruption
prompt an order for
repair by an approved
contractor
To comply with
Ofgem if it is a
registered system.
Swimming Pool Swimming Pools
Testing dosing
equipment and
pool water
Dosing
equipment, 6
monthly, water
testing, daily
Trained person Operational
Record all findings in the
service report .Agree all
follow up actions with
Client
BS EN 16582-1, 16713-
1, 16713-2, 16582-3.
PWTAG 2009
Electrical
Temporary
electrical
installations i.e.
events
Installations of up
to 6.5Kw. Larger
installations need
professional
installation.
Frequency: Before
first use
dependent on
length of
installation further
inspections will be
required
Before first use
dependent on
length of
installation
further
inspections will
be required
NICEIC/ECA
registered
contractor or
approved
equivalent
Installation and
commissioning
certificates including
earth leakage test
records.
Record all findings in the
service report .Agree all
follow up actions with
Client
BS7909- Code of
Practice for
temporary electrical
systems for
entertainment and
related purposes. HSE
Guidance Note GS50.
Refer also to local
authority licencing
conditions.
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Page 16
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Electrical-UPS
Systems
Uninterruptable
power supplyService of system
yearly or 6
monthly
depending on
size of
installation
NICEIC/ECA
registered
contractor.
Full system test,
check batteries
voltage currents,
load current and
bypass switches
Record all findings in the
service report. Agree all
follow up actions with
Client
Electricity at work act
1998. BS EN62040-
2:2006
Solar PV Physical Physical inspection
Annually or
following
extreme weather
events
Competent
personVisual
Order repair by an
approved contractor
No current legislation
to maintain
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Page 17
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Air Conditioning
Air conditioning
and ventilation
(fans, filters and
motors)
Maintain systems
according to
manufacturer`s
guidance.
6 Monthly or
annually
Registered
company
Full inspection and
service following
manufacturer`s
guidelines. Units and
systems may require
an energy inspection
under the Energy
Performance of
Buildings Regulations
Record all findings in the
service report .Agree all
follow up actions with
Client
BS EN 378,
Refrigeration systems
safety and
environmental
requirements, BS5720
BS5925 Building
regulations 1991
TM44
Air Conditioning Air Conditioning
Inspections
System inspection
and certification
greater than 12KW
cooling load.
Inspection every
5 Years.
Accredited
person. Statutory.
Record all findings in the
service report .Agree all
follow up actions with
Client
Energy performance
of buildings
(certificates and
inspections)
regulations 2007,
CIBSE TM44
Air Conditioning Refrigerant gasses
Follow fixed
schedule of
inspections for
leaks.
Follow guidance
in F-Gas
regulations
REFCOM
certified
company,
competent
person.
Statutory.
Update F Gas Register
(note this can be held by
the maintenance
provider)
F-Gas regulations No
842/2006
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Page 18
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Catering Equipment
Gas appliances,
electrical
appliances,
pressure cookers
Maintenance and
repair
Annually
Inspection By:
Gas Safe
contractor/
NICEIC.
Gas Safe
contractor/
NICEIC
Carryout
maintenance in
accordance with
manufacturer`s
guidelines. Keep
records of service
and repair and date
of next visit
Record all findings in the
service report .Agree all
follow up actions with
Client
Gas Safe regulations
Provision and use of
work equipment
regulations
1998(PUWER)
Fire Suppression and
Fire Prevention
Non automatic fire
protection
systems, dry (or
wet) risers and
hydrants:
Visual, inspection
and hydraulic test.
Visual-weekly,
Inspection-6
monthly,
Hydraulic test-12
monthly
Weekly-user, 6
monthly-
Competent
person, 12
monthly-
accredited
company
User-Statutory
Record all findings in the
service report .Agree all
follow up actions with
Client
BS EN 671. BS
9990:2006 and
BS5306-1:2006.
BS588-12 and
Building Regulations.
FIA, LPC or similar
accreditation
Fire Suppression and
Fire Prevention
Automatic
sprinkler
protection
systems, Wet
system (wet/dry),
Dry system, Pre-
engaged and Fire
Pumps
Automatic
sprinkler
protection
equipment-
Depends on type
and purpose
Automatic
sprinkler
protection
systems-Weekly.
