Preparation of Feasibility cum Masterplan for Development of Turf Club in Punjab

PRE- BID CONFERENCE

Date 15.06.2012

Background

Department of Animal Husbandry is administrative department of project.

Punjab Infrastructure Development Board (PIDB), a nodal agency set by Government of Punjab.

IL&FS IDC -as Project Development Advisor The area allocated for the project is around 250 acre in

Ludhiana District, Punjab. The facility is expected to include Turf Club & other national

and international level equestrian activities as well, viz. club house complex, horse riding club for children, etc.

The Project also envisages various related support infrastructure like five star hotel and Amusement park and other Leisure activities, etc .

Pre Bid Conference

Institutional Structure

Pre Bid Conference

G.O.PG.O.P

PIDBPIDB ANIMAL HUSBANDRY

ANIMAL HUSBANDRY

IL&FS IDC

IL&FS IDC

NODAL AGENCY FOR DEVELOPING THE PROJECT

ON PPP

ADMINISTRATIVE DEPARTMENT FOR

DEVELOPMENT OF THE PROJECT

PROJECT DEVELOPMENT ADVISOR

DEPARTMENTS INVOLVEDDEPARTMENTS INVOLVED

› Department of Home Affair & Justice.

› Department of Excise and Taxation

Selection Process

TWO STAGE PROCESS

TECHNICAL EVALUATIO

N

FINANCIAL EVALUATIO

N

SELECTED BIDDER

Only those Applicants whose Technical Proposals score 70 marks or more out of 100 shall qualify.

QUALITY- COST BASED SELECTION- 70:30

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Eligibility Criteria

TECHNICAL CRITERIAOver the past 15 (Fifteen) years preceding the PDD, undertaken a minimum of [2 (two)] Eligible Assignments.

FINANCIAL CRITERIAThe Applicant shall have received a minimum average annual income of [Rs. 7 (seven)] crore per annum from professional fees during the last 3 (three) financial years i.e. till March 2011 preceding the Proposal Due Date.

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Eligible Assignments

Turf Club The Turf Club should have been registered in the turf

authority/federation of respective countries. Masterplan and Conceptual Design of the following Components:- Race Tracks with minimum length of 1200 of meters Grand Stand with minimum capacity of 3000 spectators Stables for 500 Horses Betting Arena]; or

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Eligible Assignments

[Upgradation of Turf Club Project Cost of Upgradation should be more than 200 crores

which will include Upgradation or redevelopment of the following components:-

Redevelopment of racecourse which involves extension and widening of the existing tracks.

Masterplan and Conceptual Design of the following Components:-

Redevelopment of Grand Stand with minimum capacity of 3000 spectators.

Redevelopment of Stables for 500 Horses. Redevelopment of Betting Arena]; or

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Eligible Assignments- Cont… Equestrian Sports Centre Masterplan and conceptual design of equestrian Sports Complex of

International Level. Design of Grand Stand with minimum capacity of 3000 spectators. Design of stable for 250 horses. Design of show jumping arena

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Proposal Requirement

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Method of Selection : Quality and Cost Based Selection (QCBS) Quality Cost Ratio : 70 : 30 Bid Security: INR 2 Lakh. Proposal Validity Period : 90 days Proposal shall be submitted in English Language Format of Technical Proposal : Full Technical Proposal

Evaluation Criteria

Pre Bid Conference

Parameters Max. Weight

Relevant Experience of the Applicant 25

Approach and Methodology 5

Relevant Experience of Key Personnel 70

Senior Architect-cum-Team Leader 20

Project Manager 15

IT Expert 15

Equine Sports Expert 10

Equine Veterinary Specialist 10

Total Maximum Score 100

Minimum Technical Score required to pass : 70%

Financial Score

Formula for Financial Score

Sf = 100 * Fm/FSf : Financial Score

Fm : Lowest Price

F : Price Proposal Under Consideration

Weights given to Technical and Financial Proposals are

T = 70% and

P = 30% Combined and final evaluation 3.4.1 Proposals will finally be ranked according to their combined

technical (ST) and financial (SF) scores as follows: S = ST x TW + SF x FW Where S is the combined score, and TW and FW are weights assigned to Technical

Proposal and Financial Proposal that shall be 0.70 and 0.30 respectively

Pre Bid Conference

Issue of RFP Documents

Submission of Technical & Financial Proposal

Selection of Preferred Bidder and Issue of Notice of Award

Pre –Bid Meeting 15th June 2012

15th June 2012

25th May 2012

25th May 2012

Release of NIT

Opening of Technical Proposals 9th July 2012 9th July 2012

Opening of Financial Proposals of Technically Qualified Bidders

Team Mobilization/Commencement of Work

9th July 2012 9th July 2012

July 2012 July 2012

July 2012 July 2012

25th May 2012

25th May 2012

July 2012 July 2012

Bidding Process

Pre Bid Conference

Objective

The objective of the consultancy is to provide technical assistance to GoP in the development of a world class Turf club with all the facilities of international standards.