Wet systems-3
monthly. Dry
systems-6
monthly. Pre-
engaged 12
monthly
Automatic
sprinkler
protection-
Trained person.
Dry system-
competent
person. Pre-
engaged
accredited
company.
Automatic sprinkler-
operational. Wet
systems-
Operational. Dry
systems statutory.
Pre-engaged-
Statutory.
Record all findings in the
service report .Agree all
follow up actions with
Client
BS12845 2004
Automatic sprinkler
systems, LPCB
certificate of
conformity, BS9251
sprinkler systems for
residential and
domestic occupancies
(cop), FIA, LPC or
similar
Page 18 of 25 Version 1-08.12.2016
Page 19
Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Fire Suppression and
Fire Prevention
Fire detection and
alarm systems
(general).
Verification of
system statusDaily
Nominated
person
Check of Fire Panel
for any displayed
faults
Record all findings in the
service report .Agree all
follow up actions with
Client
BS5839 1:2013
Fire Suppression and
Fire Prevention
Fire detection and
alarm systems
(general).
Testing of
sounders and call
points
Weekly.Competent
person
Activation of manual
call point to confirm
system operation of
indicating
equipment. Call
points are to be
tested on a
rotational basis.
Record details of device
tested in log book.BS5839 1:2013
Fire Suppression and
Fire Prevention
Fire detection and
alarm systems
(general).
Inspection and test
of entire system
Yearly - This can
be split down to
multiple visits per
year.
Qualified Fire
Alarm Engineer
Function test of all
devices on system
and analysis of
previous false
activations along
with other
requirements of
clause 45 of BS5839
Inspection and test
certificate BS5839 1:2013
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Fire Suppression and
Fire Prevention Fire Extinguishers.
Inspection &
dischargeAnnually.
Competent
person. Statutory.
Record all findings in the
service report .Agree all
follow up actions with
Client
BS9999:2008 codes of
practice for fire safety
in the design,
management and use
of buildings.
Fire Suppression and
Fire Prevention Fire hose reels.
Visual inspection,
function test
Inspection
monthly, test
yearly
User/trained
person.Risk assessment
Record all findings in the
service report .Agree all
follow up actions with
Client
BS EN 694:2001, BS
EN 671-3:2009 Fixed
firefighting system
Fire Suppression and
Fire Prevention
Fire protection
extinguishing
systems,
communication
rooms and server
rooms CO2 and
inert gas systems
Visual, Training,
Panel Test, Inspect
and Test and
Enclosure
integrity.
Visual-weekly.
Training-monthly.
Panel test-3
monthly. Inspect
and test-6
monthly.
Enclosure
integrity-12
monthly
Weekly-user.
Inspect and Test-
competent
person.
Enclosure
Integrity
accredited
Company.
User- Non statutory.
Accredited company
Record all findings in the
service report .Agree all
follow up actions with
Client
BS EN 671. Guide for
the selection of
installed systems and
other fire equipment.
FIA or other fire FGAS
certification body for
H.C.F.C`s
Gas Systems Gas system testingInstallation testing
and certification3 yearly
Gas Safe
certified
company.
Pressure test of gas
pipework
Record all findings in the
service report .Agree all
follow up actions with
Client
IGE-UP1A, Gas Safe
Page 20 of 25 Version 1-08.12.2016
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
HeatingBoiler Inspections
and Service
Minimise and
control
environmental
impact.
Oil 6 Monthly,
Gas 6 monthly.
Gas Safe/ Oftec
certified
company,
competent
person
Operational.
Record all findings in the
service report .Agree all
follow up actions with
Client
ISO14001:2004
Environmental
management
systems. Gas Safe
card with certification
for appliances.
BS5544-2009 flueing
and ventilation of
rated input not
exceeding 70KW.