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Scope of Work- Cont…

Assessment and analysis of existing site: Selection of Site- The consultant will undertake a site suitability study for

the two sites available near Ludhiana. Assessment of land at the selected site and possibility for future

expansion Assessment of land requirement and land acquisition requirement if any Assessment of Infrastructure facility like water supply, sewerage,

drainage facility Identification of external infrastructure development Consultant shall list all the clearances required for the project Consultant shall also assess the potential of proposed site for commercial

development and identify and propose the type and size of commercial activities possible site

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Scope of Work

Prepare the conceptual plan and design for the entire turf club.

Standardizing - laying specifications as per their respective international & national federations for turf club support infrastructure & facilities.

Planning & standardizing entire operation/activity of racing in accordance to the guidelines of international horse racing federation.

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Scope of Work- Cont… Providing technical inputs as per international/national guidelines, as

& when required for designing facilities, equestrian sports, betting law, breeding & veterinary hospital till the award of final work order or signing of final agreement with the concessioner.

Assistance in preparation of tender documents/concession agreement and bid evaluation.

Conceptual design and specifications for water treatment plant, water reservoirs, water features, surface contouring of water features, irrigation and drainage.

Environmental impact assessment of the project and detailing measures required for mitigating adverse impacts if any.

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Scope of Work- Cont…

Preliminary Design and Conceptual Masterplan: The consultant shall carry out preliminary design and prepare

alternative concept plan for Turf Club. Identification and listing of essential and desirable components in term of infrastructure, support infrastructure, amenities, etc and recommended components for the proposed project.

Outline design for Turf Club and components, their sizing, configuration and preliminary design structure. The design shall be in conformation with applicable norms, standards, guidelines.

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Scope of Work- Cont…

Master Plan shall include: Prevalent building regulation and developmental guidelines. This may

include ground coverage, setbacks, maximum permissible built-up area, permissible building height, use of basement etc.

Site layout with plot boundary, setbacks and other applicable development control guidelines

Spatial arrangement of components including utilities and support infrastructure and sizing of components

Area statement for each proposed components Parking arrangement Circulation plan

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Scope of Work- Cont…

Cost Estimations: The consultant shall undertake cost estimate as per applicable

Schedule of Rate for each and every component of the proposed facilities.

The consultant shall provide in detail a schedule of fixed and variable operating and maintenance cost of the facility at various stages of utilization These costs shall be used by GoP for estimation of landed project cost and all financial analysis and calculation.

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Proposed Team Structure

Sr.

No

Team Member Educational Qualification Experience of Eligible Projects

1 Team Leader B. Arch with more than 10 years of

experience

He should have worked in atleast two of the eligible

projects mentioned in clause 3.1.4 out of which one should

have been in the capacity of a team leader.

2 Project Manager B. Arch with more than 7 years of

experience

He should have worked as an architect in atleast one of the

eligible projects mentioned in clause 3.1.4.

3 IT Expert B.E/B.Tech in Computer/I.T Engineering

with more than 7 years of experience

He should have led the IT Team in atleast one of the eligible

projects mentioned in clause 3.1.4. or should have been

involved in designing the software which facilitates betting

in Casinos or related projects.

4 Equestrian Sports

Expert

Graduate with more than 7 years of

Experience

He should have worked as an Equestrian Sports Expert in

atleast one of the eligible projects mentioned in clause

3.1.4.

5 Equine Veterinary

Specialist

P.G in Veterinary Science with more than

7 years of experience

He should have been involved as an Equine Veterinary

Specialist in atleast one of the eligible projects mentioned in

Clause 3.1.4.

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Time Schedules and deliverables

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Sr. No.

Activity/Report Time(in days from date of signing of consultancy agreement)

Payment as a % of Total Fee

1 Inception ReportAction Plan and Methodology

7 days 5

2 Interim Report I Shall include the final site suitable for the Turf Club. It would also include the Concept plan including layout plans for Race Tracks, Grand Stand, Veterinary Hospital, and Stables for horses. The consultant shall also prepare a draft Master Plan for different amenities like amusement park, multiplex, hotel, residential, commercial etc feasible near the Turf Club.

30 Days 25

3 Interim Report IIBased on the suggestions received from the Client on Inception Report, the Consultant shall submit Interim Report which would include:

a) Preliminary Planning for the Turf Club and the Internal Infrastructure; and

b) The Revised Master Plan for the different Amenities feasible near the Turf Club.

75 days 30

4 Final ReportThe final report would include:

a) The preliminary design of the Turf Club and the Internal Infrastructure.

b) Final Master Plan for the different Amenities and the Proposal for Key Attraction

120 days 40

Sites In Punjab- Ladhowal and Mattewara

Pre Bid Conference

LadhowalMattewara

Ludhiana

Location of Site- Mattewara

Pre Bid Conference

Location of Site- Mattewara

Location of Site- Ladhowal

Pre Bid Conference

THANK YOU