BS6172-2009
Specification for
installation and
maintenance of gas
fired catering
appliances. BS6644-
2011 Specification for
the installation and
maintenance of gas
fired hot water
boilers of rated inputs
between 70Kw and
1.8MW. BS6986-2011
Specification for
installation of gas
fired overhead
radiant heaters for
industrial and
Page 21 of 25 Version 1-08.12.2016
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Kitchen VentilationKitchen ventilation
systems
System inspection
and installationYearly
Accredited
companyOperational
Record all findings in the
service report. Agree all
follow up actions with
Client
BS EN 203-1 2005
DW172
MechanicalDust and Fume
Extraction
Regular
maintenance
At least 14
monthstrained person
Regular maintenance
and servicing in line
with manufacturers
guidelines. Written
records of inspection
including
identification
number of
system/fume
cupboard, date of
test, type and
results. Must be kept
for 5 years.
Record all findings in the
service report. Agree all
follow up actions with
Client
COSHH 2002, BS EN
14175-2 2003.
Mechanical Pressure VesselsThrough
examinationAnnually
Insurance
Company
Carry out Thorough
examination of
pressure vessels and
keep records of
examination
Record all findings in the
service report .Agree all
follow up actions with
Client
The pressure systems
regulations 2000.
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Rain Water
HarvestingGround Level Type System Service Annually
Competent
personOperational
Check and clean all filters
,Regular clean and check
gutters and filters. If
required chlorinate
storage tank.
Chlorination to be done
with Calcium
hypochlorite. Check
operation of pumps
BS8515:2009
Water
Thermostatic
mixing valves on
water outlets and
showers.
Service and safety
check
6 Monthly and
annually.
Trained staff
and registered
contractor
Carryout inspection
to determine if any
deterioration has
occurred to the
thermostatic mixing
valve (6 monthly)
Maintenance of all
thermostatic mixing
valves (annually).
Record all findings in the
service report .Agree all
follow up actions with
Client
Provision and use of
work equipment
regulations 1998
(PUWER)
WaterWater hygiene risk
assessment.
Carryout risk
assessment
Every 2 year or
where there is
significant
change to the
system or use of
building
Registered
assessor should
have
experience.
Water hygiene risk
assessment carried
out and reviewed
Record all findings in the
service report .Agree all
follow up actions with
Client
The control of
legionella bacteria in
water systems
BS8580
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Water
Water hygiene
testing and
precautions
Carryout various
duties as listed
Ranging from
weekly to
annually.
Trained staff
and registered
contractor
Flush through little
used outlets
(weekly)
Temperature testing
of hot and cold
stored water
systems (monthly)
Descaling shower
heads (Quarterly)
Supply temperature
check (6 monthly)
Sampling and
chlorination of
system and regular
routine maintenance
(annually)
Record all findings in the
service report .Agree all
follow up actions with
Client
The control of
legionella bacteria in
water systems ACOP
L8
Boiler
Above Ground Oil
Storage
Installations.
Bund (water/leaks Weekly User. Operational/visual
Record all findings in the
service report .Agree all
follow up actions with
Client
Control of pollution
(Oil Storage England)
Regulations 2001.
Section J of the
Building Regulations
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Premises Services - Statutory Maintenance and Inspection Guide
Maintenance
Element
Type of
system
Action
Required Frequency
Inspection
By
Type of
Inspection
Records & Follow-
up Actions
Required
Relevant
Legislation
Gas Systems Gas appliances
Maintained in
accordance with
manufacturers
recommendations.
Annually.
Inspection By:
Gas Safe
registered
company
Carryout service of
appliances records of
service and repair
are to be kept
including date and
date of next visit.
Service
documentation
should also record
the gas safe
registration of the
engineer carrying
out the service.
Record all findings in the
service report .Agree all
follow up actions with
Client
Gas safety regulations
1998 L56 Safety in the
installation and use of
gas systems and
appliances
HeatingGround source
heat pumps
General
maintenance and
service.
AnnuallyCompetent
person.
Carryout
maintenance all as
per manufacturer`s
instructions, records
to be kept of site
visits and any faults
or remedial works.
Record all findings in the
service report. Agree all
follow up actions with
Client
Building and
engineering services
association SFG/20
(standard
maintenance
specification)
Page 25 of 25 Version 1-08.12.2016
